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HomeMy WebLinkAbout06/30/1997 Work Session ." i " . MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JUNE 30,1997 The city of Springfield council met in work session in the Jesse Maine Room, 225 Fifth Street, Springfield, Oregon, on Monday, June 30, at 5:50 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Tim Harold, City Recorder Eileen Stein, Administrative Aide Julie Wilson and members of the staff. 1. Citizen Request for Council Initiated Metro Plan Type I Amendment - Urban Growth Boundary Expansion for Springfield Quarry Rock Products, Inc. Planning Manager Greg Mott presented the staff report on this issue. Amendment of the Urban Growth Boundary (UGB) requires initiation by one ofthe three governing bodies. Pursuant to Section 7.040 of the Springfield Development Code, the council may initiate this action, deny the request, or refer the matter to the Planning Commission for recommendation. If the council takes no action within 60 days of receipt of this report, the request is considered denied. . Springfield Quarry Rock Products, Inc., requests council initiation of a Type I Urban Growth Boundary amendment for approximately 20 acres of company owned land. The site abuts the Mill Race on the north, M Street on the south and is about 1,000 feet west of South 28th Street. UGB amendments can only be initiated by the elected officials, not private citizens. A Type I Metro Plan amendment includes non-site specific changes to the text, a goal exception, or a UGB expansion. These amendments must be initiated by one of the three governing bodies and Lane County must participate in all subsequent hearings. The non- home city may participate in the hearing as a decision maker when the following circumstances apply: 1) the application is a site-specific Type I amendment; 2) the subject property is outside the city limits; and, 3) the non-home city determines the amendment has Regional Impact. The non-home city must participate as a decision maker when a site- specific Type I amendment involves a UGB or Plan Boundary change that crosses the Willamette or McKenzie Rivers, that crosses over a ridge into a new basin, or that involves a goal exception not related to a UGB expansion. The request made by Springfield Quarry Rock Products is a site-specific UGB amendment that does not cross the Willamette or McKenzie Rivers and does not cross over a ridge into a new basin. To participate in the hearing, the Eugene city council must adopt findings demonstrating that the proposal has a regional impact. The Planning Commissions of each participating jurisdiction will conduct the initial public hearing on this request at a joint meeting. The Planning Commissions will forward recommendations to their respective elected officials for final decision at a joint public hearing of the governing bodies. To enact the amendment, all participating jurisdictions must approve the amendment. . !' ~. Work Session Meeting June 30, 1997 Page 2 . The council is not obligated to initiate nor, if in choosing to initiate, is the council committed to a particular decision on the application, initiation simply allows the process to begin. The applicant could have sought county initiation, however the correct, but unofficial, protocol is to make a request to the jurisdiction whose boundary will be expanded. Councilor Burge supported approval of the initiation and the product that would be produced in the future. Councilor Beyer did not have a problem with initiating this but had many questions. Councilor Ballew asked questions regarding agricultural zoning. Mr. Mott discussed Senate Bill 100 and discussed city and county obligations. He also discussed farm and agricultural zonmg. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO INITIATE THE PROPOSED REQUEST TO INITIATE THE METRO PLAN TYPE I AMENDMENT, URBAN GROWTH BOUNDARY EXPANSION FOR SPRINGFIELD QUARRY ROCK PRODUCTS, INC. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Inventory of Services. . City Manager Mike Kelly presented the staff report on this issue. At various times over the past two years, council has discussed the need for identifying core city services. Several efforts have been made to address this goal, but due to varying factors, a substantial review of city services has never occurred. Depending on the option chosen by council, the range of involvement would vary from no additional review of core city services to an extensive process involving the Budget Committee members and community outreach. Staff is seeking council consensus regarding the selection of the option preferred and a timeline for staff to proceed. Council supported going forward with Option C. 3. Renewal of Fire Service Contracts. . Finance Director Bob Duey presented the staff report on this issue. The city's current contracts with the Willakenzie Rural Fire Protection District, the Glenwood Water District, and the Rainbow Water District expire on June 30, 1997. Staff have been in contact and negotiations with all three Districts. Staff has reached an agreement with the Rainbow Water District staff on the monetary terms of a contract for next fiscal year. The language of the contract stays substantially the same. Negotiations with Willakenzie and Glenwood are near the same point, and staff expects similar results. Staff recommends the approval of these three contracts as they provide a fair and equitable distribution of costs for 1997/98. They also provide a price escalation method for future years, then continues to allocate the costs of service in the same manner. . . . ... II , '. ~ ork Session Meeting June 30, 1997 Page 3 In accordance with previous council direction, staff has preceded with negotiations with all three contract districts for fire service for full cost recovery. Based upon direction provided by council at its June 17, 1996, work session, the methodology chosen has been to identify the cost of the fire and life safety budget that pertains to the provision of this service, and to fairly allocate the cost among the city and the three contract districts. Mr. Duey reviewed in detail the computations for fire service contracts. The information was also included in the staff report. He also discussed the length of the contract. Mr. Duey provided information regarding the First Response program. Mayor Morrisette acknowledged the correspondence from Rainbow Water District. Fire Chief Dennis Murphy provided an update regarding fire coverage for the Willamette Heights area. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO AUTHORIZE THE CITY MANAGER TO RENEW FIRE CONTRACT SERVICE CONTRACTS, WITH MINOR LANGUAGE MODIFICATIONS, WITH ITS THREE CONTRACT DISTRICTS IN THE AMOUNTS OF; RAINBOW WATER DISTRICT, $574,948; GLENWOOD WATER DISTRICT, $146,724; AND WILLAKENZIE FIRE DISTRICT, $166,247. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ADJOURNMENT The meeting was adjourned at 6:45 p.m. Minutes Recorder - Julie Wilson f3;/~ Bill Morrisette Mayor Attest: ~' 0) \)--51 J Wilson City Recorder ~