HomeMy WebLinkAbout06/05/1995 Regular
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City of Springfield
Regular Council Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JUNE 5, 1995
The city of Springfield Council met in Regular Session in the Springfield City Council Chamber
Room, 225 Fifth Street, Springfield, Oregon, on Monday, June 5, 1995, at 7:00 p.m., with Mayor
Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Beyer, Shaver, Walters, Burge, Maine and Dahlquist.
Also present were City Manager Michael Kelly, City Attorney Joe Leahy, City Recorder Eileen
Stein, Administrative Aide Julie Wilson and members ofthe staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
INVOCATION
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No invocation was given.
SPRINGFIELD UPBEAT
1. Mayor Morrisette recognized Orville Tharp and Audrey Broderick for Service to the Community of
Springfield. Ms. Broderick was unable to be present.
2. Mayor Morrisette presented City Manager Mike Kelly with the Government Finance Officers
Association Distinguished Budget Presentation Award.
3. City Manager Mike Kelly recognized Trish Yuille, Metropolitan Wastewater Management Division, for
10 years of service to the city of Springfield.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER,
TO APPROVE THE CONSENT CALENDAR WITH ITEM lA REMOVED. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Minutes
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a. May 8, 1995 - Joint Meeting
b. May 8, 1995 - Work Session
c. May 15, 1995 - Work Session
d. May 15, 1995 - Regular Session
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e. May 22, 1995 - Joint Meeting
3. Resolutions
a. RESOLUTION NO. 95-42 - A RESOLUTION ADOPTING THE CITY OF
SPRINGFIELD, OREGON MONEY PURCHASE PENSION PLAN AND TRUST,
DESIGNATING THE CITY MANAGER AS PLAN ADMINISTRATOR AND
COMMITTEE UNDER SUCH PLAN AND TRUST. AND ADOPTING THE REST A TED
CITY OF SPRINGFIELD. OREGON RETIREMENT PLAN.
b. RESOLUTION NO. 95-43 - A RESOLUTION TO ADOPT THE SPRINGFIELD
COMMUNITY HOUSING PLAN 1995-2005.
4. Ordinances
a. ORDINANCE NO. 5786 - AN ORDINANCE CONCERNING SEWER AND DRAINAGE
CHARGES INCLUDING RATES AND AMENDING SECTION 3-3-3 OF THE
SPRINGFIELD CODE 1965 AND DECLARING AN EMERGENCY (2ND READING).
b. ORDINANCE NO. 5787 - AN ORDINANCE V ACA TING A 10 FOOT WIDE PUBLIC
UTILITY EASEMENT GRANTED TO THE CITY OF SPRINGFIELD, A MUNICIPAL
CORPORATION IN LANE COUNTY, OREGON RECORDED APRIL 28, 1982. REEL
1190R RECEPTION NUMBER 82-12316 (2ND READING).
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5. Other Routine Matters
a. Approve Bid Award for Project 1-929: Storm Sewer Construction Between 15th Street and
17th Street, North of T Street, to H&J Construction, Inc., in the Amount of $45,597.50.
ITEMS REMOVED FROM THE CONSENT CALENDAR
1. Claims
a. Apri11995, Disbursements for Approval.
Councilor Walters questioned the payment to the Springfield School District. He
requested clarification regarding the expenses for meetings, fuel, custodial services and
office supplies.
City Manager Mike Kelly and Public Works Director Dan Brown clarified what some of
the expenses were for. Mr. Kelly stated Finance Director Bob Duey would be available to
further answer questions of Council later in the meeting.
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PUBLIC HEARINGS
1. 1995/96 Liquor License Renewals.
Police Chief Bill DeForrest presented the staff report on this issue. During the work session,
the Council reviewed the Police Department report with recommendations for selected liquor
dispensing establishments.
Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette
closed the public hearing.
IT WAS MOVED BY COUNCILOR WALTERS, WITH A SECOND BY COUNCILOR
BEYER, TO APPROVE THE 1995/96 LIQUOR LICENSE RENEWAL FOR BILL'S
MARKET, BURRITO'S/SWINGERS, DRIFTWOOD, HOULIHANS, TIM'S LANDING,
MILL CAMP, MOHAWK INN, RUMOR'S CABARET AND WHITEHORSE, WITH THE
RECOMMENDATION OF THE POLICE DEPARTMENT FOR THE MILL CAMP.
