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HomeMy WebLinkAbout03/06/1995 Regular . City of Springfield Regular Council Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, MARCH 6,1995 The City of Springfield Council met in Regular Session in the Springfield City Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, March 6,1995, at 7:00 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Beyer, Burge, Dahlquist, Maine, Shaver and Walters. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, Administrative Aide Shari Higgins and members of staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The Invocation was performed by Rev. Richard Glidden, S1. John Divine. SPRINGFIELD UPBEAT . 1. Mayor Morrisette recognized the Springfield Police Department which was selected to receive a federal COPS FAST Grant to hire two police officers. Police Chief Bill DeForrest stated the grant funding will be in place through the next fiscal year and his staff is working on an issue paper for the grant funding match. He further explained the Springfield School District may assist with funding for the grant match as these officers will be hired to reinstate the DARE program. Council discussed the program and funding options for the second and third years if federal funding is not continued. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR WITH ITEM 2 B REMOVED. THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. February 21, 1995 - Work Session b. February 21, 1995 - Regular Session 3. Resolutions a. RESOLUTION NO, 95-11 - A RESOLUTION OF THE CITY OF SPRINGFIELD COMMON COUNCIL ADOPTING FEES (FOR IN-LIEU-OF ASSESSMENn AS SHOWN IN EXHIBIT A. . . City Council Meeting Minutes March 6, 1995 Page two 4. Ordinances a. ORDINANCE NO. 5774 - AN ORDINANCE VACATING THE SOUTH 93.00 FEET OF THE WEST 10.0 FEET OF LOT 3 HAIDYN MEADOWS AS PLOTTED AND RECORDED IN FILE 75. SLIDE 100 AND 101. LANE COUNTY OREGON PLAT RECORDS (2ND READING). b. ORDINANCE NO. 5775 - AN ORDINANCE CHANGING THE MID-SPRINGFIELD REFINEMENT PLAN DIAGRAM FROM LOW DENSITY RESIDENTIAL TO LIGHT MEDIUM INDUSTRIAL FOR THE NORTHERN 90 FEET OF TAX LOT 1900. MAP NUMBER 17-02-31-24 (2ND READING). 5. Other Routine Matters a. Endorsement of OLCC Liquor License for Spencer's Restaurant and Brewhouse, Located at 980 Kruse Way. ITEMS REMOVED FROM THE CONSENT CALENDAR 2. Minutes b. February 21, 1995 - Regular Session . Mayor Morrisette asked that the February 21, 1995 Regular Session Minutes: On page 8, be amended to read, "Councilor Dahlquist suggested this section be amended to state that the City would assist Willamalane in having Willamalane's issues represented at MPC." IT WAS MOVED BY COUNCILOR BURGE, WITH A SECONDED BY COUNCILOR BEYER, TO ADOPT THE FEBRUARY 21, 1995 REGULAR SESSION MINUTES AS AMENDED. THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST. PUBLIC HEARINGS 1. Mid-Springfield Refinement Plan Diagram Amendment. Planner III Gary Karp explained that the applicant (Leon Search) and Willamalane Park and Recreation District are currently in negotiations regarding property included in he Mid- Springfield Refinement Plan and the applicant has requested that the public hearing be postponed until April 3, 1995. Mayor Morrisette complimented Mr. Search for his auto shop and how attractive his property is maintained. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER TO POSTPONE THE PUBLIC HEARING REGARDING A MID-SPRINGFIELD REFINEMENT PLAN DIAGRAM AMENDMENT TO APRIL 3, 1995. THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST. . . City Council Meeting Minutes March 6, 1995 Page three 2. Initiate Annexation of Territory to the City (Chase). RESOLUTION NO. 95-12 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY BOUNDARY COMMISSION DELAY THE EFFECTIVE DATE TO JANUARY 2. 1999 AND REQUESTING AN EXTRATERRITORIAL EXTENSION OF SEWER. Planner II Lydia Neill presented the staff report. Ms. Neill referred to the project vicinity map and explained that annexation of the subject property is necessary to extend sanitary sewer and water service to allow for development. Ms. Neill stated the delayed annexation effective date of January 2, 1999 assures the City of capturing the full tax base on the fully improved property. Ms. Neill stated annexation is effective upon Boundary Commission approval and this request differs from previous annexations, as the City is asking for Boundary Commission approval before the development review process in order to comply with Commission rules. Ms. Neill reviewed the phases scheduled for construction of the subdivision and Mr. Karp briefly explained the land partition request. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 95-12. THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST. 3. Initiate Annexation of Territory to the City (Shorewood Packaging). RESOLUTION NO. 95-13 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY BOUNDARY COMMISSION DELAY THE EFFECTIVE DATE TO JULY 1. 