The URL can be used to link to this page

Home My WebLink About07/10/1995 Regular . . . . -1 City of Springfield Special Council Meeting MINUTES OF THE SPECIAL MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JULY 10,1995 The City of Springfield Council met in Special Regular Session at Springfield City Hall, Library Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, July 10,1995, at 7:17 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette and Councilors Beyer, Burge, Dahlquist, Maine, Shaver and Walters. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Recorder Eileen Stein, Administrative Aide Shari Higgins and members of staff. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Resolutions a. RESOLUTION NO. 95-50 - A RESOLUTION TO ACCEPT PROJECT 1-902: THURSTON ROAD AND PHEASANT BOULEVARD BASE REPAIR. OVERLAY AND TRAFFIC STRIPING. FROM EUGENE SAND & GRAVEL, INC.. IN THE AMOUNT OF $147.995.59. b. RESOLUTION NO. 95-51 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-743: STORM SEWER IMPROVEMENT PROJECT GAME FARM ROAD EAST TO COLONIAL DRIVE, SYCAN B STORM SEWER IMPROVEMENTS, PHASE III. c. RESOLUTION NO. 95-52 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-898: CARRIAGE PLACE SUBDIVISION. d. RESOLUTION 95-53 - A RESOLUTION TO ACCEPT PROJECT 3-915: STEELHEAD MEADOWS SUBDIVISION. e. RESOLUTION 95-54 - A RESOLUTION TO ACCEPT PROJECT 3-925: NICHOLAS DRENG SUBDIVISION. 2. Bid Awards a. Award Bid for Project C82: East Springfield Sewer Interceptor System, Phase 3, Kelly Butte Interceptor, 1-852, to H & J Construction in the Amount of $2,212,952. b. Award Bid for Project 1-914: T Street, 10th Street to Debra Street, and Vicinity, to Eugene Sand and Gravel, Inc., in the Amount of $73,812. . . . ~I . -. City of Springfield Special Council Meeting - 7/10/95 Page two PUBLIC HEARINGS 1. Sprinafield Tomorrow Improvement Plan (STIP) Capital Bond Measure - Public Hearina on Proposed Proiect List City Manager Mike Kelly gave the staff report. He provided background information on the last bond measure presented to the voters over 30 years ago. Mr. Kelly explained the process to appoint Springfield Tomorrow Improvement Plan (STIP) committee members and the proposed project list totaling $12.7 million. Mr. Kelly said after public input, staff would like to discuss the proposed resolution included the agenda packet. Mayor Morrisette opened the public hearing. 1. Kathy Vinyard, 1525 Clearwater Lane, asked the Council to remove the Millrace water inlet project from the capital bond project list. She stated this project is not in the same league as the other projects and has land use and water rights issues associated with it. Ms. Vinyard stated she does not want to see other projects jeopardized on bond measure, when Millrace issues could become complicated. 2. Beverly Medford, 2556 Dumas Drive, Springfield, stated she was representing the Springfield Chamber Legislative Committee by speaking in support of the bond measure. The Committee has spent a lot of time reviewing the proposal and wants to support the City's improvement bonds, since an election for bonds has not been held since the 1960's. Ms. Medford added that if a new fire station is built, that a long-term staffing solution should be put forth, hOt just a two year plan. Councilor Walters asked if the Legislative Committee saw the larger project list regarding paving or overlay of graveled streets. Ms. Medford stated they only reviewed the final project list that was presented from the STIP Committee. She said they did not seek the longer list as they believed the advisory committee had done a very thorough job in research and gave their approval based on basic government services and what was needed for Springfield. 3. Willie Combs, 334 Scots Glen Drive, Springfield; stated he was originally opposed to a bond measure, but this will be the first bond he supports. He stated the Budget Committee reviewed the project list and disposed of items that did not need funding by the City. He explained Fire Station #5 is necessary and the Police Department isin need of essential . services. He felt the City is seeking funding to complete basic services and not spending money that is not necessary for basic city services. City Recorder Eileen Stein entered into the record, a letter from Thelma Brutscher, 1347 N. 30th Street, Springfield OR 97478, regarding traffic congestion on Olympic Street. Mayor Morrisette closed the public hearing. Mr. Kelly explained on page four of the resolution, under Exhibit A, fire station wording would be added, as it was mistakenly omitted. Mr. Kelly stated Council could add to the