HomeMy WebLinkAbout11/18/1996 Work Session
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MINUTES OF THE WORK SESSION MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, NOVEMBER 18,1996
The city of Springfield Council met in Work Session in the Jesse Maine Room, 225 Fifth Street,
Springfield, Oregon, on Monday, November 18, 1996, at 6:05 p.m., with Mayor Morrisette
presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver.
Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City
Attorney Joe Leahy, City Recorder Eileen Stein, Administrative Aide Julie Wilson and members
of the staff.
1. Allocation of Room Tax Reserves for Startup Funding for Broad Base Programs' Fund-raiser
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Economic Development Manager John Tamulonis presented the staff report on this issue.
Broad Base Programs wants to hire an executive director/fund-raiser to lead their major
fundraising campaign. They have raised funds for one month's salary as they have worked on
their brochure, architectural plans, business plan, and minor fundraising activities. For a
professional effort and continuity, Broad Base requests $12,500 from Room Tax reserves to
fund the fundraising position for six months.
In FY 1995-96 Broad Base Programs requested $25,000 to hire a fund-raiser. The City
Council granted the funds but concurred with staff recommendations the money be spent on
market research, architectural renderings, and site plan. ,In the 1996 Room Tax allocation
process, Broad Base Programs was granted $14,000 to prepare a fundraising brochure and to
secure a professional critique of their market study. As required by the proposed lease
agreement, Broad base has completed and submitted their business plan to the City Attorney.
Broad Base is ready to put all the fundraising materials to use. To do that effectively, Broad
Base Programs seeks $12,500 in Room Tax for the services of a professional Executive
Director/Fund-raiser for six months, to get their corporate giving campaign off the ground and
to accomplish the general goals outlined in the staff report.
Sufficient funds are available for allocation from Room Tax reserves. Information is being
provided for Council review and if so desired, Council can direct that the transfer funds occur.
The city requested that US Bank perform an independent review of the Broad Base Programs
Business Plan which is included in the staff report.
Mr. Tamulonis reviewed the summary of room tax allocations for 1996-97.
Board members present answered questions from Councilor Burge regarding membership.
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Councilor Shaver raised the issue of Ballot Measure 47 and possible impacts.
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Board members answered questions regarding projected project costs and fundraising efforts.
Councilor Burge expressed concern regarding the large amount of funding needing to be
raised.
Staff provided an updated board membership roster.
Councilor Maine supported funding $12,500 toward the fundraising effort. She also stated
that assessing feasibility of meeting performance goals included in Broad Base contract was a
critical measure.
Councilor Burge asked if it was anticipated this would be the last request for Room Tax funds
prior to construction and board members responded yes.
Councilor Ballew also expressed concern regarding effects of Ballot Measure 47.
Council provided consensus to approve to approve the request for $12,500 from Room Tax
reserves so Broad Base Programs can hire an executive director/fund-raiser for six months.
2. Short Mountain Leacheate Pipe Line Intergovernmental Agreement.
Planning Manager Greg Mott introduced Ken Kohl, Lane County Waste Management and .'
presented the staff report on this issue. The Eugene City Council gave conditional approval to
the Short Mountain Metro Plan amendment provided an IGA, as recommended by the Eugene
Planning Commission, and specifying route, pipe size, future connections and operations
responsibilities, was adopted by all three Jurisdictions.
The Lane County Board of Commissioners and the Eugene City Council discussed the draft
IGA at separate work sessions in October. Prior to these work sessions, technical and legal
staff from all three jurisdictions reviewed the original concept proposal as tendered by the
Eugene Planning Commission. After several rounds of word-smithing, the version was
reviewed first by Eugene council and then by Lane County's board.
In addition to the preferences of Eugene and Lane County elected officials, legal counsel for
Metropolitan Wastewater Management Commission has suggested additional language to
reflect Metropolitan Wastewater Management Commission's legal and operational standing
in this agreement. These changes are included in the staff report. Council may wish to
consider changes of their own design as well as changes that may become necessary in the
event jurisdiction of Glenwood is transferred to Springfield.
After council action on the IGA, the matter will be referred to SEL so the group can
recommend whether the next step should be a joint elected officials work session or a
discussion at MPC.
Councilor Burge asked why Springfield was providing resources to study alternative methods
since this is a Lane County project. Mr. Kohl responded that the board directed staff to
develop a plan to study on-site treatments and a portion of that plan resulted in the formation
of a task force with several organizations represented to help evaluate discharge criteria,
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impacts to beneficial uses downstream of the discharge. He explained Springfield was
identified as someone who would be concerned and provide valuable input. Public Works
Director Dan Brown eXplained that Ed Black was assisting Susie Smith in the review process.
Metropolitan Wastewater Management Commission staff were involved. Councilor Shaver
explained he was also invited to participate on the committee. He felt they would be
reviewing technical rather than policy issues. He felt someone with technical background
should be involved. Public Works Director Dan Brown explained that Metropolitan
Wastewater Management Commission would provide funding for staff time spent by Mr.
Black.
Mr. Mott explained that this issue was a spin-off of the land use issue.
Councilor Ballew asked for clarification regarding Metropolitan Wastewater Management
Commissions involvement in the issue. City Manager Mike Kelly discussed waste streams,
collection systems, operational responsibility and Glenwood issues. He also discussed
jurisdictional issues. He explained this language could be further discussed and clarified.
Mr. Brown explained the intergovernmental agreement had to be amended to include
Springfield in certain situations due to the National Permit issued to Metropolitan Wastewater
Management Commission, Eugene and Springfield. Mr. Brown explained that Springfield
participation on the task force was important due to the responsibility and because Springfield
provides administrative support.
The group also answered questions regarding pipe location and sizing issues.
Mr. Mott discussed Glenwood jurisdiction issues and recommend adding language that
jurisdictiona~ issues are currently taking place and address city rights and provisions. Council
agreed new language should be added.
Councilor Burge agreed with suggested changes to items 3,5 and 6 along with revised
language suggested by Mr. Mott.
Mr. Kelly explained that if Council agreed with the changes recommended by staff, he would
only need to make one motion to accept all revisions as provided.
Councilor Dahlquist discussed item II(h). He suggested ending the sentence with the word
"system." Mr. Leahy felt Eugene may have had a reason to include the language "prior to its
entry into the UGB." Staff would check into clarifying this language.
Councilor Maine discussed the language in item 14 and use of Metropolitan Wastewater
Management Commission in the paragraph. Staff would follow-up on this language to ensure
the language was intended to state Metropolitan Wastewater Management Commission. Mr.
Kelly provided further information and explained the process for conflict resolution and final
policy decisions. Councilor Burge agreed the language should be changed to MPC.
Mr. Mott summarized his understanding of council direction. He stated he would receive
clarification on language in II(h), and that the language would not be supported due to lack
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of clarity. He would also request a revision to section 14 referencing Metropolitan
Wastewater Management Commission and changing it to MPC and add a new paragraph
regarding the transfer.
ADJOURNMENT
The meeting was adjourned at approximately 6:50 p.m.
Minutes Recorder 7 Julie Wilson
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Mayor
Attest:
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