HomeMy WebLinkAbout12/14/1998 Regular
.
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, DECEMBER 14,1998
The Springfield City Council met in Regular Session at Springfield City Hall, in the Council
Meeting Room, 225 Fifth Street, Springfield, Oregon on Monday, December 21, 1998, at 2:30
p.m. with Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette and Councilors Ballew, Beyer, Dahlquist, Leiken, Maine and
Shaver. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi,
City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, Administrative Aide Shari
Higgins and members of staff.
PUBLIC HEARINGS
1. Transfer/ Annexation/Withdrawal of Certain Territory in Glenwood from the City of Eugene
to the City of Springfield.
.
Development Services Director provided the staff report. She the Joint Elected Officials
held a public hearing on November 16, 1998 regarding the Metro Plan Amendment process
and said the council now is requested to conduct a public hearing, initiating a jurisdictional
transfer to the City of Springfield properties in the Glenwood area, which are currently
annexed to the City of Eugene; and, annex these properties into the corporate limits of
Springfield. Ms. Daluddung provided copies ofthe City of Eugene Resolution, No. 4582,
which initiates transfer of certain territory in Glenwood (annexed portions) from the City of
Eugene to the City of Springfield, which was approved unanimously on December 7, 1998.
The Springfield City Council also voted unanimously to approve the transfer on December 7,
1998.
Ms. Daluddung said the Notice of Adoption concerning the jurisdictional transfer
amendment was provided to the Department of Land Conservation and Development
(DLCD) on December 8, and has a 21-day appeal period. Notice was also sent to all
interested parties, including those who spoke at the Glenwood public hearings.
There was discussion the jurisdictional transfer process, including interest payments and how
it would occur. Ms. Daluddung said once the city's resolution was adopted, staff then would
prepare the staff report to the Boundary Commission for their February 4, 1999 meeting. If
the Boundary Commission approves the transfer, then a 45-day remonstrance period would
occur. On March 22, the transfer would become effective, assuming there are no appeals.
Ms. Daluddung thanked council for all their efforts and especially credited former councilor
Stu Burge for his hard work and diligence.
Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette
closed the public hearing.
.
City of Springfield
Regular Meeting - 12/14/98
Page 2
.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT RESOLUTION 98-66. THE MOTION PASSED WITH A VOTE OF
6 FOR AND 0 AGAINST.
The Regular Session meeting recessed to Work Session at 2:45 p.m.
The Regular Session meeting reconvened at 4:35 p.m.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE,
TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
1, Resolutions
a. RESOLUTION NO. 98-67 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-035,
LANE TRANSIT DISTRICT PARK AND RIDE, MAIN AND EUGENE SPRINGFIELD
HIGHWAY, PUBLIC IMPROVEMENTS.
2. Other Routine Matters
.
a. Approve Switch from the City's Self-Insured Workers Compensation Program to a Fully
Insured Program, Purchasing an Insurance Policy from SAIF at an Approximate Cost of
$261,000.
b. Approve Entering Into Agreement No. 16,963, With Oregon Department of Transportation
(ODOT), Concerning State Funding for Reconstruction ofG Street, 10th to 14th Street.
BUSINESS FROM THE CITY COUNCIL
1, Committee Appointments
a. Arts Commission Appointments.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO APPOINT PJ SARGEANT TO A PARTIAL TERM ON THE ARTS
COMMISSION, WITH A TERM EXPIRATION DATE OF DECEMBER 21, 2001. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO APPOINT DIANNE LAY TO A FOUR-YEAR TERM ON THE ARTS
COMMISSION, WITH A TERM EXPIRATION DATE OF DECEMBER 31, 2002. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
.
b. Community Development Advisory Committee (CDAC) Appointments.
