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Home My WebLink AboutNotes, Work PLANNER 11/20/2007 DSD INTERNAL STAFF MEMO To: Greg Mott From: Jim Donovan Date: 11/20/07 RE: ANNEXATION FEES Intro: The following is a summary of the information used to prepare the AIS Financial Impacts Section and Fee Schedule Resolution for Annexation Article Amendment Ordinance going to City Council on December 3, 2007. Current Fees: _ Boundary Commissio)l Fees Schedule A (8/1/07) 2. Mino'r boundary changes (annexations/withdrawals/transfers) for governments not listed in #1 above, except when a minor boundary change for a government listed in #1 includes the entirety of a city or district as the affected territory: a. b. c. d. e. f. g. Consisting of less than 1 acre ............................................................... $ 1,040 Consisting of 1 acre or more but less than 5 acres...............'..........:........... 1,330 Consisting of 5 acres or more but less than 10 acres.................................. 1,775 Consisting of 10 acres or more but less than 25 acres............................,.. 2,240 Consisting of 25 acres or more but less than 50 acres............................... 2,780 . . Consisting of.50 acres or more but less than 100 acres ............................. 3,200 Consisting of 100 acres or more............:................................................. 4,410 4. Extraterritorial wastewater or water line extensions (public and private).............. $ 1,040 ProDosal: Annexation fees (doubled): a. Consisting of less than 1 acre ................:...........................................:. $ 2, 080 b. Consisting cif Lacre or more but less than 5 acres..............>..................... 2,660 c. Consisting of 5 acres or more but less than 10 acres.................................. 3,550 . d. Consisting of 10 acres or more but less than 25 acres.............:................. 4,480 e. Consisting of 25 acres or more but'less than 50 acres............................... 5,560 f. Consisting of 50 acres or more but less than 100 acres ............................. 6,400 g. Consisting of 100 acres or more.............................................:................ 8,820 Extraterritorial wastewater or water line extension fees (public and private)................... $ 2,080 Date Received' NOV 20 200"'1, '-" Planner: BJ Budl!et ImDacts and Future Review: Fiscal Year 2006-2007 included II annexations and three extraterritorial extensions. The annexation applications totaled $27,550 in fees (application fees only). The proposed fee adjustment (combining City and LCOG fees) will result in approximately $55, 000 in . application fees, assuming a similar number of applications. An audit of the application fees collected and man hours invested is not recommended .until after the transition period with LCOG staff is completed to clearly assess all staff affected and provide time for training to a standardized level of efficiency. Resolution: To be prepared as Attachment 3 by Bob Duey, see emailto that effect, attached. . Recommendation and AIS Cut and Paste: DISCUSSIONI FISCAL IMPACT A Resolution adopting'a revised fee schedule is included for consideration and adoption with this AlS. Transfer of the annexation process from ajoint CitylBoundary Commission venture to the sole responsibility of the City. of Springfield necessitates the revision to the current Development Code Application Fee Schedule. Under the current structure the City of Springfield' collects two fees: 1) a City fee retained for the internal review of the application materials, capacity of affected infrastructure, public hearing and adoption of a Council resolution to be forwarded to the Boundary Commission; and 2) a fee to the Boundary Commission for review, hearing, decision and filing in compliance with state statutes for processing of annexations. Under the current fee structure, the City collects the same fee charged by the Boundary Commission. Under the new ORS 222 annexation process the City of Springfield will perform both the review and adoption processes. Staff is recommending a no net increase approach to annexation fees by simply collecting the sum of the two fees currently paid for two separate review functions that will be performed by City staff under the new ORS 222 process. The attached Resolution reflects the proposed no net increase approach and provides the combined fees. The new fees will result in a doubling of the $27,550 in annexation and extraterritorial extension application fees collected in fiscal year 2006-2007, assuming a similar number of applications. A more specific accounting of application fees collected and man hours invested could be performed during future fee reviews after the transition period with LCOG staff is completed. Timeframes for adoption did not allow an assessment of all staff affected and provide time for training to a standardized level of efficiency. At such time as an audit is performed Staff would also recommend Council consider a separate and reduced fee for . minimum sized, single 'family residential lots or health hazard ~er!ienc~ . d annexations. UmA HAr.AIVe NOY 20 20Q'7! Planner: BJ .J \ ,LANE, COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION Page I of3 DONOVAN James From: DONOVAN James Sent: Monday, November 19, 2007 7:08 PM To: DUEY Robert; BREW Robert Cc: MOTT Gregory; TAYLOR Paula L'; LEAHY Joe (HL) Subject: FiIi'ng fee rule for public (2),doc Bob, we would like to DOUBLE THE AMOUNTS and incorporate Number 2(a-g) and Number 4 from, Schedule A below into ouT fee schedule under "Annexation Fees" and "Extraterritorial Extensions" respectively. Please drop "per acre plus BC Fee" and "See Boundary Commission Fee" respectively. (No change to LRP Comp Fee, line 3, "Annexation Comprehensive Planning Fee per acre"). I will put the explanation in GMott's AIS under Financial Impacts and I believe the fee reso will be Attachment 3 to the AIS. Thanks Geptlemen, JD LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION FILING FEES RULE/SCHEDULE . Pursuant to Chapter 12, Oregon Laws 1980, the Lane County Local Government Boundary Commission hereby establishes the following charges for services necessary to defray the costs of operating the Commission and to carry outthepurposesofORS 199.410 to 199.512. No proposal for a boundary change, as defined in ORS 199.415, and no water or wastewater line extension proposal or any other action set forth in ORS 199.464 requiring Boundary Commission consideration and approval shall be considered filed with the Commission unless accompanied by a filing fee in the amount indicated on Schedule A, which follows. It shall be the responsibility of the chief petitioner to transmit !he filing fee to the Commission