HomeMy WebLinkAbout11/20/1995 Regular
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MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, NOVEMBER 20, 1995
The City of Springfield Council met in Regular Session in the Springfield City Council Chamb~r
Room, 225 Fifth Street, Springfield, Oregon, on Monday, November 20, 1995, at 7:08 p.m., with
Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Maine and Shaver. Councilor
Dahlquist was absent (excused). Also present were City Manager Michael Kelly, Assistant City
Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, Administrative
Aide Julie Wilson and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
INVOCA TION
The invocation was given by Pastor Rauschek, Hope Lutheran Church.
SPRINGFIELD UPBEAT
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CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE,
TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5
FOR AND 0 AGAINST.
1. Claims
a. October, 1995, Disbursements for Approval.
2. Minutes
3. Resolutions
4. Ordinances
5. Other Routine Matters
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS
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1. Establishing Liens for Grass and Weeds Cutting Charges.
RESOLUTION NO. 95-80 - A RESOLUTION THAT THE FINANCE DIRECTOR OF THE
CITY OF SPRINGFIELD BE AND IS HEREBY DIRECTED TO ADD TO THE LIEN
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11/20/95
Page 2
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DOCKET THOSE OF THE PROPOSED ASSESSMENT LIENS WHICH ARE UNPAID BY
DECEMBER 19.1995. UPON THE PROPERTY DESCRIBED ON THE ATTACHED LIST
AND BENEFITED BY THE ABOVE DESCRIBED NUISANCE ABATEMENT.
Finance Director Bob Duey presented the staff report on this issue. Under the authority of the
Springfield Code (5-1-5) and the Uniform Fire Code (Appendix II-G), liens may be placed on
the underlying real property as a means of enforcing collection of the grass and weeds cutting
charges. The Council is requested to establish liens for these charges totaling $1,000.
Each summer the Fire Department notifies property owners whose grass and weeds constitute
a fire hazard. Property owners are given 10 days to comply with the Code by cutting the
grass and weeds themselves. If the property owner fails to do so, the City hires a contractor
to do the work. Property owners are then billed for the cost of cutting their weeds.
Approximately 10 accounts totaling $1,000 remain unpaid. Owners of these properties were
notified that the City intends to place liens on their property, and informing them of the public
hearing. These liens are subject to immediate foreclosure under the City's normal process
which will end in a foreclosure sale in April 1996.
Mayor Morrisette opened the public hearing. No one appeared to speak.. Mayor Morrisette
closed the public hearing.
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IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT RESOLUTION NO. 95-80. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE.
1. Steve Moe. P.O. Box 847, and Tom Wurtz. 1436 Lawnridge, provided a presentation
regarding the Buy-a-Brick program and explained that the program supported the Springfield
Museum's Interpretive Center. The Center will be located on the second floor gallery of the
Springfield Museum and is due for completion at the end of this year.. The cost is $35 for one
historic brick or $50 for one historic brick company name.
Councilor Maine commended the Committee for the work they have done.
2. Lisa Randolph, 1225 North 38th Street, spoke in support of an addition to her mobile home
and requested a waiver to the Springfield Development Code Regulations and a waiver for of
the fee.
Planning Manager Greg Mott was available to answer questions from Council and provided
additional background information regarding the request. He also discussed regulations of the
Springfield Development Code. He explained that this request should be refereed to the
Planning Commission for review and stated the application fee was $650.
Mayor Morrisette recommended that staff explain the process to Ms. Randolph and refer this
issue to the Planning Commission.
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City Manager Mike Kelly explained that that staff could schedule this item before the
Planning Commission as soon as possible. He also discussed the issue of a fee reduction
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11/20/95
Page 3
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and/or waiver. Councilor Burge supported the issue being referred to the Planning
Commission and did not see a basis for waiving the fee at this time.
3. Galen Phipps, Looking Glass Evaluation and Treatment Center, 550 River Road, Eugene,
spoke regarding the Looking Glass Runaway Services Program. He requested funding in the
amount of$9,600. This funding would help pay for the capital improvements on a new
runaway facility located at 2485 Roosevelt Boulevard, Eugene. The facility will house a full
array of runaway services for youth and families throughout the county. The services will
include 24-hour telephone crisis intervention, family crisis counseling, case management,
shelter care, and aftercare follow-up. Approximately 16% of the youth and families served
reside in Springfield.
Councilor Maine explained that she has spoken with Mr. Phipps about this issue. She
wondered if the Intergovernmental Human Services Committee (IHSC) should set aside
funding for this project or for other capital projects. She also stated that current funds were
already allocated but did recognize the need for services provided by Looking Glass. She also
stated it would be difficult to support this request at this time.
City Manager Mike Kelly discussed the reserve account and opportunity funds currently
available. He stated contingency, program or other funds were not available.
Councilor Beyer supported the project. She discussed the lack offunds available ,at this time
but wanted to further review the issue to see where funding might be available.
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Mr. Phipps responded to a question by Councilor Ballew regarding the lack of funds available
from other sources.
