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HomeMy WebLinkAbout04/15/1996 Regular . . . i MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, APRIL l5, 1996 The City of Springfield Council met in Regular Session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, April 15, 1996, at 7:05 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, Administrative Aide Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION SPRINGFIELD UPBEAT 1. Mayor Morrisette recognized Bill Carpenter and Ken Chestnut for participation on the Springfield Bicycle Advisory Committee. 2. City Manager Mike Kelly recognized Denny Wright, Public Works Department, for 15 years of service to the City of Springfield. 3. City Manager Mike Kelly recognized Rick Underdahl, Police Department, for 10 years of service to the City of Springfield. 4. Mayor Morrisette noted that April 20 - 27, 1996 was the Week of the Child. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. March 4, 1996 - Work Session b. March 4, 1996 - Regular Meeting c. March 25, 1996 - Work Session d. April 2, 1996 - Work Session e. April 2, 1996 - Regular Meeting 3. Resolutions City of Springfield Regular Council Meeting Page 2 . 4. Ordinances a. ORDINANCE NO. 5818 - AN ORDINANCE VACATING A 2.406 SQUARE FOOT PORTION OF A PUBLIC UTILITY EASEMENT RECORDED SEPTEMBER 1, 1995 IN REEL 2093R AT RECEPTION NUMBER 9549189 IN LANE COUNTY OREGON DEED RECORDS (ASSESSOR'S MAP 17-03-23. TAX LOT 1000). 5. Other Routine Matters a. Approve Authorizing the City Manager to Issue a Special Noise Permit for a Courtyard Dance at Springfield High School on May 31, 1996, from 8:30 p.m. to 11 :30 p.m. b. Approve Endorsement ofOLCC Liquor License for Mookie's Place, Located at 1507 Centennial Blvd. c. Approve the March, 1996 Quarterly Financial Reports. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Amendments to Article 38 Tree Felling Standards and Appendix 1 Development Code Fees of the Springfield Development Code.- Jo. No; 96-03-60. . ORDINANCE NO. 5819 - AN ORDINANCE AMENDING THE SPRINGFIELD DEVELOPMENT CODE ARTICLE 38 TREE FELLING STANDARDS AND APPENDIX 1 DEVELOPMENT CODE FEES AND DECLARING AN EMERGENCY. Planning Manager Greg Mott presented the staff report on this issue. The proposed amendment to Article 38 will establish five inches as the threshold diameter of trees subject to a tree felling permit. The proposed amendment to Appendix 1 will establish a fee of $1,600 for an Expedited Land Division. Mr. Matt reported the tree diameter issue was raised at the initial Planning Commission work session discussion of the Development Code up-date in November, 1995. The Planning Commission recommended to Council that the matter be referred to the Urban Forest Advisory Committee (UF AC) for evaluation and recommendation. The Council agreed with this process at its December 18, 1995 public hearing on the Development Code up-date. Representatives of the UF AC presented a report and recommendation to the Planning Commission in February, 1996, indicating that five diameters is a workable interim solution while a more thorough evaluation of urban forestry management practices is undertaken. The Planning Commission endorsed the five diameter measurement its public hearing on April 2, 1996. . Mr. Mott also stated the proposed fee for an Expedited Land Division (ELD) is a requirement of state law (ORS 197.3 80). Unlike most other fees, this fee must be set to recover 100% of processing costs as well as all costs resulting from an appeal. The $1,600 figure is derived from the recent land use application fee study (March 11, 1996) which shows an average processing cost of $995, and from information provided by the City's Hearings Official indicating an average land division appeal costs of about $600. City of Springfield Regular Council Meeting Page 3 . Mr. Mott reported the Planning Commission also recommended that the ELD fee for applications in the urban transition area be adjusted upward 10-15% to reflect the additional Costs associated with the processing applications outside the city limits. He stated the Council may wish to defer that decision until they have completed a review of all land use fees and provide staff with direction on how to proceed. Mayor Morrisette opened the public hearing. 1. Mrs. Higgins, 5660 Daisy #8, spoke in favor of this ordinance. Mayor Morrisette closed the public hearing IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT ORDINANCE NO. 5819. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Liquor License Endorsement for the Renewal Period of 1996-97. . Community Services Manager Dave Puent presented the staff report on this issue. He referenced the list included in the staff report of businesses applyingto the Development > Services Departmentfor renewal of their liquor license for 1996'-97. At it's November 14, 1994, work session, Council established specific criteria for reviewing liquor license applications and directed staff to schedule an annual public hearing for liquor license renewals. Mr. Puent commented this public hearing was being held based on that direction. Mayor Morrisette opened the public hearing. 