HomeMy WebLinkAbout02/21/1995 Regular
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MINUTES OF THE REGULAR MEETING OF
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THE SPRINGFIELD CITY ~OUNCIL HELD
MONDAY, FEBRUARY 21, 1995
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The City of Springfield Council met in Regular Session in the spr~ngfield City
Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Mpnday,
February 21, 1995, at 7:06 p.m., with Mayor Morrisette presiding.:
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ATTENDANCE I
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Present were Mayor Morrisette, Councilors Beyer, Shaver, Burge, M~ine and
Dahlquist. Councilor Walters was absent. Also present were Assistant City
Manager Gino Grimaldi, City Attorney Tim Harold, City Recorder Ei~een Stein,
Administrative Aide Julie Wilson and members of the staff.
City of Springfield
Regular Council Meeting
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
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Chur,ch.
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SPRINGFIELD UPBEAT I
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CONSENT CALENDAR i
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IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAIN~, TO ADOPT THE
CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 ~GAINST.
INVOCATION
The invocation was given by Father Walsh, St. Alice Catholic
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1. Claims
a. January, 1995 Disbursements for Approval.
2 . Minutes
c.
January 28 & January 30, 1995
February 6, 1995
February 16, 1995
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- City Council Goal Setting Session
- Work Session I
- Regular Session Meeting :
a.
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3. Resolutions
a.
RESOLUTION NO. 95-4 - A RESOLUTION TO ACCEPT PROJECT 1-192 FROM EUGENE
SAND & GRAVEL. INC.. IN THE AMOUNT OF $249,636.66. I
RESOLUTION NO. 95-5 - A RESOLUTION TO ACCEPT PROJECT 1-857 FROM DAN D.
ALLSUP CONTRACTOR, INC.. IN THE AMOUNT OF $546.504. :
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RESOLUTION NO. 95-6 - A RESOLUTION INITIATING PROJECT NO. 1-889:
STREET IMPROVEMENTS FOR "A" STREET FROM 40TH STREET TO 41ST STREET AND
VICINITY.
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City of Springfield
Regular Council Meeting - 2/21/95
Page two
d. RESOLUTION NO. 95-7 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-830:
COLONIAL DRIVE SANITARY SEWER AT HUTTON STREET. I
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e. RESOLUTION NO. 95-8 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-916:
HAIDYN MEADOWS SUBDIVISION.
4. Ordinances
a. ORDINANCE NO. 5773 - AN ORDINANCE PERTAINING TO SANITATION. GARBAGE
COLLECTION RATES. COUNTY USER FEES, AMENDING SUBSECTION !(2) OF SECTION
4-2-5 OF ARTICLE 2 OF CHAPTER IV OF THE SPRINGFIELD CODE! 1965,
PROVIDING AN EFFECTIVE DATE AND DECLARING AN EMERGENCY (~ND READING) .
5.
Other Routine Matters
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Award Bid for Project 1-868 to Eugene Sand and Gravel,
Amount of $225,218.10.
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Endorsement of OLCC Liquor License for 7-Eleven,
Street.
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Located
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at 5808 Main
c.
Endorsement of OLCC Liquor License for Jason's Pub, Loca:ted at 1836
South A Street. !
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Restiaurant,
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Endorsement of OLCC Liquor License for Playa Azalea
Located at 1195 Main Street.
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS
1.
Budget Transfer and Supplemental Budget Resolutions.
RESOLUTION NO. 95-9 - A RESOLUTION RECOGNIZING AND APPROPRIA~ING GRANTS IN
THE GENERAL FUND AND THE STREET FUND; AND TRANSFERRING AND RE-APPROPRIATING
FUNDS IN THE GENERAL FUND. THE STREET FUND. THE SPECIAL REVENuE FUND, THE
COMMUNITY DEVELOPMENT BLOCK GRANT FUND. THE SEWER OPERATIONS IFUND. THE
METRO WASTEWATER FUND. THE VEHICLE AND EQUIPMENT FUND AND THE DEVELOPMENT
PROJECTS FUND. i
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RESOLUTION NO. 95-10 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET FOR THE
CITY OF SPRINGFIELD FOR THE FISCAL YEAR 1994-95 AND MAKING APPROPRIATIONS
FOR THE FISCAL YEAR 1994-95 CITY BUDGET. I
Finance Director Bob Duey presented the staff report on this lissue.
Several times throughout the fiscal year the Council is requested to make
adjustments to the budget to reflect needed changes in plann~d activities,
to recognize new revenues such as grants or to make other required
adjustments. The request at this time is to re-address the ~upplemental
budget that was first proposed to the Budget Committee on December 12. 1994
and to present additional transfer requests for Council's corisideration.
