Loading...
HomeMy WebLinkAbout02/21/1995 Regular . , I i I MINUTES OF THE REGULAR MEETING OF I THE SPRINGFIELD CITY ~OUNCIL HELD MONDAY, FEBRUARY 21, 1995 I The City of Springfield Council met in Regular Session in the spr~ngfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Mpnday, February 21, 1995, at 7:06 p.m., with Mayor Morrisette presiding.: i ATTENDANCE I I Present were Mayor Morrisette, Councilors Beyer, Shaver, Burge, M~ine and Dahlquist. Councilor Walters was absent. Also present were Assistant City Manager Gino Grimaldi, City Attorney Tim Harold, City Recorder Ei~een Stein, Administrative Aide Julie Wilson and members of the staff. City of Springfield Regular Council Meeting PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. I I j I Chur,ch. I I SPRINGFIELD UPBEAT I I , CONSENT CALENDAR i I IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAIN~, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 ~GAINST. INVOCATION The invocation was given by Father Walsh, St. Alice Catholic . 1. Claims a. January, 1995 Disbursements for Approval. 2 . Minutes c. January 28 & January 30, 1995 February 6, 1995 February 16, 1995 , - City Council Goal Setting Session - Work Session I - Regular Session Meeting : a. b. 3. Resolutions a. RESOLUTION NO. 95-4 - A RESOLUTION TO ACCEPT PROJECT 1-192 FROM EUGENE SAND & GRAVEL. INC.. IN THE AMOUNT OF $249,636.66. I RESOLUTION NO. 95-5 - A RESOLUTION TO ACCEPT PROJECT 1-857 FROM DAN D. ALLSUP CONTRACTOR, INC.. IN THE AMOUNT OF $546.504. : I RESOLUTION NO. 95-6 - A RESOLUTION INITIATING PROJECT NO. 1-889: STREET IMPROVEMENTS FOR "A" STREET FROM 40TH STREET TO 41ST STREET AND VICINITY. b. c. . . . . City of Springfield Regular Council Meeting - 2/21/95 Page two d. RESOLUTION NO. 95-7 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-830: COLONIAL DRIVE SANITARY SEWER AT HUTTON STREET. I I e. RESOLUTION NO. 95-8 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-916: HAIDYN MEADOWS SUBDIVISION. 4. Ordinances a. ORDINANCE NO. 5773 - AN ORDINANCE PERTAINING TO SANITATION. GARBAGE COLLECTION RATES. COUNTY USER FEES, AMENDING SUBSECTION !(2) OF SECTION 4-2-5 OF ARTICLE 2 OF CHAPTER IV OF THE SPRINGFIELD CODE! 1965, PROVIDING AN EFFECTIVE DATE AND DECLARING AN EMERGENCY (~ND READING) . 5. Other Routine Matters , , I Ipc. , the a. Award Bid for Project 1-868 to Eugene Sand and Gravel, Amount of $225,218.10. in b. Endorsement of OLCC Liquor License for 7-Eleven, Street. I I I I Located I at 5808 Main c. Endorsement of OLCC Liquor License for Jason's Pub, Loca:ted at 1836 South A Street. ! d. I , Restiaurant, I I i I Endorsement of OLCC Liquor License for Playa Azalea Located at 1195 Main Street. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Budget Transfer and Supplemental Budget Resolutions. RESOLUTION NO. 95-9 - A RESOLUTION RECOGNIZING AND APPROPRIA~ING GRANTS IN THE GENERAL FUND AND THE STREET FUND; AND TRANSFERRING AND RE-APPROPRIATING FUNDS IN THE GENERAL FUND. THE STREET FUND. THE SPECIAL REVENuE FUND, THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND. THE SEWER OPERATIONS IFUND. THE METRO WASTEWATER FUND. THE VEHICLE AND EQUIPMENT FUND AND THE DEVELOPMENT PROJECTS FUND. i i I RESOLUTION NO. 95-10 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET FOR THE CITY OF SPRINGFIELD FOR THE FISCAL YEAR 1994-95 AND MAKING APPROPRIATIONS FOR THE FISCAL YEAR 1994-95 CITY BUDGET. I Finance Director Bob Duey presented the staff report on this lissue. Several times throughout the fiscal year the Council is requested to make adjustments to the budget to reflect needed changes in plann~d activities, to recognize new revenues such as grants or to make other required adjustments. The request at this time is to re-address the ~upplemental budget that was first proposed to the Budget Committee on December 12. 1994 and to present additional transfer requests for Council's corisideration. I , . I I 1 I City of Springfield I Regular Council Meeting - 2/21/95 Page three I The overall financial impact of the regular budget transfer resolution is to recognize $70,687 in grants and to transfer and re-appropriate $437,998. The overall financial impact of the supplemental budget is to! increase total appropriations by $1,233,338. i 2. , No one appeared to speak. I , I IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR B~YER, TO ADOPT RESOLUTION NOS. 95-9 AND 95-10. THE MOTION PASSED WITH A VOTE OF 5 FOR AND , o AGAINST. : I Request for a Refinement Plan Diagram Change From Low Density: Residential to Light Medium Industrial, (Willamalane) Jo. No. 94-12-234. i 1 i ORDINANCE NO. 2 - AN ORDINANCE CHANGING THE MID-SPRINGFIELD REFINEMENT PLAN DIAGRAM FROM LOW DENSITY RESIDENTIAL TO LIGHT MEDIUM