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HomeMy WebLinkAbout04/10/1995 Work Session Joint Meeting Minutes . MINUTES OF THE JOINT MEETING OF THE SPRINGFIELD CITY COUNCIL, SPRINGFIELD SCHOOL DISTRICT #19 BOARD OF EDUCATION, WILLAMALANE PARK AND RECREATION DISTRICT BOARD OF DIRECTORS, AND SPRINGFIELD UTILITY BOARD HELD ON MONDAY, APRIL 10, 1995. The Springfield City Council, Springfield School District #19 Board of Education, Willamalane Park and Recreation District Board, and Springfield Utility Board met in a Joint Meeting at the Springfield School District #19 Administration Building, 525 Mill Street, Springfield, Oregon, on Monday, April 10, 1995, at 6:33 p.m. with Mayor Morrisette presiding. ATTENDANCE Present from the City were Mayor Morrisette and Councilors Beyer, Burge, Dahlquist, Maine, Shaver and Walters. City staff present were City Manager Mike Kelly, City Recorder Eileen Stein, Police Chief Bill De Forrest, Police Captains Jerry Smith, Dick Golden and Ed Weitzel, Fire and Life Safety Chief Dennis Murphy, Finance Director Bob Duey and Communications Manager Mike Moskovitz. /,.--c . Present from School District #19 were Board Chairman Alan Petersen and Board Members Jennifer Heiss, Steve Arnold, Mandy Henderson, Laurie Adams and Bob Johnson. School District #19 staff present were Superintendent Jamon Kent and staff members Steve Barrett, Sue Gallup, Judy Land, Don Shutt, and Pat Bedore. Present from Willamalane Parks and Recreation District were Board Chairman Rob Adams and Board Members Elyse Meyers, Janice Morrisette, Tom Atkinson, and Wayne Hill. Staff members present were Superintendent Dan Plaza and Chris Pryor. Present from Springfield Utility Board were Board Chairman Tom Cochran and Board Members George Litzenberger, Deborah Farrington, Bill Kittredge. Staff present was Steve Loveland. 1. Introduction and Welcome Mayor Morrisette opened the meeting and welcomed those present. He stated the last time a joint meeting was held between all four public agencies in Springfield was over 20 years ago and the subject of the meeting was annexation. Self-introductions were given by everyone present. 2. Agenda Overview Willamalane Marketing Manager Chris Pryor served as the meeting facilitator. Mr. Pryor reviewed the meeting agenda which included a discussion of the goals of each agency, identification of common themes, and an identification of possible courses of shared action on the common themes. . . Joint Meeting Minutes April 1 0, 1995 Page 2 3. Presentation of 1995 Goals of Each Agency Mayor Morrisette presented the goals of the City of Springfield for 1995-96. He reviewed the priority five years goals and the corresponding targets for 1995: Top: Safe Community: Preventative Approach Working with Citizens Financially Sound City Government Basic Services: Quality, Sufficient Resources Expanding Economic Base with Diverse Job Opportunities High: Managed Growth: Ability to Provide Quality Services Upgrade Existing Housing Stock and Neighborhoods Positive Image for Springfield Protect Springfield's Interests Moderate: Cooperation with Springfield Governments Efficient Traffic Flow . Mayor Morrisette discussed targeted action items for each goal. He also commented that although there weren't specific targets listed in the Council goals document for the moderate goal of cooperation with other Springfield governments, this goal was actually being achieved through this joint meeting. School District #19 Superintendent Jamon Kent presented the 1995 goals for School District #19 including: - To maintain the school as a safe, secure and positive center for learning - To ensure success in school for all students - To prepare students for work or further study - To maintain a high quality and committed staff - To protect the District's capital investment in facilities and equipment Springfield Utility Board Chair Tom Cochran presented the 1995 goals of the Springfield Utility Board including: - Maintenance of Low Utility Rates - Work with Springfield Agencies on the Feasibility of a Fiber Optics Utility - Natural Gas Service - Monitor BP A Rates and Continue to Diversify Power Supply Sources . Willamalane Parks and Recreation District Superintendent Dan Plaza presented the 1995 goals of the Willamalane Parks and Recreation District. Mr. Plaza discussed cooperative ventures with other Springfield agencies such as the purchase of property along the mill race, Bob Artz Park, Tree City USA awards, and the millrace park (behind the Depot). . Joint Meeting Minutes April 10, 1995 