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HomeMy WebLinkAbout06/17/1996 Regular . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JUNE 17, 1996 The City of Springfield Council met in Regular Session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, June 17, 1996, at 7:10 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Dahlquist, Maine and Shaver. Councilor Burge was absent (excused). Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, Administrative Aide Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The invocation was given by Rev. Zane Wilson, Springfield Lutheran Church. . SPRINGFIELD UPBEAT 1. City Manager Mike Kelly recognized Lome Pleger, Development Services, for 20 years of service to the City of Springfield. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT THE CONSENT CALENDAR WITH ITEM 2A REMOVED. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 1. Claims a. Approval of May 1996, Disbursements for Approval. 2. Minutes b. June 3, 1996 - Regular Meeting 3. Resolutions . a. RESOLUTION NO. 96-24 - A RESOLUTION INITIATING PROJECT 1-969. STREET . WIDENING IMPROVEMENTS ALONG GAME FARM ROAD BETWEEN HARLOW ROAD AND OAKDALE STREET. AND VICINITY (FIRE STATION #5). 4. Ordinances . Regular Session Meeting Minutes June 17, 1996 Page 2 a. ORDINANCE NO. 5827 - AN ORDINANCE AMENDING THE SPRINGFIELD DEVELOPMENT CODE APPENDIX I DEVELOPMENT CODE FEES (10. NO. 96-04- 98) (2nd Reading). 5. Other Routine Matters a. Authorize the City Manager to Execute an Amendment to the Contract With Thorp, Purdy, Jewett, Urness and Wilkinson P.C. for MWMC Legal Services for the Fiscal Year 1996/97. b. Approval of the May 21, 1996 Primary Election Proclamation and Report of Board of Canvassers for the Election bfMayor and City Councilors for Wards 3, 4 and 6. c. Approve Award of Subject Contract, Project 1-905, Pioneer Parkway Reconfiguration, to Wildish Construction Co., in the Amount of$155,477. ITEMS REMOVED FROM THE CONSENT CALENDAR 2a. May 28, 1996 - Work Session Councilor Shaver amended page 3, paragraph 2, to read as follows: . "Councilor Shaver stated he would need to see the need for the proposed cross streets clearly demonstrated before he could support approval, but the lack of driveways into Pioneer Parkway extension argues in favor of approval." IT WAS MOVED BY COUNCILOR SHA VER, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE THE MINUTES AS AMENDED. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. PUBLIC HEARINGS 1. Public Hearing on State Revenue Sharing. Budget Manager Pat Griggs presented the staff report on this issue. State law requires the City Council to hold a public hearing on the proposed uses of State Revenue Sharing funds in relation to the entire budget. On April 16, 1996, the Budget Committee held a public hearing and approved the proposed uses of State Revenue Sharing funds for fiscal year 1996-97. The City anticipates it will receive $247,300 in State Revenue Sharing funds, and $67,800 in state liquor and cigarette apportionment in fiscal year 1996-97. This money is deposited into the General Fund and used to support daily operations of the City. . Regular Session Meeting Minutes June 17, 1996 Page 3 . Mayor Morrisette opened the public hearing. Noone appeared to speak. Mayor Morrisette closed the public hearing. 2. FY 1996-97 City Budget Adoption. RESOLUTION NO. 96-25 - A RESOLUTION ADOPTING THE FY 1996-97 CITY BUDGET. MAKING APPROPRIATIONS. LEVYING A PROPERTY TAX. AND APPROVING THE CITY OF SPRINGFIELD'S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM. Budget Manager Pat Griggs presented the staff report on this issue. The Council is requested to hold a public hearing on the FY 1996-97 city budget and approve a resolution to adopt the FY 96-97 budget, make appropriations, levy a property tax, and approve the City of Springfield's participation in the State Revenue Sharing Program. Ms. Griggs explained staff inadvertently left out some interest on an Oregon Special Public Works (OSPW) loan of about $53,000, therefore, that amount was included in the adopted budget. A personal service adjustment of approximately $10,000 was also included. That was a result of Council action on moving the cost-of-1iving adjustment for non-union employees from 2.5% to 2.7% and for one employee reclassification. The Jasper Road project was also included. . Mayor Morrisette opened the public hearing. 1. Alan Zelenka, Chair ofIntergovernmental Human Services Committee (IHSC), 1659 Orchard, Eugene, spoke regarding the need to meet basic human services. He requested Council financially support the IHSC. 2. Saralyn Brooks, Bretheren Housing, 3328 South Redwood, thanked Council for their efforts involved with making this decision and for support provided in the past. She was glad to see that a top priority ofthe Council was to maintain a safe community. She felt Springfield residents needed the assistance. 