INDUSTRIAL FOR THE NORTHERN 90 FEET OF TAX LOT 1900, MAP NUMBER 17-02-31-24 (1ST: READING). Mayor Morrisette opened the public hearing. Mayor Morrisette closed the public hearing. . Ordinance No. 2 received a first reading by title only. I I I Planner II Lydia Neill presented the staff report on this issue. She also . , provided Council w1th correspondence dated February 20, 1995,: from Willamalane Park and Recreation District, to Susan Daluddung.! The refinement plan diagram change is necessary for willamalane t!o expand it. s existing maintenance facility located at 680 North 36th Stree't. The additional area to be included in this facility will be used !for outdoor storage and parking. The lot has been fully screened from ne:ighboring properties and the applicant has agreed to pave all parking ~reas within the next year. 1 The principle issue the City Council must decide is whether dr not this request is consistent with the Metro Plan Diagram, relevant siections of the I Metro Plan text and the Mid-Springfield Refinement Plan. The applicant submitted a concurrent zone change application for this port~on of Tax Lot 1900 which was approved by the Planning Commission with one dhange. A letter was provided by willamalane requesting two years to mJet the necessary improvements to the tax lot. The Refinement Plan d~agram change request has been found to be consistent with the Metro Plan, jdue to it's general nature, and all applicable goals, administrative rules and statutes as demonstrated is in the attached findings. I The Planning Commission recommended by a vote of 5-0 to apprdve this request on February 1, 1995. I Ms. Neill answered questions of Council regarding possible re-zoning of the tax lot. Councilor Burge stated that if Willamalane's capit~l bond measure was adopted, Willamalane should be required to pave immediat~ly following the passage of the bond measure or within two years if the m~asure does not pass. ! i I I , I . . . . City of Springfield Regular Council Meeting - 2/21/95 Page four Mayor Morrisette opened the public hearing. 3. i 1. Ned Nabeta, representing Willamalane, 1293 East 28th Avenue, spoke in support of Ordinance No.2. He said Willamalane will be; submitting another zone change and refinement plan application after a second I piece of property is negotiated. Tax lot 1800 is currently zoned Low , Density Residential so the same process would need to bel applied. Since Willamalane is acquiring both tax lots they are going to review the entire site and do a master plan, which will take ex~ra time (as described in the letter) . I I Mr. Nabeta stated the properties may be used for storagel before paving is completed. He explained there is gravel on a portion: on the property and limited use will occur before the paving. ~here has been no opposition from the neighbors, notified within 300 feet of the properties. I I Councilor Burge encouraged Willamalane to submit both zone change applications for tax lots 1800 and 1900 concurrently. Mr. Nabeta indicated that future requests would be coordinated more: closely. I I I I :Lot Mayor Morrisette closed the public hearing. Request for Vacation of a Public Utility Easement Located on Meadows Subdivision, Jo. No. 95-01-04. 3, Haidyn 1 ORDINANCE NO.3 - AN ORDINANCE VACATING THE SOUTH 93.00 FEET :OF THE WEST 10.0 FEET OF LOT 3 HAIDYN MEADOWS AS PLATTED AND RECORDED IN 'FILE 75. SLIDE 100 AND 101. LANE COUNTY OREGON PLAT RECORDS (1ST READING) . Ordinance No. 3 received a first reading by title only. I Planner II Lauren Lezell presented the staff report on this ~ssue. The applicant is requesting vacation of a 10 foot public utility ieasement on Lot 3. The easement was intended to serve Haidyn Meadows su8division, but was not utilized. ! , , Public improvements serving the subdivision were constructed land the easement is not necessary to provide utility services. Vacating the easement allows full development of the lot. 1 I The Public Works Department and all affected utilities have ~eviewed the application and have determined that vacation of this easemedt will have no negative effect on service provisions or other public benefi~ derived from the easement. I Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. BUSINESS FROM THE AUDIENCE 1 1. Dena Neman, 3019 South M Street, spoke regarding the proposed Intergovernmental Agreement between willamalane Park and Recieation District and the City of Springfield regarding coordinated p~anning and urban services. She spoke regarding the Willamalane PROS Pl~n and said the City should not participate with Willamalane in taking private property. I I . . . City of Springfield Regular Council Meeting - 2/21/95 Page five 2. Rock Hastinqs, 