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HomeMy WebLinkAbout02/20/1996 Regular . City of Springfield Regular Council Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, FEBRUARY 20,1996 The City of Springfield Council met in Regular Session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, February 20, 1996, at 7:00 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, Administrative Aide Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION . The invocation was given by Rev. Verle Mitchell, Ebbert Memorial Methodist Church. SPRINGFIELD UPBEAT 1. Mayor Morrisette recognized Steve and Suzy Dorman, Dorman Construction, for participation with the restoration of the City fire bell. 2. City Manager Mike Kelly recognized City of Springfield employees for participation in the annual United Way Campaign, for a total of $24,668 in contributions. United Way coordinators Julie Wilson and Shari Higgins received the award on behalf of City employees. 3. City Manager Mike Kelly recognized Marcy Parker, Public Works Department, for 10 years of service to the City of Springfield. 4. City Manager Mike Kelly Recognized Mary Valenzuela, Department of Fire and Life Safety, for 10 years of service to the City of Springfield. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . 1. Claims 2. Minutes . Regular Session Meeting Minutes February 20, 1996 Page 2 a. January 29, 1996 - Work Session b. February 5, 1996 - Work Session c. February 5, 1996 - Regular Session 3. Resolutions a. RESOLUTION NO. 96-6 - A RESOLUTION TO ACCEPT PROJECT 1-864: GA TEW A Y STREET NORTH/BELTLINE TO 1-5. FROM DELTA CONSTRUCTION CO. IN THE AMOUNT OF $989.230.93. 4. Ordinances 5. Other Routine Matters a. Approve Endorsement of OLCC Liquor License for Driftwood Supper Club, 5094 Main Street. b. Approve Endorsement ofOLCC Liquor License for Stepina's Famous Chicago-Style Pizza, 1475 Mohawk Blvd. c. Approve Amendment #1 to the Local Agency Agreement #11,795 With the Oregon Department of Transportation, for Pioneer Parkway Bicycle/Pedestrian Path Project. . d. Award Bid to Mid Valley Tractor, in the Amount of $22,790, a Kubota Tractor-Loader- Backhoe and Attachments. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Adoption of the Report of the City Engineer for Project 1-818, Street and Sidewalk Improvements Along A Street at 65th Street and Vicinity. ORDINANCE NO. 5807 - AN ORDINANCE OF THE REPORT OF THE CITY ENGINEER FOR THE CONSTRUCTION OF STREET AND SIDEWALK IMPROVEMENTS FOR A STREET AT 65TH STREET AND VICINITY (PROJECT 1-818). AND DECLARING AN EMERGENCY. . City Engineer Al Peroutka presented the staff report on this issue. This improvement was initiated by Council on December 18, 1995, based on a petition signed by three of the six property owners benefited by the street improvement. Improvement Agreements are recorded for all six of the properties. When A Street is improved, it will provide access to several developing parcels as well as provide a more direct traffic route and faster emergency service to the neighborhood. A neighborhood meeting scheduled on Thursday, February 8, 1996 was canceled since no property owners came. No negative comments have been received on the proposed project. The owner of two previously city-owned Bancroft lots is anxious for the street to be built so that she can get building permits. Assessment costs for this small project are estimated to be between $110 and $140 per foot. Staff has quoted the owners the higher estimate of $140 per foot, but final costs are based on bids for construction and there is a good . Regular Session Meeting Minutes February 20, 1996 Page 3 chance that the final costs will be lowered. Funding for this project is included in the next budget transfer request scheduled for the March 4 Council meeting. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT ORDINANCE NO. 5807. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. 1996-2001 Capital Improvement Program. City Engineer Al Peroutka presented the staff report on this issue. The draft 1996-01 Capital Improvement Program has been reviewed by the Planning Commission and the Council in work session and is ready for public comment and final adoption. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT ADOPT THE 1996-2001 CAPITAL IMPROVEMENT PROGRAM. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . BUSINESS FROM THE AUDIENCE 1. Brian Killion. 6172 Thurston Road, spoke regarding the Springfield City Code, section 5-5-1 through 5-15-12, regarding the storage of vehicles. He felt this regulation denied him the right to collect automobiles as a hobby and to be able to store them behind a screened six foot fence. City Attorney Joe Leahy explained that if the vehicle was operable, he would be victorious in court as Code regulation referenced inoperable and unlicensed vehicles. Council discussed this issue in detail and further explained the purpose of the Code section. 