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HomeMy WebLinkAbout11/20/1995 Regular . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, NOVEMBER 20, 1995 The City of Springfield Council met in Regular Session in the Springfield City Council Chamb~r Room, 225 Fifth Street, Springfield, Oregon, on Monday, November 20, 1995, at 7:08 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Maine and Shaver. Councilor Dahlquist was absent (excused). Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, Administrative Aide Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCA TION The invocation was given by Pastor Rauschek, Hope Lutheran Church. SPRINGFIELD UPBEAT . CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 1. Claims a. October, 1995, Disbursements for Approval. 2. Minutes 3. Resolutions 4. Ordinances 5. Other Routine Matters ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS . 1. Establishing Liens for Grass and Weeds Cutting Charges. RESOLUTION NO. 95-80 - A RESOLUTION THAT THE FINANCE DIRECTOR OF THE CITY OF SPRINGFIELD BE AND IS HEREBY DIRECTED TO ADD TO THE LIEN Regular Session Meeting Minutes 11/20/95 Page 2 . DOCKET THOSE OF THE PROPOSED ASSESSMENT LIENS WHICH ARE UNPAID BY DECEMBER 19.1995. UPON THE PROPERTY DESCRIBED ON THE ATTACHED LIST AND BENEFITED BY THE ABOVE DESCRIBED NUISANCE ABATEMENT. Finance Director Bob Duey presented the staff report on this issue. Under the authority of the Springfield Code (5-1-5) and the Uniform Fire Code (Appendix II-G), liens may be placed on the underlying real property as a means of enforcing collection of the grass and weeds cutting charges. The Council is requested to establish liens for these charges totaling $1,000. Each summer the Fire Department notifies property owners whose grass and weeds constitute a fire hazard. Property owners are given 10 days to comply with the Code by cutting the grass and weeds themselves. If the property owner fails to do so, the City hires a contractor to do the work. Property owners are then billed for the cost of cutting their weeds. Approximately 10 accounts totaling $1,000 remain unpaid. Owners of these properties were notified that the City intends to place liens on their property, and informing them of the public hearing. These liens are subject to immediate foreclosure under the City's normal process which will end in a foreclosure sale in April 1996. Mayor Morrisette opened the public hearing. No one appeared to speak.. Mayor Morrisette closed the public hearing. . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 95-80. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE. 1. Steve Moe. P.O. Box 847, and Tom Wurtz. 1436 Lawnridge, provided a presentation regarding the Buy-a-Brick program and explained that the program supported the Springfield Museum's Interpretive Center. The Center will be located on the second floor gallery of the Springfield Museum and is due for completion at the end of this year.. The cost is $35 for one historic brick or $50 for one historic brick company name. Councilor Maine commended the Committee for the work they have done. 2. Lisa Randolph, 1225 North 38th Street, spoke in support of an addition to her mobile home and requested a waiver to the Springfield Development Code Regulations and a waiver for of the fee. Planning Manager Greg Mott was available to answer questions from Council and provided additional background information regarding the request. He also discussed regulations of the Springfield Development Code. He explained that this request should be refereed to the Planning Commission for review and stated the application fee was $650. Mayor Morrisette recommended that staff explain the process to Ms. Randolph and refer this issue to the Planning Commission. . City Manager Mike Kelly explained that that staff could schedule this item before the Planning Commission as soon as possible. He also discussed the issue of a fee reduction Regular Session Meeting Minutes 11/20/95 Page 3 . and/or waiver. Councilor Burge supported the issue being referred to the Planning Commission and did not see a basis for waiving the fee at this time. 3. Galen Phipps, Looking Glass Evaluation and Treatment Center, 550 River Road, Eugene, spoke regarding the Looking Glass Runaway Services Program. He requested funding in the amount of$9,600. This funding would help pay for the capital improvements on a new runaway facility located at 2485 Roosevelt Boulevard, Eugene. The facility will house a full array of runaway services for youth and families throughout the county. The services will include 24-hour telephone crisis intervention, family crisis counseling, case management, shelter care, and aftercare follow-up. Approximately 16% of the youth and families served reside in Springfield. Councilor Maine explained that she has spoken with Mr. Phipps about this issue. She wondered if the Intergovernmental Human Services Committee (IHSC) should set aside funding for this project or for other capital projects. She also stated that current funds were already allocated but did recognize the need for services provided by Looking Glass. She also stated it would be difficult to support this request at this time. City Manager Mike Kelly discussed the reserve account and opportunity funds currently available. He stated contingency, program or other funds were not available. Councilor Beyer supported the project. She discussed the lack offunds available ,at this time but wanted to further review the issue to see where funding might be available. . Mr. Phipps responded to a question by