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HomeMy WebLinkAbout05/20/1996 Regular . . . .- - Gfty of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, MAY 20,1996 The Springfield City Council met in Regular Session in the Springfield City Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, May 20, 1996, at 7:04 p.m. with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette and Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, Administrative Aide Shari Higgins and members of staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The Invocation was performed by Rev. Lanning, Springfield Faith Center. SPRINGFIELD UPBEAT 1. Mayor Morrisette proclaimed the week of May 19-25, 1996, as Emergency Medical Services Week. 2. City Manager Mike Kelly recognized Fred Christianson, Fire and Life Safety Department, for 25 years of service to the City of Springfield. 3. City Manager Mike Kelly recognized Jackie Murdoch, Development Services Department, for 20 years of service to the City of Springfield. 4. City Manager Mike Kelly recognized James England, Fire and Life Safety Department, for 15 years of service to the City of Springfield. 5. City Manager Mike Kelly recognized Paul Esselstyn, Fire and Life Safety Department, for 15 years of service to the City of Springfield. 6. City Manager Mike Kelly recognized Fred Lundgren, Fire and Life Safety Department, for 15 years of service to the City of Springfield. 7. City Manager Mike Kelly recognized Mike Metzger, Fire and Life Safety Department, for 15 years of service to the City of Springfield. 8. City Manager Mike Kelly recognized Shari Higgins, City Manager's Office, for 10 years of service to the City of Springfield. City of Springfield Regular Meeting - 5/20/96 Page two . CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims a. April 1996, Disbursements for Approval 2. Minutes a. May 6, 1996 - Work Session b. May 6, 1996 - Regular Meeting 3. Resolutions a. RESOLUTION NO. 96-19 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-945: ROSEW A Y PARK SUBDIVISION. 4. Ordinances . 5. Other Business a. Approval of the Intergovernmental Agreement With Oregon Department of Transportation for the Mohawk Specific Development Plan. b. Approve Extension of Contract of Sale Balloon Payment to May 15, 1997, for Property Located on South 52nd Place. c. Award Bid for Project 1-970; Centennial Boulevard, 5th to 28th Streets; and Project 1-971 Marcola Road, 19th to Hayden Bridge - Asphaltic Concrete Overlay, Base Repair, Traffic Loop Detection and Lane Striping to Eugene Sand and Gravel, in the Amount of $670,031.50. d. Approve OLCC Liquor License Endorsement for EI Kiosco Located at 1909 South A Street. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Budget Transfer and Supplemental Budget Resolutions. . RESOLUTION NO. 96-20 - A RESOLUTION RECOGNIZING INSURANCE CLAIMS PROCEEDS IN THE GENERAL FUND AND A GRANT IN THE SPECIAL REVENUE FUND AND TRANSFERRING AND RE-APPROPRIA TING FUNDS IN THE GENERAL FUND. THE SPECIAL REVENUE FUND, THE INSURANCE FUND, THE TRANSIENT ROOM TAX FUND. THE METRO W ASTEW A TER FUND. THE VEHICLE AND EQUIPMENT FUND. THE EMERGENCY MEDICAL SERVICES FUND. THE SDC PROJECTS FUND AND THE DEVELOPMENT PROJECTS FUND. City of Springfield Regular Meeting - 5/20/96 Page three . RESOLUTION NO. 96-21 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET FOR THE CITY OF SPRINGFIELD FOR THE FISCAL YEAR 1995-96 AND MAKING APPROPRIATIONS FOR THE FISCAL YEAR 1995-96 CITY BUDGET. Finance Director Bob Duey was present for the staff report. There were no questions. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 96-20 AND RESOLUTION NO. 96-21. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Street Improvements for Project 1-962, Virginia Street From 41 st Street to 41 st Place, and Vicinity. . ORDINANCE NO 5825 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER FOR THE INST ALLA TION OF PAVING. CURBS. GUTTERS, SIDEWALKS. STREET TREES. STREET LIGHTING AND STORM DRAINAGE TO . SERVE VIRGINIA STREET FROM 41ST STREET TO 41ST PLACE. AND VICINITY (1-962) AND DECLARING AN EMERGENCY. City Engineer Al Peroutka presented the staff report. Mr. Peroutka stated the project is a full street improvement, which is a requirement of the development. Mr. Peroutka stated the property owner desires a Local Improvement