2001. Planner II Lydia Neill presented the staff report. Ms. Neill explained the property owner has requested annexation in order to develop property located north of International Way to construct a 132,000 square foot manufacturing and warehouse facility. Annexation of this property is necessary to extend sanitary sewer and water service to allow for development. The Council discussed the related Enterprize Zone staff report listed under Business from the City Manager. Development Services Director Susan Daluddung explained the annexation and Enterprize Zone requests are similar to requests submitted by Sony. Ms. Daluddung discussed negotiations with Shorewood over the Enterprize Zone, annexation coordination and in-lieu-of taxes for police and fire protection. The council asked questions regarding the Enterprize Zone report. . . City Council Meeting Minutes March 6, 1995 Page four Councilor Burge stated he does not want the City to continue to approve requests for Enterprize Zone extensions. He discussed the Enterprize Zone tax exemption and how any developer could asked for the same exemption with a project of any value. He stated he did not want the City to accept this request and is not willing to extend property tax benefits to new companies for more than three years. Ms. Daluddung explained that any exemption after the third year must seek Council approval. Council discussed criteria, qualifications and approval review standards. Councilor Shaver asked why staff proposes Enterprize Zone benefits to companies. Community and Economic Development Manager John Tamulonis explained the Enterprize Zone exemption brings companies with a higher wage level to the area. He explained the planned Phase II building that Shorewood is exploring and stated the exemption may have bearing on the second phase. Councilor Shaver asked if this is a phased development, why the request for annexation and Enterprize Zone benefits is for the entire development. Ms. Daluddung stated staff could write a legal description for Phase I only to be presented to the Boundary Commission. Mr. Kelly reiterated Enterprize Zone criteria for Council clarification. Councilor Maine stated she would support the request. She felt it would do the City as a whole good by gradually increasing the median wage rather than increasing the need for' additional low-income housing. . Council discussed specific businesses in Springfield which mayor may not qualify and the State certified wages, which serve as an average at the beginning of an Enterprize Zone agreement and last for three years. Councilor Walters asked what reduction taxpayers would receive if Enterprize Zone benefits were not extended to Shorewood for the additional two years. Mr. Tamulonis replied approximately a one cent per household, per year reduction. Councilor Walters clarified that up to $100,000 annually could be received from Shorewood to supplement public safety. Mr. Kelly explained the City's tax rate after the passage of Ballot Measure 5 and Council discussed the possibility of the $100,000 increase to the General Fund for police and fire services. Mayor Morrisette asked how many firms within Springfield annually qualify. Mr. Tamulonis replied, typically 50 to 60 firms inquire about the Enterprize Zone each year and only five or six actually qualify. He added the Lane County Board of Commissioners which co-sponsors applicants usually accepts the Council's decision regarding Enterprize Zone applicants. Councilor Shaver stated he likes the idea of the exemption and would support the request. Councilor Walters clarified that the State allows cities to negotiate terms for extensions. Mr. Leahy reminded the Council the 150% wage increase criterion is for the total compensation package, not just salaries. Councilor Burge asked how Shorewood was alerted to the program. Mr. Tamulonis replied, through the Sony Corporation and John Lively at the Eugene/Springfield Metropolitan Partnership. Councilor Burge commented that the Sony project was an exception and the City should not repeatedly offer exemptions. . IT WAS MOVED BY COUNCILOR BEYER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 95-15 WITH AN AMENDMENT THAT SHOREWOOD PAY $100,000 FOR POLICE AND FIRE PROTECTION UNTIL THE EXPIRATION OF THE ENTERPRIZE ZONE AGREEMENT. THE MOTION PASSED BY A VOTE OF 4 FOR AND 2 AGAINST (BURGE AND DAHLQUIST). . City Council Meeting Minutes March 6, 1995 Page five Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. Councilor Shaver asked staff to coordinate the Annexation and Enterprize Zone effective dates. He suggested the annexation request be approved only for Phase I of development (up to the north wall of the building) with Phase II requiring a separate annexation, both requiring approval from the City Council and Lane County Boundary Commission. IT WAS MOVED BY COUNCIL SHAVER, WITH A SECOND BY COUNCILOR MAINE TO ADOPT RESOLUTION NO. 95-13 TO CHANGE THE BOUNDARY OF THE ANNEXATION TO INCLUDE THE FOOTPRINT FOR PHASE I OF CONSTRUCTION ONLY. THE MOTION PASSED BY A VOTE OF 5 FOR AND 1 AGAINST (BURGE). Councilor Burge stated he did not support the resolution since the delayed annexation date was two years longer than he believed necessary. 