Page 3 Willamalane goals for 1995 include: - Maintain Stable Funding and Service Delivery - Initiate a Community Wide Outreach Program - Improve Access to And Use of Park and Recreation Services - Focus on Preventative Aspects of Recreation for All District Residents - Continue to Advocate for Open Spaces, River Access and Pathways - Make Parks and Buildings Safe and Accessible, Provide Basic Facilities, Operate Efficiently, and Rehabilitate 4. Discussion of Shared Goals/Common Themes Following the presentation of each agency's goals, Mr. Pryor suggested that common themes among the goals of each agency be identified to determine what goals, issues or concerns are shared by each agency. A brainstormed list included the following common themes: . 1. A Safe Community (as indicated by:) - neighborhood identity and unity - no violence at all places - infrastructure improvements - people participating in activities in the community (parks, schools, etc.) - lack of tagging - build sense of ownership and pride in neighborhoods and locally - having an effective way of dealing with incidents that do arise - giving people the feeling of control in their lives - programs that help families - perception of a safe community 2. Community Infrastructure Improvements - aging facilities in all agencies - planning for the future - keeping up with new technology - keeping up with growth - difficulty in paying for it all - growth should be self-funded (SUB) - coordinate bonding requests/agreement on non-duplication - the perception of many hungry children . 3. Financing/Cooperation in Daily Operations - joint use of materials and equipment - stability of resources and stable services - maximum value for the money spent - eliminating regulatory roadblocks (within and outside the Springfield community) - state pre-emption oflocal control (financing, land use, etc.) - joint ventures (i.e. fuel facility, purchasing, tree planting and growing) . Joint Meeting Minutes April 10, 1995 Page 4 4. Community Livability - affordable - clean air and water - open spaces - employment - educational excellence - adequate services to all - recreation - safe community - beautification/aesthetics - cultural development - planned progress - transportation is affordable/alternative/efficient - citizens have access to government and input 5. Community Priorities and Identification of Action Steps In order to identify the important priorities from the list of common themes, each person was given four dots to place next to each item in the common list. Through this exercise, the following communities priorities were identified. . 1. Safe Community - community group safety (enforcement, prevention, intervention) - lack of sanctions for offenses - how can the four agencies affect neighborhood problems - guns at schools :- trespass - jurisdiction - remove crime-attractive places - personal accountability and responsibility - resolve/commitment to do something - early intervention - county jail availability - obsolete facilities for crime prevention - neighborhood involvement - summer jobs for idle at-risk youth 2. Infrastructure - planning for the future . 3. Financing - joint ventures - stability of resources and stable services - less regulatory roadblocks - local control . Joint Meeting Minutes April 10, 1995 Page 5 4. Livability - employment - educational excellence - open spaces - citizens have access to - citizens can have a say in things 6. Opportunities for Continued Discussion Due to the shortness oftime in the meeting, Mr. Pryor led a discussion of possible processes for continuing this discussion. The following ideas were suggested: - each agency identify what they can do as an agency - assemble the material and distribute to others - meet together again to discuss collective action steps for the priorities - more involvement from the Police Department, other staff people as resources - small group approach with representative from each agency on each task team - use Springfield Tomorrow as the community vision - involve Springfield's youth in this activity - a touchbase group could be the four chairs and the CEOs of each agency . It was agreed another joint meeting would be scheduled within the next few months to continue the discussion of action steps on the shared goals. The meeting structure would be developed by the chief executive of each of the four agencies, once the report from Mr. Pryor was received. ADJOURNMENT The meeting was adjourned at 9:00 p.m. Minutes Recorder - Eileen Stein g#:7/!~~~ Mayor Attest: .