Councilor Ballew regarding the lack of funds available from other sources. Councilor Shaver agreed with comments made by Councilor Beyer and would like to discuss the issue further with Council and staff. He did not support making a motion this evening to fund the project. Councilor Burge expressed concern for youths and the need to support such programs. He wished that Council had been brought into the process much earlier; He explained that Council had no involvement in the program until now. He discussed the need to be more involved earlier in the process. He also requested time to further review this request. Mayor Morrisette supported the request and thought the opportunity fund could be used to support the request. He clarified that this was a one-time request. He would like to further review the request. City Manager Mike Kelly discussed federal regulations related to the use of CDBG funds. Staff would look into any available unallocated CDBG funds. Council was interested in providing funding and requested that Mr. Phipps provide additional information to the City Manager. . Councilor Beyer stated funding could come from more than one fund. Councilor Shaver agreed. Regular Session Meeting Minutes 11/20/95 Page 4 . Kathleen Ferguson, 2815 Riverview Street, representing United Parents for Runaways, was available to speak in support and answer questions regarding the Looking Glass runaway program. 4. W. G. Willie Combs, 334 Scotts Glenn Drive, spoke regarding Jacks Auto Service and current city regulations. 5. Bill Eikenberry, 2380 North A, #3, spoke in support of comments made by Mr. Phipps and the Looking Glass program. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence From Don Bide, 4507 Aster Street, Thanking Council for the Opportunity to Interview as a Candidate for the Human Rights Commission. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. City Recorder Eileen Stein entered the following correspondence into the public record: . a. Correspondence from Patrick Farr, Eugene City Councilor, Ward 6; Eugene, expressing support for the Looking Glass Runaway Shelter. b. Correspondence from Joann Scheck, Psy.D., Psychologist, Lane County, 1901 Garden Avenue, Eugene, in support of the request made on behalf of the Travis Warren family/Lisa Randolph. c. Correspondence from Sydney Putnam, MS, Social Service Specialist, 432 West 11th, . Eugene, in support of the request made by Ms. Randolph. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments . a. Councilor Shaver explained he was no longer able to serve on the McKenzie Watershed Council. Mayor Morrisette would appoint a replacement to this position in the future. 2. Business from Council Regular Session Meeting Minutes 11/20/95 Page 5 . a. Committee Reports b. Other Business 1. Councilor Burge raised the discussion the Eugene City Council held regarding the convention center study. City Manager Mike Kelly provided additional information on this issue and a summary of the proposed process to further review the study. BUSINESS FROM THE CITY MANAGER 1. Official Intent to Reimburse Certain Capital Expenditures From General Obligation Bond Proceeds. RESOLUTION NO. 95-81 - A RESOLUTION SETTING FORTH THE OFFICIAL INTENT OF THE CITY TO REIMBURSE CERTAIN CAPITAL EXPENDITURES OUT OF THE PROCEEDS OF OBLIGATIONS TO BE ISSUED IN CONNECTION WITH THE ACQUISITION. CONSTRUCTION AND INSTALLATION OF VARIOUS CAPITAL PROJECTS. . Finance Director Bob Duey presented the staff report on this issue. The Finance staff is currently planning to recommend to Council that the general obligation bonds approved by the voters on November 7, 1995, be offered for sale Mayor June of 1996. The full recommendation will not be completed until February or March when there has been an. opportunity to consider how the issue should be sized and offered for sale. In the interim, the City will be incurring issuance costs, and in some cases, starting to work on the individual projects. This resolution is necessary to allow the City to utilize the bond proceeds from next . spring's sale to "reimburse" the City for these preliminary costs. Failure to provide such an authorization by resolution makes any expenses incurred prior to the actual sale non- reimbursable. This resolution by Council declares its intent to finance all pre-issuance expenditures out of the proceeds of the Bonds and to reimburse itself out of the proceeds of the Bonds. The City acknowledges that such reimbursement from Bond proceeds may be made only to the extent that all other applicable requirements of Treasure Regulations Section 1.150-2 are met and with respect to the Bonds, the pre-issuance costs, the sources of fund used to make the advances and such reimbursement from Bond proceeds. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 95-81. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. Other Business BUSINESS FROM THE CITY ATTORNEY . 1. City Attorney Joe Leahy provided an update regarding court action pertaining to an ongoing nuisance code violation. Regular Session Meeting Minutes 11/20/95 Page 6 . 2. Councilor Shaver reminded Council that the City Manager's evaluation, the basic services inventory form and the housing density survey forms need to be completed and returned to the City Manager's Office. Councilor Burge explained that he needed additional time to review the basic service inventory form and had concerns regarding the housing density survey. ADJOURNMENT The meeting was adjourned at 8:35 p.m. Minutes Recorder - Julie Wilson Bill Morrisette Mayor ~ Eileen Stein City Recorder . .