2. Leta Trask, 498 North 72nd Street, spoke regarding the current parking enforcement being conducted in residential areas in Springfield. Councilor Maine said she understood why some recipients of citations were upset and felt that more public notice could have been given. She also explained that many safety issues were being addressed and the police officers are employed to uphold the law. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS . 1. Correspondence from Rev. Ian Ross, 464 South 41 st Street, Regarding 41 st Street Local Improvement District for Wyatt Meadows. . Regular Session Meeting Minutes February 20, 1996 Page 4 IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports 1. The following Council committee assignments were verified, Councilor Maine will serve on the Lane Regional Air Pollution Authority and Councilor Shaver will serve on the Southern Willamette Private Industry Council. 2. Councilor Ballew attended an Intergovernmental Human Service Committee meeting and provided a report. . 3. Councilor Dahlquist said he would be attending a McKenzie Watershed Council meeting. 4. Mayor Morrisette commented Councilor Burge is now the chair ofthe Metropolitan Policy Committee. 5. Mayor Morrisette attended a Housing Policy Board Committee meeting and reported that they reviewed details of issues but those issues were not policy related issues. b. Other Business BUSINESS FROM THE CITY MANAGER 1. Bond Sales Approval Resolution. RESOLUTION NO. 96-7 - A RESOLUTION AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION BONDS (CAPITAL PROJECTS AND IMPROVEMENTS). 1996 SERIES A. IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $12.700.000 FOR THE PURPOSE OF FINANCING VARIOUS CAPITAL IMPROVEMENTS. AND PROVIDING FOR RELATED MATTERS. . Finance Director Bob Duey presented the staff report on this issue. In order to proceed with the bond sale for capital projects and improvements, planned for March 13, 1996, the Council must approve a resolution to authorize the sale. Councilor Ballew reminded Council that the information contained in the printed statement was good information. It contained data regarding the city, geographic location/size, etc. . Regular Session Meeting Minutes February 20, 1996 Page 5 Mr. Duey answered questions from Council. He discussed the amount of the bond proceeds and what could be done with excess proceeds if there are any. He also discussed the cost of doing multiple sales versus the cost of conducting only one sale. City Manager Mike Kelly stated that the Springfield Tomorrow Improvement Plan also discussed one sale versus multiple sales. He eXplained that this issue was discussed during the Council goal setting session, including options in the event there was an overage or shortage. He said staff will try to manage the projects so final cost is as close as possible to the estimate. He explained that the Council control what the capital bond proceeds will be used for. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 96-7. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Southern Pacific Right-of-Way Acquisition. Public Works Director Dan Brown presented the staff report on this issue. In executive session on October 23, 1995, the Council authorized staffto negotiate the purchase of Southern Pacific property needed for the Pioneer Parkway Bicycle and Pedestrian Path project. Subsequent action by staff complies with Council authorization but needs to be confirmed by Council. . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE AUTHORIZATION OF THE PURCHASE AGREEMENT. THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST. 3. Bid Award for Project 1-933: Harlow Road Lift Station Upgrade. City Engineer Al Peroutka presented the staff report on this issue. The Harlow Road Pump Station is suffering from frequent plugging, is not operating efficiently due to the age of the existing pumps, is in need of electrical modifications to meet National Electrical Code requirements, and needs additional pumping capacity to meet Department of Environmental Quality pump redundancy requirements. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE A WARD OF BID FOR PROJECT 1-933: HARLOW ROAD LIFT STATION UPGRADE, TO EMK CONTRACTORS, INC., IN THE AMOUNT OF $114,500. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 4. Other Business BUSINESS FROM THE CITY ATTORNEY . 1. City Attorney Joe Leahy discussed the Request for Proposal (RFP) process. He explained he was working with the Finance Department to create documentation to follow for future RFP processes. ADJOURNMENT The meeting was adjourned at 8:37 p.m. .. . Regular Session Meeting Minutes February 20, 1996 Page 6 Minutes Recorder - Julie Wilson Bill Morrisette Mayor Attest: ~Jtc-tM- Eileen Stein ' City Recorder . .