1. Bill Eikenberry, 2380 North A, #3, spoke in support of the City of Springfield being involved in liquor dispensing and supported whatever action the City of Springfield took. Mayor Morrisette closed the public hearing Mr. Grimaldi explained a letter from John Jack Leniger was received regarding this issue. Mr. Leniger's letter did not include a return address. In accordance with policy, the letter was rejected due to not having an address. Staff could ask Mr. Leniger to resubmit the letter with a return address. Mr. Puent explained that additional information would be provided in the future. BUSINESS FROM THE AUDIENCE . 1. District Attorney Doug Harcleroad and Lane County Commissioner Steve Cornacchia, 125 East 8th Street, Eugene, spoke in support of the proposed tax levies A and A Plus to provide funding for the Sheriff s Department. They provided summary information regarding the two levies and the benefits each would provide. They also explained the needs and requested Council consideration for support and endorsement of the levies. This would provide a means to maintain the status quo of county services. Councilor Shaver discussed the need for improved book-in services. He expressed support of the levy proposal. City of Springfield Regular Council Meeting Page 4 . Councilor Burge discussed the Public Safety Coordinating Council and stated public safety was a coordinated effort in Lane County. He also expressed support for the levy and the need for the services. Councilors Maine and Beyer expressed their support. IT WS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, THAT COUNCIL SUPPORT THE PROPOSED LEVY A PLUS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence From Dan Egan, 850 North 6th Street, Regarding the High Speed Rail Funding Options. a. Dan Egan, 850 North 6th Street, spoke in support of a proposed plan to provide funding to bring high speed rail service from Vancouver, British Columbia, to the Eugene/Springfield- metropolitan area. He explained he was not speaking on behalf of the Chamber of the . Commerce; where he is employed. . b. Rick Rolf, 1000 SW Broadway, representing the Oregon Business Coalition, spoke in support ofthe proposed funding plan for high speed rail. Council discussed the benefits and risks of the proposal in detail. Council recessed at approximately 8:20 p.m. Council reconvened at approximately 8:30 p.m. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Mr. Grimaldi entered into the public record correspondence from Louise Bilheimer, McKenzie Watershed Council, Chair, Program Resources Subcommittee, 125 East 8th Street, regarding a request for financial support. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Mr. Grimaldi entered into the public record correspondence from Sally Walsh, 875 North 7th Street, expressing support for the Long Range Strategic Police Service Plan. . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . City of Springfield Regular Council Meeting Page 5 BIDS 1. Bids Received for SWAT/Command Vehicle. Captain Jerry Smith presented the staff report on this issue. The Police Department has completed a Request for Proposals (RFP) process to acquire a SWAT/command vehicle and is seeking approval of bids submitted by Romania and RC Display Van, Inc. Captain Smith reported, as initially proposed, this acquisition was intended to be for two vehicles. One being a SWAT van and the second a command van. A total of $160,000 was included in the general obligation capital bond measure approved by the voters in November, 1995, for these purchases. Upon review of the vehicles' intended purpose and use, the Police Department has concluded a single specially-designed and equipped vehicle can be constructed to satisfactorily meet the needs of a SWAT van and command van. This eliminates the need to purchase a second vehicle and generates a savings of approximately $77,000 from the estimated amount. . The primary need for this vehicle is to provide transportation for up.to"14 officers and their equipment to and from high-risk scenes. Response time is critical for.these types of incidents. The van must be mechanically reliable and readily available. There are no other practical means of transportation to meet this need. Secondarily, this vehicle will be equipped with work stations and communications equipment and will provide a secure environment for command and control of major incidents or disasters. The Department's existing SWAT van is a 1965 step van. It is no longer mechanically reliable and, in fact, has left the SWAT team stranded on two occasions responding to and from incidents. This vehicle is not equipped in any way to serve as a command van. The Police Department released a Request for Proposal to provide a SWAT/command vehicle. Bids