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HomeMy WebLinkAbout02/06/1995 Regular . . . City of Springfield Regular Council Meeting I MINUTES OF THE REGULAR MEETING 9F THE SPRINGFIELD CITY COUNCIL HE~D MONDAY, FEBRUARY 6, 1995 The city of Springfield Council met in Regular Session in the Sprangfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Mpnday, February 6, 1995, at 7:20 p.m., with Council President Burge presiding. , ATTENDANCE I , Present were Councilors Beyer, Shaver, Walters, Burge, Maine and Dahlquist. Mayor Morrisette was absent (excused). Also present were City Mahager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Tim Ha~old, City Recorder Eileen Stein, Administrative Aide Julie Wilson and membe~s of the staff. ! ! PLEDGE OF ALLEGIANCE I The Pledge of Allegiance was led by Council President Stu Burge. i INVOCATION SPRINGFIELD UPBEAT The invocation was given by Vicar Linneman, Bethany Lutheran Church. I i 1. City Manager Mike Kelly recognized Dan Stucky, Fire and Life 'Safety Department, for 25 years of service to the city of springfiel!d. I 2. City Manager Mike Kelly recognized Ed Black, Public Works De~artment, for 20 years of service to the city of Springfield. I 3. City Manager Mike Kelly recognized Dave Puent, Development se1rvices Department, for 15 years of service to the city of Springfiel'd. I I , CONSENT CALENDAR i IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR WITH ITEM 1B REMOVED. THE MOTION PASSED WI~H A VOTE OF 6 FOR AND 0 AGAINST. 1. Minutes a. January 16, 1995 - Work Session c. January 23, 1995 - Work Session 2. Other Routine Matters a. Award a Bid in the Amount of $39,300, to Bottom Structurally Repair the Rafters of Part C and E Center. i Enterpr~ses, to I East at iBooth Kelly b. Authorize Staff to Purchase Property at 6025 Main Street for the Price of $125,000, Then Proceed With Partitioning and Right-of-Way Dedication for Aster and South 60th Streets, Then to Pursue Sale of the Resulting Northerly Lot as Soon as Possible, and Th~n Sell the Resulting Southerly Lot as Soon as Legal Street Access ~s Constructed. City. Council Regular Session Minutes February 6, 1995 Page 2 . c. Endorsement of OLCC Liquor License for Teddy Bear Pizza Located at 3181 Gateway. and I I I I Suds, ITEMS REMOVED FROM THE CONSENT CALENDAR 1. Minutes b. January 16, 1995 - Regular Session The minutes would be corrected to reflect that Councilor Dahlquist was present, not Councilor Schanz. ! IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO APPROVE THE MINUTES AS REVISED. THE MOTION P~SSED WITH A VOTE OF 6 FOR AND 0 AGAINST. PUBLIC HEARINGS 1. Sale of a 5 Foot Strip of Land Along R Street. . I Property Management Specialist De Little presented the staff !report on this issue. This small parcel of land is surplus city-owned prop~rty. It is 500 sq. ft. (5' X 100') and cannot be used as a buildable lot!. Purchase of this strip of land will allow the present owners of TL#3303 to develop this MDR zoned property. Similar property has been sold by staff Ifrom $l/sq.ft. to $2/sq.ft. A cash offer of $500 has been received by stafD for the property. This sale will help reduce city's inventory of exdess properties, develop it and return it to the tax rolls. This is not a Bancroft property. Councilor Burge opened the public hearing. Councilor Burge closed the public hearing. No one appeared to speak. I IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR ~EYER, TO DIRECT THE PROPERTY MANAGEMENT SPECIALIST TO SIGN THE NECESSARY DOCUMENTS TO SELL THE NARROW STRIP OF LAND FOR $500 TO WILLIAM PICKERD.I THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. 1995-2000 Capital Improvement Program. I City Engineer Al Peroutka presented the staff report on this !issue. The draft 1995-2000 Capital Improvement Program has been revieweq by the Planning Commission and the Council in work session and is ready for public I comment and final adoption. i , ! The draft 1995-2000 Capital Improvement Program recommended for adoption by the Planning Commission and Council in work session has been Irevised to include the Game Farm Road trunk sewer project. Councilor Burge opened the public hearing. Councilor Burge closed the public hearing. I I No one appeared ~o speak. I I IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND ADOPT THE 1995-2000 CAPITAL IMPROVEMENT PROGRAM. VOTE OF 6 FOR AND 0 AGAINST. , I BY COUNCILOR :MAINE, THE MOTION :PASSED I TO WITH A . 