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HomeMy WebLinkAbout05/15/1995 Regular . . . .. City of Springfield Regular Council Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, MAY 15, 1995 The city of Springfield Council met in Regular Session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, May 15, 1995, at 7:05 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Beyer, Shaver, Walters, Burge, Maine and Dahlquist. Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, Administrative Aide Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The invocation was given by Rev. Rauschek, Hope Lutheran Church. SPRINGFIELD UPBEAT 1. Mayor Morrisette recognized Jonathan Siegle, for service to the community of Springfield. Springfielq High School student Joe Baker sang "Trouble in River City" from the production of Music Man. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. April 17, 1995 - Regular Session b. April 24, 1995 - Work Session c. May 1, 1995 - Work Session d. May 1, 1995 - Regular Session 3. Resolutions Meeting Minutes May 15, 1995 Page 2 . a. RESOLUTION NO. 95-37 - A RESOLUTION ADOPTING THE PROPOSED AMENDMENTS TO THE SUBSTANTIAL HOME REHABILITATION LOAN PROGRAM POLICIES. b. RESOLUTION NO. 95-38 - A RESOLUTION ADOPTING THE PROPOSED AMENDMENTS TO THE EMERGENCY MINOR HOME REPAIR PROGRAM POLICIES. c. RESOLUTION NO. 95-39 - A RESOLUTION TO ACCEPT PROJECT 1-872: INTERNATIONAL WAY. FROM SPORTS WAY TO DEADMOND FERRY ROAD. AND VICINITY. FROM WALT'S CONCRETE CO.. IN THE AMOUNT OF $2.153.316.58. 4. Ordinances 5. Other Routine Matters ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Request for Vacation ofa Public Utility Easement Located on Tax Lots 222 and 228, Tax Map 17-03-34-22, Jo. No. 95-03-59. . ORDINANCE NO.1 - A ORDINANCE VACATING A 10 FOOT WIDE PUBLIC UTILITY EASEMENT GRANTED TO THE CITY OF SPRINGFIELD. A MUNICIPAL CORPORATION IN LANE COUNTY. OREGON. RECORDED APRIL 28.1982. REEL 1190R. RECEPTION NUMBER 82-12316 (FIRST READING). City Planner Lauren Lezell presented the staff report on this issue. The applicant is requesting vacation of a 10 foot public utility easement in order to increase the buildable area of Tax Lot 228. In order to provide drainage facilities to the site and surrounding properties, a replacement storm sewer easement, located on Tax Lot 227 will be dedicated to the city of Springfield prior to final approval of this application. The subject property is located at the east end of Hamilton Street, east of Aspen Street. The applicant has requested this vacation in order to provide a larger development area for Tax Lot 228. In order to provide key urban services for the site and adjacent properties, another storm sewer easement for a 12 inch storm sewer line in Hamilton Street will be dedicated to the city of Springfield and provide a drainage outlet for the surrounding area. Other affected utilities have reviewed the application, and have determined that vacation of this easement will have no negative effect on service provision or other public benefit derived from the easement. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. . No action taken. This is a first reading. 2. Public Hearing on Proposed Ordinance Setting Regional and Local Sewer User Fees for FY 95/96. Meeting Minutes May 15, 1995 Page 3 . ORDINANCE NO.2 - AN ORDINANCE CONCERNING SEWER AND DRAINAGE CHARGES INCLUDING RATES AND AMENDING SECTION 3-3-3 OF THE SPRINGFIELD CODE 1965 AND DECLARING AN EMERGENCY (FIRST READING). Environmental Programs Manager Gary Colwell presented the staff report on this issue. Current user fees for local and regional sanitary and local storm sewers were adopted by the Council on June 6, 1994. Due to increases in the operating costs of the local and regional systems, and a new regional rate structure, a new schedule of local and regional fees for the next year needs to be in effect by July I, 1995. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. No action taken. This is a first reading. 3. Citizen Initiated Mid-Springfield Refinement Plan Diagram Amendment (Jo. No. 94-10-194) and Zone Change Applications (10. No. 94-11-223), Leon and Vickie Search, Applicants. ORDINANCE NO. 5784 - AN ORDINANCE AMENDING THE MID-SPRINGFIELD REFINEMENT PLAN DIAGRAM AMENDMENT (JO. NO. 94-10-194) AND ZONE CHANGE APPLICATIONS (JO. NO. 94-11-223). LEON AND VICKIE SEARCH. APPLICANTS. AND DECLARING AN EMERGENCY. . City Planner Gary Karp presented the staff report on this issue. The Planning Commission recommended denial of these applications on February 15, based on insufficient findings supporting the conversion of the entire. 9 acres from Medium Density Residential to Community Commercial. Subsequently, the applicants are in the process of selling the southern half of the property to Willamalane Parks and Recreation District and have supplemented their original application with additional findings. Based on these changes in circumstance, the revised applications satisfy the applicable criteria for the Mid-Springfield Refinement Plan - diagram amendment and the zone change. Council Burge stated he would abstain from voting on this issue. He explained that he participated in the negotiations on this matter. Mayor Morrisette opened the public hearing. 