4. Initiate Annexation of Territory to the City (Oak Tree). . Planner II Mel Oberst presented the staff report for Phase II of the Oak Tree annexation. He stated the full improved value of the property is estimated at $5,000,000 and delaying the effective date until January 3, 1998, ensures the City of capturing the full improvement value in the tax base for a majority of the lots in the subdivision. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. Councilor Walters suggested placing an ad in the Springfield News to show citizens that people are requesting annexations and showing the amount of requests which the City Council considers. After a brief discussion, it was decided the Council would address this topic under Business from the Council. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR BEYER TO ADOPT RESOLUTION NO. 95-14. THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST. 2. Withdrawal from Rainbow Water District (International Right-Of-Way). ORDINANCE NO.3 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN NORTH SPRINGFIELD EAST OF 1-5, NORTH OF BEL TUNE ROAD AND WEST OF BALDY VIEW DRIVE; (17S R03W S15 PORTIONS OF PARCELS 700. 2900 3000.3100.3200.3400.3500 AND 3600); HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. . . City Council Meeting Minutes March 6, 1995 Page six 3. Withdrawal from Rainbow Water District (Gorman). ORDINANCE NO.4 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN WEST SPRINGFIELD WEST OF POLTAVA STREET. SOUTH OF KELLOGG ROAD AND EAST OF RAYNER AVENUE: (17S R03W S34 MAP 23 PARCEL 901): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. 4. Withdrawal from Rainbow Water District (Larson). ORDINANCE NO.5 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN NORTH SPRINGFIELD WEST OF PIONEER PARKWAY AND SOUTH OF HARLOW ROAD: (17S R03W S22 MAP 44 PARCELS 7600,7700 AND 7801): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. 5. Withdrawal from Rainbow Water District (Delta College). ORDINANCE NO.6 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN NORTH SPRINGFIELD WEST OF GAME FARM ROAD SOUTH, EAST OF 1-5 AND NORTH OF BEL TUNE ROAD: (17S R03W S15 PORTIONS OF PARCELS 1118, 2800.2900.3000 AND 3100): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOWWA TER DISTRICT. . 6. Withdrawal from Rainbow Water District (GameFarm Road North Right-Of-Way). ORDINANCE NO.7 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN NORTH SPRINGFIELD EAST OF GAME FARM ROAD NORTH AND NORTH OF BEL TUNE ROAD: (17S R03W S15 PARCEL 1118): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. City Recorder Eileen Stein read Ordinance Numbers three through seven into the record. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing, The Ordinances were first readings only. BUSINESS FROM THE AUDIENCE 1. Georae Welte!. 6702 Aster Street, Springfield, spoke about a trailer he purchased after development review for his night watchman's quarters at Best Towing. He has been told the trailer (a 1970 model) is too old and does not comply with Springfield Development Code requirements. He asked Council for an exception, since he had already purchased the trailer. . . City Council Meeting Minutes March 6, 1995 Page seven 2. Tim Weltel. lives in Lowell, Oregon, but runs Best Auto at 3265 Industrial Street. He also spoke about the approved wrecking yard, and the 1970 trailer which was purchased and the 1976 or newer requirement of the Springfield Development Code. He asked Council to consider their request to use the older model they have already purchased. Mr. Karp stated the Oregon Revised Statues and Springfield Development Code both require a 1976 or newer manufactured home be used for a night watchman's quarters. He stated a model older than 1976 can only be placed in a trailer park. COUNCIL RESPONSE The Council thanked George and Tim Weltel for their testimony, but stated they must comply with both state law and the Springfield Development Code. CORRESPONDENCE AND PETITIONS 1. Correspondence from Shauna Tallerday, 310 S. 35th Street, Registering a Formal Complaint against Lynda Raybould. Council discussed the letter from Ms. Tallerday. Planning Commission Chair Randy Harvey commented the Commission members should be receptive to all citizen requests and treat both the public and staff fairly. He stated Ms. Daluddung will be providing a training session for commissioners to address recent issues and attendance problems. . Councilor Shaver stated the Planning Commission is a key commission and the Council should recommend its boards, commissions and committees of their expectations. He suggests a letter be sent to the Planning Commission discussing appropriate behavior, attendance and rules governing the commission. He stated Council action should be taken if rules and regulations are not adhered to. Councilor Burge stated even though advisory committee positions are volunteer, that they should not be taken lightly. Councilor Burge recommended removing Ms. Raybould from the commission due to attendance, staff incidents and the correspondence presented in the packet. After discussion, the Council agreed to listen to the Planning Commission tapes of the February 15, 1995 meeting, talk with the Chair and commission members, staff and Ms. Raybould and discuss this issue in two weeks. Mayor Morrisette stated he would write a letter to Ms. Raybould informing her of the complaint and Council's reaction. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST. BIDS ORDINANCES 1. Springfield Code Amendment . ORDINANCE NO.8 - AN ORDINANCE AMENDING SECTION 8-18-19, ARTICLE 18 "AMBULANCE AND EMERGENCY MEDICAL SERVICES", CHAPTER VIII "BUSINESS" OF THE SPRINGFIELD CODE PERTAINING TO FIREMED AMBULANCE MEMBERSHIP AND DECLARING AN EMERGENCY (1 ST READING). . City Council Meeting Minutes March 6, 1995 Page eight Deputy Chief of Emergency Medical Services John Garitz presented the staff report. He stated the raise from $35 to $39 ($4 dollars) per year would keep the Firemed fee equal with Eugene and would balance fees with federal Medicare rates. He explained the City's low collection rate for non-Firemed members which is one of the nation's lowest rates. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Bicycle Committee Appointment IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR DAHLQUIST, TO APPOINT REX REDMOND TO THE BICYCLE COMMITTEE WITH A TERM EXPIRING ON MARCH 6, 1998. THE MOTION WAS APPROVED BY A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports There were none. 3. Other Business . Councilor Walters spoke about placing a 'public notice regarding annexations in local newspapers. Mr. Kelly stated a special annexation newsletter would be mailed to all city and Urban Growth Boundary residents regarding annexation and city issues within the next few weeks. Councilor Maine stated the Council is holding an upcoming work session regarding annexation and felt the Council should wait until that meeting and discuss the suggestion further. Councilor Walters apologized for not attending the February 21 and 28 Council meetings. He also asked City Recorder Eileen Stein to review the Council's direction regarding selection of the Council President at the February 6, 1995 meeting. BUSINESS FROM THE CITY MANAGER 1. LSCA (Library Services and Construction Act) Grant Library Director Bob Russell presented the staff report. He explained the grant was written to receive funds under the Federal Library Services and Construction Act. The purpose of the grant is to provide library service to the Hispanic citizens of Springfield with a primary emphasis for citizens with limited English-speaking ability. Mr. Russell stated in order to receive this grant, the City must enter into a contract with the Oregon State Library and that all City costs for the program are already represented in the current operating budget. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BEYER, TO AUTHORIZE THE CITY MANAGER TO SIGN A CONTRACT WITH OREGON STATE LIBRARY FOR "LIBRARY SERVICE TO HISPANIC CITIZENS." THE VOTE PASSED BY A VOTE OF 6 FOR AND 0 AGAINST. . . . . .. . . City Council Meeting Minutes March 6, 1995 Page nine 2. Request by Shorewood Packaging Corporation for approval by Springfield Enterprize Zone Sponsors to Extend Property Tax Benefits for Additional Two Years. RESOLUTION NO. 95-15 - A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AGREEMENTS WITH LANE COUNTY AND THE SHOREWOOD PACKAGING CORPORATION TO EXTEND THE PROPERTY TAX EXEMPTION TWO YEARS FOR A PACKAGE MANUFACTURING FACILITY IN THE MCKENZIE-GATEWAY AREA This item was approved under Public Hearings. 3. Revenue Bonds for the City's Main Street Sewer Interceptor Project RESOLUTION NO. 95-16 - A RESOLUTION AUTHORIZING THE ISSUANCE OF REVENUE BONDS FOR THE PURPOSE OF FINANCING THE ACQUISITION. CONSTRUCTION. INSTALLATION AND EQUIPPING OF FACILITIES FOR THE CITY'S SEWERAGE SYSTEM; AND ESTABLISHING AND DETERMINING OTHER MATTERS IN CONNECTION HEREWITH. Finance Director Bob Duey presented the staff report and stated the resolution is notice and authorization of the intent to sell revenue bonds. This item will return to the City Council on April 17, 1995 for the approval to sell bonds as part of the City's Capital Improvement Program. Mr. Duey explained the details and costs associated with the Main Street Sewer Interceptor Project. IT WAS MOVED BY COUNCILOR BURGE, WITH ASECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 95-16, AUTHORIZING THE ISSUANCE OF REVENUE BONDS FOR THE PURPOSE OF FINANCING THE ACQUISITION, CONSTRUCTION, INSTALLATION AND EQUIPPING OF FACILITIES FOR THE CITY'S SEWERAGE SYSTEM; AND ESTABLISHING AND DETERMINING OTHER MATTERS IN CONNECTION HEREWITH. THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST. 4. Other Business. BUSINESS FROM THE CITY ATTORNEY There was none. ADJOURNMENT The meeting adjourned at 9.35 p.m. Minutes Recorder - Shari Higgins ~~ ATTEST: Ci~