Councilor Walters indicated he would abstain from voting since the Driftwood was a business
associate of his. With Councilor Beyer's approval, Councilor Walters amended his motion
and removed the inclusion of the Driftwood from the motion.
THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
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IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
BURGE, TO APPROVE THE LIQUOR LICENSE RENEWAL FOR THE DRIFTWOOD.
THE MOTION PASSED WITH A VOTE OF 5 FOR, 1 ABSTENTION (WALTERS) AND 0
AGAINST.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
BEYER, TO APPROVE THE LIQUOR LICENSE RENEWAL FOR SPRENGERS, WITH
THE RECOMMENDATIONS MADE BY THE POLICE DEPARTMENT (SEE STAFF
REPORT). THE MOTION PASSED WITH A VOTE OF 5 FOR AND 1 AGAINST.
(W ALTERS).
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
BURGE, TO ASK THAT THE POLICE DEPARTMENT PROVIDE AN UPDATED
REPORT IN SIX MONTHS, ALONG WITH A NOTATION INDICATING IF THE
BUSINESS ESTABLISHMENTS ARE COOPERATING AS REQUESTED. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Request for Vacation of a 19 Foot Wide Public Utility Easement, James Paulson, Jo. No. 95-
04-79.
ORDINANCE NO. 5788 - AN ORDINANCE VACATING A 19 FOOT WIDE PUBLIC
UTILITY EASEMENT AND DECLARING AN EMERGENCY.
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City Planner Lydia Neill presented the staff report on this issue. The applicant is requesting
vacation of a 19 foot wide public utility easement (P.U.E.) located adjacent to South 49th
Street and along the west property lines of Lots 1,2 and 19 of Bishop Estates (Assessor's
Map 18-02-04, Tax Lot 2900.
The 19 foot wide P.U.E. is located adjacent to South 49th Street. Bishop Estates Subdivision
was platted in 1994 and included, as a condition of approval, the dedication of an 11 foot
P.U.E. along the frontage of South 49th Street to replace the 19 foot P.U.E. All utilities
serving this subdivision and the surrounding lots are located within the II foot P.U.E.
The Public Works Department and all affected utilities have reviewed the application, and
have determined that vacation of this easement will have no negative effect on service
provision or other public benefit derived from the easement.
An emergency clause is requested because the applicant has recorded the Final Plat for this
subdivision and has received several building permits for lots that are located adjacent to this
easement. The lots would be marginally developable if vacation of the 19 foot P.U.E. is not
completed.
Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette
closed the public hearing.
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IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT ORDINANCE NO. 5788. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
3. Request for Vacation of a 7 Foot Wide Public Utility Easement, Michael Hudman, Jo. No. 95-
05-93.
ORDINANCE NO. 5789 - AN ORDINANCE V ACA TING A 7 FOOT WIDE PUBLIC
UTILITY EASEMENT LOCATED WITHIN THE GRANADA PHASE II SUBDIVISION
AS PLATTED AND RECORDED ON FILE 73, SLIDES 108-110. LANE COUNTY
OREGON PLAT RECORDS IN LANE COUNTY. OREGON AND DECLARING AN
EMERGENCY.
City Planner Lydia Neill presented the staff report on this issue. The applicant is requesting
vacation of a 7 foot wide public utility easement (P.U.E.) which was located around the
perimeter of a cul-de-sac bulb which was vacated on April 3, 1995.
The subject property is located off of Cloverleaf Loop. The applicant previously vacated the
cul-de-sac bulb which the P.U.E. surrounds, all lot lines and a walkway (April 3, 1995, Jo.
No. 94-10-211). Vacation of the public utility easement was over looked by staff at the time
this vacation was completed.
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The Public Works Department and all affected utilities have reviewed the application, and
have determined that vacation of this easement will have no negative effect on service
provision or other public benefit derived from the easement. The public utility easement is
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not necessary because the applicant is re-developing this site for a single use and will provide
alternate utility connections from utilities located within Cloverleaf Loop.