1. Philip Farrington, 680 North 36th Street, representing Willamalane Parks and Recreation District, spoke in support of the proposed amendment. 2. Helen Furlong, 3720 Virginia, spoke in opposition to the proposed amendment. 3. Shawna Tallerday, 310 South 35th Street, discussed fencing, vegetation, setback, screening, parking, and security lighting. She was in favor of the proposal if the details could be worked out. . 4. Leon Search, 536 North 34th Street, spoke in favor of the proposed amendment. Mr. Search responded to questions from Council regarding landscaping and fencing issues. Meeting Minutes May 15, 1995 Page 4 . Mr. Karp clarified that a new site plan or modification of an existing one may be required. He explained that neighbors would again be notified of this process. City Attorney Joe Leahy explained that neighbors would be notified of a site review or partition process. Councilor Shaver said that a lot of work has gone into this project to benefit as many people as possible. He felt this should be reviewed by the Planning Commission prior to being reviewed by the Council. He would support the amendment. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT ORDINANCE NO. 5784. THE MOTION PASSED WITH A VOTE OF 5 FOR, 0 AGAINST, AND 1 ABSTENTION (BURGE). 4. Pierce Property Metro Plan Diagram Amendments and Zone Changes (10. No. 95-02-36). . ORDINANCE NO. 5785 - AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD METROPOLITAN AREA GENERAL PLAN (METRO PLAN) DIAGRAM AND REZONING CERTAIN PROPERTIES LOCATED NORTH OF MARCOLA ROAD. EAST OF 19TH STREET. WEST OF 31ST STREET AND SOUTH OF YOLANDA AS DESCRIBED BY ASSESSOR'S MAP AND TAX LOT NUMBERS IN TABLE ONE (ATTACHMENT 1). CITY OF SPRINGFIELD. APPLICANT (JO. NO. 95-02-36), AND DECLARING AN EMERGENCY. City Planner Susie Smith presented the staff report on this issue. A large scale Metro Plan Designation and zoning map was referenced throughout the staff presentation. Several Metro Plan Diagram amendments and zone changes for the area north of Marcola Road and west of 31st Street (known as the "Pierce" site) are proposed for City Council consideration. The Planning Commission held a public hearing and unanimously approved a recommendation in favor of this request on April 4, 1995. The city of Springfield is initiating Metro Plan Diagram amendments and zone changes for a 138-acre area in north Springfield to resolve long-standing conflicts between adopted zoning ordinances and the 1982 and 1987 Metro Plan Diagrams. Without resolution of these conflicts, development on much of the site cannot occur. In initiating these amendments, the city also is responding to a request from the property owners to expand the area zoned Community Commercial to the east of the Mohawk Market place Shopping Center. . The changes proposed by this application have been identified by city staff, in cooperation with the property representatives, as necessary to make the site "development ready." The proposals reflect the city's efforts to accomplish the following: 1) resolve what has been a confusing and frustrating dilemma for the property owners, due to mapping errors on the 1987 updated Metro Plan Diagram, which rendered the Diagram inconsistent with zoning districts established to comply with the 1982 Metro Plan Diagram; 2) meet City Council goals related to development ofthe Pierce site; 3) ensure that existing and future subdivisions are consistent with all published Metro Plan and zoning maps; 4) ensure that development areas created by zoning/Metro Plan designations can be served by a collector street system with appropriate Meeting Minutes May 15, 1995 Page 5 . access points on Marcola Road and 31st Street; and 5) ensure that existing and future neighborhoods in the vicinity of the Pierce site have adequate buffering from the impacts of non- residential land uses. The Planning Commission held a public hearing and reviewed this request on April 4, 1995. In recommending approval of the proposed Metro Plan Diagram amendments and zone changes, the Planning Commission included two conditions in order to ensure compatibility between the existing neighborhoods and future developments. These conditions are incorporated into the ordinance. Ms. Smith explained the criteria of approval and findings for Metro Plan diagram amendments. This information was contained in the staff report on pages 5 and 12. Councilor Burge asked about the term Campus Industrial (CI). He also discussed the zoning of area four on the map and stated land zoned in this manner was in high demand. Mayor Morrisette opened the public hearing. 