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HomeMy WebLinkAbout07/17/1995 Regular . . . j " City of Springfield Regular Council Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JULY 17,1995 The city of Springfield Council met in Regular Session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, July 17, 1995, at 7:00 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Beyer, Shaver, Walters, Burge, Maine and Dahlquist. Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, Administrative Aide Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. SPRINGFIELD UPBEAT 1. Assistant City Manager Gino Grimaldi recognized Captain Golden, for 25 years of service with the city of Springfield. Captain Richard Golden also presented the city with a plaque recognizing the city as a quality employer. 2. Assistant City Manager Gino Grimaldi recognized Layne Frambes, for 10 years of service with the city of Springfield. 3. Assistant City Manager Gino Grimaldi recognized Kim Hildebrandt, for 10 years of service with the city of Springfield. 4. Assistant City Manager Gino Grimaldi recognized John Tamulonis, for 10 years of service with the city of Springfield. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR WALTERS, TO ADOPT THE CONSENT CALENDAR. WITH ITEM 5D REMOVED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. \ .1 1. Claims a. June 1995, Disbursements for Approval. 2. Minutes a. May 8, 1995 - Work Session (Reapprove) b. June 12, 1995 - Special Regular Session Regular Session Meeting Minutes July 17, 1995 Page 2 . c. June 12, 1995 - Work Session d. June 19, 1995 - Work Session e. June 19, 1995 - Regular Session 3. Resolutions a. RESOLUTION NO. 95-55 - A RESOLUTION OF INTENT TO CONSTRUCT STREET WIDENING. STREET LIGHTS AND SIDEWALK IMPROVEMENTS FOR SOUTH 69TH PLACE FROM CASCADE DRIVE TO FORSYTHIA STREET AND VICINITY, PROJECT 1-941. b. RESOLUTION NO. 95-56 - A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS AMOUNTING TO MORE THAN $15.000 DURING THE PERIOD OF JULY 25.1995. TO SEPTEMBER 4. 1995. WHILE THE CITY COUNCIL IS IN RECESS. 4. Ordinances 5. Other Routine Matters a. Endorsement ofOLCC Liquor License for Get-N-GoGrocery, Located at 150 North 28th Street. . b. Endorsement ofOLCC Liquor License for Larry & Kathy's 24 Hour Restaurant, Located at 553 Main Street. c. Endorsement of OLCC Liquor License for Red Lion Inn, Springfield, Located at 3280 Gateway Road. ITEMS REMOVED FROM THE CONSENT CALENDAR 5. Other Routine Matters d. Award Bid for Project 1-827, West M Street, Rainbow to Prescott, and Vicinity, to Wildish Construction Co. in the Amount of $264,674. Mayor Morrisette recognized Mr. Chester Pepple to speak on this item. Chester Pepple, 749 West M Street, spoke regarding West M Street improvements. Council was provided with a petition signed by property owners stating that setback sidewalks on West M Street conflicted with the desires of the majority of investing property owners. Mr. Pepple explained that the property owners were not satisfied with the decisions made. He requested that Council reconsider their decision on this project. . City Recorder Eileen Stein entered the petition into the public record prior to Business from the City Council. Councilor Shaver discussed the loss of yard area as a result of setback sidewalks and stated he supported curb side sidewalks. He stated he would like to see city standards for sidewalks revised when possible. Regular Session Meeting Minutes July 17,1995 Page 3 . Councilor Burge stated that he favored setback sidewalks in residential areas for traffic safety reasons. He stated that as elected officials, the Council has had difficulty in coming up with a definitive policy, and only reacts when presented with problems and requests. He stated there was a safety factor involved in the decision made about the sidewalks. He also stated the city had sufficient right-of-way for the proposed improvements and the city was not taking property from anyone, even if the sidewalks were setback five feet. He stated that a five foot setback with a five foot sidewalk was within the city's own right-of-way boundaries. He did not like using public funding for this project nor did he support subsidies. However, he stated he supported the award of the bid with a curb side sidewalk if it was the wish of both the Council and residents. He also stated he would like to see an official policy in place and followed. Councilor Beyer stated that a policy did exist but the Council and citizens did not necessarily agree with it. She recommended that the policy be reviewed. She supported the wishes of the residents. . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO APPROVE ITEM 5B, AWARD THE BID FOR THEM STREET IMPROVEMENT PROJECT (1-827), AND DIRECT ENGINEERING STAFF TO AUTHORIZE A CHANGE ORDER ON THE BID TO CONSTRUCT CURBSIDE SIDEWALKS RATHER THAN THE PROPOSED SETBACK SIDEWALKS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. PUBLIC HEARINGS 1 Request for Vacation of a 10 Foot Wide Public Utility Easement, Jada Prane, Applicant (10. No. 95-06-116). ORDINANCE NO. 5795 -AN ORDINANCE VACATING A 10 FOOT WIDE PUBLIC UTILITY EASEMENT BEING THE WESTERLY 10.0 FEET OF PARCELS I AND II. LAND PARTITION PLAT NUMBER 92-P0233. AS PLATTED AND RECORDED IN LANE COUNTY PARTITION RECORDS IN LANE COUNTY OREGON. AND DECLARING AN EMERGENCY. City Planner Gary Karp presented the staff report on this issue. The city is processing this application on behalf of the applicant because the city found the easement, which was required during the partition application process, was not necessary. . When the tentative plan for the partition (10. No. 92-05-971) was submitted to the city, the plan indicated a sanitary sewer line along the west property line of the subject property. Subsequently, a 10 foot-wide public utility easement was shown on the Partition Plat along the west property line of Parcels I and II. The city has since determined that the actual sanitary sewer line is not located along the west property line. The applicant has recorded a private sewer easement (Lane County Recording Number 9525438) across Parcel I to serve Parcel II. The emergency clause is being requested to facilitate the completion of the development of Parcel II, (i.e., a building permit has been issued for the development of Parcel II). Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. Regular Session Meeting Minutes July 17, 1995 Page 4 . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT ORDINANCE NO. 5795. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Vacation of Public Right-of-Way for that Portion of Forsythia Street Located in LJ.K. Subdivision as Platted and Recorded in File 73, Slide 411, Lane County Oregon Plat Records (10. No. 95-05-109). ORDINANCE NO. 5796 - AN ORDINANCE VACATING THAT PORTION OF FORSYTHIA STREET, A CUL-DE-SAC AND PUBLIC RIGHT-OF-WAY IN LJ.K. SUBDIVISION, AS PLATTED AND RECORDED IN FILE 73. SLIDE 411. LANE COUNTY PLAT RECORDS, BETWEEN SOUTH 69TH PLACE AND SOUTH 70TH STREET. IN THE CITY OF SPRINGFIELD. LANE COUNTY OREGON. AND DECLARING AN EMERGENCY. City Planner Greg Mott presented the staff report on this issue. This City Council initiated right-of-way vacation will facilitate the development of the Jesse Maine Memorial Park. . The proposed vacation of this right-of-way will enable Willamalane Park and Recreation District and neighborhood volunteers to develop the Jesse Maine Park. The park will occupy the southeast corner of Cascade Drive and South 69th Place and will include all of the LJ.K. subdivision and two adjoining lots. LJ.K. was platted as a six lot subdivision with access from South 69th Place via a small cul-de-sac. Willamalane has acquired this property and has need to vacate the cul-de-sac in order to develop the park. The only public improvements that have been constructed within this right-of-way are a curb and gutter, a catch basin and a storm sewer. The storm sewer can remain or be relocated, but in either case, an easement is all that is necessary for this facility. SUB, TCI and Northwest Natural Gas also have requested retention of easements for existing facilities in the right-of-way. These easements can be maintained without interfering with the modest improvements proposed for the park. The emergency clause is requested because the Council will be in recess during August, therefore, a second reading could not occur until September making the effective date of the vacation sometime in October. This delay would substantially interfere with the proposed construction schedule. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT ORDINANCE NO. 5796. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE 1. Verne Baarstad, 1219 Sequoia Avenue, spoke regarding the need for cat control in Springfield. . Mayor Morrisette stated that he needed to contact Council members to discuss ways of making cat control work. Mr. Baarstad stated he would be happy to volunteer working on this project. Regular Session Meeting Minutes July 17, 1995 Page 5 . Councilor Walters suggested that Mr. Baarstad consider initiating a petition to get the issue on a ballot allowing voters to make the decision. Councilor Burge stated that issue needs to be addressed, but discussed the difficulties in controlling other problems in the downtown area such as loitering on Main Street. 2. W. G. Willie Combs, 334 Scotts Glenn Drive, spoke regarding assistance he received regarding the care of trees and thanked the maintenance staff. 