27060 Clear Lake Rd, Eugene, explained that he would like to open a paint ball facility. He discussed the city ordinance referencing paint ball arenas. He did not feel that paint ball arenas should be combined with other items listed in the ordinance. He also discussed the time constraints due to application and background checks associated with starting his business. Mr. Hastings stated he would contact the Development Services staff to receive further clarification regarding his questions and concerns. Councilor Burge provided background regarding the current ordinance and was not in support of amending the ordinance. He explained to Mr. Hastings that the Council recently reviewed and discussed this ordinance in detail. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence From Robert Weigel, address not provided, Expressing Concern Regarding Staff Enforcement of City Policies. In accordance with Council policies, Council agreed by consensus, not to take action on this correspondence since an address was not provided. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments. a. Arts Commission Appointment. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO APPOINT REID STEWART TO HIS FIRST TERM ON THE SPRINGFIELD ARTS COMMISSION, FOR A TERM TO EXPIRE ON FEBRUARY 21, 1999. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR WALTERS WAS ABSENT. 2. Business from Council a. Committee Reports. There were none. b. Other Business. 1. Councilor Shaver raised the issue of Senate Bills 284 and 289, regarding taxing districts having an elected board or body. . . . City of Springfield Regular Council Meeting - 2/21/95 Page six Councilor Maine stated that there was additional information and background on this issue. She explained that the legislation was written specifically and only for the Lane Transit District and she did not support it as written, due to specific langauge not stating taxing districts should be responsible to thevoting population. Councilor Shaver stated he personally supports the bills and if the Council as a whole chooses not to support the legislation, then he will personally forward a letter to support. Councilor Beyer stated there are two sides to the issue but she did not foresee a problem with requesting a hearing. Councilor Burge felt that if an entity was being supported by public funding, the public should be able to make associated decisions. City Recorder Eileen Stein suggested requesting a hearing on this issue. scheduled, the Legislative Committee two bills and if testimony should be she could prepare a letter Once the hearing was could meet to discuss the submitted. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO WRITE A LETTER TO THE CHAIRMAN OF THE SENATE TRANSPORTATION COMMITTEE REQUESTING A HEARING FOR SENATE BILLS 284 AND 289 AND TO COpy SENATOR DWYER AND REPRESENTATIVE BEYER. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. Councilor Burge commented on issues continuously raised by Dena Neman and Teresa Grimes regarding their Lane County property. He referred to a memorandum from City Attorney Joe Leahy regarding the property. Councilor Burge discussed city resources used to respond to issues raised by these parties. Councilor Burge noted that this issue has run its course and the property is neither within city limits or the urban growth boundary. He suggested that Ms. Neman and Ms. Grimes should raise their concerns with Lane County. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, THAT THE CITY WOULD NO LONGER USE ADDITIONAL RESOURCES FOR ISSUES RELATED TO THE REFERENCED PROPERTY UNLESS DEVELOPMENT SERVICES DIRECTOR SUSAN DALUDDUNG OR CITY MANAGER MIKE KELLY FELT AN ISSUE SHOULD BE BROUGHT TO THE ATTENTION OF COUNCIL. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 3. Councilor Shaver announced that Rich Carlson, 11 year member of the Community Development Advisory Committee was retiring. Mayor Morrisette stated that Mr. Carlson should be recognized. . City of Springfield Regular Council Meeting - 2/21/95 Page seven 4. Mayor Morrisette announced that John Admundson passed away. He announced the schedule for memorial services and encouraged Council to attend. Mayor Morrisette stated that Mr. Admundson was an outstanding person and contributed greatly to the city. Council agreed that it was appropriate to send flowers on behalf of the Mayor and Council and that the Mayor send a letter to his family from the Council acknowledging his contributions. BUSINESS FROM THE CITY MANAGER 1. 