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City of Springfield I
Regular Council Meeting - 2/21/95
Page three I
The overall financial impact of the regular budget transfer resolution is
to recognize $70,687 in grants and to transfer and re-appropriate $437,998.
The overall financial impact of the supplemental budget is to! increase
total appropriations by $1,233,338. i
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No one appeared to speak.
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IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR B~YER, TO ADOPT
RESOLUTION NOS. 95-9 AND 95-10. THE MOTION PASSED WITH A VOTE OF 5 FOR AND
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o AGAINST. :
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Request for a Refinement Plan Diagram Change From Low Density: Residential
to Light Medium Industrial, (Willamalane) Jo. No. 94-12-234. i
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ORDINANCE NO. 2 - AN ORDINANCE CHANGING THE MID-SPRINGFIELD REFINEMENT PLAN
DIAGRAM FROM LOW DENSITY RESIDENTIAL TO LIGHT MEDIUM INDUSTRIAL FOR THE
NORTHERN 90 FEET OF TAX LOT 1900, MAP NUMBER 17-02-31-24 (1ST: READING).
Mayor Morrisette opened the public hearing.
Mayor Morrisette closed the public hearing.
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Ordinance No. 2 received a first reading by title only. I
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Planner II Lydia Neill presented the staff report on this issue. She also
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provided Council w1th correspondence dated February 20, 1995,: from
Willamalane Park and Recreation District, to Susan Daluddung.! The
refinement plan diagram change is necessary for willamalane t!o expand it. s
existing maintenance facility located at 680 North 36th Stree't. The
additional area to be included in this facility will be used !for outdoor
storage and parking. The lot has been fully screened from ne:ighboring
properties and the applicant has agreed to pave all parking ~reas within
the next year. 1
The principle issue the City Council must decide is whether dr not this
request is consistent with the Metro Plan Diagram, relevant siections of the
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Metro Plan text and the Mid-Springfield Refinement Plan. The applicant
submitted a concurrent zone change application for this port~on of Tax Lot
1900 which was approved by the Planning Commission with one dhange. A
letter was provided by willamalane requesting two years to mJet the
necessary improvements to the tax lot. The Refinement Plan d~agram change
request has been found to be consistent with the Metro Plan, jdue to it's
general nature, and all applicable goals, administrative rules and statutes
as demonstrated is in the attached findings. I
The Planning Commission recommended by a vote of 5-0 to apprdve this
request on February 1, 1995. I
Ms. Neill answered questions of Council regarding possible re-zoning of the
tax lot. Councilor Burge stated that if Willamalane's capit~l bond measure
was adopted, Willamalane should be required to pave immediat~ly following
the passage of the bond measure or within two years if the m~asure does not
pass. !
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City of Springfield
Regular Council Meeting - 2/21/95
Page four
Mayor Morrisette opened the public hearing.
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1. Ned Nabeta, representing Willamalane, 1293 East 28th Avenue, spoke in
support of Ordinance No.2. He said Willamalane will be; submitting
another zone change and refinement plan application after a second
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piece of property is negotiated. Tax lot 1800 is currently zoned Low
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Density Residential so the same process would need to bel applied.
Since Willamalane is acquiring both tax lots they are going to review
the entire site and do a master plan, which will take ex~ra time (as
described in the letter) . I
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Mr. Nabeta stated the properties may be used for storagel before paving
is completed. He explained there is gravel on a portion: on the
property and limited use will occur before the paving. ~here has been
no opposition from the neighbors, notified within 300 feet of the
properties. I
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Councilor Burge encouraged Willamalane to submit both zone change
applications for tax lots 1800 and 1900 concurrently. Mr. Nabeta
indicated that future requests would be coordinated more: closely.
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:Lot
Mayor Morrisette closed the public hearing.
Request for Vacation of a Public Utility Easement Located on
Meadows Subdivision, Jo. No. 95-01-04.
3, Haidyn
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ORDINANCE NO.3 - AN ORDINANCE VACATING THE SOUTH 93.00 FEET :OF THE WEST
10.0 FEET OF LOT 3 HAIDYN MEADOWS AS PLATTED AND RECORDED IN 'FILE 75. SLIDE
100 AND 101. LANE COUNTY OREGON PLAT RECORDS (1ST READING) .
Ordinance No. 3 received a first reading by title only.
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Planner II Lauren Lezell presented the staff report on this ~ssue. The
applicant is requesting vacation of a 10 foot public utility ieasement on
Lot 3. The easement was intended to serve Haidyn Meadows su8division, but
was not utilized. !