District (LID), as he felt the four property owners on the north side of Virginia Street should participate in financing the project. Three of the four property owners involved currently have improvement agreements with the City. Mr. Peroutka explained that a neighborhood meeting was scheduled, but no one appeared to discuss the project. Only two comments have been received by the City, both in opposition of the project. Mr. Peroutka stated the assessment would be approximately $140 per foot of frontage. He stated that both the developer and property owners would both pay the same assessment. Councilor Burge asked if the price per foot of$140 is high. Mr. Peroutka explained that this project is for a shorter street that most projects and thus the cost is higher for completion. Councilor Maine asked what the average cost is per lot. City Surveyor Don Rogers replied that each lot involved has approximately 90 feet of frontage. Mayor Morrisette opened the public hearing. . No one appeared to speak. Mayor Morrisette closed the public hearing. City of Springfield Regular Meeting - 5/20/96 Page four . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR BEYER, TO ADOPT ORDINANCE NO. 5825. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE 1. W.G. (Willie) Combs, 334 Scots Glen Drive, Springfield, spoke about his membership on the Budget Committee, representing Ward 1. He stated the citizen members of the Budget Committee have no power and he is unable to associate himself with his position, as it does not have any strength or authority. Mr. Combs formally resigned from the Budget Committee. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ACCEPT MR. COMBS RESIGNATION FROM THE BUDGET COMMITTEE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS . 1. Correspondence from Rick Rolf, President, The Oregon Business Coalition for High Speed Rail, 1000 SW Broadway, #1870, Portland, Regarding the High Speed Rail Project. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Mayor Morrisette stated that at a future meeting he will present written information to the Council regarding the High Speed Rail project and the City possibly increasing its support and funding. Councilor Shaver stated he is currently researching the reopening of a stack container ramp in Eugene, which was closed a few years ago. The ramp would alleviate some of the heavy truck traffic on the 1-5 corridor. He stated he would provide the Council with an e-mail when his information gathering is completed. BIDS 1. Contract Award - Construction of Fire Station #5. Deputy Chief Bruce Hocking was present for the staff report. There were no questions from Council. . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT THE BID AND A WARD THE CONTRACT IN THE AMOUNT OF $997,820, TO DORMAN CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF FIRE STATION #5. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . City of Springfield Regular Meeting - 5/20/96 Page five Mayor Morrisette commented that he was very pleased to see the bid come in under the figure estimated in the recent capital bond measure. He also showed his approval for the contractor who will receive the bid, Dorman Construction. 2. Bid Award for Project 1-882; B Street Rehabilitation, Pioneer Parkway East to 14th Street. City Engineer Al Peroutka was present for the staff report. He stated that 50% of the project funding is coming from remaining Federal Aid Urban funds and the remaining 50% will be funded from the Street Fund. Councilor Ballew asked how long the construction would take to complete the project. Mr. Peroutka replied, it would take most of the summer months. Councilor Shaver asked if the Lane Transit District pays for any of the project costs, since B Street is a bus route. Mr. Peroutka replied no, stating that the funding for this project will come entirely from the City. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE BID AND A WARD THE CONTRACT TO W AL T'S CONCRETE IN THE AMOUNT OF $720,242.78, FOR THE STREET REHABILITATION PROJECT, B STREET TO PIONEER PARKWAY EAST TO 14TH STREET. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . 