HomeMy WebLinkAbout05/15/1995 Regular
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City of Springfield
Regular Council Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, MAY 15, 1995
The city of Springfield Council met in Regular Session in the Springfield City
Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, May 15, 1995, at 7:05
p.m., with Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Beyer, Shaver, Walters, Burge, Maine and Dahlquist.
Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City
Attorney Joe Leahy, City Recorder Eileen Stein, Administrative Aide Julie Wilson and members of
the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
INVOCATION
The invocation was given by Rev. Rauschek, Hope Lutheran Church.
SPRINGFIELD UPBEAT
1. Mayor Morrisette recognized Jonathan Siegle, for service to the community of Springfield.
Springfielq High School student Joe Baker sang "Trouble in River City" from the production of
Music Man.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE,
TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
1. Claims
2. Minutes
a. April 17, 1995 - Regular Session
b. April 24, 1995 - Work Session
c. May 1, 1995 - Work Session
d. May 1, 1995 - Regular Session
3. Resolutions
Meeting Minutes
May 15, 1995
Page 2
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a. RESOLUTION NO. 95-37 - A RESOLUTION ADOPTING THE PROPOSED
AMENDMENTS TO THE SUBSTANTIAL HOME REHABILITATION LOAN
PROGRAM POLICIES.
b. RESOLUTION NO. 95-38 - A RESOLUTION ADOPTING THE PROPOSED
AMENDMENTS TO THE EMERGENCY MINOR HOME REPAIR PROGRAM
POLICIES.
c. RESOLUTION NO. 95-39 - A RESOLUTION TO ACCEPT PROJECT 1-872:
INTERNATIONAL WAY. FROM SPORTS WAY TO DEADMOND FERRY ROAD.
AND VICINITY. FROM WALT'S CONCRETE CO.. IN THE AMOUNT OF
$2.153.316.58.
4. Ordinances
5. Other Routine Matters
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS
1. Request for Vacation ofa Public Utility Easement Located on Tax Lots 222 and 228, Tax Map
17-03-34-22, Jo. No. 95-03-59.
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ORDINANCE NO.1 - A ORDINANCE VACATING A 10 FOOT WIDE PUBLIC UTILITY
EASEMENT GRANTED TO THE CITY OF SPRINGFIELD. A MUNICIPAL
CORPORATION IN LANE COUNTY. OREGON. RECORDED APRIL 28.1982. REEL
1190R. RECEPTION NUMBER 82-12316 (FIRST READING).
City Planner Lauren Lezell presented the staff report on this issue. The applicant is requesting
vacation of a 10 foot public utility easement in order to increase the buildable area of Tax Lot
228. In order to provide drainage facilities to the site and surrounding properties, a replacement
storm sewer easement, located on Tax Lot 227 will be dedicated to the city of Springfield prior
to final approval of this application.
The subject property is located at the east end of Hamilton Street, east of Aspen Street. The
applicant has requested this vacation in order to provide a larger development area for Tax Lot
228. In order to provide key urban services for the site and adjacent properties, another storm
sewer easement for a 12 inch storm sewer line in Hamilton Street will be dedicated to the city of
Springfield and provide a drainage outlet for the surrounding area. Other affected utilities have
reviewed the application, and have determined that vacation of this easement will have no
negative effect on service provision or other public benefit derived from the easement.
Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette
closed the public hearing.
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No action taken. This is a first reading.
2. Public Hearing on Proposed Ordinance Setting Regional and Local Sewer User Fees for FY
95/96.
Meeting Minutes
May 15, 1995
Page 3
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ORDINANCE NO.2 - AN ORDINANCE CONCERNING SEWER AND DRAINAGE
CHARGES INCLUDING RATES AND AMENDING SECTION 3-3-3 OF THE
SPRINGFIELD CODE 1965 AND DECLARING AN EMERGENCY (FIRST READING).
Environmental Programs Manager Gary Colwell presented the staff report on this issue.
