HomeMy WebLinkAbout02/05/1996 Work Session
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MINUTES OF THE WORK SESSION MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, FEBRUARY 5, 1996
The City of Springfield Council met in Work Session in the Jesse Maine Room, 225 Fifth Street,
Springfield, Oregon, on Monday, February 5, 1996, at 6:00 p.m., with Mayor Morrisette
presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver.
Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City
Attorney Tim Harold, City Recorder Eileen Stein, Administrative Aide Julie Wilson and
members of the staff.
1. 1996-2001 Capital Improvement Program.
City Engineer Al Peroutka presented the staff report on this issue. Springfield's CIP is a five-
year plan for funding and construction of the City's public facilities. It is updated annually.
Projects were selected from a long list of needed capital improvements. Because of limited
revenues, many projects cannot be funded during the next five years. The projects shown in
the plan are only those projects which have identified, secured funding sources.
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The public input process for the CIP was started in October when citizens, organizations, and
city staff were asked to suggest projects for consideration in the CIP. The Planning
Commission reviewed the draft CIP on January 17 and adopted it without revision.
The most significant trend in the draft CIP is the continued reduction in the Street Fund for
capital projects over the next five year period. Street Fund revenue comes from State gas
taxes and from Lane County Road Fund transfers to the City in accordance with the County-
City Roads Partnership Agreement. Both the 1993 and 1995 Legislatures did not increase the
gas tax and it is unwise to presume any increase in 1997. Also, Lane County has already
given the City notice that it is terminating the present agreement with the cities in Lane
County to share funding under the existing County-City Partnership Agreement, and intends
to review the health of its Road Fund and negotiate new agreements accordingly. Decreases
in fund sharing by the County would severely impact the ability to use the Street Fund for
capital projects and could also result in severe impacts to the city's street operational and
maintenance functions.
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The draft CIP does contain some sanitary sewer projects which will have a significant impact
on the City's ability to allow growth to continue. The City's most critical infrastructure, the
last phase of the South Springfield Interceptor, is programmed for construction in 1996-97.
The estimated cost for this project has been reduced based on the cost history of the previous
phases of construction. This has allowed the project to be programmed sooner than
previously estimated. In addition, the South 2nd Street sewer is scheduled to be installed as
part of the County's reconstruction of this county road. The South 2nd Street sewer will be an
extraterritorial extension and it will need a pump station to make the sewer line operational.
Therefore, no sewer hookups will be allowed until annexation occurs.
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Work Session Meeting Minutes
February 5, 1996
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A capital bond measure passed in 1995 provides funding for several infrastructure
enhancements - a new fire station, expansion of the library, preservation of buildings,
resurfacing arterial and collector streets, and construction of a flow control structure on the
Millrace.
The Springfield School District will be constructing three new schools in east Springfield.
They will be upgrading and/or extending streets, sewers and drainage facilities in the vicinity
of South 32nd Street, Filbert Lane and Jasper Road, and possibly 51st Street.
Some significant projects not included in the CIP due to financial and other constraints are the
extension of Pioneer Parkway from Harlow Road to Beltline Road and extension of the
Eugene-Springfield Highway south of Main Street.
The CIP does not carry budget authority. It is, however, a valuable planning tool used to
guide staff, the Budget Committee and Council in creating the annual capital budget.
Public Works Director Dan Brown answered questions regarding the Lane County Road
Fund. He explained the Board of Commissioners directed a finance and audit committee to
review funding. As a result, as of July I, 1996, the Road Fund agreement revenue will no
longer be available.
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City Manager Mike Kelly responded to questions regarding land use planning and building
issues within the urban growth boundary area. Mr. Kelly discussed some history regarding
the Urban Transition Agreement created approximately ten years ago; ,
Mr. Peroutka reviewed the proposed projects. He explained the South Springfield Interceptor
was moved up two years. He explained the project cost significantly decreased from the
original estimate.
Mr. Peroutka explained the South 2nd Street sewer project was scheduled for 1997.
Mr. Peroutka stated that the School District was planning to construct two new schools near
Jasper Road. Staff has been trying to come up with a cost sharing proposal for the project.
The timing of the project was still an issue.
Mr. Peroutka explained that in the five year plan, the Pioneer Parkway extension is not listed.
He commented this project does not have a funding source. He also discussed the need for an
extension of the Eugene/Springfield Highway south past Main Street.
Mr. Peroutka discussed the process used to' solicit input from the community and staff to
identify needs and possible project funding.
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Councilor Burge discussed the Oregon Department of Transportation obligation to the city to
improve Pioneer Parkway West. Traffic Engineer Gary McKinney explained that the
Metropolitan Policy Committee would be addressing this issue. Councilor Burge felt the
problem needed to be resolved prior to getting elected officials to participate in the review of
state needs.
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Work Session Meeting Minutes
February 5, 1996
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Mr. Peroutka answered questions regarding debt service and reserves required at the start of
the South Sewer Interceptor project. He explained that debt service is not listed in the CIP,
although, he felt it would be good to include these project costs.
Mr. McKinney commented on the damage to 1-5 northbound, as a result of studded tires, even
though this stretch ofI-5 was repaved last year. Councilor Shaver stated that this was an
indication of the deterioration occurring to roads throughout the state.
2. Other Business.
a. City Manager Mike Kelly reminded Council of the upcoming Goal Setting Session
scheduled for February 10, 1996 at the Willamalane Senior Center. He provided the
agenda and materials for the session.
b. Councilor Beyer discussed the recent Legislative Committee meeting. She explained that
a federal lobby trip was planned for the end of February. Assistant City Manager Gino
Grimaldi reported on the issues that may be pursued. Councilor Burge discussed the sewer
project. He also wondered if a funding request for the sewer could be made in writing
rather than sending an individual to Washington D.C. Councilor Beyer indicated that
Smith Dawson supported having a city representative go to Washington D.C. Councilor
Burge suggested that staff contact Senator Hatfield's office and obtain the input of the
Senator's staff on this issue.
ADJOURNMENT
The meeting was adjourned at 7:00 p.m.
Minutes Recorder - Julie Wilson
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Bill Morrisette
Mayor
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Eileen Stein I
City Recorder