3. Jake Dudell, St. Vincent de Paul, 890 West 12th, Eugene, requested Council consider an increase in funding for human services. 4. Terry McClintic, Director, First Place Family Center, 1995 Amazon Parkway, Eugene, spoke in support of funding for human services and discussed the benefits of shelter assistance for homeless individuals. 5. Terry McDonald, St. Vincent de Paul, 3063 Whitbeck Blvd., Eugene, spoke regarding the need to work together to maintain livability within the community. He discussed the need to fund essential human services. . 6. Diana Whipple, First Place Family Center, Child Development Cook, 1555 West 18th, #14, Eugene, spoke in support of the benefits families receive from the Center. She explained the Center also'provided a great service to children. . Regular Session Meeting Minutes June 17, 1996 Page 4 7. Gery Vandermeer, 2604 J Street, Springfield, recognized the City of Springfield was providing funding in the amount of approximately $216,000. He hoped the Council supported the staff funding recommendations and noted the additional funding request was to go above what is already being provided through funding. 8. Larry Hamblen, 1882 Happy Lane, Executive Director, Lane County Legal Aide, spoke in support of funding for human services. 9. Vance Consuelo, Director, Central Latino Organization, spoke in support ofIHSC social services and explained the prioritization of projects was a very detailed process. He hoped Council supported the services. 10. Greg Ankor, 1324 Level, United Way of Lane County, eXplained United Way was relocating their office in the Gateway area in Springfield. He discussed the Volunteer Connection program. He eXplained the rate of volunteers being placed has doubled, with over 2,200 people having been placed last year. He discussed the benefits youths receive by volunteering. 11. Greg Corben, 5272 Main, #7, spoke in support of human services provided by Bretheren Housing. . 12. Mayor Morrisette stated he received a telephone call Jrom Linda Christensen, Scar Jasper. Mountain. She urged the Council to reconsider its position regarding human services funding. Councilor Ballew stated she was the Council representative for the IHSC. She felt the needs are all worthwhile but the City of Springfield does not have unlimited financial resources. Councilor Maine stated Council did review requests for funding and felt the Council was doing all they could. She said a high priority Council goal is public safety and the Council was taking an active role in this area through the Public Safety Coordinating Council. She stated that unfortunately, the increase to IHSC did not happen this year due to other competing priorities. Councilor Shaver thanked the Budget Committee members for attending the meeting this evening. He stated this year was the best budget process he has participated in. Unfortunately, there was not enough money to fund everything. He felt the City of Springfield was paying its fair share for social service funding. He discussed other competing priorities such as trying to increase the industrial base which may create additional employment in Springfield. He recognized the importance of social services for the community. Councilor Beyer stated she would oppose the motion because she felt the level of staffing for Fire Station #5 should be eleven and not eight that was included in the budget. . Regular Session Meeting Minutes June 17, 1996 Page 5 . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 96-25, WITH THE AMENDMENTS NOTED BY PAT GRIGGS. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 1 AGAINST (BEYER). Mayor Morrisette discussed the City Manager's discretionary amount and hoped Council would consider use of this to increase funding for human services. He also discussed his participation in sponsoring and volunteering for projects in the community. He asked Council to direct the City Manager to consider use of $20,000 from the discretionary account for human services funding. Councilor Beyer asked that the City Manager bring this issue to Council for discussion during a work session meeting. No additional direction was given at this time. 3. Vacation of Easement and Right-of-Way for 9th Street (Springfield High School Vicinity) Jo. No. 96-04-88. ORDINANCE NO.2 - AN ORDINANCE VACATING AN EASEMENT AND RIGHT-OF- WAY FOR 9TH STREET LOCATED BETWEEN LOTS 1 AND 10, BLOCK 107 OF THE WASHBURNE'S SUBDIVISION OF THE SPRINGFIELD POWER COMPANY'S ADDITION TO SPRINGFIELD. LANE COUNTY (FIRST READING). . City