Current user fees for local and regional sanitary and local storm sewers were adopted by the
Council on June 6, 1994. Due to increases in the operating costs of the local and regional
systems, and a new regional rate structure, a new schedule of local and regional fees for the next
year needs to be in effect by July I, 1995.
Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette
closed the public hearing.
No action taken. This is a first reading.
3. Citizen Initiated Mid-Springfield Refinement Plan Diagram Amendment (Jo. No. 94-10-194)
and Zone Change Applications (10. No. 94-11-223), Leon and Vickie Search, Applicants.
ORDINANCE NO. 5784 - AN ORDINANCE AMENDING THE MID-SPRINGFIELD
REFINEMENT PLAN DIAGRAM AMENDMENT (JO. NO. 94-10-194) AND ZONE
CHANGE APPLICATIONS (JO. NO. 94-11-223). LEON AND VICKIE SEARCH.
APPLICANTS. AND DECLARING AN EMERGENCY.
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City Planner Gary Karp presented the staff report on this issue. The Planning Commission
recommended denial of these applications on February 15, based on insufficient findings
supporting the conversion of the entire. 9 acres from Medium Density Residential to
Community Commercial. Subsequently, the applicants are in the process of selling the southern
half of the property to Willamalane Parks and Recreation District and have supplemented their
original application with additional findings. Based on these changes in circumstance, the
revised applications satisfy the applicable criteria for the Mid-Springfield Refinement Plan -
diagram amendment and the zone change.
Council Burge stated he would abstain from voting on this issue. He explained that he
participated in the negotiations on this matter.
Mayor Morrisette opened the public hearing.
1. Philip Farrington, 680 North 36th Street, representing Willamalane Parks and Recreation
District, spoke in support of the proposed amendment.
2. Helen Furlong, 3720 Virginia, spoke in opposition to the proposed amendment.
3. Shawna Tallerday, 310 South 35th Street, discussed fencing, vegetation, setback, screening,
parking, and security lighting. She was in favor of the proposal if the details could be
worked out.
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4. Leon Search, 536 North 34th Street, spoke in favor of the proposed amendment.
Mr. Search responded to questions from Council regarding landscaping and fencing issues.
Meeting Minutes
May 15, 1995
Page 4
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Mr. Karp clarified that a new site plan or modification of an existing one may be required. He
explained that neighbors would again be notified of this process.
City Attorney Joe Leahy explained that neighbors would be notified of a site review or partition
process.
Councilor Shaver said that a lot of work has gone into this project to benefit as many people as
possible. He felt this should be reviewed by the Planning Commission prior to being reviewed
by the Council. He would support the amendment.
Mayor Morrisette closed the public hearing.
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR
SHAVER, TO ADOPT ORDINANCE NO. 5784. THE MOTION PASSED WITH A VOTE
OF 5 FOR, 0 AGAINST, AND 1 ABSTENTION (BURGE).
4. Pierce Property Metro Plan Diagram Amendments and Zone Changes (10. No. 95-02-36).
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ORDINANCE NO. 5785 - AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD
METROPOLITAN AREA GENERAL PLAN (METRO PLAN) DIAGRAM AND
REZONING CERTAIN PROPERTIES LOCATED NORTH OF MARCOLA ROAD. EAST
OF 19TH STREET. WEST OF 31ST STREET AND SOUTH OF YOLANDA AS
DESCRIBED BY ASSESSOR'S MAP AND TAX LOT NUMBERS IN TABLE ONE
(ATTACHMENT 1). CITY OF SPRINGFIELD. APPLICANT (JO. NO. 95-02-36), AND
DECLARING AN EMERGENCY.
City Planner Susie Smith presented the staff report on this issue. A large scale Metro Plan
Designation and zoning map was referenced throughout the staff presentation. Several Metro
Plan Diagram amendments and zone changes for the area north of Marcola Road and west of
31st Street (known as the "Pierce" site) are proposed for City Council consideration. The
Planning Commission held a public hearing and unanimously approved a recommendation in
favor of this request on April 4, 1995.