Staff is requesting adoption by emergency because the applicant has received Type II Site
Plan approval for construction of a residential care facility and has applied for a building
permit.
Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette
closed the public hearing.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT ORDINANCE NO. 5789. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
4. Public Hearing for Project 1-914: T Street, 10th Street to Debra Street.
ORDINANCE NO. 5790 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY
ENGINEER FOR THE INSTALLATION OF PAVING. CURBS, STREET TREES.
SIDEWALKS AND DRAINAGE FOR T STREET. 10TH STREET TO DEBRA DRIVE
AND VICINITY (1-914), AND DECLARING AN EMERGENCY.
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City Engineer Al Peroutka presented the staff report on this issue. A public hearing must be
held prior to adoption of the Engineer's Report and selection of-a contractor for the subject
project. The declaration of an emergency will allow award of a construction contract about
30 days earlier in the construction season and may result in better bid prices.
This project was initiated by Council upon receipt of a petition representing 50 percent of the
owners of properties which will benefit from the improvement. In addition to the owners
signing the petition, owners of three lots have signed improvement agreements. The sum of
the owners signing either the petition or an improvement agreement is 10 of a total of 14
owners.
In 1975, two thirds of a 36 foot wide street was constructed. Now that the city is receiving
building permit requests along the south side of T Street, it is timely to move forward with the
construction of the remaining one third street and, thereby, avoid the possibility of delays of
building permit issuances. A neighborhood meeting was held on May 10th, 1995, with 50
percent of the owners present. One owner commented that the proposed sidewalk was too
close (12.5') to his house. Generally, the mood of the owners was positive and they were
making plans for the new street widening.
Funding for this project is proposed in the city's FY 1995/96 budget. If the project is
approved by Council, award of the construction contract is scheduled for July 3, 1995.
Mayor Morrisette opened the public hearing.
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1. Marvin Margolis, 2050 W 25th Street, requested clarification of how the street
improvement project would impact him. Mr. Peroutka would answer questions from Mr.
Margolis.
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Page 6
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Mayor Morrisette closed the public hearing.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT ORDINANCE NO. 5790. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
1. Cheryl Wilson, 616 W. 4th Street #7, Eugene, representing the Springfield Broiler Festival,
asked if Council would support dedicating downtown Springfield as a potential backup
location to hold the Springfield Broiler Festival. It was suggested that the Jaycees come back
to Council if they are unable to secure a location to hold the Broiler Festival. Council also
discussed the incremental distribution of matching funds to the Jaycees.
Councilor Walters expressed support for the Broiler Festival and support and to provide total
funding to the organization. He felt that the Broiler Festival generated tourism in Springfield.
Councilor Burge did not feel the Jaycees have done their part to date. He would like to
review the situation within 30 days of the Festival to see where they are on fund raising
efforts.
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Councilor Beyer did not think Council should change the rules at this point and free up
funding for the Broiler Festival.
Mayor Morrisette discussed local activities supported by the Jaycees including the
distribution of toys for children.
Lynn Allen" 616 W. 4th, #7, Eugene, Broiler Festival vice president, explained that new
equipment was needed to purchase steel for new pits.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
WALTERS, TO ALLOW DISBURSEMENTS DOWN TO $2,000, PER DISBURSEMENT,
FOR MATCHING MONEY, TO THE SPRINGFIELD JAYCEES. THE MOTION PASSED
WITH A VOTE OF 5 FOR AND 1 AGAINST (BURGE).
2. W.G. Willie Combs, 334 Scotts Glenn Drive, spoke regarding the article published by the
Springfield News about a truck hitting City Hall.
Public Works Director Dan Brown explained that something would be designed and installed
at each of the four entrances of City Hall targeted to alarm trucks when they exceed the
clearance height.
3. Steve Moe, P.O. Box 847, spoke regarding rumors about a homeless camp to be located in the
Glenwood area. He supported Springfield expediting the jurisdictional transfer of Glenwood
from Eugene to Springfield.
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COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence From Mark Richanbach, 808 Marilyn Court, Expressing Opposition to UGB
Annexation to the City of Springfield.
