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HomeMy WebLinkAbout06/12/1995 Regular !" . . . '- City of Springfield Special Regular Council Meeting MINUTES OF THE SPECIAL REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JUNE 12, 1995 The Springfield City Council met in Special Regular Session in Springfield City Hall, Jesse Maine Room, 225 Fifth Street, Springfield, Oregon, on Monday, June 12, 1995 at 6:04 p.m. with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette and Councilors Beyer, Burge, Dahlquist, Maine, Shaver and Walters. Also present were City Manager Mike Kelly, City Attorney Joe Leahy, City Recorder Eileen Stein, Administrative Aide Shari Higgins, Fire and Life Safety Chief Dennis Murphy and members of staff. 1. Grant Fundina for Raven Fire Enaine Study Fire and Life Safety Chief Dennis Murphy presented the staff report. He stated in April 1995, Councilors Burge and Shaver accompanied a fire department technical team on a site visit to Denver, Colorado, to examine a Raven fire engine that utilizes new technology to extinguish fires, to determine whether the City should lease or purchase the equipment. The team after their visit determined the technology was promising, but so new that it was not sufficiently proven to warrant the level of expenditure required. Chief Murphy explained how he made unsolicited grant applications to the insurance industry for possible funding an experimental use of the Raven technology. He contacted Allstate, Farmers and State Farm, which are the three largest fire underwriting casualty companies in the United States. Allstate notified Chief Murphy that they were interested and asked to speak to the Raven Company about assistance in funding to get the technology review started. The investment corporation that was the financial support for the creation of the Raven Company also contacted Chief Murphy and inquired as to why Springfield did not purchase the equipment. He explained that the equipment was not ready to be marketed yet, although it was very promising technology. Chief Murphy further explained his discussions with the insurance industry and investment company, Sterling Partners LCC, who both agreed that funding for a trial of the Raven product was acceptable for Springfield. He stated City Attorney Joe Le.ahy spent many hours preparing an agreement that is being presented to the Council for discussion and consideration. He explained that at the end of the evaluation period, if a favorable review is merited, that the City of Springfield will receive a new Raven Series Fast Response Engine at no charge for completing the review and evaluation. He stated all the training, support, chemicals and a free lease are all part of the agreement. Mr. Leahy provided draft agreements and le,ases to Council and explained the purpose of each document: an Agreement for Lease, Evaluation, and at Option of City, Provision of Raven Series Fast Response Engine (governing document); an Equipment Lease; the Essential Terms of Agreement Raven Series Fast Response Engine Evaluation; and Explanation of Sole Source Relationship for Raven Series Fast Response Engine. Mr. Leahy explained in detail the outline of Essential Terms of Agreement with Council. Mr. Leahy explained that a favorable evaluation would result in the City purchasing the Raven, but in the event of an unfavorable review or the City not wanting the vehicle, the City is under no obligation to purchase. ~ . City of Springfield Special Regular Council Meeting - 6/12/95 Page two Mr. Leahy referred the Council to page five, item (4) New Fire Enqine terminology. He stated the agreements presented are currently being refined and modified, but the final documents should closely mirror what the Council has reviewed. Councilor Shaver referenced page 4, item (a) and suggested adding monoammonium phosphate, nitrogen gas, class A and class AFFF foam concentrate and clean halon replacement gas to be provided by Raven during the period of testing, through the duration of the lease. Mr. Leahy stated what the City will provide to Sterling Partners LCC, at the bottom of Essential Terms page. He explained it places requirements of Chief Murphy and his staff to perform the requirements of the agreement. Mr. Leahy asked if the Council had any additional essential terms and asked Council to give authorization for the City Manager to approve and execute the lease agreement. Chief Murphy explained the controlled testing that will occur on the Raven unit, some by staff and some by an independent company. He detailed the process which will occur to perform the review and rating. There was a discussion regarding the repair and replacement clause of repairs not occurring outside of a 25 mile radius. Chief Murphy stated this clause was added to ensure repairs will be made locally. Councilor Burge clarified that this unit will not be used in a fire situation until all the reviews and testing are performed and it receives a satisfactory evaluation, He complimented Councilor Shaver and Chief Murphy for their hard work. . Councilor Maine asked if there is a warranty on the new machine if the City chooses to accept it at the end of the testing period. Mr. Leahy referenced page two and three of the lease agreement regarding warranties. Councilor Burge asked why the company itself has not done the required testing. Chief Murphy explained that the units were not ready when the Springfield representatives made the trip to Denver and the company agreed to let Springfield conduct the review and rating based on their initial interest in their product. He stated the City will ensure that the vehicle is safe, efficient and effective before it is used on any residence in Springfield. IT WAS MOVED BY COUNCILOR BURGE WITH A SECOND BY COUNCILOR MAINE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH STERLING PARTNERS Lce FOR THE LEASE OF A RAVEN SERIES FAST RESPONSE ENGINE UNDER THE GENERAL TERMS OF THE AGREEMENT FOR LEASE, EVALUATION, AND A T OPTION OF CITY, PROVISION OF RAVEN SERIES FAST RESPONSE ENGINE AND ESSENTIAL TERMS OF AGREEMENT RAVEN SERIES FAST RESPONSE ENGINE EVALUATION BEING INCLUDED AND THAT THE COMPANY IS THE SOLE SOURCE FOR THE VEHICLE. THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST. ADJOURNMENT The meeting was adjourned at 6:37 p.m. Minutes Recorder - Shari Higgins ~~~ . ATTEST: ~~ City Recorder