at the time the petition is filed with the Commission. As used in this rule, "chief petitioner" means the person or unit of government filing the petition with the Boundary Commission in the case of minor boundary chariges and actions provided by.ORS 199.464 and, in the case of major boundary changes, the person or unit of government filing, the petition with the filing agency, according to the principal act, provided that a city councilor district board shall be the chief petitioner for boundary change proposals initiated pursuant to ORS 199.490(2) and (5) and water and wastewater line extensions and connt;lctions as set forth in ORS 199.464(3). The chief petitioner may collect the filing fee from property owners and/or voters in the territory described in the petition. The Commission shall use the County Assessor's records to determine the acreage of the proposal for the purpose of computing the filing fee. For the purpose of determining the acreage for the filing fee, land within a public way or ownership shall not be' included in the acreage computation unless the proposal, as initiated, includes only territory within a public way or oWnership. In such case, the filing fee shall be, the minimum fee on Schedule A under the applicable section. . As used in this rule, "urban gr~wth boundary'; means the boundary that a city and county have adopted 0; proposed as part of the comprehensive land use plan to meet the requirements of statewide planning Goal 14. Annexations initiated in accordance with ORS 222.750 and 199.490(5); "islands,',' shall be subject to the minimum fee for city annexations on Schedule A. Effective July 1, 1991, dissolution of inactive districts initiated pursuant to ORS 198.335to'198.365 shall require the applicable fee consistent with Schedule A. Reimbursement of all or any portion of the required filing fee will be made on a case-by-case basis and shall require a majority vote of a quorum of the Commission. In determining the amount of . possible reimbursement, the Commission shall consider the remaining debts and assets of the district, the actual processing costs to the Commission, and the Commission's financial situation. Date Received 11/20/2007 NOY 20 2001'11 . Planner: BJ , LANE COUNTY LOCAL GOVEPNMENTBOUNDARY COMMISSION SCHEDULE A LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION FILING FEES Page 2 of3 Tvoe of Action/Unit or Jurisdiction 1. Minor boundary changes (annexations/withdrawais/transfers) for the following, except. when the entirety of a city or district is the affected territory: (* exist in Lane County) Fee a. Park and recreation district* , ) b. Metropolitan service district ) up to 25 acres...... $ 440 c. Highway lighting . ) 26 to 50 acres...... 620 d. County service district* (except wastewater/water)) 51 to 150 acres..... 800 e. Vector control district ) 151 to 640 acres... 965 f. Rural fire protection district* ) over 640 acres..... 1,120 g. Geothermal heating district ) 2. Minor boundary changes (annexations/withdrawals/transfers) for governments not listed in #1 above, except when a minor boundary change for a government listed in # 1 includes the entirety of a city or district as the affected territory: a. Consisting of less than 1 acre........................................................ $ 1,040 b. Consisting of 1 acre or more but less than 5 acres............................... 1,330 c. Consisting of 5 acres or more but less than 10 acres..........................,. 1,775 d. Consisting of 10 acres or more but less th'!n 25 acres.......................... 2,240' e. Consisting of 25 acres or more but less than 50 acres...........;.............. 2,780 f. Consisting of 50 acres or more but less.than 100 acres......................... 3,200 g. Consisting of 100 acres or more.....:................................................. 4,410 3. Major boundary changes (formations, dissolutions, mergers* and consolidations*): a. Cities: Under 2,500 population..........................................~...... $ 4,445 2,501 to 10,000 population.............................................. 6,240 10,001 to 20,000 population............................................ 8,895 Over 20,000 population...............................:................... 12,300 b. Districts: Under $10 million assessed valuation................................ $ 4,445 $10,000,001 to 100,000,000 assessed valuation.................. 6,240 $100,000,001 to 250,000,000 assessed valuation................ 8,895 Over $250 million assessed valuation................................. 12,300 *NOTE: For mergers and consolidations, the highest fee is used based on the highest assessed value or population of the' affected city and/or district. ' 4. Extraterritortal wastewater or water line extensions (public and private)...........:. $ 1,040 5. Formation of privately owned 'wastewater and water systems.......,......:.......... $ 1,330 6. Initial allocation of territory to privately owned water system........................... $ 1,850 a. Allocation of additional territory to privately owned water systems (up to 10 acres)..................................................... $ 1,040 Allocation of additional territory to privately owned" . water systems(more than 10 acres).,............................................ $1Dare Received b. 7. "Contractual Annexations" a. 'Review of proposed contract between city and applicant NOY 20 200.TJ Planner: BJ 11/20/2007 , LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION. by boundary commi!>~"m (public hearing)......................................... $ 1,040 b. Hearing on creation of "ring" (island)/extraterritorial service extensions by Boundary Commission Page 3 of3 Based on total area (ring + island)-see #2 above.................... $1,040-$4,410 For each service extension........................:................................... $ 1,040 Hearing on final annexation of territory............................................. $ 1,040 (NOTE: Annexations to the Lane County Metropolitan Wastewater Service District concurrent with Eugene or Springfield annexations are automatic-no fee. Annexations to Willamalane Park and Recreation District concurrent with Springfield annexations are automatic-no fee.) , (NOTE: Anannexation with a delayed effective date may be considered a single filing with one application and filing fee (consistent with #2 above}-without separate water.and wastewater extension requests-when the annexing area is contiguous to existing city limits and water and wastewater lines to serve the annexing area lie wholly within the city limits and the area to be annexed.) pI: Lcac: L:\BCIANNUALIRULESIFIUNG FEE RULE, FOR PuaUC.DOC Last Saved: October 24, 2007 , . ,. Date Received. . r , NOY 20 2001, . Planner: BJ 11/20/2007