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Home My WebLink About01/23/1995 Work Session r) . City of Springfield Work Session Council Meeting MINUTES OF THE MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JANUARY 23, 1995 The City of Springfield Council met in Springfield City Hall, Jesse Maine Room, 225 Fifth Street, Springfield, Oregon, on Monday, January 23 at 6:05 p.m. with Council President Burge and Mayor Morrisette presiding. Present were Mayor Morrisette (6:50 p.m.) and Councilors Burge, Maine, Shaver, Walters, Beyer and Dahlquist. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, Public Works Director Dan Brown, City Engineer Al Peroutka, Traffic Engineer Gary McKenney and members of staff. 1. Human Rights Commission Interviews Council discussed the proposed interview questions and made additions and deletions. Councilor Burge stated as long as the interview questions are consistent with each applicant, that Council could vary from the proposed questions. The Council interviewed the following applicants: . Betty Harry Amanda "Mandi" Oglesby William (Bill) 1. Eikenberry, Jr. The Council asked the following interview questions: 1. What community topics concern you that relate to the Human Rights Commission? 2. Should the Human Rights Commission have more involvement with the public and should there be more awareness of what they are doing? 3. Briefly described your involvement with relevant community groups or activities. 4. Why are you interested in serving on the Human Rights Commission? 5. What is your main goal for the Springfield Human Rights Commission? 6. Have you attended a Human Rights Commission meeting before? 7. What is your view of human rights for the pre-born? Do basic human rights extend to the pre-born? . . Springfield City Council Work Session Minutes - 1/23/95 Page two Council discussed the student applicant and by consensus, agreed to appoint Amanda "Mandi" Oglesby to the vacant student position. Council then discussed the adult position and by consensus, agreed to appoint William (Bill) 1. Eikenberry, Jr. to the vacant term expiring January 1, 1998. Both appointments will be ratified at the February 6, 1995 Regular Council Meeting. 2. 1995-2000 Capital Improvement Program City Engineer Al Peroutka gave the staff report. He explained the draft five year plan for capital improvements needs to be adopted by Council. He stated the projects are categorized as economic development, neighborhood improvement, repair and replacement and public safety. This five year plan focuses mainly on economic development and repair and replacement needs. Mr. Peroutka eXplained that a continuing trend is less and less money for street maintenance. This year $2 million dollars will be budgeted in FY 95/96 for street maintenance, but $3.5 million is actually needed. He discussed state gas tax revenues which haven't been increased in the budget for a number of years. He indicated a gas tax revenue increase is part of an overall transportation improvement package that the Legislature will again be considering this session. . Mr. Peroutka explained that more Systems Development Charges (SDCs) are included in the CIP this year due to the number of projects that are growth related, including the last major phase of the East Springfield Sewer Interceptor project. Mr. Peroutka stated this is the first year the Capital Improvement Plan (CIP) has included some debt service for loans received from the State of Oregon for economic development projects. Mr. Peroutka reviewed the process for finalizing the CIP including a public hearing before the City Council on February 6, 1995. He stated the Planning Commission requested the Council review the infrastructure related projects (sewer) to accommodate Medium Density Residential (MDR) zoning in the Gateway area. Councilor Maine asked if gas tax receipts were going down. Public Works Director Dan Brown stated it takes an increase of. 0 1 per year to stay equal with inflation. Each year, the City's purchasing power decreases eight percent. The result is Street Fund reserves are shrinking and the Fund will not be solvent after another four or five years. Councilor Burge stated he is supportive of the proposed CIP, although it does not include sewer extension north on Game Farm Road. He felt it is imperative to add the extension to the CIP and would like staff to design, evaluate and provide cost information and bring a proposal back to the Council for their review. Mr. Peroutka described what planning regarding an extension had been done to date and discussed the development pressures and alternatives being proposed. He explained possible funding options including SDCs, Sewer Fund reserves, delaying other sewer projects, and a special sewer district. Council further discussed the Game Farm Road sewer extension project. . ~ . I . . . . Springfield City Council Work Session Minutes - 1/23/95 Page three Councilor Shaver asked if staff is planning and budgeting for the Game Farm Road widening project when the "traffic trigger" becomes a reality. Traffic Engineer Gary McKenney stated recent traffic counts show an average 6,000 to 7,000 vehicles use the road daily. He explained the trigger is 10,000 trips per day averaged over a week, however, staff is currently conducting "peak hour" traffic counts. Council discussed how soon the trigger would be reached and when additional planning should commence. Mr. Brown explained the agreement with the Game Farm Neighborhood Association is that staff can not commence planning for road improvements until reaching the trigger is imminent, which it is not at this time. He explained the agreement in more detail and said there are actually three triggers: 1) 10,000 vehicles per day, 2) a service level demand at the Hayden Bridge and Game Farm interchange and 3) documented accident statistics or vehicle emission standards. He stated staff can not hold neighborhood meetings or work on the final design until the triggers are met, but can conduct internal planning. Councilor Beyer stated the 19th and South 2nd Streets sewer projects should commence because the sewer needs to be installed before the street project begins. She explained she does not support the Gateway project at the expense of other projects. Council discussed alternatives for funding the Game Farm Road sewer project. Councilor Burge suggested an improvement project such as a Local Improvement District. He also reminded the Council that the CIP is subject to change annually based on funding availability and the needs of the community. Mr. Kelly agreed and added that only the first year is firm, since it will be incorporated into the annual operating budget. He explained that the City has not had a Capital Improvement Bond issue in over 30 years and it is time to consider completing some of these projects with a Capital Bond. Councilor Walters stated for the record, he never requested the completion of the G Street rehabilitation project. 3. Business from Council Mayor Morrisette asked if the Council was agreeable to their board, commission and committee assignments. He stated the Human Rights Commission needs a volunteer to be liaison to the commission. He said the committee assignments would be discussed along with the selection of a Council President on February 6, 1995. Councilor Burge spoke about a request by John Brown regarding support for planting steelhead in the McKenzie and Willamette rivers through a fisheries program in the metropolitan area. The Council discussed the request for support and agreed unanimously to ask Councilor Burge and Mayor Morrisette to draft a letter of support and forward it to the Oregon Department of Fish and Wildlife. . I. ' . . . Springfield City Council Work Session Minutes - 1/23/95 Page four ADJOURNMENT The meeting adjourned at 7:50 p.m. Minutes Recorder - Shari Higgins ATTEST: ~~ City Recorder Min 10 10