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HomeMy WebLinkAbout11/27/1995 Work Session . . . Springfield City Council Work Session Meeting MINUTES OF THE MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, NOVEMBER 27, 1995 The Springfield City Council met in Springfield City Hall, Jesse Maine Room, 225 Fifth Street, , Springfield, Oregon, at 6:05 p.m. with Mayor Morrisette presiding. Present were Mayor Morrisette and Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, Administrative Aide Shari Higgins, Communications Manager Mike Moskovitz, Planning Manager Greg Mort, Planner III Susie Smith, Museum Coordinator Kathy Jensen, Management Analyst Lynn Nakamura and members of staff. Administrative Aide Shari Higgins announced the proposed Council winter recess dates. By consensus, Council agreed to recess December 19 through January 15. The Council will meet Tuesday, January 16 as their next regularly scheduled meeting. The Mayor will hold his 1996 State of the City Address on January 8, 1996. Due to the number of people present for the Filbert Festival Committee Report (item 2 on the agenda) the Mayor changed the order of the agenda items. 1. Filbert Festival Committee Report Mr. Grimaldi presented the staff report and introduced Filbert Festival coordinator Tim Flowerday. Mr. Flowerday presented information about the 1995 festival, including the small cash carry over they have this year. Mr. Flowerday stated he is presenting a two fold request: 1) to ask for funding outside of the room tax funding process with an extended commitment of one-year, and 2) and to ask for $75,000 in additional room tax funds for promotion of a major act for a proposed Friday night concert. . Mr. Flowerday introduced Red Lion General Manager John Erickson, who spoke about the proposal and supported the use of city funding to promote a special concert night at the festival. The festival does help support their business and he believes the additional funding will help draw a national, quality performer who would bring people in from Portland or other areas of the state for the yearly festival. Mr. Flowerday also introduced Larry Miller, a representative from KUGN/KLCR. Mr. Flowerday stated the Filbert Festival has the lowest amount of alcohol consumption of any festival taking place in Lane County. He commented that by bringing in quality entertainment, the festival committee could generate enough dollars to fully sustain the festival. KUGN/KLCR is a festival sponsor, but can not totally sustain the festival alone. Mr. Flowerday discussed the tentative budget, as provided in the Council's packet. Council discussed the rain-out insurance. Councilor Maine stated she does not feel comfortable asking for city money for promotion of a concert without the insurance. Councilor Burge discussed the amount of "in-kind" services (250 hours X $15 to $20 per hour, each year) that the city provides, which adds approximately another $5,000 to the $25,000 already allocated each year. Springfield Council Meeting Work Session - 11/27/95 page two . Councilor Burge spoke about his concern over the festival committee asking for an additional $75,000 after the $25,000 plus, that they currently receive. He stated he would not consider or support the request, as it not an appropriate way to spend the citizens of Springfield's money. He stated the city is not in the carnival or circus business and appropriating this request would exceed the Council's responsibility and authority. Councilor Maine explained that the festival committee is asking for the additional $75,000, not to breach any existing contract with the city, but for special funds to generate more revenue which would help the festival become self-funded. She reminded the Council that room-tax dollars can only be used to promote tourism and not be used for additional public safety or other city services. Councilor Dahlquist asked if the festival has had any complaints regarding noise. Mr. Flowerday stated he has received only two formal complaints regarding noise, one in 1994 and one in 1995. Councilor Dahlquist stated he does not want to consider an additional room tax request outside of the regular room tax decision making process. He also stated that the city should not enter the event promotion business. Councilor Beyer suggested the festival committee go through the formal room tax process, including completion of required forms. She questioned the booking of a big name artist who would play in both Springfield and the Portland area and if people would travel to Springfield versus Portland for a concert. . Councilor Ballew stated 5,000 people would need to attend the concert to generate $75,000. She stated many people would not attend due to the ticket price and asked ifthis is a filbert festival or a rock festival. There was a discussion regarding the potential number of concert participants.' Mayor Morrisette suggested the idea of a private company sponsoring the Friday night concert and removing the city from the promotion responsibility. He stated he believes the concert is a good idea, but that this may not be the year to try it and the city should not be responsible to fund it. Councilor Burge agreed and stated the