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HomeMy WebLinkAbout03/18/1996 Regular . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, MARCH 18,1996 The City of Springfield Council met in Regular Session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, March 18, at 7:05 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, Administrative Aide Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCA TION The invocation was given by Rev. Rauschek, Hope Lutheran Church. . SPRINGFIELD UPBEAT I. City Manager Mike Kelly recognized Reino Linden, Springfield Fire & Life Safety Department, for 25 years of service to the City of Springfield. 2. City Manager Mike Kelly recognized Robert Haley, Information Services, for 10 years of service to the City of Springfield. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims 2. Minutes 3. Resolutions a, RESOLUTION NO. 96-9 - A RESOLUTION TO ACCEPT PROJECT 1-827: M STREET. RAINBOW DRIVE TO PRESCOTT STREET. AND VICINITY. FROM WILDISH CONSTRUCTION CO. IN THE AMOUNT OF $258.133.41. . b. RESOLUTION NO. 96-10 - A RESOLUTION TO ACCEPT PERMIT PROJECT 1-920: SOUTH 21ST STREET BETWEEN MAIN AND SOUTH A STREET PAVING. . Regular Session Meeting Minutes March 18, 1996 Page 2 c. RESOLUTION NO. 96-11 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-935: HARLOW ROAD DECELERATION LANE WEST OF HARTMAN LANE. 4. Ordinances a. ORDINANCE NO. 5808 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN WESTERN SPRINGFIELD IN THE MENLO PARK NEIGHBORHOOD. SOUTH OF FAIRVIEW DRIVE. NORTH OF N STREET. EAST OF WEST OLYMPIC STREET (T17S R03W S27 MAP 31 PART OF TAX LOT 1300): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT AND DECLARING AN EMERGENCY. b. ORDINANCE NO. 5809 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN NORTH SPRINGFIELD. WEST OF GAME FARM ROAD SOUTH. EAST OF GA TEW A Y STREET AT THE WEST END OF COLONIAL DRIVE (T17S R03W S22 MAP 12. PART OF TAX LOT 1304): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT AND DECLARING AN EMERGENCY. . c. ORDINANCE NO. 5810 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN SOUTHWEST SPRINGFIELD. WEST OF ASPEN STREET, SOUTH OF CENTENNIAL BOULEVARD. NORTH OF KELLOGG ROAD (T17S R03 W S34 MAP 22. TAX LOT 818): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT AND DECLARING AN EMERGENCY. d. ORDINANCE NO. 5811 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY (MC CABE'S GROCERY CART) LOCATED IN NORTH SPRINGFIELD, WEST OF GAME FARM ROAD SOUTH. NORTH OF HARLOW ROAD AND EAST OF PHEASANT BOULEVARD (T17S R03W S22 PART OF TAX LOT 2700): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT AND DECLARING AN EMERGENCY. e. ORDINANCE NO 5812 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY (MARATHON SUBDIVISION) LOCATED IN WEST SPRINGFIELD. WEST OF RAINBOW DRIVE. SOUTH OF FAIRVIEW. AND EAST OF TAMARACK (T17S R03W S27 MAP 31. TAX LOT 1300): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT AND DECLARING AN EMERGENCY). . f. ORDINANCE NO. 5813 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY (DIVERS PROPERTY) LOCATED IN SOUTHWEST SPRINGFIELD. WEST OF ROWAN A VENUE. SOUTH OF DIAMOND STREET. NORTH OF WALNUT ROAD (T17S R03W S34 MAP 23. TAX LOT 1108): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT AND DECLARING AN EMERGENCY. g. ORDINANCE NO. 5814 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE MENLO PARK AREA OF WEST SPRINGFIELD. NORTH OF KELLOG ROAD. WEST OF ASPEN STREET, SOUTH OF CENTENNIAL . Regular Session Meeting Minutes March 18, 1996 Page 3 BOULEVARD. EAST OF ANDERSON LANE (T17S R03W S34 MAP 22 PART OF TAX LOTS 901 AND 1000): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT AND DECLARING AN EMERGENCY. h. ORDINANCE NO. 5815 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE HAYDEN BRIDGE AREA OF NORTH SPRINGFIELD. SOUTH OF RELOCA TED HAYDEN BRIDGE ROAD. EAST OF NORTH 7TH STREET. NORTH OF OLD HAYDEN BRIDGE ROAD (T17S R03W S23 PART OF TAX LOT 1000): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT AND DECLARING AN EMERGENCY. l. ORDINANCE NO. 5816 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE NORTHWESTERN SPRINGFIELD AREA. SOUTH OF COLONIAL DRIVE, WEST OF GAME FARM ROAD. EAST OF GA TEW A Y STREET. NORTH OF RALEIGHWOOD AVENUE (T17S R03W S22 MAP 12 PART OF TAX LOTS 1305 AND 1306): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT AND DECLARING AN EMERGENCY. . J. ORDINANCE NO. 5817 - AN ORDINANCE WITHDRA WING CERTAIN REAL PROPERTY (ANDERSON LANE APARTMENTS) LOCATED IN WEST SPRINGFIELD. WESTOF ANDERSON LANE. SOUTH OF CENTENNIAL BOULEVARD. AND EAST OF 1-5 (T17S R03W S33 MAP 11. PART OF TAX LOTS 801. 