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR
BEYER, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED
WITH A VOTE OF 5 FOR AND 0 AGAINST. (COUNCILOR BURGE STEPPED OUT OF
THE MEETING).
2. Correspondence From Dorothy Isabell, 35587 Camp Creek Road, Requesting a Leave of
Absence From the Human Rights Commission for Two Months.
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR
BEYER, TO ACCEPT AND FILE THE CORRESPONDENCE AND APPROVE THE
REQUEST. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
BIDS
ORDINANCES
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I. Revision of Springfield Code Section 6-6-10 Regarding Parking and Standing Trucks on
Permitted Routes and Overnight.
ORDINANCE NO.6 - AN ORDINANCE PERTAINING TO PARKING AND STANDING
TRUCKS ON PERMITTED ROUTES AND OVERNIGHT. AMENDING SECTION 6-6-10
OF THE SPRINGFIELD CODE. 1965 (1 ST READING).
Traffic Engineer Gary McKenney presented the staff report on this issue. The Public Works
Department is requesting revisions to the Springfield City Code to allow staff more flexibility
in managing truck parking on city streets.
The current City Code prohibits on-street truck parking except along designated truck routes
unless the truck is actually engaged in loading or unloading activities. Recently, frequent
violations in the Gateway area have pointed out a high demand for truck parking in this area
and have created an undesirable enforcement burden for the Police Department. The demand
for on-street truck parking is highest near the Post Office on Postal Way but significant
demand also exists on other city streets.
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In response to this situation, Public Works, Police, and City Manager's Office staff met with
the Postal Service, truck operators and affected businesses to discuss possible solutions.
From this meeting a solution was developed which was generally well received by all parties.
However, it will require more flexibility for Public Works staff in managing on-street truck
parking than is allowed by the blanket prohibitions in the current City Code.
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The proposed amendment would keep the present truck parking provisions in effect except
where the Public Works Department posts signs allowing otherwise, based on the criteria
outlined in the proposed amendment. This would provide the flexibility staff feels is needed.
Mr. McKenney answered questions from Council.
Ordinance No.6 received a first reading only. A second reading will be held on June 19,
1995.
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
b. Other Business
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1. Councilor Walters indicated that Paul Scales was killed while attempting to assist
someone in a vehicle accident. He commented that Paul Scales had been an applicant
for a past Council vacancy and his wife Jeanette was a previous member of the Human
Rights Commission. He suggested a letter be sent to the Scales family. Mayor
Morrisette indicated that he already did so. Councilor Walters also suggested that Mr.
Scales be recognized posthumously during the Human Rights award presentation next
year.
BUSINESS FROM THE CITY MANAGER
1. Establish July 3, 1995 as a Public Hearing Date for the Following Application: Vacation of
Public Right of Way for that Portion of Forsythia Street Located in L.J.K. Subdivision as
Platted and Recorded in File 73, Slide 411, Lane County Oregon Plat Records (10. No. 95-05-
109).
RESOLUTION NO. 95-44 - A RESOLUTION CALLING FOR A PUBLIC HEARING TO
CONSIDER THE VACATION OF PUBLIC RIGHT OF WAY FOR THAT PORTION OF
FORSYTHIA STREET WITHIN L.J.K. SUBDIVISION AS PLATTED AND RECORDED
IN FILE 73, SLIDE 411, LANE COUNTY OREGON PLAT RECORDS.
Planning Manager Greg Mott was available to answer questions of Council. ORS 271.130
provides for Council initiated right-of-way vacations thereby eliminating the requirement for
vacation petitions from the majority of property owners within 400 feet of the origin and
terminus of this cul-de-sac.
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The proposed vacation of this right-of-way will enable Willamalane Park and Recreation
District and neighborhood volunteers to develop the Jesse Maine Park. The park will occupy
the southeast corner of Cascade Drive and South 68th Place and will include all of L.J.K.
subdivision and two adjoining lots. L.J.K. was platted as a 6 lot subdivision with access from
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South 68th Place via a small cul-de-sac. Willamalane has acquired this property and has need
to vacate the cul-de-sac in order to develop the park. The only public improvements that have
been constructed within this right-of-way are a curb and gutter, a catch basin and a storm
sewer. The storm sewer can remain or be relocated, but in either case, an easement is all that
is necessary for this facility.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
MAINE, THAT RESOLUTION NO. NO. 95-44. BE HELD OVER TO JULY 17, 1995.
THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
SHAVER, THAT THE JULY 3 COUNCIL MEETING BE CANCELED DUE TO THE 4TH
OF JULY HOLIDAY. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
2. Amendment to the Fee Schedule for Ambulance and Emergency Medical Services.
RESOLUTION NO. 95-45 - A RESOLUTION AMENDING THE SCHEDULE OF
CHARGES FOR AMBULANCE AND EMERGENCY MEDICAL SERVICES (EMS) BY
THE CITY OF SPRINGFIELD.
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Deputy Chief of Operations John Garitz was available to answer questions from Council.
Ambulance user fee rates are reviewed annually to insure that user fee revenue is adequate to
support operation of the Emergency Medical Services (EMS) system, to stay current with
insurance reimbursement allowable amounts and to compare Springfield's rates with other
cities with similar programs.
This proposal will increase the all-inclusive base rate and mileage charges by three percent
and establish a new charge for an extra attendant. If approved, the new rates, in conjunction
with FireMed membership fees and other EMS revenue, will support the FY 1995/96 EMS
enterprise budget.
The new rates would become effective on July 1, 1995. The average ambulance bill would
increase $28.01 or about 4.7 percent. This would result in approximately $81,000 in
additional revenue collected.
The last rate increase became effective June 1, 1994. Since that time, the medical Consumer
Price Index (CPI) has risen by 3.3 percent and the all-items CPI has risen by 2.9 percent. The
EMS budget has increased 4.9 percent for fiscal year 1995-96.
The department continues to offer FireMed ambulance membership as a voluntary alternative
to ambulance user fees.
The proposed rates fall in the mid-range of rates charged by other cities and private
companies surveyed throughout the state. The proposed rate structure is uniform with the city
of Eugene's proposed ambulance rates. If adopted, the two cities would continue to charge
identical user fee rates.
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Page 10
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IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
SHAVER, TO ADOPT RESOLUTION NO. 95-45. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
3. Ratification of the Metropolitan Wastewater Management Commission (MWMC) Fiscal Year
1995-96 Budget.
General Manager Katherine Schacht was available to answer questions from Council on this
issue. On May 1, 1995, following a public hearing, the MWMC approved the FY 1995-96
budget and is now submitting it to Springfield as one of its three member governments for
ratification. The ratification is required prior to the Commission adoption of the budget.
Lane County Commissioners approved the MWMC FY 1995-96 budget at their May 16, 1995
meeting. The city of Eugene ratified it on May 8, 1995.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
MAINE, TO RATIFY THE FISCAL YEAR 1995-96 MWMC BUDGET. THE MOTION
PASSED WITH A VOTE OF 6 FORAND 0 AGAINST.
4. Other Business
CONSENT CALENDAR (CONTINUED)
ITEMS REMOVED FROM THE CONSENT CALENDAR
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I. Claims
a. April 1995, Disbursements for Approval.
After Business from the Council, Mr. Duey provided clarification on all costs associated
with this invoice.
IT WAS MOVED BY COUNCILOR WALTERS, WITH A SECOND BY COUNCILOR
MAINE, TO APPROVE THE DISBURSEMENTS FOR PAYMENT. THE MOTION
PASSED WITH A VOTE OF 6 FORAND 0 AGAINST.
BUSINESS FROM THE CITY ATTORNEY
1. City Attorney Joe Leahy complemented the Council for they way they handled the liquor
license renewal issue during the work session and acknowledged the support given to the
Police Department.
2. Mr. Leahy discussed his response to the Council regarding Councilor Walter's inquiry about
licensing video poker.
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Minutes - 6/5/95
Page 11
ADJOURNMENT
The meeting was adjourned at 8:51 p.m.
Minutes Recorder - Julie Wilson
M6fftsefte 5 tu Bu rge
~ Council President
Attest:
~~
Eileen Stein I
City Recorder