Planner Lydia Neill presented the staff report on this issue; On June 4, 1996, the Springfield Planning Commission conducted a public hearing concerning the proposed' vacation of a portion of 9th Street and the proposed vacation of a utility easement located in the former right-of-way of a portion of 8th Street. The Planning Commission forwarded a unanimous recommendation of approval for both of these proposals. A portion of right-of-way for 9th Street extends into the Springfield High School site. This portion of 9th Street was never constructed and currently has a school building located within this right-of-way. The District is proposing to vacate this right-of-way to rectify this situation. An easement that is located within the former right-of-way of 8th Street is proposed to be vacated. All functional utilities within this easement are proposed to be protected in a manner acceptable to the Springfield Utility Board. A letter has been received by SUB indicating they are in agreement that these utilities can remain in place and construction can proceed. The applicant is proposing to construct a new parking lot and building over the existing utilities and easement. The Public Works Department and all affected utilities have reviewed the application and have determined that the vacation of a portion of 9th Street and the remaining easement in the former 8th Street right-of-way will not have a negative affect on service provision or any other public benefit derived from the right-of-way or easement. . . Regular Session Meeting Minutes June 17, 1996 Page 6 Councilor Shaver asked if everything before Council was the same as before, with the exception that the vacation of the alley itself was not being requested at this time. Ms. Neill responded that that was correct. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the pubic hearing. Ordinance No.2 received a first reading only. The second reading would be scheduled for July 1, 1996. 4. Vacation of Public Right-of-Way for a Portion of South 34th Street Beginning at Main Street and Extending South Approximately 330 Feet (Satre and Associates). Jo. No. 96-03-67. ORDINANCE NO.3 - AN ORDINANCE V ACA TING THAT PORTION OF SOUTH 34TH STREET BEGINNING AT MAIN STREET AND EXTENDING SOUTH APPROXIMA TEL Y 330 FEET IN THE CITY OF SPRINGFIELD. LANE COUNTY OREGON. AND DECLARING AN EMERGENCY. . Planning Manager Greg Mott presented the staff report on this issue. This is a citizen initiated right-of-way vacation submitted in conformance with the requirements of Section 9.010 of the Springfield Development Code. Satre Associates, the applicant, has submitted a request to vacate a portion of South 34th Street, beginning at Main Street and extending south approximately 330 feet. As required by state law, the City Council must make a final decision on this application. The applicant is requesting this vacation to allow the commercial properties on either side of the right-of-way to use the land for parking, display and landscaping. The applicant also states the vacation will eliminate an un-signaled T-intersection on a state highway, eliminate a segment of unimproved street and improve neighborhood safety by reducing traffic speed and a possible escape route for criminal activity. Mayor Morrisette opened the public hearing. 1. Leon Search, 536 North 34th Street, spoke in favor of Habitat for Humanity's efforts and the need for a safe community, and spoke in support of the request. 2. Shirley Garrelts, 246 South 34th, spoke in opposition of the proposal. She did not feel there were safety problems that the project would address. 3. Vicki Search, 536 North 34th Street, spoke in favor of the proposal. 4. Beverly Bates, 411 South 34th Street, spoke in opposition of the proposal. 5. Russell Phillips, 3305 Main Street, Owner of Phillips Boat Center, spoke in favor of the proposal. . Regular Session Meeting Minutes June 17,1996 Page 7 . 6. Harold Garrelts, 246 South 34th Street, representing the 34th Street Neighborhood, spoke in opposition of the proposal. 7. Lee Saxton, 369 West 37th Avenue, representing Habitat for Humanity, spoke in favor of the proposal. 8. Rick Satre, 132 East Broadway, #536, representing the applicant, spoke in support of the proposal. He provided a presentation using overhead transparencies. 9. Fred Winkl~r, 3443 Oregon Street, spoke in opposition of the proposal. 10. Jack Dearth, 1673 Main Street, spoke regarding dust control, signage and barricades. He was in favor of the proposal. 11. Don Lutes, 778 Crest Lane, representing the Springfield Planning Commission, spoke in opposition of the proposal. 