3. Request for Vacation of a Cul-De-Sac, Lot Lines and Walkway ~ocated on North Cloverleaf Loop, Michael Hudman, Applicant, Jo. No. 94~10-211 I . City. Council Regular Session Minutes February 6, 1995 Page 3 . ORDINANCE NO. 5771 - AN ORDINANCE VACATING THE CUL-DE-SAC BULB. LOT LINES AND WALKWAY RIGHT-OF-WAY SURROUNDED BY LOTS 7 THROUGH 14. LYING IN SECTION 22. TOWNSHIP 17 SOUTH. RANGE 3 WEST. WILLAMETTE MERIDIAN AND WITHIN THE PLAT OF GRANADA PHASE II AS RECORDED IN THE LANE COUNTY OREGON PLAT RECORDS AND DECLARING AN EMERGENCY. I I I ! City Planner Lydia Neill presented the staff report on this i'ssue. Ms. Neill provided the Council with a map of the property. The o;wner of the lots surrounding the cul-de-sac bulb and walkway right-of-wa~ is proposing vacation to incorporate this property into a single development site. The proposed development site will consist of six (15) bed residerttial care facilities housing (60) senior adults. I Development of the site as a single entity by vacating the sfreet right-of-way, lot lines, a 14 foot public utility easement a~d a walkway will provide a safe and secure environment for senior reside~ts. A replacement 14 foot P.U.E. will be granted in the actual location of the sanitary sewer line crossing the lot. An existing walkway is, located approximately 350 feet from the walkway being vacated and wilil adequately serve the neighborhood. i . I Department and all affected utilities have ~eviewed the have determined that vacation of this right-bf-way will effect on service provision or other public :benefit right-of-way. i i The Planning Commission approved the request on December 7, 1'994 with the condition that a 10 foot walkway be dedicated adjacent to th~ west property line, between Lot 6 and Lot 7. I An emergency clause is requested because the applicant has cqmpleted site review and is ready to apply for a building permit for this ~roject. I I :MS. Neill I 11;ad plans to 9ther walkways I I I I I Michael Hudman (applicant), 604 North Cloverleaf Loop, ~pringfield, spoke in support of the public hearing #3 and discussed !the vacation I request. I I Richard Zink, (designer), 655 North A Street, Springfie~d, was available to answer questions of Council. I ! IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR !MAlNE, TO ADOPT ORDINANCE NO. 5771 AS PRESENTED WITHOUT AN ADDITIONAL WALKWAY. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. I I Request for Vacation of a 14 Lot Subdivision, Gary Bartel YG [properties, Applicant (Jo. No. 94-11-217). I The Public Works application, and have no negative derived from the Councilor Beyer noted that school land was behind the site. explained that she did not believe that the School District build at this time. She also noted that there were several available. Councilor Burge opened the public hearing. 1. 2. 4. . ORDINANCE NO. 5772 - AN ORDINANCE VACATING LOTS 1 THROUGH 14 :OF KING ARTHUR SUBDIVISION AS PLATTED AND RECORDED IN FILE 73. SLIDE 267 LANE COUNTY OREGON PLAT RECORDS; AND DECLARING AN EMERGENCY. City Planner Gary Karp presented the staff report on this issue. The applicant is requesting the vacation of King Arthur SUbdivision to better ! Cit~ Council Regular Session Minutes February 6, 1995 Page 4 facilitate the development and redivision of the property into an office and warehouse park. . King Arthur Subdivision was originally platted as a residential subdivision and as such, the lots are too small for industrial/commercia] development. Upon adoption of the Gateway Refinement Plan, the subdivisiorl was zoned and designated Light-Medium Industrial/Community Commercial. Kirlg Arthur Subdivision is located between Laura Street and Pioneer parkJay West at S Place. The applicant has been granted vacation approval for Is Place (Jo. No. 94-01-05k). In order for development to occur in a time]y manner, staff is requesting that the attached ordinance be adopted w~th the emergency clause. On January 18, 1995, the Planning Commiss~on voted 6-0, I with one absent to refer approval of this request to the Cit~ Council. Councilor Burge opened the public hearing. No one appeared jo speak. Councilor Burge closed the public hearing. I Councilor Burge declared a conflict of interest and would abstain from voting on this issue. I IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR IMAINE, TO ADOPT ORDINANCE NO. 5772. THE MOTION PASSED WITH A VOTE OF ~ FOR, 0 AGAINST AND 1 ABSTENTION (BURGE). 