1. Dave Peterson, representing the Pierce family, supported the Planning Commission recommendation. Mayor Morrisette closed the public hearing. . Councilor Dahlquist stated that Kingsford was concerned that they would be losing part of their buffer with the rezoning of area four to CI. Councilor Shaver stated that if the zoning was changed, it could increase the likelihood of one company wanting the entire parcel. Ms. Smith reported on Planning Commission concerns regarding the decrease in Medium Density Residential zoning and pedestrian access to the Community Commercial area. She said the Planning Commission wanted specific requirements considered during the site review. Councilor Maine stated that she thought the Campus Industrial zoning would work in area four. Councilor Beyer agreed that Campus Industrial zoning is getting shorter in supply. She stated that if the owners of the property supported the change then she supported it. Councilor Burge felt the amendment would provide a vast improvement in this area and the amendment would not have a negative impact on 28th Street. Councilor Walters supported the amendment. He could not approve it with any changes. Mayor Morrisette preferred to designate area four as Light Medium. He also noted that this issue should have been discussed during a work session. . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT ORDINANCE NO. 5785, INCLUDING THE PLANNING COMMISSION RECOMMENDATIONS, WITH THE EXCEPTION OF AREA FOUR. Meeting Minutes May 15, 1995 Page 6 . IT WAS MOVED BY COUNCILOR WALTERS TO AMEND THE MOTION AND MOVE THAT COUNCIL ADOPT THE REFINEMENT PLAN AS STATED, THAT COUNCIL NOT BURDEN STAFF AND TAXPAYERS WITH UNNECESSARY WORK, SINCE THERE IS A GOOD PLAN/STAFF REPORT BEFORE COUNCIL. THE MOTION DIED DUE TO A LACK OF A SECOND. COUNCIL VOTED ON THE MAIN MOTION. THE MOTION PASSED WITH A VOTE OF 5 FORAND 1 AGAINST (WALTERS). Council recessed at 8:55 p.m. Council reconvened at 9:05 p.m. BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence From Jean Matthews, 640 North 14th Street, Supporting Use of Block Grant Funds to Improve Basic Services of the Community. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT AND FILE CORRESPONDENCE NOS. 1 THROUGH 9. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . 2. Correspondence From Darrell Neet, 2472 North 37th Street, Resigning From the Human Rights Commission. 3. Correspondence From Brian and Eleanore Kenny, 1352 North Walnut Road, Expressing Support for Bike-Walking Paths and Expressing Support for Efforts Made By Willamalane park and Recreation District. 4. Correspondence from Trela Ott, 7415 Thurston Road, Expressing Support to Reconsider the Fee Imposed on Senior Citizens Residing Outside the City Limits. 5. Correspondence From Bruce Berg, 448 D Street, Recommending That Council Provide the Voters with a Referendum Controlling the Sale of Liquor at Downtown Establishments and Suggesting Improvements for the Downtown Area. 6. Correspondence From Willamalane Park and Recreation District, Requesting a Council Representative Be Appointed to the Newly Formed Willamalane Parks and Programs Assessment Committee. Council would think about this and readdress this issue at their June 5 meeting. 7. Correspondence From Ken Eilers, 449 North 9th Street, Springfield, Expressing Support for Liquor License Renewal for Bills Market. . 8. Correspondence From Tom Geyshen, 1086 F Street, Expressing Support for Liquor License Renewal for Bills Market and Commending Store Owners for Responsibly Operating Their Store. Meeting Minutes May 15, 1995 Page 7 . 9. Correspondence From Aase Hines, 725 North 8th Street, Expressing Support for Liquor License Renewal for Bills Market. CORRESPONDENCE NOS. 10 - 12 WERE NOT ACCEPTED DUE TO A LACK OF AN ADDRESS. 10. Correspondence From Hillary Brandt, No Address Provided, Supporting the Owner of Bills Market and Their Contribution to the Students and Community. 11 Correspondence from Elizabeth and James Burke, No Address Provided, Expressing Support for Liquor License Renewal for Bills Market. 12. Correspondence from Dave Larson, No Address Provided, Expressing Support for Small Business Owners, Including Bills Market, and Comments Regarding Influences Being Made on School Students by Teachers and Administrators. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL . 1. Committee Appointments 2. Business from Council a. Committee Reports 1. Councilor Maine stated that during the last Metropolitan Policy Committee (MPC) meeting, it was reported that Lane County road funding may be very limited in the future. 2. Councilor Shaver explained that he received a telephone call from the Raven Co. representatives and they were willing to work with the city regarding the purchase of new fire equipment. 3. Councilor Burge questioned why the city was incurring costs to review the design and durability of the Balancing Act sculpture. City Attorney Joe Leahy provided additional information on this issue. They also discussed the height of the sculpture. Development Services Director Susan Daluddung also answered questions from Council about the sculpture. b. Other Business BUSINESS FROM THE CITY MANAGER . 