The city of Springfield is initiating Metro Plan Diagram amendments and zone changes for a
138-acre area in north Springfield to resolve long-standing conflicts between adopted zoning
ordinances and the 1982 and 1987 Metro Plan Diagrams. Without resolution of these conflicts,
development on much of the site cannot occur. In initiating these amendments, the city also is
responding to a request from the property owners to expand the area zoned Community
Commercial to the east of the Mohawk Market place Shopping Center.
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The changes proposed by this application have been identified by city staff, in cooperation with
the property representatives, as necessary to make the site "development ready." The proposals
reflect the city's efforts to accomplish the following: 1) resolve what has been a confusing and
frustrating dilemma for the property owners, due to mapping errors on the 1987 updated Metro
Plan Diagram, which rendered the Diagram inconsistent with zoning districts established to
comply with the 1982 Metro Plan Diagram; 2) meet City Council goals related to development
ofthe Pierce site; 3) ensure that existing and future subdivisions are consistent with all
published Metro Plan and zoning maps; 4) ensure that development areas created by
zoning/Metro Plan designations can be served by a collector street system with appropriate
Meeting Minutes
May 15, 1995
Page 5
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access points on Marcola Road and 31st Street; and 5) ensure that existing and future
neighborhoods in the vicinity of the Pierce site have adequate buffering from the impacts of non-
residential land uses.
The Planning Commission held a public hearing and reviewed this request on April 4, 1995. In
recommending approval of the proposed Metro Plan Diagram amendments and zone changes,
the Planning Commission included two conditions in order to ensure compatibility between the
existing neighborhoods and future developments. These conditions are incorporated into the
ordinance.
Ms. Smith explained the criteria of approval and findings for Metro Plan diagram amendments.
This information was contained in the staff report on pages 5 and 12.
Councilor Burge asked about the term Campus Industrial (CI). He also discussed the zoning of
area four on the map and stated land zoned in this manner was in high demand.
Mayor Morrisette opened the public hearing.
1. Dave Peterson, representing the Pierce family, supported the Planning Commission
recommendation.
Mayor Morrisette closed the public hearing.
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Councilor Dahlquist stated that Kingsford was concerned that they would be losing part of their
buffer with the rezoning of area four to CI.
Councilor Shaver stated that if the zoning was changed, it could increase the likelihood of one
company wanting the entire parcel.
Ms. Smith reported on Planning Commission concerns regarding the decrease in Medium
Density Residential zoning and pedestrian access to the Community Commercial area. She said
the Planning Commission wanted specific requirements considered during the site review.
Councilor Maine stated that she thought the Campus Industrial zoning would work in area four.
Councilor Beyer agreed that Campus Industrial zoning is getting shorter in supply. She stated
that if the owners of the property supported the change then she supported it.
Councilor Burge felt the amendment would provide a vast improvement in this area and the
amendment would not have a negative impact on 28th Street.
Councilor Walters supported the amendment. He could not approve it with any changes.
Mayor Morrisette preferred to designate area four as Light Medium. He also noted that this
issue should have been discussed during a work session.
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IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
BURGE, TO ADOPT ORDINANCE NO. 5785, INCLUDING THE PLANNING
COMMISSION RECOMMENDATIONS, WITH THE EXCEPTION OF AREA FOUR.
Meeting Minutes
May 15, 1995
Page 6
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IT WAS MOVED BY COUNCILOR WALTERS TO AMEND THE MOTION AND MOVE
THAT COUNCIL ADOPT THE REFINEMENT PLAN AS STATED, THAT COUNCIL
NOT BURDEN STAFF AND TAXPAYERS WITH UNNECESSARY WORK, SINCE
THERE IS A GOOD PLAN/STAFF REPORT BEFORE COUNCIL. THE MOTION DIED
DUE TO A LACK OF A SECOND.
COUNCIL VOTED ON THE MAIN MOTION. THE MOTION PASSED WITH A VOTE
OF 5 FORAND 1 AGAINST (WALTERS).
Council recessed at 8:55 p.m. Council reconvened at 9:05 p.m.