Councilor Shaver agreed with comments made by Councilor Beyer and would like to discuss
the issue further with Council and staff. He did not support making a motion this evening to
fund the project.
Councilor Burge expressed concern for youths and the need to support such programs. He
wished that Council had been brought into the process much earlier; He explained that
Council had no involvement in the program until now. He discussed the need to be more
involved earlier in the process. He also requested time to further review this request.
Mayor Morrisette supported the request and thought the opportunity fund could be used to
support the request. He clarified that this was a one-time request. He would like to further
review the request.
City Manager Mike Kelly discussed federal regulations related to the use of CDBG funds.
Staff would look into any available unallocated CDBG funds.
Council was interested in providing funding and requested that Mr. Phipps provide additional
information to the City Manager.
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Councilor Beyer stated funding could come from more than one fund. Councilor Shaver
agreed.
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Kathleen Ferguson, 2815 Riverview Street, representing United Parents for Runaways, was
available to speak in support and answer questions regarding the Looking Glass runaway
program.
4. W. G. Willie Combs, 334 Scotts Glenn Drive, spoke regarding Jacks Auto Service and current
city regulations.
5. Bill Eikenberry, 2380 North A, #3, spoke in support of comments made by Mr. Phipps and
the Looking Glass program.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence From Don Bide, 4507 Aster Street, Thanking Council for the Opportunity to
Interview as a Candidate for the Human Rights Commission.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED
WITH A VOTE OF 5 FOR AND 0 AGAINST.
2. City Recorder Eileen Stein entered the following correspondence into the public record:
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a. Correspondence from Patrick Farr, Eugene City Councilor, Ward 6; Eugene, expressing
support for the Looking Glass Runaway Shelter.
b. Correspondence from Joann Scheck, Psy.D., Psychologist, Lane County, 1901 Garden
Avenue, Eugene, in support of the request made on behalf of the Travis Warren
family/Lisa Randolph.
c. Correspondence from Sydney Putnam, MS, Social Service Specialist, 432 West 11th, .
Eugene, in support of the request made by Ms. Randolph.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED
WITH A VOTE OF 5 FOR AND 0 AGAINST.
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
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a. Councilor Shaver explained he was no longer able to serve on the McKenzie Watershed
Council. Mayor Morrisette would appoint a replacement to this position in the future.
2. Business from Council
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a. Committee Reports
b. Other Business
1. Councilor Burge raised the discussion the Eugene City Council held regarding the
convention center study. City Manager Mike Kelly provided additional information
on this issue and a summary of the proposed process to further review the study.
BUSINESS FROM THE CITY MANAGER
1. Official Intent to Reimburse Certain Capital Expenditures From General Obligation Bond
Proceeds.
RESOLUTION NO. 95-81 - A RESOLUTION SETTING FORTH THE OFFICIAL INTENT
OF THE CITY TO REIMBURSE CERTAIN CAPITAL EXPENDITURES OUT OF THE
PROCEEDS OF OBLIGATIONS TO BE ISSUED IN CONNECTION WITH THE
ACQUISITION. CONSTRUCTION AND INSTALLATION OF VARIOUS CAPITAL
PROJECTS.
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Finance Director Bob Duey presented the staff report on this issue. The Finance staff is
currently planning to recommend to Council that the general obligation bonds approved by
the voters on November 7, 1995, be offered for sale Mayor June of 1996. The full
recommendation will not be completed until February or March when there has been an.
opportunity to consider how the issue should be sized and offered for sale. In the interim, the
City will be incurring issuance costs, and in some cases, starting to work on the individual
projects. This resolution is necessary to allow the City to utilize the bond proceeds from next
. spring's sale to "reimburse" the City for these preliminary costs. Failure to provide such an
authorization by resolution makes any expenses incurred prior to the actual sale non-
reimbursable.
This resolution by Council declares its intent to finance all pre-issuance expenditures out of
the proceeds of the Bonds and to reimburse itself out of the proceeds of the Bonds. The City
acknowledges that such reimbursement from Bond proceeds may be made only to the extent
that all other applicable requirements of Treasure Regulations Section 1.150-2 are met and
with respect to the Bonds, the pre-issuance costs, the sources of fund used to make the
advances and such reimbursement from Bond proceeds.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT RESOLUTION NO. 95-81. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST.
2. Other Business
BUSINESS FROM THE CITY ATTORNEY
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1. City Attorney Joe Leahy provided an update regarding court action pertaining to an ongoing
nuisance code violation.
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2. Councilor Shaver reminded Council that the City Manager's evaluation, the basic services
inventory form and the housing density survey forms need to be completed and returned to
the City Manager's Office.
Councilor Burge explained that he needed additional time to review the basic service
inventory form and had concerns regarding the housing density survey.
ADJOURNMENT
The meeting was adjourned at 8:35 p.m.
Minutes Recorder - Julie Wilson
Bill Morrisette
Mayor
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Eileen Stein
City Recorder
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