HomeMy WebLinkAbout06/12/1995 Regular
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City of Springfield
Special Regular Council Meeting
MINUTES OF THE SPECIAL REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JUNE 12, 1995
The Springfield City Council met in Special Regular Session in Springfield City Hall, Jesse Maine
Room, 225 Fifth Street, Springfield, Oregon, on Monday, June 12, 1995 at 6:04 p.m. with Mayor
Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette and Councilors Beyer, Burge, Dahlquist, Maine, Shaver and
Walters. Also present were City Manager Mike Kelly, City Attorney Joe Leahy, City Recorder
Eileen Stein, Administrative Aide Shari Higgins, Fire and Life Safety Chief Dennis Murphy and
members of staff.
1. Grant Fundina for Raven Fire Enaine Study
Fire and Life Safety Chief Dennis Murphy presented the staff report. He stated in April 1995,
Councilors Burge and Shaver accompanied a fire department technical team on a site visit to
Denver, Colorado, to examine a Raven fire engine that utilizes new technology to extinguish
fires, to determine whether the City should lease or purchase the equipment. The team after
their visit determined the technology was promising, but so new that it was not sufficiently
proven to warrant the level of expenditure required.
Chief Murphy explained how he made unsolicited grant applications to the insurance industry
for possible funding an experimental use of the Raven technology. He contacted Allstate,
Farmers and State Farm, which are the three largest fire underwriting casualty companies in
the United States. Allstate notified Chief Murphy that they were interested and asked to
speak to the Raven Company about assistance in funding to get the technology review
started. The investment corporation that was the financial support for the creation of the
Raven Company also contacted Chief Murphy and inquired as to why Springfield did not
purchase the equipment. He explained that the equipment was not ready to be marketed yet,
although it was very promising technology.
Chief Murphy further explained his discussions with the insurance industry and investment
company, Sterling Partners LCC, who both agreed that funding for a trial of the Raven
product was acceptable for Springfield. He stated City Attorney Joe Le.ahy spent many hours
preparing an agreement that is being presented to the Council for discussion and
consideration. He explained that at the end of the evaluation period, if a favorable review
is merited, that the City of Springfield will receive a new Raven Series Fast Response
Engine at no charge for completing the review and evaluation. He stated all the training,
support, chemicals and a free lease are all part of the agreement.
Mr. Leahy provided draft agreements and le,ases to Council and explained the purpose of
each document: an Agreement for Lease, Evaluation, and at Option of City, Provision of
Raven Series Fast Response Engine (governing document); an Equipment Lease; the
Essential Terms of Agreement Raven Series Fast Response Engine Evaluation; and
Explanation of Sole Source Relationship for Raven Series Fast Response Engine. Mr. Leahy
explained in detail the outline of Essential Terms of Agreement with Council.
Mr. Leahy explained that a favorable evaluation would result in the City purchasing the
Raven, but in the event of an unfavorable review or the City not wanting the vehicle, the City
is under no obligation to purchase.
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City of Springfield
Special Regular Council Meeting - 6/12/95
Page two
Mr. Leahy referred the Council to page five, item (4) New Fire Enqine terminology. He stated
the agreements presented are currently being refined and modified, but the final documents
should closely mirror what the Council has reviewed.
Councilor Shaver referenced page 4, item (a) and suggested adding monoammonium
phosphate, nitrogen gas, class A and class AFFF foam concentrate and clean halon
replacement gas to be provided by Raven during the period of testing, through the duration of
the lease. Mr. Leahy stated what the City will provide to Sterling Partners LCC, at the bottom
of Essential Terms page. He explained it places requirements of Chief Murphy and his staff
to perform the requirements of the agreement. Mr. Leahy asked if the Council had any
additional essential terms and asked Council to give authorization for the City Manager to
approve and execute the lease agreement.
Chief Murphy explained the controlled testing that will occur on the Raven unit, some by staff
and some by an independent company. He detailed the process which will occur to perform
the review and rating. There was a discussion regarding the repair and replacement clause
of repairs not occurring outside of a 25 mile radius. Chief Murphy stated this clause was
added to ensure repairs will be made locally.
Councilor Burge clarified that this unit will not be used in a fire situation until all the reviews
and testing are performed and it receives a satisfactory evaluation, He complimented
Councilor Shaver and Chief Murphy for their hard work.
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Councilor Maine asked if there is a warranty on the new machine if the City chooses to accept
it at the end of the testing period. Mr. Leahy referenced page two and three of the lease
agreement regarding warranties. Councilor Burge asked why the company itself has not done
the required testing. Chief Murphy explained that the units were not ready when the
Springfield representatives made the trip to Denver and the company agreed to let Springfield
conduct the review and rating based on their initial interest in their product. He stated the City
will ensure that the vehicle is safe, efficient and effective before it is used on any residence in
Springfield.
IT WAS MOVED BY COUNCILOR BURGE WITH A SECOND BY COUNCILOR MAINE TO
AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH STERLING
PARTNERS Lce FOR THE LEASE OF A RAVEN SERIES FAST RESPONSE ENGINE
UNDER THE GENERAL TERMS OF THE AGREEMENT FOR LEASE, EVALUATION, AND
A T OPTION OF CITY, PROVISION OF RAVEN SERIES FAST RESPONSE ENGINE AND
ESSENTIAL TERMS OF AGREEMENT RAVEN SERIES FAST RESPONSE ENGINE
EVALUATION BEING INCLUDED AND THAT THE COMPANY IS THE SOLE SOURCE FOR
THE VEHICLE. THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST.
ADJOURNMENT
The meeting was adjourned at 6:37 p.m.
Minutes Recorder - Shari Higgins
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ATTEST:
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City Recorder