festival committee should not be in a big hurry to add this event. It is a big step and would get better acceptance in the future. Mr. Miller stated KUGN/KLCR have been partners with the festival for the past few years and will continue the partnership. He explained the level of support they provide to the festival and said the Cuthbert Amphitheater is a good example of concert promotion. Councilor Shaver commented the idea of the Friday night concert intrigues him, but he doesn't recommend the city promote a rock concert. He agreed that a corporate sponsor or private company would be a more appropriate promoter of the event. . By consensus, Council agreed to proceed with the room-tax agreement of $25,000 for the next two years and to look at future proposals regarding a major concert act promotion, if a private company were willing to assist. Council agreed to look at extension of the three- year festival agreement during the annual room-tax allocation or budget process. The meeting recessed at 7:00 p.m. The meeting reconvened at 7: 10 p.m. Springfield Council Meeting Work Session - 11/27/95 page three . 2. Metropolitan Natural Resources Study Work Program. Scoping Issues. and Citizens Advisory Comm ittee Appointments . Planner III Susie Smith presented the staff report. She outlined the work program and study maps were provided to each Councilor. Ms. Smith explained the metro-wide 'study has interjurisdictional representation and Lane Council of Governments (LCOG) is leading the study. Staffis trying to find a balance between urban development and natural resource development within the Goal 5 plan boundary. Ms. Smith stated the original Natural Resources Special Study (NRSS) began in 1988 and was adopted by the Eugene Council, but not the Springfield Councilor the Lane County Board of Commissioners. This time, the staff team is very methodically creating scoping papers for issues that were raised during the NRSS, with specific attention to the issues of citizen concern and notification. Ms. Smith explained that after review, the Eugene, Springfield and Lane County Planning Commissions have approved the work program and scopmg papers. Ms. Smith stated staff is looking for an endorsement of the work plan and updated methodology, approval for notification procedures and content of notifications, and the ratification of citizen advisory committee appointments, which the Joint Planning Commission Committee (JPCC) made a few weeks ago. The group is seeking an up front endorsement on the study components before any actual developments are reviewed. . Steve Gordon, Principal Planner at LCOG explained the land use planning goals, with specific attention to Goal 5, Natural Resources, Open Spaces and Historic Resources. He said this study is not addressing all of the aspects of Goal 5, only stream courses, wetlands, and significant riparian corridors. The citizen advisory committee will assess the quality of sites and, if significant, will submit sites for analysis and placement into one of three categories: 1) should be fully protected, 2) should be partially protected, and 3) should not be protected. The intent of the program is to identify sites, evaluate by criteria of significance, and decide who should receive notice. Mr. Gordon explained this type of state program has been used very effectively and brings interested parties to the table for discussion. Mr. Gordon explained how this study will come back to the Council as a completed plan. Ms. Smith stated this approach will allow government to meet Goal 5 systematically, not individually on a case by case basis. Councilor Maine asked due to the metro-wide status of the comparisons, what jurisdiction would decide how properties will be reviewed. Ms. Smith replied the process is very objective and would provide a consistent framework of criteria on all projects. The methodology would be clear and consistent. She stated the citizen advisory committee would oversee staff for the study. Each jurisdiction has staff representation and community representation on the citizen advisory committee. . Councilor Burge stated the word "significant" is so ambiguous that he does not know the specific meaning. Definitions are in the eyes of the beholder and he is concerned over differences in opinion between the cities of Eugene and Springfield. Councilor Burge asked if Goal 5 mandates that this process happen on a metro-wide basis. Ms. Smith replied yes, that Goal 5 must be met under the state mandated periodic review process. There was a discussion regarding the term significant and the suggested notification process. ':, t. Springfield Council Meeting Work Session - 11/27/95 page four . There was a discussion regarding the Land Conservation Development Commission (LCDC) and criteria in the ESEE Analysis. Mr. Gordon stated separate local ordinances can be created to separate the cities of Eugene and Springfield after the study is completed. Councilor Shaver asked if Springfield can imprint the document by which Springfield conducts business with their property owners. Ms. Smith replied yes, there are no assump- tions in the process and that staff is attempting to address concerns raised in the prior NRSS process and yet