City of Springfield
Regular Meeting - 12/14/98
Page 3
.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO APPOINT JEFFREY HORWITZ TO SERVE THE REMAINDER OF A
TERM ON THE CDAC, WHICH EXPIRES DECEMBER 31, 2001. THE MOTION
. PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO APPOINT BONNIE PETERSON TO SERVE THE REMAINDER OF A
TERM ON THE CDAC, WHICH EXPIRES JUNE 30, 1999. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
c. Board of Directors of the Eugene Springfield Metropolitan Partnership Appointment.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO RE-APPOINTMENT VIRGINIA LAURITSEND TO A THREE-YEAR TERM
ON THE BOARD OF DIRECTORS OF THE EUGENE SPRINGFIELD METROPOLITAN
PARTNERSHIP, WITH A TERM EXPIRA TON DATE OF DECEMBER 31, 2001. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
d. Police Planning Task Force.
.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO RE-APPOINT JEANETTE BRASHNYK, AS A BUSINESS
REPRESENTATIVE, TO THE POLICE PLANNING TASK FORCE, WITH A TERM
EXPIRA TION DATE OF DECEMBER 31, 2000. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO APPOINT ROXIE CUELLAR, AS A CITIZEN AT-LARGE
REPRESENTATIVE, TO THE POLICE PLANNING TASK FORCE, WITH A TERM
EXPIRA TION DATE OF DECEMBER 31, 2000. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO RECOMMEND TO THE INCOMING MAYOR AND CITY COUNCIL
THAT THEY APPOINT ARTEMIO PAZ TO THE NEXT A V AILABLE POSITION
WHICH BECOMES A V AILABLE ON THE POLICE PLANNING TASK FORCE. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
e. Other Council Business.
.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO OPEN A RECRUITMENT PERIOD FOR THE POSTING OF THE RECENT
PLANNING COMMISSION VACANCY, PLUS ANY OTHER POSITIONS WHICH
WERE NOT FILLED DURING THE RECENT RECRUITMENT PERIOD OF
NOVEMBER 4 THROUGH 30, 1998. THE MOTION PASSED WITH A VOTE OF 6 FOR
AND 0 AGAINST.
City of Springfield
Regular Meeting - 12/14/98
Page 4
.
BUSINESS FROM THE CITY MANAGER
1. Principles of Cooperation Agreement.
Ron Opitz, NW Natural, 790 Goodpasture Road, Eugene, testified regarding the Principles
of Cooperation Agreement. Mr. Opitz asked council for answers to questions pertaining to
the interpretation of the agreement. City Attorney Joe Leahy asked Mr. Opitz to place his
questions in writing, so that staff could respond in a formal manner. Mr. Grimaldi agreed
and said the answers to the questions and/or information requested would be provided to Mr.
Opitz in a timely manner, upon receipt of his written request. Mr. Opitz said he enjoyed
working the Springfield Utility Board (SUB) General Manager Steve Loveland during this
process, and thanked SUB for their cooperation.
Councilor-Elect Fred Simmons asked about the regulatory functions of the
Telecommunications Ordinance. Mr. Goodwin said the city's Telecommunication
Ordinance makes no provisions for regulatory language and that it is addressed only in the
City Charter.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
DAHLQUIST TO ADOPT RESOLUTION NO. 98-68. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
.
2. Assumption Agreement for the Southern Willamette Private Industry Council (SWPIC).
Assistant City Manager Gino Grimaldi provided the staff report. He said the Southern
WiIlamette Private Industry Council (SWPIC) has requested the City of Springfield's
approval of an Assumption Agreement that would merge SWPIC and the Lane Regional
Workforce Quality Committee, per Senate Bill 917, which is now ORS 285 A.452 and calls
for the coordination and combination of workforce programs in the State of Oregon.
Executive Director of SWPIC, Chuck Forester was present and provided testimony in
support of the merger. He said the agreement would merge two policy boards into one and
would provide the expertise for expansive development and a quality local workforce. Mr.
Forester also said the merger was positive for Lane Community College.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE TO APPROVE THE PROPOSED ASSUMPTION AGREEMENT FOR THE
SOUTHERN WILLA METTE PRIVATE INDUSTRY COUNCIL (SWPIC). THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
3.
Consent to Merger of TCI and AT & T.
.