5. Initiate Annexation of Territory to the City (Phase 1 of the Cascade Fabrication Facility) . . RESOLUTION NO. 95-3 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE 'LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION DELAY THE EFFECTIVE DATE TO JULY 1. 1998 AND APPROVE EXTRATERRITORIAL SEWER AND WATER EXTENSIONS.! City Planner Greg Hyde presented the staff report on this is~ue. Phase 1 of the Cascade Fabrication facility has received site plan a~proval, and construction is in progress, but approvals for annexation and extraterritorial extensions are required. I The City Council is authorized by ORS 199.490(2) (B) to initiJte annexation upon receiving written consent from a majority of the electots registered in, and from owners of more than half the land in, the territory proposed to be annexed. There are no electors in the subject territoriy. The property owner has signed a petition for annexation. The de]ay of the effective date is requested in order to ensure that the valu~ of the Phase 1 improvements will be included in the city's tax base. The !proposed effective date is timed to coincide with the expiration of Cascade Fabrication's tax exemption. Since the property will remain loutside the city until after the effective date, Lane County Local Government Boundary Commission approval of extraterritorial extension of (connections to) sanitary sewer and water systems is needed. I ! , , . the Lane Count~ Boundary to hold a work (session to zones, communication issues, I I No one appeared to speak. I I I IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR IMAINE, TO ADOPT RESOLUTION NO. 95-3. THE MOTION PASSED WITH A VOTE OF 16 FOR AND 0 I I I City Manager Mike Kelly explained the role of Commission and discussed the need for Council discuss written policies regarding enterprise etc. as related to the Commission. Councilor Burge opened the public hearing. Councilor Burge closed the public hearing. . . . City. Council Regular Session Minutes February 6, 1995 Page 5 AGAINST. BUSINESS FROM THE AUDIENCE 1. regarding regulations Way. Hei requested I (not regrlate I ! Councilor Beyer explained that she was aware of this problem but did not know how this problem would be resolved. She has received other telephone calls regarding this issue. Councilor Burge recommended thatl Mr. Brown contact staff to address his concerns. Dena Neman, 3019 South M Street, Springfield, spoke regarding: maintenance of 28th Street. She stated that the neighbors have decided that they may pay the cost to gravel and grade the street but felt that couhty residents should not have to pay for the gravel. Larrv Brown, 970 Longridge Drive, Springfield, spoke prohibiting truck parking on Gateway Loop and Postal that the property near the post office not be posted parking) . 2. 3. Teresa Grimes, 3019 South M Street, Springfield, spoke regarding property access. She explained that Painted Pony Express Ranch, 3019 !South 28th Street, felt it was necessary to replace their ranch sign and mailbox mountings further to the west of the main entrance gate to prbtect them from vandalism. They have allowed a bulldozer to access for Ithe purpose of installing and removing the gravel dam at the inlet of the st:ream which has been commonly referred to as the Springfield Mill Race. It was done as a courtesy, however, they will now revoke the courtesy. Ms. Grl!imes submitted a copy of her letter into the record. Darsell Barton, 2290 Centennial Blvd., Springfield, spoke reg~rding a response to a letter dated December 16, 1994, expressing conc:ern regarding the policies and procedures of the Springfield Police Department. Ms. Barton was a victim of assault and did not feel that her casel was handled well by the Springfield Police Department. She indicated thait information and dates were not documented correctly. I Chief Bill DeForrest explained that he completed an investiga:tion of this case. He explained that City Prosecutor's Office also revie1ed the case. ~~e;~~;~t~~~~etted that Ms. Barton was not satisfied with tie Charles Swisher, 39845 Deerhorn Road, Springfield, on behalf ;of the Arts Commission, requested funding for the Oregon Trail Mural brochure. The Arts Commission was requesting, at a minimum, $4,000 of Room :Tax Funds to create a full size brochure. He also discussed interest to initiate historical and photographic information on CD ROM. Mr. Swisher discussed the timelines associated with completing the project. I Development Services Director Susan Daluddung answered questions of Council. 