define such terms as significant. She explained the study will address water quality, flooding, and wildlife assessments. The policy makers will decide how much of each will be educational, process orientated, or regulatory. Councilor Dahlquist stated he concurs with staffs recommendation~ Councilor Ballew explained she was part of the JPCC review committee. The work program and citizen advisory committee are both supportable to her based on the need to comply with GoalS. She asked how many properties this study will cover. Mr. Gordon replied it would cover 2,000 tq 5,000 properties, which include the entire Metro Plan boundaries. Councilor Beyer inquired about the cost of implementation and asked about the study challenges. She was concerned that Council must assume that the applications chosen by JPCC are the correct choices for the governing body or citizen advisory committee. . Mayor Morrisette stated he is comfortable with this level of involvement and that the Council can not micro-manage the study. He asked Council for consensus to move ahead with the study. Ms. Smith stated it's not whether or not this process is done (based on the requirements of the periodic review process) but how this process is done. Councilor Burge stated he would like more time to review the data. Mr. Gordon explained there was only one issue (notification) that was not approved unanimollsly by the four representatives of Springfield on the JPCC. Ms. Smith stated staff needs approval of the citizen advisory committee applications, so the committee can begin their review. Councilor Burge stated he would like 60 days to review the work plan and concepts. He asked that all future significant issues and staff reports for Council be distributed to Council, two to three weeks before the work session meeting. Councilors Shaver and Dahlquist concurred. After further discussion, Council agreed to review the information for 60 days, have the availability to contact Ms. Smith to discuss the process, work plan, etc., and have a full set of citizen advisory committee applications for review placed in the City Manager's Office. Council agreed, if necessary, to hold another work session on January 29, to receive additional answers to questions and reach consensus regarding the work plan. Mr. Kelly stated staff will contact Council in approximately one month on an individual basis to see if the January work session will be needed. 3. Arts Commission Appointment . Museum Coordinator Kathy Jensen presented the staff report. She listed the requirements of Arts Commission members, including attending a regular meeting before submitting an application. Ms. Jensen stated Ms. Hansen did attend the November 8 meeting, but Ms., Ti II it did not. 4.: ...,. Springfield Council Meeting Work Session - 11/27/95 page five . Councilor Beyer recommended Linda Hansen. Councilors Shaver, Maine and Burge all agreed. By consensus, Council agreed to appoint Linda Hansen to the Arts Commission at the next regular meeting of December 4, 1995. 4. Community Development Advisory Committee (CDAC) Appointments Management Analyst Lynn Nakamura presented the staff report. She stated the City Manager's Office received five applications for three vacancies on the Community Development Advisory Committee (CDAC). Ms. Nakamura explained Gayle Decker is currently a member of the CDAC and is seeking re-appointment and the other applicants are new. Ms. Nakamura explained the purpose and the composition of the CDAC and that Councilor Shaver is the Council liaison and Randy Harvey is the Planning Commission liaison. Ms. Nakamura stated Council needs to recommend three applicants for appointment ratification on December 4, 1995. After discussion, By consensus, Council agreed to re-appoint Gayle Decker and appoint Allen Goldman and James Origliosso at their next regularly scheduled meeting. 5. Other Business . Councilor Ballew asked if anyone has a story idea regarding tourism. Council discussed the process for submitting tourism related stories and asked Councilor Ballew to contact Community and Economic Development Manager John Tamulonis with any story ideas. Councilor Shaver asked the members of the Finance and Judiciary Committee to talk with him after the meeting regarding scheduling an upcoming meeting date and time. Councilor Burge asked staff to give Council a complete inventory of existing Bancroft lots, the value they have attached to the lots and the plan they have developed for marketing of the lots in the next 12 to 18 months. He stated he has asked for this information multiple times and would like to receive it within an 18-month period beginning January 1, 1996. Councilor Burge stated during the I8-month period that he would expect at the minimum quarterly reports. After a brief discussion, it was agreed unanimously by Council, to give approval for staff to complete the Bancroft lot inventory and related items. Mr. Kelly told Council that staff is in the process of preparing a Bancroft lot report for Council review and information would be distributed via the Communication Packet as soon as possible. ADJOURNMENT The meeting was adjourned at 8:30 p.m. Minutes Recorder - Shari Higgins g#7//-~ Mayor . A~ City Recorder