BUSINESS FROM THE AUDIENCE
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence From Jean Matthews, 640 North 14th Street, Supporting Use of Block Grant
Funds to Improve Basic Services of the Community.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
MAINE, TO ACCEPT AND FILE CORRESPONDENCE NOS. 1 THROUGH 9. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
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2. Correspondence From Darrell Neet, 2472 North 37th Street, Resigning From the Human
Rights Commission.
3. Correspondence From Brian and Eleanore Kenny, 1352 North Walnut Road, Expressing
Support for Bike-Walking Paths and Expressing Support for Efforts Made By Willamalane
park and Recreation District.
4. Correspondence from Trela Ott, 7415 Thurston Road, Expressing Support to Reconsider the
Fee Imposed on Senior Citizens Residing Outside the City Limits.
5. Correspondence From Bruce Berg, 448 D Street, Recommending That Council Provide the
Voters with a Referendum Controlling the Sale of Liquor at Downtown Establishments and
Suggesting Improvements for the Downtown Area.
6. Correspondence From Willamalane Park and Recreation District, Requesting a Council
Representative Be Appointed to the Newly Formed Willamalane Parks and Programs
Assessment Committee.
Council would think about this and readdress this issue at their June 5 meeting.
7. Correspondence From Ken Eilers, 449 North 9th Street, Springfield, Expressing Support for
Liquor License Renewal for Bills Market.
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8. Correspondence From Tom Geyshen, 1086 F Street, Expressing Support for Liquor License
Renewal for Bills Market and Commending Store Owners for Responsibly Operating Their
Store.
Meeting Minutes
May 15, 1995
Page 7
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9. Correspondence From Aase Hines, 725 North 8th Street, Expressing Support for Liquor
License Renewal for Bills Market.
CORRESPONDENCE NOS. 10 - 12 WERE NOT ACCEPTED DUE TO A LACK OF AN
ADDRESS.
10. Correspondence From Hillary Brandt, No Address Provided, Supporting the Owner of Bills
Market and Their Contribution to the Students and Community.
11 Correspondence from Elizabeth and James Burke, No Address Provided, Expressing Support
for Liquor License Renewal for Bills Market.
12. Correspondence from Dave Larson, No Address Provided, Expressing Support for Small
Business Owners, Including Bills Market, and Comments Regarding Influences Being Made on
School Students by Teachers and Administrators.
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
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1. Committee Appointments
2. Business from Council
a. Committee Reports
1. Councilor Maine stated that during the last Metropolitan Policy Committee (MPC)
meeting, it was reported that Lane County road funding may be very limited in the
future.
2. Councilor Shaver explained that he received a telephone call from the Raven Co.
representatives and they were willing to work with the city regarding the purchase of
new fire equipment.
3. Councilor Burge questioned why the city was incurring costs to review the design and
durability of the Balancing Act sculpture. City Attorney Joe Leahy provided additional
information on this issue. They also discussed the height of the sculpture. Development
Services Director Susan Daluddung also answered questions from Council about the
sculpture.
b. Other Business
BUSINESS FROM THE CITY MANAGER
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1. Budget Transfer and Supplemental Budget Resolutions.
Meeting Minutes
May 15, 1995
Page 8
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RESOLUTION NO. 95-40 - A RESOLUTION RECOGNIZING AND APPROPRIATING
GRANTS. LOANS OR DONATIONS IN THE GENERAL FUND AND THE SPECIAL
REVENUE FUND: AND TRANSFERRING AND RE-APPROPRlATING FUNDS IN THE
GENERAL FUND. THE STREET FUND. THE SPECIAL REVENUE FUND. THE
BANCROFT REDEMPTION FUND. THE INSURANCE FUND, THE VEHICLE AND
EQUIPMENT FUND. THE EMS FUND. THE SDC PROJECTS FUND. THE
DEVELOPMENT ASSESSMENTS FUND AND THE DEVELOPMENT PROJECTS
FUND.