3. Dan Egan, 850 North 6th Street, spoke regarding the proposed capital bond measure. He stated he was a member ofthe Springfield Tomorrow Improvement Plan Committee (STIP). He also explained that he was not representing the Committee but was expressing his own views. He discussed the funding of street improvements and the possibility of funding and completing improvements for the last few miles of gravel road. He discussed the issue of fairness in subsidizing the cost of improving the roads. He stated that if Council did not support this, the Council should review if the street improvements were a high priority or not. Mr. Egan also discussed the alternative funding options reviewed during the STIP advisory committee meetings. Chet Raube, 451 Mallard spoke regarding the capital bond measure. He supported the subsidy for street improvements discussed by Mr. Egan. He explained that he was also a member of STIP but was representing himself, not the Committee.. . Shawna Tallerdav, 310 South 35th Street, spoke in support of some type of funding to support the street improvements discussed by Mr. Egan. W. G. Willie Combs, , 334 Scotts Glenn Drive, suggested that if the Budget Committee and Council worked together, they could find a solution to this problem. Councilor Burge stated he was concerned with the need to bring all streets up to reasonable standards. He expressed concern regarding the suggested addition of $1.5 million to complete an asphalt overlay project with a life span of 10 years or less. He explained that streets with overlays would be patched over. He also discussed the time value of money and stated he did not want to have the repaving work done by placing asphalt over an insufficient base at the cost mentioned. He stated that patching would serve only as a temporary solution to the real problem. He did not feel that the bond was the appropriate vehicle to fund the project. Councilor Walters commented on the type of people who are moving into or live on gravel streets and that very often they were barely able to find the money to purchase their home let alone pay for street improvements. He felt that asking those owners to assist with financing would impose a financial hardship on the home owner that could not be overcome. He suggested an overlay be done to help improve the street and it would cost less than a complete improvement. He stated the issue of gravel street improvements did need to be addressed. . Mayor Morrisette stated that each Council member agreed that improvements needed to be completed eventually. He suggested that this issue be addressed and resolved at some point. 4. Liz Degner, South Valley Area Manager of the SMART Reading Program, Oregon Children's Foundation, 525 Mill Street. Ms. Degner introduced Alisa Carrillo and Bob Hayden, VISTA volunteers and provided a presentation regarding the Start Making a Reader Today (SMART) Regular Session Meeting Minutes July 17, 1995 Page 6 . program. She also requested volunteer assistance for the program. Council members were provided with a volunteer application and urged to consider volunteering or to encourage others to volunteer. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Bicycle Committee Appointments. Traffic Manager Gary McKenney presented the. staff report on this issue and was available to answer questions from Council. . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO APPOINT GARY GUTTORMSEN AND MICHAEL HIGGINS TO THE SPRINGFIELD BICYCLE COMMITTEE TO SERVE A THREE YEAR TERM WHICH WOULD EXPIRE ON JULY 17, 1998. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports b. Other Business BUSINESS FROM THE CITY MANAGER 1. Urban Services Coordination Agreements. Planning Manager Greg Mott was available to answer questions from Council. Staff from the city of Springfield, Lane County and affected urban service providers have prepared, pursuant to ORS 190 and 195, cooperative and/or coordination agreements regarding respective responsibilities for planning and the provision of urban services within Springfield's Urban Growth Boundary. . Senate Bill 122, which was adopted by the Oregon Legislature in 1993, requires all urban service providers, cities and counties to enter into cooperative and/or coordination agreements. The key elements of each of these agreements is the timely exchange of information and the coordination of planning activities to provide citizens and rate payers with the most efficient and cost effective urban services. The agreements are the culmination of more than a year's effort to achieve this goal. The elected boards of each ofthe respective agencies have approved these Regular Session Meeting Minutes July 17, 1995 Page 7 . agreements. The Lane County Board of Commissioners is scheduled to adopt these agreements on August 8, 1995. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO APPROVE THE INTERGOVERNMENTAL AGREEMENTS BETWEEN RAINBOW WATER DISTRICT, SPRINGFIELD UTILITY BOARD, LANE TRANSIT DISTRICT (LTD), WILLAKENZIE FIRE DISTRICT, LANE COUNTY AND THE CITY OF SPRINGFIELD, TO AUTHORIZE THE CITY MANAGER TO SIGN THE AGREEMENTS, AND TO AMEND THE L TD AGREEMENT TO CLARIFY THAT THE CITY HAS FINAL AUTHORITY ON THE PLACEMENT OF ALL LTD BUS STOPS LOCATED IN THE CITY. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Springfield Tomorrow Improvement Plan (STIP) Capital Bond Measure - Resolution Calling Election. RESOLUTION NO. 95-57 - A RESOLUTION REFERRING TO THE ELECTORS OF THE CITY A BALLOT MEASURE AUTHORIZING THE ISSUANCE OF $12.700.000 IN GENERAL OBLIGATION BONDS TO FINANCE VARIOUS CAPITAL PROJECT AND . IMPROVEMENTS: AND AUTHORIZING OTHER MATTERS IN CONNECTION THEREWITH. . City Recorder Eileen Stein provided the staff report. One of the Council's top priorities for 1995 is to seek voter approval of a general obligation bond measure for capital improvements, planned for the November 7, 1995, statewide election. The Council has chosen a list of projects as recommended by the Springfield Tomorrow Improvement Plan Advisory Committee. In order to refer the proposed bond measure to the voters, adoption of the attached resolution is now necessary. The total amount of projects proposed, plus necessary financing costs, place the total bond measure at approximately $12.7 million which is reflected in the Resolution. The. proposed ballot title, question and summary statement appears in Exhibit A of the Resolution. The proposed projects are described in Exhibit B of the Resolution and fall into four categories: public safety, public infrastructure, library services and city service delivery systems. The public safety projects include a new fire station, communications system, and vehicles and equipment. The public infrastructure projects include street repairs and improvements, building maintenance and preservation, and water supply protection. The library services project involves expanding the library in City Hall to add space for shelving and public computer terminals. The service delivery systems project involves upgrading the city's 15-year old centralized computer system which operates many internal business systems such as accounting, budget and payroll. The city has not had a capital bond measure in over 30 years. . The estimated tax rate for the $12.7 million bond measure would be about 70 cents per $1,000 of assessed valuation. The average residential home in Springfield is valued at $77,893, and so the estimated increase in property taxes is expected to be about $54.52 per year or $4.55 per month. Councilor Shaver questioned whether Council would like to consider the street paving projects as discussed previously by Councilor Walters. Councilor Walters stated his support for adding Regular Session Meeting Minutes July 17,1995 Page 8 . paving of gravel streets for the list of projects and the reasons why he supports this. Public Works Director Dan Brown answer questions from Councilor Walters regarding the life span of asphalt overlay work. Mr. Brown explained that the street base would be a determining factor in estimating the life span of the overlay. He explained that it could last 10-15 years, but if the base surface was in bad condition, the overlay may last for much less time. Mr. Brown discussed the annual cost of maintenance of overlay versus improved streets. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 95-57. IT WAS MOVED BY COUNCILOR WALTERS TO AMEND THE MAIN MOTION TO CHANGE THE TOTAL BOND AMOUNT TO $13.7 MILLION, REVISE EXHIBIT B "CAPITAL PROJECTS AND IMPROVEMENTS" BY EXPANDING THE STREET REPAIRS PROJECT TO BE STREET REPAIRS AND PRESERVATION, AND TO ADD LANGUAGE AT THE END OF THE PROJECT DESCRIPTION STATING, "AND PLACE THREE INCHES OF ASPHALT PAVEMENT MAT ON STREETS WHICH PRESENTLY HAVE ONLY GRAVEL FLORR. THE MOTION DIED DUE TO A LACK OF SECOND. . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR BEYER, TO END DEBATE ON THE RECOMMENDED AMENDMENT TO THE MOTION. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 2 AGAINST (SHAVER AND WALTERS). IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR BEYER, TO VOTE ON THE MAIN MOTION. THE MOTION PASSED WITH A VOTE OF 5 FORAND 1 AGAINST (WALTERS). Councilor Walters requested that Council vote on the main motion once again so that he could provide his supportive comments on this issue. Councilor Shaver also wished to provide comments in support of the STIP Advisory Committee. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR DAHLQUIST, TO REVOTE ON THE MAIN MOTION AND ALLOW COMMENTS BY COUNCILOR SHAVER AND WALTERS. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 1 AGAINST (BURGE). Councilors Shaver and Walters provided comments in support of the proposed capital bond measure. Councilor Walters commented on Council members participating on the STIP Advisory Committee. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR WALTERS, TO APPROVE THE MAIN MOTION. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . BUSINESS FROM THE CITY ATTORNEY CONTINUE MEETING - . , . . . Regular Session Meeting Minutes July 17, 1995 Page 9 The meeting was continued to July 24, 1995, at 8:40 p.m.. Minutes Recorder - Julie Wilson ~~~f~ Mayor ~~ Eileen Stein City Recorder