4. 5. This item would be discussed during a future work session. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS , I 1. Correspondence and Petition From Concerned Neighbors, Bl uebel:le Way Between 46th and 47th Streets, Expressing Concern Regarding Increase~ Crime in the Neighborhood and Requesting Street Lighting in the Neighborho:od. I I . . . City. Council Regular Session Minutes February 6, 1995 Page 6 IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Council agreed on the need to provide street lighting in this area. Staff would respond to the neighbors. 2. Correspondence From Bruce Berg, 448 D Street, Community Safety/Crime Issues and Recommended Issues. Expressing Concern Regarding I Proposals to Adrress the COUNCILOR SHAVER, TO PASSED WITH A VOTE OF 6 IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION FOR AND 0 AGAINST. BIDS 1. Award of Bid for Fire Truck. Fire Chief Dennis Murphy presented the staff report on this ibsue. Springfield Fire and Life Safety requests that the City counc!il find that the public interest would best be served, favoritism not enco~raged, competition would be undiminished, and substantial cost savinbs will result in order to waive the competitive bid process for the purchasb of a new fire truck. I Finance Committee of the Springfield Council reviewed this matter on January 23, 1995. Section 1-14-7 (8) of the Springfield Municipal Code provides jthat where Contract Review Board, the City Council, specifically determines that the public interest would best be served, favoritism not encourag~d, and competition undiminished and the specific reasons for such fihdings are made of record, then the calling of competitive bids may be w~ived by the City Council. I I The Cannon Beach Rural Fire Protection District went out for bid on , December 1, 1994 for two fire engines. Five companies reques~ed copies of the specifications. Hughes Fire Equipment, Inc., returned the sole bid and was awarded the contract. I I Hughes Fire Equipment, Inc., is a Eugene based company and ha1s been the vendor for the last three fire engines and two ambulances purbhased by the city of Springfield. They have provided timely warranty workl, and excellent vendor support and services. I I By waiving the competitive bid process and awarding this cont~act, Fire and Life Safety can take advantage of the pricing used on the Canhon Beach bid. In addition, the department will save numerous staff hours inl bid preparation and avoid a three percent (3%) price increase tha!t went into effect the first of this year. al' City Attorney Tim Harold clarified that this is an award of contract and not a bid. I , , IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, THAT I PUBLIC INTEREST WOULD BEST BE SERVED, FAVORITISM NOT ENCOURAGED, AND I COMPETITION UNDIMINISHED AND THE SPECIFIC REASONS FOR SUCH FI:NDINGS ARE MADE PART OF THIS RECORD, AND THAT THE CALLING OF COMPETITIVE BIDS WAS I . City. Council Regular Session Minutes February 6, 1995 Page 7 . WAIVED BY THE CITY COUNCIL. IT WAS ALSO MOVED TO AWARD THE CpNTRACT TO HUGHES FIRE EQUIPMENT, INC., IN THE AMOUNT OF $193,263 FOR THE PURCHASE OF A NEW FIRE TRUCK. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Award of Bid for Patrol Vehicles. , , Chief of Police Bill DeForrest presented the staff report on this issue. The Police Department was authorized in the 1994/95 budget pr~cess to purchase 5 replacement patrol vehicles and related equipment. I Sufficient funds are included in the 94/95 Police Department budget for this replacement. I This purchase is a scheduled three-year replacement of patroll vehicles. The retired vehicles will be sold at auction. Necessary fundb were set I aside in this year's budget to purchase the vehicles and related equipment. The Department reviewed two contracts with the State of oregoh and one bid from the city of Hillsboro. Hillsboro conducted a competitiv~ bid process in compliance with Oregon Administrative Rules and awarded th~ bid to Skyline Ford Co. of Salem, Oregon. The vehicles to be purcha~ed met the city's needs and conform identically to the base vehicles purbhased by the city of Hillsboro, except for a molded rear seat and three adkpters necessary to utilize existing equipment presently installed ih the Chevrolets (an additional $531/vehicle). Additionally, these new vehicles will be painted black and white. Chief DeForrest answered questions of Council. . I IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR B~YER, TO ALLOW THE POLICE DEPARTMENT TO PURCHASE 5 PATROL VEHICLES FROM SKYLINE FORD CO. OF SALEM, OREGON, IN CONJUNCTION WITH THE CITY OF HILLSBORO'sl AWARDED BID, IN THE AMOUNT OF $16,132 EACH, FOR A TOTAL OF $80,660. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ORDINANCES 1. Garbage Collection Fees. . ORDINANCE NO. 3 - AN ORDINANCE PERTAINING TO SANITATION. GARBAGE COLLECTION RATES. COUNTY USER FEES. AMENDING SUBSECTION (2) OF SECTION 4L2-5 OF ARTICLE 2 OF CHAPTER IV OF THE SPRINGFIELD CODE 1965. PROVIDING AN EFFECTIVE DATE (1ST READING) . I I Assistant City Manager Gino Grimaldi presented the staff repokt on this issue. The City Code allows Sanipac to pass through fees imposed by Lane County for the use of the landfill. Those fees were increasea by Lane County effective March 1, 1995. This causes rates for a typibal user with a 90 gallon rolling cart to increase from $14.90 to $15.50 pe~ month. The proposed ordinance adjusts the rates to reflect the new Lane County fees. Technically, an ordinance adjusting the fees due to fee increkses for the use of the landfill is not required. However, if the Code islnot updated with the new rates, confusion will occur when actual rates are compared to those in the City Code. I The base rates (without the County user fee) were established1by the City Council in February, 1992. I i Councilor Maine questioned if Sanipac had a bag system (charg~s based only on the amount of garbage picked-up). Sanipac General Manager I John Hire explained that this service was not offered. He did describel the different services offered, including on-call pick-up service. Mr. Hir~ explained I C~ty Council Regular Session Minutes February 6, 1995 Page 8 that recycling has increased by 25%. . BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments. a. Human Rights Commission Appointments. ! IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNC:ILOR MAINE, TO APPOINT BILL EIKENBERRY AND MANDI OGLESBY TO THE HUMAN RIGHTS COMMISSION WITH THE ADULT TERM EXPIRING JANUARY 4 1988 AND THE STUDENT POSITION EXPIRING WHEN THE STUDENT GRADUATES FROM HIGH SCHOOL. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. b. Council President Appointment. Councilor Walters discussed the benefit of revising Council operating policies to allow each Councilor the opportunity to serv~ as Council president. City Attorney Tim Harold explained that the Fharter would also need to be revised to meet recommendations suggestea by Councilor Walters. Councilor Walters suggested that this issue be revisited when the Charter Committee reviews the Charter. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNC~LOR MAINE, TO ELECT COUNCILOR BURGE AS COUNCIL PRESIDENT UNTIL DECEMBE~ 31, 1996. BY WRITTEN BALLOT, THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. c. Council Committee Assignments. . Council discussed and agreed upon committee assignments. 2. Committee Reports. 3. a. Councilor Maine reported that the the Police Planning Task Force was making progress and was glad public safety was a number bne Council goal. She indicated a status report would be brought forward to the Council soon. I b. Councilor Walters reported that the Convention and Visitprs Association of Lane County met last Thursday and the group announced that they would be relocating their office to the old Rubenstein's building in downtown Eugene. II Other Business. a. Councilor Shaver discussed entrance beautification and flIt there was an opportunity to work on the Gateway area entrance. Hel felt a private-public partnership could be developed at this time. There was I Council consensus to pursue this. I Councilor Burge discussed the BP service station site inithe Gateway area. He recalled that one to two years ago, approval was provided for this site and a portion of land was available for a $ignage and/or provided for either the city or BP to complete landscapi*g. He also noted that this was a possible site for an entrance sign, City Manager Mike Kelly indicated staff would research this issue and report back to Council. . BUSINESS FROM THE CITY MANAGER . ,C~ty Council Regular Session Minutes . . ~ebruary 6, 1995 Page 9 1. Other Business. . BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT THE MEETING WAS ADJOURNED AT 9:20 P.M. Minutes Recorder - Julie Wilson ~#(fl~ Mayor I A~: ~ City Record t . .