12. City Manager Mike Kelly stated that Mrs. Sherman, 3361 Elliott Way, telephoned the city and expressed opposition to the vacation. Mayor Morrisette closed the public hearing. . Councilor Dahlquist felt the request should be denied. Councilor Beyer expressed opposition to the request Mayor Morrisette opposed the request. Councilor Shaver supported the Planning Commission and did not support the request. Councilor Ballew supported the Planning Commission recommendation. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO REJECT ORDINANCE NO.3. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. Council recessed at 9: 10 p.m. Council reconvened at 9:20 p.m. 5. Public Hearing for Project 1-926: South 34th Street Improvement From Main Street to Oregon Street. ORDINANCE NO. 5828 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER FOR THE CONSTRUCTION OF STREET AND SIDEWALK IMPROVEMENTS FOR SOUTH 34TH STREET FROM MAIN STREET TO OREGON STREETA:ND VICINITY (PROJECT 1-926). AND DECLARING AN EMERGENCY. . . Regular Session Meeting Minutes June 17, 1996 Page 8 City Engineer Al Peroutka presented the staff report on this issue. He stated this project would improve the street that had been the subject of the completed public hearing. This improvement was initiated by Council on March 20, 1996, based on a petition signed by three property owners representing two of the properties benefited by the street improvement. Six additional properties, with seven property owners, have improvement agreements. Properties requesting the improvement and those with improvement agreements (8 of 10 properties) are shown with a check mark on the vicinity map. On March 22, 1996, a request to vacate South 34th Street, beginning at Main Street and extending south approximately 330 feet, was submitted by Satre & Associates. The request went to the Planning Commission on May 21, 1996, and the Planning Commission and staff both recommended denial of the vacation request. The request had just been denied by the Council. A neighborhood meeting was held on Thursday, June 6. Four of the property owners attended. Concerns about the pending vacation request, about the north portion of South 34th Street and traffic flow in general were expressed. Funding for this project included in the 1995-96 fiscal year and carried over to the 1996-97 fiscal year in Account Number 01-3232-87744, $20,000, and Account Number 19-3232- 87744, $160,000. . Mr. Peroutka stated Mr. Satre handed him a remonstrance petition during the recess which contained over two thirds of the property owner signatures, although, most of them have improvement agreements for this work. They feel they have the legal right to remonstrate the project, although they have signed improvement agreements on the properties. He suggested Council could wait for consideration of the remonstrance petition until there is a chance to verify signatures and ownerships and confer with the City Attorney. He also suggested the Council could move forward with the public hearing and adoption of the Engineer's Report since a remonstrance can be received up to the time of the bid award on the project. Mayor Morrisette opened the public hearing. 1. Harold E. Garrelts, 246 South 34th Street, thanked Council for allowing this project to go forward, even though the cost will impact him. 2. Leon Search, 536 N. 34th Street, spoke in support ofthe full improvement. Mayor Morrisette closed the public hearing. Councilor Maine expressed disappointment that the residents remonstrated. Councilor Shaver echoed comments made by Councilor Maine. . Mr. Leahy stated that Mr. Peroutka provided sound advice on the process. He discussed administration, payment and bonds that may be required. . Regular Session Meeting Minutes June 17, 1996 Page 9 IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT ORDINANCE NO. 5828. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 6. Garbage Collection Rates. ORDINANCE NO.5 - AN ORDINANCE PERTAINING TO SANITATION. GARBAGE COLLECTION RATES. COUNTY USER FEES. AMENDING SUBSECTION (2) OF SECTION 4-2-5 OF ARTICLE 2 OF CHAPTER IV OF THE SPRINGFIELD CODE 1965. PROVIDING AN EFFECTIVE DATE OF AUGUST 1.1996. FOR THE MAXIMUM RATES AND DECLARING AN EMERGENCY (FIRST READING). Management Analyst Carl Burgdorfer presented the staff report on this issue. The City has granted a garbage collection franchise to Sanipac Oregon, Limited of Eugene, Oregon, under which the City establishes collection rates by ordinance. Sanipac has requested an across-the- board rate increase of an average of 5.5%. The last rate increase occurred in April of 1992. Councilor Maine thanked Mr. Hire for publications provided to customers. She appreciated them and did read them. Mayor Morrisette opened the public hearing. . 