1. Budget Transfer and Supplemental Budget Resolutions. Meeting Minutes May 15, 1995 Page 8 . RESOLUTION NO. 95-40 - A RESOLUTION RECOGNIZING AND APPROPRIATING GRANTS. LOANS OR DONATIONS IN THE GENERAL FUND AND THE SPECIAL REVENUE FUND: AND TRANSFERRING AND RE-APPROPRlATING FUNDS IN THE GENERAL FUND. THE STREET FUND. THE SPECIAL REVENUE FUND. THE BANCROFT REDEMPTION FUND. THE INSURANCE FUND, THE VEHICLE AND EQUIPMENT FUND. THE EMS FUND. THE SDC PROJECTS FUND. THE DEVELOPMENT ASSESSMENTS FUND AND THE DEVELOPMENT PROJECTS FUND. RESOLUTION NO. 95-41 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET FOR THE CITY OF SPRINGFIELD FOR THE FISCAL YEAR 1994-95 AND MAKING APPROPRIATIONS FOR THE FISCAL YEAR 1994-95 CITY BUDGET. Finance Director Bob Duey presented the staff report on this issue. Several times throughout the fiscal year the Council is requested to make adjustments to the budget to reflect needed changes in planned activities, to recognize new revenues such as grants or to make other required adjustments. The overall financial impact of the regular budget transfer resolution is to recognize $41,990 in grants and to transfer and re-appropriate $358,814. The overall financial impact of the supplemental budget is to increase total appropriations by $16,516. . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NOS. 95-40 AND 95-41. 2. Springfield Utility Board (SUB) In-Lieu-ofTax Agreement. Finance Director Bob Duey presented the staff report on this issue. The current in-lieu-of payments by Springfield Utility Board (SUB) are based on a combination ofthe previous years payment plus a growth factor based on the annual change in kilowatts usage. The current agreement between the city of Springfield and the Springfield Utility Board is silent on the subject of customers of SUB that are located outside of the city's boundaries. To clarify this situation, a revised agreement has been prepared that differentiates between city and non-city utility customers and includes a 10 year phasing out of the non-city in-lieu-of payments. Mr. Duey and Mr. Kelly answered questions from Council. Mr. Kelly explained how the agreement applies in the case of delayed effective date annexations. SUB General Manager Steve Loveland also answered questions of Council. Mr. Loveland also provided statistics on payments made to the city over many years. IT WAS MOVED BY COUNCILOR BEYER, WITH A SECOND BY COUNCILOR DAHLQUIST, TO APPROVE THE REVISED AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND SUB FOR THE IN-LIEU-OF TAXES PAYMENT TO THE CITY. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (STU BURGE STEPPED OUT OF THE MEETING). . 3. Retirement Plan Conversion. . , . . . Meeting Minutes May 15, 1995 Page 9 Human Resources Director Frank Hotchkiss presented the staff report on this issue. On November 21, 1994, the Council discussed the city's retirement plan that is invested with Pacific Mutual. As a part of the staff presentation, the city's planned conversion to a new retirement plan was discussed. The administrative issues have been addressed and the conversion is planned for July 1, 1995. The plan is now being presented for Council approval. The proposed plan change will result in no increased benefit costs and eliminates the need to continue to subsidize the interest earning guarantee which is being eliminated as a part of the plan change. Mr. Hotchkiss introduced Everett Moreland, of Herschner Hunter, the city's consulting attorney for the conversion. Mr. Hotchkiss and Mr. Moreland answered questions from Council. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE DOCUMENTS RELEVANT TO THE RETIREMENT PLAN CONVERSION FOR NON-UNION, AFSCME AND OPEU GENERAL SERVICE EMPLOYEES. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 4. Previous Correspondence on Request for Review of Sign Code. City Manager Mike Kelly presented the staff report on this issue. In the Council's May 3, 1995, Communication Packet, a memo was prepared by Building Official Dave Puent responding to a letter the Council had received from Mr. Bernie Conklin of 3M National Advertising, requesting an amendment to City Code Section 9-7-1 relating to Billboard Districts. Mr. Conklin seeks to erect a billboard on the 1-105 eastbound side of 52nd Street. In order to place a billboard on this property, an amendment is needed to the Sign Code (Section 9-7-1 of the City Code) pertaining to Billboard Districts. Mr. Conklin's request is to direct staff to initiate this change. Council discussed this request and agreed by consensus, to address this issue when the Sign Code is updated later this year. 5. Other Business BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 9:55 p.m. Minutes Recorder - Julie Wilson SdfJ~Ji Mayor Morrisette Mayor Att~~?"Jjt-~ Eileen Stein,'City Recorder