1994 Annual Financial Report and Management Letter. Finance Director Bob Duey presented the staff report on this issue. Grant Thornton, the City's independent auditors, have completed their audit of the City's 1993-94 Comprehensive Annual Financial Report (CAFR) and have issued their opinion and Management Letter thereon. Mr. Duey indicated this topic was addressed in the earlier work sesison and that formal adoption of the annual Financial Report and Management Letter was necessary by Council. . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE AND ACCEPT THE 1994 ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR WALTERS WAS ABSENT. 2. Intergovernmental Agreement with Willamalane. Development Services Director Susan Daluddung presented the staff report on this issue. Willamalane Park and Recreation District and City of Springfield staffs have developed a mutually agreeable draft Intergovernmental Agreement pursuant to ORS 190.003 to carry out respective responsibilities regarding planning and provision of urban services. The draft has been reviewed and approved by the Willamalane Board, and is included in Council packets for review. The Intergovernmental Agreement between Willamalane Park and Recreation District and the City of Springfield represents the culmination of work by staff of the City of Springfield and Willamalane over the past year and a half. The resulting Intergovernmental Agreement is intended to meet the requirements of Senate Bill 122, which was adopted by the 1993 Legislature to improve coordination of urban services among cities, counties and special districts. It also is a product of the two agencies' efforts to develop clear understandings of respective roles and responsibilities regarding land use planning and parks and recreation facilities planning. . The key provisions of the Intergovernmental Agreement address the following: 1) timely exchange of information relevant to each agency's planning responsibilities; 2) responsibilities for developing and adopting parks, recreation and open space plan for the purposes of implementing Statewide Planning Goal 8; 3) coordination and participation in city land use planning and development decisions and willamalane's facilities decisions; 4) formalizes willamalane's role as an active participant in the development review process, and 4) responsibilities for providing urban services. . . . City of Springfield Regular Council Meeting - 2/21/95 Page eight The agreement that we have before us could be relied upon as a prerequisite for the annexation method authorized under ORS 195.020 and 195.050, which are the urban services agreements necessary to have a one vote (city-wide and urban services area) on annexation. This agreement is one requirement needed to meet ORS 195.020 and 195.050. It is also a requirement of coordination planning and this agreement will be used for both purposes as it meets both criteria. Council has the option of entering into the agreement for coordination purposes only or adding langauge which addresses the one vote annexation method. Council discussd what is mandatory under ORS and what the status of the annexation study public meetings currently underway. Councilor Burge stated there is currently no targeted area for annexation at this point and any annexation requirements are not needed at this time. 1. Rob Adams, Willamalane Parks and Recreation District Board Chairman, spoke in support of the Intergovernmental Agreement. He stated it provided for more coordinated planning activities between the City and Willamalane. The Council discussed the Intergovernmental Agreement, sought clarification of provisions from staff and Mr. Adams and made specifc comments regarding proposed changes. Councilor Burge commented that the Section 7 pertaining to responsibility for on and off-street bikepaths be amended to add "development" and "construction" as well as planning and maintenance. The Council discussed Section 8 pertaining to Willamalane becoming an ex-officio member of the Metropolitan Policy Committee (MPC). Councilor Dahlquist suggested this section be amendeded to state that the City would assist Willamalane in having willamalane's issues represented at MPC. Ms. Daluddung proposed that Section 21 be deleted until such time the Council decides to pursue the SB 122 method of annexation. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO APPROVE THE INTERGOVERNMENTAL AGREEMENT BETWEEN WILLAMALANE PARK AND RECREATION DISTRICT AND THE CITY OF SPRINGFIELD REGARDING COORDINATED PLANNING AND URBAN SERVICES, AS AMENDED. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 3. Other Business. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT . . . City of Springfield Regular Council Meeting - 2/21/95 Page nine THE MEETING WAS ADJOURNED AT 8:45 P.M. Minutes Recorder - Julie Wilson/Shari Higgins ATTEST: ~~~k-'- City Recorde~ ~J!~J~ ~