1. John Hire, 1480 Glenwood Blvd., Eugene, Representing Sanipac, spoke in favor of the proposed rates and discussed the increase in recycling within the community. Mayor Morrisette closed the public hearing. Ordinance No.5 received a first reading only. The second reading will be held on July 1, 1996. BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence From Rich Weinman, Housing and Community Development Manager, City of Eugene, 99 West 10th Avenue, Suite 240, Regarding a Request for $2,000 to Fund "Project Link." IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. . Councilor Shaver requested a letter be drafted to Mr. Weinman, encouraging "Project Link" to apply for Community Development Block Grant funding next year. . Regular Session Meeting Minutes June 17, 1996 Page 10 BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports 1. Councilor Maine reported on a Lane Regional Air Pollution Authority (LRAPA) meeting. She stated LRAPA Director Don Arkell resigned effective December, 1996. She explained many issues were discussed at the meeting including local versus state control of air pollution control efforts. 2. Councilor Dahlquist reported on a McKenzie Watershed Council meeting and stated they were awarded a grant. b. Other Business . BUSINESS FROM THE CITY MANAGER 1. Money Purchase Pension Plan Trust Amendment and Fund Approval. RESOLUTION NO. 96-26 - A RESOLUTION OF THE CITY OF SPRINGFIELD AMENDING THE CITY OF SPRINGFIELD. OREGON MONEY PURCHASE PENSION PLAN TRUST AND APPOINTING AN INVESTMENT MANAGER UNDER SUCH TRUST. c; Human Resources Director Frank Hotchkiss presented the staff report on this issue. The City's Money Purchase Pension Plan trustee, Wells Fargo, has discontinued the Income Accumulation Fund which is the low risk investment option for employees and the fund used for the City's contributions. Wells Fargo recommends the Morley Stable Value Fund to replace the Income Accumulation Fund. An amendment to the plan Trust is required to make this replacement. In 1995, general service and non-union employees began participation in the City's new Money Purchase Pension Plan, a defined contribution plan which was established as an alternative to the City's existing retirement plan through Pacific Mutual. Wells Fargo Bank was chosen as plan Trustee. . As part of the investment strategy, the City identified three priorities for city-directed assets. In order of importance these include: safety of principle, liquidity of investments, and fund performance. The City also identified criteria for selecting investment funds for employee- directed assets. . ' ~ . . . Regular Session Meeting Minutes June 17, 1996 Page 11 Based on these priorities, the City selected a stable value fund, the Income Accumulation Fund (IAF), as the investment vehicle for the City's contributions. This selection provides a low volatility investment option with a focus on safety of principal and a competitive, predictable rate of return. Four investment funds were also selected for employee-directed assets. The City recently received notification that Wells Fargo is discontinuing the IAFF due to poor performance. As a replacement fund, Wells Fargo proposes offering the Morley Stable Value Fund (MSVF). This fund meets criteria established for city investments and offers a historically higher rate of return. This proposal was reviewed by the Retirement Management Committee (RMC) who, based on the legal and financial advice of the City's consultants, and on the results of due diligence and fund performance analysis, recommends approval of the MSVF. The RMC also reviewed the adequacy of current fund offerings for employee-directed assets and recommends adding two additional investment options to the Money Purchase Plan. No plan or policy changes are required to offer new employee investment options. No additional costs are associated with this proposal. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 96-26. THE MOTION PASSED BY A VOTE OF 5 FOR AND 0 AGAINST. 2. Other Business a. City Manager Mike Kelly stated Council had received invitations to a picnic involving the City of Springfield, School District and Willamalane on June 28, to celebrate the completion of new school construction planning efforts. BUSINESS FROM THE CITY ATTORNEY .. . I... . . . Regular Session Meeting Minutes June 17, 1996 Page 12 ADJOURNMENT IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR SHAVER, TO CONTINUE THIS REGULAR MEETING TO JUNE 24, 1996, AT 5:30 P.M., IN THE CITY COUNCIL MEETING ROOM. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. The meeting was recessed at 9:55 p.m. into Executive Session Pursuant to ORS 192.660(l)(h). Minutes Recorder - Julie Wilson Bill Morrisette Mayor A~~ Eileen Stein . City Recorder