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Public improvements serving the subdivision were constructed land the
easement is not necessary to provide utility services. Vacating the
easement allows full development of the lot. 1
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The Public Works Department and all affected utilities have ~eviewed the
application and have determined that vacation of this easemedt will have no
negative effect on service provisions or other public benefi~ derived from
the easement. I
Mayor Morrisette opened the public hearing. No one appeared to speak.
Mayor Morrisette closed the public hearing.
BUSINESS FROM THE AUDIENCE
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1. Dena Neman, 3019 South M Street, spoke regarding the proposed
Intergovernmental Agreement between willamalane Park and Recieation
District and the City of Springfield regarding coordinated p~anning and
urban services. She spoke regarding the Willamalane PROS Pl~n and said the
City should not participate with Willamalane in taking private property.
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City of Springfield
Regular Council Meeting - 2/21/95
Page five
2. Rock Hastinqs, 27060 Clear Lake Rd, Eugene, explained that he would like to
open a paint ball facility. He discussed the city ordinance referencing
paint ball arenas. He did not feel that paint ball arenas should be
combined with other items listed in the ordinance. He also discussed the
time constraints due to application and background checks associated with
starting his business. Mr. Hastings stated he would contact the
Development Services staff to receive further clarification regarding his
questions and concerns.
Councilor Burge provided background regarding the current ordinance and was
not in support of amending the ordinance. He explained to Mr. Hastings
that the Council recently reviewed and discussed this ordinance in detail.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence From Robert Weigel, address not provided, Expressing Concern
Regarding Staff Enforcement of City Policies.
In accordance with Council policies, Council agreed by consensus, not to
take action on this correspondence since an address was not provided.
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments.
a. Arts Commission Appointment.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO
APPOINT REID STEWART TO HIS FIRST TERM ON THE SPRINGFIELD ARTS
COMMISSION, FOR A TERM TO EXPIRE ON FEBRUARY 21, 1999. THE MOTION
PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR WALTERS WAS
ABSENT.
2. Business from Council
a. Committee Reports.
There were none.
b. Other Business.
1. Councilor Shaver raised the issue of Senate Bills 284 and 289,
regarding taxing districts having an elected board or body.
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City of Springfield
Regular Council Meeting - 2/21/95
Page six
Councilor Maine stated that there was additional information and
background on this issue. She explained that the legislation was
written specifically and only for the Lane Transit District and
she did not support it as written, due to specific langauge not
stating taxing districts should be responsible to thevoting
population.
Councilor Shaver stated he personally supports the bills and if
the Council as a whole chooses not to support the legislation,
then he will personally forward a letter to support.
Councilor Beyer stated there are two sides to the issue but she
did not foresee a problem with requesting a hearing.
Councilor Burge felt that if an entity was being supported by
public funding, the public should be able to make associated
decisions.
City Recorder Eileen Stein suggested
requesting a hearing on this issue.
scheduled, the Legislative Committee
two bills and if testimony should be
she could prepare a letter
Once the hearing was
could meet to discuss the
submitted.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
BURGE, TO WRITE A LETTER TO THE CHAIRMAN OF THE SENATE
TRANSPORTATION COMMITTEE REQUESTING A HEARING FOR SENATE BILLS
284 AND 289 AND TO COpy SENATOR DWYER AND REPRESENTATIVE BEYER.
THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
2.
Councilor Burge commented on issues continuously raised by Dena
Neman and Teresa Grimes regarding their Lane County property. He
referred to a memorandum from City Attorney Joe Leahy regarding
the property. Councilor Burge discussed city resources used to
respond to issues raised by these parties. Councilor Burge noted
that this issue has run its course and the property is neither
within city limits or the urban growth boundary. He suggested
that Ms. Neman and Ms. Grimes should raise their concerns with
Lane County.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
MAINE, THAT THE CITY WOULD NO LONGER USE ADDITIONAL RESOURCES FOR
ISSUES RELATED TO THE REFERENCED PROPERTY UNLESS DEVELOPMENT
SERVICES DIRECTOR SUSAN DALUDDUNG OR CITY MANAGER MIKE KELLY FELT
AN ISSUE SHOULD BE BROUGHT TO THE ATTENTION OF COUNCIL. THE
MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
3. Councilor Shaver announced that Rich Carlson, 11 year member of
the Community Development Advisory Committee was retiring. Mayor
Morrisette stated that Mr. Carlson should be recognized.
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City of Springfield
Regular Council Meeting - 2/21/95
Page seven
4. Mayor Morrisette announced that John Admundson passed away. He
announced the schedule for memorial services and encouraged
Council to attend. Mayor Morrisette stated that Mr. Admundson
was an outstanding person and contributed greatly to the city.