resolution the cost per $1 ,000 of assessed value for the average home in Springfield to the ballot title. Council discussed the idea and by consensus, agreed to add the language to the ballot title. Councilor Maine said it was very important to the STIP Committee to keep the bond measure affordable. , >. -,!; . . . City of Springfield Special Council Meeting - 7/10/95 Page three Councilor Burge suggested on page four, "Expansion of Library in City Hall" be changed to "Expansion of Library within City Hall". He also suggested regarding the Millrace that the wording be changed from "re-build" to "construct". Councilor Walters stated he felt the entire project list should have been given to and reviewed by the Council. He thanked the STIP Committee and stated they did a good job, but they should have given more consideration to street projects. He suggested an overlay for all gravel streets would not only improve the total image of Springfield, but would provide those who would never be able to afford to pave their streets the feeling of pride in their neighborhood as well as reduce dust. Councilor Walters stated for six dollars per 1,000 of assessed value, an overlay project could be completed and is a small price for citizens to pay. He reminded the Council that improving streets is a top priority in Springfield. Councilor Beyer stated she did not support Councilor Walter's proposal for street overlay projects as citizens might complain about the overlay and it would not make the existing streets much better. Public Works Director Dan Brown told the Council it would take approximately $1 million to improve 10 miles of streets. He stated there are currently six miles of unimproved streets. Councilor Walters inquired about the current maintenance costs for gravel streets. There was a discussion regarding maintenance costs versus improvement costs per year. Mr. Brown stated a gravel street costs the City approximately $4,000 to $5,000 per year to maintain and a fully improved street costs approximately $1,500 per year. Councilor Burge felt it would take 30 years to achieve full cost recovery on overlay for streets that would only last an average of 10 years. He stated an overlay would be a subsidy to property owners who live on unimproved streets and would enhance the value of private property by the City. There was a discussion of standard versus sub-standard streets based on prior Council policy and current Council policy. Mr. Kelly stated that Council could choose to allow citizens to petition for overlay streets, but policy has changed in recent years not to allow it. Mayor Morrisette asked if staff would respond to Ms. Vinyard regarding Millrace water issues. Mr. Kelly stated the Millrace project was included on the project list as a needed city project. He explained the background of the Millrace since the City took over the Booth-Kelly site and. the obligation of the City to maintain water flow in the Millrace. Mr. Kelly explained a new inlet device control would enable the City to meet its contractual commitments and abide by state laws. He stated the City has commissioned a study regarding the necessary improvements and has five alternatives for review. One alternative would take approximately 600 feet of Ms. Vinyard's property, but no decisions regarding the alternatives have been made to date. Mr. Leahy clarified that all funding from the bond measure would be for control of water flow and no recreational uses are being proposed. Mr. Rodger Vinyard stated that his property would be cut in half if the above mentioned alternative was used. Mr. Vinyard further stated that Maintenance Manager Ed Black told him that the City taking over his property was the option that had been chosen. Mr. Vinyard asked why the City is subsidizing Springfield Forest Products. " '. ~ . - ,. . . . City of Springfield Special Council Meeting - 7/10/95 Page four Mr. Leahy clarified the obligation the City has to the Millrace, due to the assumed ownership of Booth-Kelly. He explained that Springfield Forest Products is only one of the Millrace users. The recharging of the Springfield Utility Board wellheads are also a top priority for the City, as the wellheads provide a third of the City's water supply. IT WAS MOVED BY COUNCILOR WALTERS TO RAISE THE CAPITAL BOND MEASURE AMOUNT TO $13.7 MILLION, TO INCLUDE $1 MILLION DOLLARS FOR THE OVERLAY OF EXISTING GRAVEL STREETS, WHICH WOULD INCREASE THE ASSESSED VALUE FROM .70 TO .76 PER 1,000. THE MOTION DIED DUE TO A LACK OF A SECOND. The meeting was adjourned at 8:00 p.m. Minutes Recorder - Shari Higgins I6tjJ~iI Mayor ATTEST: --idehJ~ City Recorder l