3. Approval of Lane County Award of Centennial Boulevard Improvement,-I-5 to Prescott. City Engineer AI Peroutka presented the staff report and stated that this street project is a joint project with Lane County. He asked for two approvals; 1) for the modernization and modifications of the signal on Centennial Boulevard; and 2) to approve the bid award to the low bidder, Wildish Construction. Councilor Shaver suggested if there would not be a significant increase in the amount for the signal modernization and modification, that staff include the new technology to allow both the Fire and Life Safety Department and Police Department, the equipment for using the signal device. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT THE BID AND USE UNCOMMITTED CITY SIGNAL INSTALLATION FUNDS FOR THE MODERNIZATION AND MODIFICATION OF THE SIGNAL ON CENTENNIAL BOULEVARD IN THE AMOUNT OF $111,000. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE BID AND A WARD THE CONTRACT TO WILDISH CONSTRUCTION IN THE AMOUNT OF $1,275,334.85, FOR THE CENTENNIAL BOULEVARD IMPROVEMENT JOINT PROJECT OF THE CITY OF SPRINGFIELD AND LANE COUNTY. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . . . . '. City of Springfield Regular Meeting - 5/20/96 Page six ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Museum Board of Directors IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO APPROVE THE RE-APPOINTMENTS OF SANDRA RENNIE, THEODORE JOHNSON AND THOMAS WURTZ TO THE MUSEUM BOARD OF DIRECTORS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports Mayor Morrisette stated that at the last Metropolitan Wastewater Management Commission meeting the tentative budget and rate structure was approved. He explained that a six-month delay in the rate increase for the new super flow system will occur, to give affected businesses the opportunity to be educated on the system and how charges will occur. Mayor Morrisette stated there was a tie vote regarding whether or not the City of Eugene should hold a public hearing on the issue of recalculating their method of flow charges. The motion died, but the commission did ask the Eugene City Council to discuss holding such a hearing regarding consistent flow charges. Councilor Burge stated his house is served by the Rainbow Water District and that he recently received a door hanger with some very good tips regarding conserving water. He suggested the City seek the same information from the Springfield Utility Board and suggested that they also publish conservation information. b. Other Business There was none. BUSINESS FROM THE CITY MANAGER 1. Sale of Limited Tax Obligation Improvement Bonds, 1996, Series One. RESOLUTION NO. 96-22 - A RESOLUTION AUTHORIZING THE ISSUANCE OF LIMITED TAX OBLIGATION IMPROVEMENT BONDS, 1996 SERIES ONE, IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $705,000, FOR THE PURPOSE OF PROVIDING LONG TERM FINANCING FOR LOCAL IMPROVEMENTS, AND PROVIDING FOR RELATED MATTERS. Finance Director Bob Duey was present for the staff report. He explained that the City uses a revolving fund within its assessment program that makes available the funds necessary to complete authorized projects. The revolving fund is then repaid on a periodic basis through the sale of assessment bonds. . . . .. . . City of Springfield Regular Meeting - 5/20/96 Page seven Mr. Duey stated that the bond sale would occur sometime between April and late summer of this year, as the City would like to pay its debt service on June 1, and then enter in to the bond sale process in mid-June. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE ORDINANCE NO. 96-22, APPROVING THE ISSUANCE OF LIMITED OBLIGATION IMPROVEMENT BONDS IN AN AMOUNT NOT TO EXCEED $705,000. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Other Business City Recorder Eileen Stein discussed the results of her Council poll regarding the 1996 summer recess preference. Four Councilors had replied and results were discussed. By consensus, it was agreed that Council would recess from July 9 through August 18. Councilor Burge spoke of the resignation of Willie Combs from the Budget Committee. He clarified his motion from the final Budget Committee meeting regarding the inclusion of eight Fire and Life Safety Department FTE in the base budget. Mayor Morrisette stated he would be out of town from May 22 through June 10. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 9: 15 p.m. Minutes Recorder - Shari Higgins g;/?L~~ Bill Morrisette, M yor ATTEST: ~ Eileen Stein, City Recorder