802 AND 901): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT AND DECLARING AN EMERGENCY. 5. Other Routine Matters a. Award Bid for Project 1-818: A Street at 65th Street, and Vicinity, to Eugene Sand & Gravel, Inc., in the Amount of $69,729.75. b. Approve Endorsement of OLCC Liquor License for Fifth and Broadway Market, Located at 1128 North 5th Street. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS . 1. Correspondence From Jack Dearth, 1673 Main Street, Springfield, Transmitting a Petition Signed by 225 Residents, Requesting a Variance Allowing Him to Park on the Lot Across From his Shop on the Southeast Corner of 17th & Main St. . Regular Session Meeting Minutes March 18, 1996 Page 4 IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Jack Dearth, 1673 Main Street, spoke in support of being granted a variance to allow him to park vehicles on the lot across from his shop on the southeast corner of 17th and Main Streets. City Attorney Joe Leahy commented he was not sure if a variance was appropriate. He also stated that a renter was not exempt from complying with the Springfield Code. Mr. Kelly eXplained that staff has made several attempts to resolve this problem with Mr. Dearth. He explained that a low cost site plan was offered by staff as a solution. Councilor Shaver did not feel additional stafftime should be allocated to this issue. He felt . that a substantial effort has been made by staff and it was Mr. Dearth's choice to not pursue the options put forward. BIDS 1. Waiver of Competitive Bids and Award of Contract for Project 1-966: Sanitary Sewer Rehabilitation Project. . RESOLUTION NO. 96-12 - A RESOLUTION TO WAIVE COMPETITIVE BIDS AND A WARD THE SUBJECT CONTRACT TO INSITUFORM TECHNOLOGIES. INC. IN THE AMOUNT OF $115.953.40. FOR PROJECT 1-966. SANITARY SEWER REHABILITATION. City Engineer Al Peroutka presented the staff report on this issue. The Sanitary Sewer Rehabilitation Project for 1996 has not gone through a competitive bidding process and staff is requesting a waiver of the bidding process and award of the contract by the Council, acting as the Contract Review Board. Insituform Technologies Inc. is the sole supplier for the specific services desired for the sewer rehabilitation needed in this year's sanitary sewer rehabilitation project. Insituform has done work for the City in the past two years, with the selection of contractor done under a competitive bid process, and has been the sole bidder for the project work. Therefore, there is no known competition for the work at this time. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 96-12. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Library Automation System Award of Contract. . Library Director Bob Russell presented the staff report on this issue. The City of Springfield Budget for Fiscal Year 1995-96 includes $170,000 for the purchase of an automated library system. Seven vendors responded to the RFP. The Automation System Selection Committee selected SIRSI Corporation as the vendor whose proposal best met the specifications in the RFP. Staff has negotiated a contract with SIRSI for $109,092. With other expenditures for peripheral hardware, data conversion, etc., the total amount expended from the appropriation for library automation would be $179,671. Regular Session Meeting Minutes March 18, 1996 Page 5 . Councilor Maine complemented staff for their efforts on this project and acknowledged that the Committee was very thorough in its proposal evaluation process. Information Services Director Gene Tracy answered questions from Council regarding funding transfers, replacement costs and interdepartmental trading of equipment. City Attorney Joe Leahy explained that the contract contained a termination clause which could be exercised if necessary. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE A CONTRACT WITH SIRSI CORPORATION FOR $109,092, FOR SOFTWARE, SERVICES AND CENTRAL HARDWARE FOR A LIBRARY AUTOMATION SYSTEM. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. It was clarified that it was Council's intent to approve the entire library automation system project, in the amount of$179,671, as indicated in the agenda packet item. 3. Computer Business Systems Planning Contract. . Information Services Director Gene Tracy presented the staff report on this issue. He provided Council with page 1-2, which was inadvertently left out ofthe agenda packet item. As part of the capital bond measure passed by voters in November 1995, $2,100,000 is allocated for the replacement of the existing computer systems. In order to quickly and efficiently analyze needs and plan for implementation of the new systems, this special expertise is needed. As part of the project costs, $71,000 in contractual support was budgeted for the purpose of developing a prioritized plan depicting, in order, the work required to address the replacement of computer business systems within the next three year period defined. Three proposals were received. A staff committee met to review the proposals and interview the three vendors. Afterwards, it was determined that Viking Consulting Group was the most responsive to the RFP and best suited the City's needs. Mr. Tracy explained that the contract duration would be four months. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO AUTHORIZE CITY MANAGER TO ENTER INTO A CONTRACT WITH VIKING CONSULTING GROUP, INC. FOR THE AMOUNT OF $49,600 TO PROVIDE PLANNING SERVICES FOR THE REPLACEMENT OF THE CITY'S COMPUTER BUSINESS SYSTEMS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ORDINANCES . BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments Regular Session Meeting Minutes March 18, 1996 Page 6 . 2. Business from Council a. Committee Reports 1. Councilor Burge reported on the Public Safety Coordinating Council meeting. He explained the Lane County Board of Commissioners intend to submit a new levy for the May ballot, which they have to do by 5:00 Thursday, March 21, 1996. The group met last Friday and again today. He discussed the $15 million, two year levy. The Public Safety Coordinating Council did not make that decision, the Lane County Commissioners did. He was comfortable at that level. There was some conversation about leaving it status quo but were also provided with a survey of the results of the voters on the last levy a few weeks ago. He thought there was clear indication there was a need for additional criminal justice system service and components but felt $84 million over three years was to large of a step without a clearly defined goal, purpose and allocation of the funds. It seemed to be a solid majority that felt Lane County was doing a good job but it was just too much money too fast without clear definition of its intended use or a without a clear plan into the future. He felt that was the Public Safety Coordinating Council's purpose as defined by SB 1145 and that is what it was intended to do. . Councilor Maine discussed the funding of the intergovernmental 190 agreement. She stated it was intended to be a two year agreement to coordinate public safety services and then determine what is the best level of funding public safety services, including what agency should be providing what service. City Manager Mike Kelly asked if the issue of funding for staffing the Public Safety Coordinating Council and Councilor Burge responded no. He indicated that Councilor Maine was clear about it at a previous meeting and he was supportive of that. It was a Lane County issue, and Springfield was in Lane County and citizens did not want to pay twice for the same product. City Manager Mike Kelly stated that he wanted to ensure that that view was known and the Lane County Commissioners were aware of the Council's position regarding staffing of the Public Safety Coordinating Council. With Council permission, Mr. Kelly would communicate the Council's position to the County Administrative Officer. 2. Councilor Shaver discussed the Southern Willamette Private Industry Council meeting. He stated that their contract was not picked up by Lane County and efforts were being made to see that SWPIC becomes independent and a possible overall savings up to $150,000 due to lack of duplication. 3. Councilor Burge discussed the Lane Regional Air Pollution Authority. He eXplained that LRAPA was actively seeking a new location due to space needs at city hall. He hoped Council would encourage them to remain in Springfield. . b. Other Business 1. City Recorder Eileen Stein reminded Council oftheir scheduled goal setting session Wednesday afternoon. She also notified Council of an upcoming Joint Elected . ... . . . Regular Session Meeting Minutes March l8, 1996 Page 7 Officials meeting scheduled for May 8. Planning Manager Greg Mott provided additional information regarding the purpose of the meeting. BUSINESS FROM THE CITY MANAGER l. Other Business BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 8:08 p.m. Minutes Recorder - Julie Wilson B~.~ Bill Morris~ Mayor Attest: ~~ Eileen Stein City Recorder