were received from Romania, for the vehicle only, $35,000; RC Display Vans, Inc., for construction of the interior/exterior of the vehicle, $45,641; Mobile Advantage, for construction of the interior/exterior ofthe vehicle, $52,600; LDV, for both the vehicle and the interior/exterior, $109,196; and Sirchie, for both the vehicle and the interior/exterior, $97,900 or $91,150, depending on choice of chassis. The bids from Romania 'and RC Display Vans, Inc., best meet the City's needs, and the total cost of those bids amounts to $80,641. Miscellaneous equipment/components, outside the scope of bid specifications, will be necessary to complete construction and make the vehicle fully functional. The components, totaling $1,722 are listed in the staff report. With these components, the total cost to purchase the SWAT/command van will be $82,363. . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT/REJECT BID FROM ROMANIA, IN THE AMOUNT OF $35,000 TO PURCHASE ONE VAN FOR A SWAT/COMMAND VEHICLE AND FROM RC DISPLAY VANS, INC., IN THE AMOUNT OF $45,641 FOR CONSTRUCTION OF THE INTERIOR/EXTERIOR OF THE VAN AND TO INCLUDE $1,722 TO PURCHASE MISCELLANEOUS SUPPLEMENTAL COMPONENTS FOR A TOTAL AMOUNT OF $82,363. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . City of Springfield Regular Council Meeting Page 6 ORDINANCES 1. Uniform Fire Code Adoption, 1994 Edition. ORDINANCE NO. 5820 - AN ORDINANCE ADOPTING THE UNIFORM FIRE CODE AND UNIFORM FIRE CODE STANDARDS PRESCRIBING REGULATIONS GOVERNING CONDITIONS HAZARDOUS TO LIVE AND PROPERTY FROM FIRE OR EXPLOSION. PROVIDING FOR CERTAIN EXCEPTIONS AND MODIFICATIONS THERETO, AND DECLARING AN EMERGENCY. Deputy Chief Dennis Shew presented the staff report on this issue. The Department of Fire & Life Safety is currently enforcing the 1991 edition of the Uniform Fire Code with amendments. The Fire Code adopted by the City of Springfield must be consistent with state fire protection statutes, and equal to or more stringent than the Fire Code promulgated by the State Fire Marshal. The State Fire Marshal has adopted the 1994 Edition of the Uniform Fire Code with an effective date of April 1, 1996. Major statewide changes in the Uniform Fire Code include the adoption of rules revising regulation of "Woodworking Plants and Exterior Lumber Storage" and a new section on "Collection and Storage of Combustible Recyclable Materials.". . . A new local amendment requires placarding of hazardous materials transport vehicles when parked off road. Adoption of the 1994 Edition of the Uniform Fire Code with Amendments will enable the Department of Fire & Life Safety to provide a higher level of fire and life protection within the city of Springfield. The 1994 Uniform Fire Codes were purchased out of the 1994-95 and 1995-96 budgets at a total cost of $1,112. Mr. Shew answered questions from Council. He discussed changes and the public hearing process. He also discussed how businesses are notified of corrections needed. Changes noted in the document were also discussed. The underlined sections denoted the changes in the true code itself. The changes in the Code would not necessarily increase any costs to the City. The cost of the code book was the most substantial cost increase. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT ORDINANCE NO. 5820. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments . . City of Springfield Regular Council Meeting Page 7 2. Business from Council a. Committee Reports 1. Mayor Morrisette noted that the Metropolitan Wastewater Management Commission now had a full membership. He eXplained that a public hearing on rates was scheduled for May 23, 1996. b. Other Business BUSINESS FROM THE CITY MANAGER 1. Long Range Strategic Police Services Plan. RESOLUTION NO. 96-15 - A RESOLUTION CONCERNING THE ADOPTION OF THE LONG RANGE STRATEGIC PLAN FOR POLICE SERVICES (1996-2016). . Police Chief Bill DeForrest presented the staff report on this issue. By Resolution 94-34, the Council created a citizen Police Planning Task Force (PPTF) and directed it to work with the Police Department and others in developing a long range plan for the provision of police services in Springfield. The Task Force has completed its work and is presenting its draft plan to the City Council for adoption. On March 25, 1996, the PPTF presented its final draft of the Long Range Strategic Plan for Police Services to the Council for review and direction. The Council unanimously endorsed the Plan be brought forward to a regular meeting of the Council for adoption. The executive summary, Attachment A, page 1, provides an overview of the Plan, including a summary statement of financial impact. Attachment A, Appendix 4, page 41 provides a more detailed 5 year operations and budget strategy for each element of the plan to include performance measures. In recognition of the fiscal issues related to implementing the Plan, the PPTF has included section 5 in the proposed resolution, Attachment B, adopting the Plan which directs that implementation of the goals and policies of the Plan shall be considered each year during the annual budget process and is contingent upon available resources. The PPTF believes that it has responded completely to the direction provided by Council Resolution 94-34 in developing the proposed Long Range Strategic Plan for Police Services. It is believed the Plan provides the proper policy framework for decisions related to future police services and, therefore, recommend Council adopt the Plan. 1. Kathryn Henderson, Lane Education Service District, spoke in support of the Long Range Strategic Police Services Plan. . 