RESOLUTION NO. 95-41 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET
FOR THE CITY OF SPRINGFIELD FOR THE FISCAL YEAR 1994-95 AND MAKING
APPROPRIATIONS FOR THE FISCAL YEAR 1994-95 CITY BUDGET.
Finance Director Bob Duey presented the staff report on this issue. Several times throughout
the fiscal year the Council is requested to make adjustments to the budget to reflect needed
changes in planned activities, to recognize new revenues such as grants or to make other
required adjustments.
The overall financial impact of the regular budget transfer resolution is to recognize $41,990 in
grants and to transfer and re-appropriate $358,814. The overall financial impact of the
supplemental budget is to increase total appropriations by $16,516.
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IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT RESOLUTION NOS. 95-40 AND 95-41.
2. Springfield Utility Board (SUB) In-Lieu-ofTax Agreement.
Finance Director Bob Duey presented the staff report on this issue. The current in-lieu-of
payments by Springfield Utility Board (SUB) are based on a combination ofthe previous years
payment plus a growth factor based on the annual change in kilowatts usage. The current
agreement between the city of Springfield and the Springfield Utility Board is silent on the
subject of customers of SUB that are located outside of the city's boundaries. To clarify this
situation, a revised agreement has been prepared that differentiates between city and non-city
utility customers and includes a 10 year phasing out of the non-city in-lieu-of payments.
Mr. Duey and Mr. Kelly answered questions from Council. Mr. Kelly explained how the
agreement applies in the case of delayed effective date annexations.
SUB General Manager Steve Loveland also answered questions of Council. Mr. Loveland also
provided statistics on payments made to the city over many years.
IT WAS MOVED BY COUNCILOR BEYER, WITH A SECOND BY COUNCILOR
DAHLQUIST, TO APPROVE THE REVISED AGREEMENT BETWEEN THE CITY OF
SPRINGFIELD AND SUB FOR THE IN-LIEU-OF TAXES PAYMENT TO THE CITY.
THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (STU BURGE
STEPPED OUT OF THE MEETING).
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3. Retirement Plan Conversion.
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Meeting Minutes
May 15, 1995
Page 9
Human Resources Director Frank Hotchkiss presented the staff report on this issue. On
November 21, 1994, the Council discussed the city's retirement plan that is invested with
Pacific Mutual. As a part of the staff presentation, the city's planned conversion to a new
retirement plan was discussed. The administrative issues have been addressed and the
conversion is planned for July 1, 1995. The plan is now being presented for Council approval.
The proposed plan change will result in no increased benefit costs and eliminates the need to
continue to subsidize the interest earning guarantee which is being eliminated as a part of the
plan change.
Mr. Hotchkiss introduced Everett Moreland, of Herschner Hunter, the city's consulting attorney
for the conversion. Mr. Hotchkiss and Mr. Moreland answered questions from Council.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
MAINE, TO APPROVE DOCUMENTS RELEVANT TO THE RETIREMENT PLAN
CONVERSION FOR NON-UNION, AFSCME AND OPEU GENERAL SERVICE
EMPLOYEES. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
4. Previous Correspondence on Request for Review of Sign Code.
City Manager Mike Kelly presented the staff report on this issue. In the Council's May 3,
1995, Communication Packet, a memo was prepared by Building Official Dave Puent
responding to a letter the Council had received from Mr. Bernie Conklin of 3M National
Advertising, requesting an amendment to City Code Section 9-7-1 relating to Billboard
Districts.
Mr. Conklin seeks to erect a billboard on the 1-105 eastbound side of 52nd Street. In order to
place a billboard on this property, an amendment is needed to the Sign Code (Section 9-7-1 of
the City Code) pertaining to Billboard Districts. Mr. Conklin's request is to direct staff to
initiate this change.
Council discussed this request and agreed by consensus, to address this issue when the Sign
Code is updated later this year.
5. Other Business
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at 9:55 p.m.
Minutes Recorder - Julie Wilson
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Mayor Morrisette
Mayor
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Eileen Stein,'City Recorder