Management Analyst Len Goodwin was present for the staff report. He said at the request
of the city, joined by the City of Eugene and Lane County, that the Metropolitan Policy
Committee (MPC) conducted an inquiry pursuant to Section 17(1 )(b) of the franchise
agreement, with respect as to whether or not the city should consent to the transfer of
control.
.
.
.
.. .
City of Springfield
Regular Meeting - 12/14/98
Page 5
Mr. Goodwin said staff from the Lane Council of Governments (LCOG) posed several
specific questions to TCI and AT & T and received a response dated November 25, 1998,
Attachment B ofthe Agenda Item Summary. Mr. Goodwin said AT & T represents that
there will be no rate increase as a result of the merger or that TCI property will not be
pledged as collateral in any transaction involved in the merger. Also, communicated was
there are no plans to transfer any franchises in Eugene, Springfield or Lane County. He said
the merger on the basis of assurances, appears to have no material impacts on the operations
under the city's existing franchise agreement.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT RESOLUTION NO. 98-69. THE COUNCIL VOTED 3 IN FAVOR
(BALLEW, DAHLQUIST AND LEIKEN) AND 3 OPPOSED (BEYER, MAINE AND
SHAVER) TO THE RESOLUTION ADOPTION. MAYOR MORRISETTE BROKE THE
TIE, WITH A VOTE IN FAVOR OF THE MOTION.
4. Ratification of Agreement with the Springfield Police Association (SPA) Bargaining Unit.
Human Resources Director Frank Hotchkiss provided the staff report. He said the contract
negotiations with the Springfield Police Association (SPA) and the settlement quickness
were unprecedented. He felt the level of cooperation and parameters as provided in the
tentative settlement were within the city's parameters. Mr. Hotchkiss said approval of the
contract would continue for two years after the current contract expires on June 30, 1999.
He introduced members of the city's review team, Mike Kelly, Gino Grimaldi, Finance
Director Bob Duey and Police Chief Bill DeForrest.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO APPROVE THE AGREEMENT DISCUSSED DURING EXECUTIVE
SESSION AND DIRECT THE CITY MANAGER TO ENTER INTO A CONTRACT WITH
SP A, CONSISTENT WITH THOSE PROVISIONS. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
5. Authorization for City Manager to Sign a Contract with Budget Technology Incorporated for
the Purchase of a Budget Module.
Finance Director Bob Duey presented the staff report. He said it had been determined
when the PeopleSoft system was implemented that the budget module would not perform
some functions as required, as it had been previously understood. The city began working
with Lane County, who faced the same situation, to identify a replacement budget module
and found that BTI offered an excellent substitution. Not only is the BTI system a good fit,
PeopleSoft is now quoting prices to public agencies substituting the BTI module for their
own.
After negotiations, Lane County was able to arrange purchase of the BTI system for
$30,000, including the software license for $1.00 and the remainder, $29,999.00 to cover the
implementation costs. The price is substantially less than what was quoted by BTI, but was
negotiated between Lane County, PeopleSoft and BTI and will allow the city to use the
product in the near future. Mr. Duey said the funding is not in the current PeopleSoft
budget and was therefore asking for the authorization.
. ,.
City'of Springfield
Regular Meeting - 12/14/98
Page 6
.
Council discussed the modules, how many are acceptable and which will be used In the future.
Council Maine said it is not uncommon when purchasing such a large system, that certain
modules would not fit the city's needs. She recommended an evaluation process occur at a
date in the near future.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO AUTHORIZE THE CITY MANAGER TO SIGN CONTRACTS WITH
BUDGET TECHNOLOGY INCORPORATED (BTI) FOR THE PURCHASE OF A
BUDGET MODULE IN AN AMOUNT NOT TO EXCEED $30,000. THE $30,000 PRICE
QUOTED INCLUDES $1.00 FOR THE PURCHASE OF THE SOFTWARE LICENSE
AND IMPLEMENTATION COSTS NOT TO EXCEED $29,999. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
ADJOURNMENT
The meeting adjourned at 5:21 p.m.
Minutes Recorder - Shari Higgins
~~
Maureen Maine, Mayor
.
ATTEST:
.