2. Christine Lundberg, 127 Woodlane Drive, community outreach facilitator, spoke in support of community policing, the Long Range Strategic Police Service Plan and also explained she worked with the Crime Prevention Unit. . - . . . City of Springfield Regular Council Meeting Page 8 3. Lynne Schroeder, 2411 Centennial, intake councilor, spoke in support of the Long Range Strategic Police Services Plan and specifically teen courts. 4. Roxie Cuellar, 739 South 70th Street, spoke in support of teen courts and the Long Range Strategic Police Services Plan. She had expertise in setting up peer courts. 5. Alisa Carrillo, 488 West M Street, representing the Springfield CDC and also as a citizen and parent. She spoke in support of community policing and the Long Range Strategic Police Services Plan. 6. Jim Strada, 220 North 17th Street, spoke in support of the Long Range Strategic Police Services Plan. He also supported Neighborhood Watch and being a partner with the Police Department. 7. Gary McElroy, 2555 Gateway, #65, representing the Neighborhood Watch Board, and serving as a Crime Prevention volunteer, spoke in support of the Long Range Strategic Police Services Plan. He explained that the Crime Prevention Division needed additional staffing. 8. Faye Brabham, 644 North 4th Street, spoke in support of the Springfield Police Department. She explained she has been a member of Neighborhood Watch, the Board of Directors and supported the Strategic Plan. Mayor Morrisette recognized Chief DeForrest for his efforts to make this happen. Councilor Burge acknowledged the efforts put into the Long Range Strategic Police Services Plan. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT RESOLUTION NO. 96-15. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Placement of New Springfield Police Association (SPA) Employees in the Public Employees Retirement System (PERS). Human Resources Director Frank Hotchkiss presented the staff report on this issue. The City's collective bargaining agreement with SPA contains a provision that "[I]n lieu of placing newly hired employees in the present plan, the City of Springfield may enroll them into PERS (public safety or otherwise) at its option." Due to the financial issues associated with adding new employees to the City's current retirement plan (Pacific Mutual) which contains a minimum interest earnings guarantee that must be subsidized in a manner previously discussed with Council, the City of Springfield now proposes moving new SPA employees into PERS where no interest earnings subsidy exists. The proposal to move new SPA employees to PERS is consistent with the retirement issue that was discussed with Council on January 29, 1996, in executive session. Mr. Hotchkiss reported the contribution rate for PERS is 18.99% compared to the contribution rate of the current plan of 19.6%. Although the reduced contribution rate provides a minor savings to the City, most importantly, the move to PERS will avoid adding . . .. . . . . City of Springfield Regular Council Meeting Page 9 new employees to the existing plan, thereby reducing the City's obligation to continue providing the interest earning guarantee. Mr. Hotchkiss stated the requirement that the City of Springfield eventually contract to provide PERS membership to all other non-PERS employees is required by statute (ORS 238.035(3). The term "eventually" has never been defined and PERS states that the provision is not actively enforced and no timeline has been placed on the City to offer PERS to other employees. He stated the same provision was made when the firefighters unit was moved to PERS. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE RECOMMENDATION THAT NEW EMPLOYEES HIRED IN THE SPA BARGAINING UNIT AFTER APRIL 1, 1996, BE PLACED INTO THE PUBLIC EMPLOYEES RETIREMENT SYSTEM (PERS) WHEN THEY BECOME ELIGIBLE FOR RETIREMENT PLAN MEMBERSHIP. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Other Business Council was reminded of the Budget Committee meeting scheduled tomorrow at 6:30 p.m. BUSINESS FROM THE CITY ATTORNEY 1. Mr. Leahy explained that Council would be provided with a.summary oflegal issues pending. ADJOURNMENT The meeting was adjourned at 9: 15 p.m. Minutes Recorder - Julie Wilson ~~-~-d Bill Morrisette ~ Mayor Attest: E~ 1 een tem City Recorder