Council agreed that it was appropriate to send flowers on behalf
of the Mayor and Council and that the Mayor send a letter to his
family from the Council acknowledging his contributions.
BUSINESS FROM THE CITY MANAGER
1. 1994 Annual Financial Report and Management Letter.
Finance Director Bob Duey presented the staff report on this issue. Grant
Thornton, the City's independent auditors, have completed their audit of
the City's 1993-94 Comprehensive Annual Financial Report (CAFR) and have
issued their opinion and Management Letter thereon. Mr. Duey indicated
this topic was addressed in the earlier work sesison and that formal
adoption of the annual Financial Report and Management Letter was necessary
by Council.
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IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO
APPROVE AND ACCEPT THE 1994 ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER.
THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR WALTERS WAS
ABSENT.
2. Intergovernmental Agreement with Willamalane.
Development Services Director Susan Daluddung presented the staff report on
this issue. Willamalane Park and Recreation District and City of
Springfield staffs have developed a mutually agreeable draft
Intergovernmental Agreement pursuant to ORS 190.003 to carry out respective
responsibilities regarding planning and provision of urban services. The
draft has been reviewed and approved by the Willamalane Board, and is
included in Council packets for review.
The Intergovernmental Agreement between Willamalane Park and Recreation
District and the City of Springfield represents the culmination of work by
staff of the City of Springfield and Willamalane over the past year and a
half. The resulting Intergovernmental Agreement is intended to meet the
requirements of Senate Bill 122, which was adopted by the 1993 Legislature
to improve coordination of urban services among cities, counties and
special districts. It also is a product of the two agencies' efforts to
develop clear understandings of respective roles and responsibilities
regarding land use planning and parks and recreation facilities planning.
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The key provisions of the Intergovernmental Agreement address the
following: 1) timely exchange of information relevant to each agency's
planning responsibilities; 2) responsibilities for developing and adopting
parks, recreation and open space plan for the purposes of implementing
Statewide Planning Goal 8; 3) coordination and participation in city land
use planning and development decisions and willamalane's facilities
decisions; 4) formalizes willamalane's role as an active participant in the
development review process, and 4) responsibilities for providing urban
services.
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City of Springfield
Regular Council Meeting - 2/21/95
Page eight
The agreement that we have before us could be relied upon as a prerequisite
for the annexation method authorized under ORS 195.020 and 195.050, which
are the urban services agreements necessary to have a one vote (city-wide
and urban services area) on annexation. This agreement is one requirement
needed to meet ORS 195.020 and 195.050. It is also a requirement of
coordination planning and this agreement will be used for both purposes as
it meets both criteria. Council has the option of entering into the
agreement for coordination purposes only or adding langauge which addresses
the one vote annexation method.
Council discussd what is mandatory under ORS and what the status of the
annexation study public meetings currently underway. Councilor Burge stated
there is currently no targeted area for annexation at this point and any
annexation requirements are not needed at this time.
1. Rob Adams, Willamalane Parks and Recreation District Board Chairman,
spoke in support of the Intergovernmental Agreement. He stated it
provided for more coordinated planning activities between the City and
Willamalane.
The Council discussed the Intergovernmental Agreement, sought clarification
of provisions from staff and Mr. Adams and made specifc comments regarding
proposed changes.
Councilor Burge commented that the Section 7 pertaining to responsibility
for on and off-street bikepaths be amended to add "development" and
"construction" as well as planning and maintenance.
The Council discussed Section 8 pertaining to Willamalane becoming an
ex-officio member of the Metropolitan Policy Committee (MPC). Councilor
Dahlquist suggested this section be amendeded to state that the City would
assist Willamalane in having willamalane's issues represented at MPC.
Ms. Daluddung proposed that Section 21 be deleted until such time the
Council decides to pursue the SB 122 method of annexation.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO
APPROVE THE INTERGOVERNMENTAL AGREEMENT BETWEEN WILLAMALANE PARK AND
RECREATION DISTRICT AND THE CITY OF SPRINGFIELD REGARDING COORDINATED
PLANNING AND URBAN SERVICES, AS AMENDED. THE MOTION PASSED WITH A VOTE OF 5
FOR AND 0 AGAINST.
3. Other Business.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
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City of Springfield
Regular Council Meeting - 2/21/95
Page nine
THE MEETING WAS ADJOURNED AT 8:45 P.M.
Minutes Recorder - Julie Wilson/Shari Higgins
ATTEST:
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City Recorde~
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