Loading...
HomeMy WebLinkAbout12/14/1998 Regular . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, DECEMBER 14,1998 The Springfield City Council met in Regular Session at Springfield City Hall, in the Council Meeting Room, 225 Fifth Street, Springfield, Oregon on Monday, December 21, 1998, at 2:30 p.m. with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette and Councilors Ballew, Beyer, Dahlquist, Leiken, Maine and Shaver. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, Administrative Aide Shari Higgins and members of staff. PUBLIC HEARINGS 1. Transfer/ Annexation/Withdrawal of Certain Territory in Glenwood from the City of Eugene to the City of Springfield. . Development Services Director provided the staff report. She the Joint Elected Officials held a public hearing on November 16, 1998 regarding the Metro Plan Amendment process and said the council now is requested to conduct a public hearing, initiating a jurisdictional transfer to the City of Springfield properties in the Glenwood area, which are currently annexed to the City of Eugene; and, annex these properties into the corporate limits of Springfield. Ms. Daluddung provided copies ofthe City of Eugene Resolution, No. 4582, which initiates transfer of certain territory in Glenwood (annexed portions) from the City of Eugene to the City of Springfield, which was approved unanimously on December 7, 1998. The Springfield City Council also voted unanimously to approve the transfer on December 7, 1998. Ms. Daluddung said the Notice of Adoption concerning the jurisdictional transfer amendment was provided to the Department of Land Conservation and Development (DLCD) on December 8, and has a 21-day appeal period. Notice was also sent to all interested parties, including those who spoke at the Glenwood public hearings. There was discussion the jurisdictional transfer process, including interest payments and how it would occur. Ms. Daluddung said once the city's resolution was adopted, staff then would prepare the staff report to the Boundary Commission for their February 4, 1999 meeting. If the Boundary Commission approves the transfer, then a 45-day remonstrance period would occur. On March 22, the transfer would become effective, assuming there are no appeals. Ms. Daluddung thanked council for all their efforts and especially credited former councilor Stu Burge for his hard work and diligence. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. . City of Springfield Regular Meeting - 12/14/98 Page 2 . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION 98-66. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. The Regular Session meeting recessed to Work Session at 2:45 p.m. The Regular Session meeting reconvened at 4:35 p.m. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1, Resolutions a. RESOLUTION NO. 98-67 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-035, LANE TRANSIT DISTRICT PARK AND RIDE, MAIN AND EUGENE SPRINGFIELD HIGHWAY, PUBLIC IMPROVEMENTS. 2. Other Routine Matters . a. Approve Switch from the City's Self-Insured Workers Compensation Program to a Fully Insured Program, Purchasing an Insurance Policy from SAIF at an Approximate Cost of $261,000. b. Approve Entering Into Agreement No. 16,963, With Oregon Department of Transportation (ODOT), Concerning State Funding for Reconstruction ofG Street, 10th to 14th Street. BUSINESS FROM THE CITY COUNCIL 1, Committee Appointments a. Arts Commission Appointments. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPOINT PJ SARGEANT TO A PARTIAL TERM ON THE ARTS COMMISSION, WITH A TERM EXPIRATION DATE OF DECEMBER 21, 2001. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPOINT DIANNE LAY TO A FOUR-YEAR TERM ON THE ARTS COMMISSION, WITH A TERM EXPIRATION DATE OF DECEMBER 31, 2002. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . b. Community Development Advisory Committee (CDAC) Appointments. City of Springfield Regular Meeting - 12/14/98 Page 3 . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPOINT JEFFREY HORWITZ TO SERVE THE REMAINDER OF A TERM ON THE CDAC, WHICH EXPIRES DECEMBER 31, 2001. THE MOTION . PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPOINT BONNIE PETERSON TO SERVE THE REMAINDER OF A TERM ON THE CDAC, WHICH EXPIRES JUNE 30, 1999. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. c. Board of Directors of the Eugene Springfield Metropolitan Partnership Appointment. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO RE-APPOINTMENT VIRGINIA LAURITSEND TO A THREE-YEAR TERM ON THE BOARD OF DIRECTORS OF THE EUGENE SPRINGFIELD METROPOLITAN PARTNERSHIP, WITH A TERM EXPIRA TON DATE OF DECEMBER 31, 2001. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. d. Police Planning Task Force. . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO RE-APPOINT JEANETTE BRASHNYK, AS A BUSINESS REPRESENTATIVE, TO THE POLICE PLANNING TASK FORCE, WITH A TERM EXPIRA TION DATE OF DECEMBER 31, 2000. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPOINT ROXIE CUELLAR, AS A CITIZEN AT-LARGE REPRESENTATIVE, TO THE POLICE PLANNING TASK FORCE, WITH A TERM EXPIRA TION DATE OF DECEMBER 31, 2000. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO RECOMMEND TO THE INCOMING MAYOR AND CITY COUNCIL THAT THEY APPOINT ARTEMIO PAZ TO THE NEXT A V AILABLE POSITION WHICH BECOMES A V AILABLE ON THE POLICE PLANNING TASK FORCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. e. Other Council Business. . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO OPEN A RECRUITMENT PERIOD FOR THE POSTING OF THE RECENT PLANNING COMMISSION VACANCY, PLUS ANY OTHER POSITIONS WHICH WERE NOT FILLED DURING THE RECENT RECRUITMENT PERIOD OF NOVEMBER 4 THROUGH 30, 1998. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. City of Springfield Regular Meeting - 12/14/98 Page 4 . BUSINESS FROM THE CITY MANAGER 1. Principles of Cooperation Agreement. Ron Opitz, NW Natural, 790 Goodpasture Road, Eugene, testified regarding the Principles of Cooperation Agreement. Mr. Opitz asked council for answers to questions pertaining to the interpretation of the agreement. City Attorney Joe Leahy asked Mr. Opitz to place his questions in writing, so that staff could respond in a formal manner. Mr. Grimaldi agreed and said the answers to the questions and/or information requested would be provided to Mr. Opitz in a timely manner, upon receipt of his written request. Mr. Opitz said he enjoyed working the Springfield Utility Board (SUB) General Manager Steve Loveland during this process, and thanked SUB for their cooperation. Councilor-Elect Fred Simmons asked about the regulatory functions of the Telecommunications Ordinance. Mr. Goodwin said the city's Telecommunication Ordinance makes no provisions for regulatory language and that it is addressed only in the City Charter. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR DAHLQUIST TO ADOPT RESOLUTION NO. 98-68. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . 2. Assumption Agreement for the Southern Willamette Private Industry Council (SWPIC). Assistant City Manager Gino Grimaldi provided the staff report. He said the Southern WiIlamette Private Industry Council (SWPIC) has requested the City of Springfield's approval of an Assumption Agreement that would merge SWPIC and the Lane Regional Workforce Quality Committee, per Senate Bill 917, which is now ORS 285 A.452 and calls for the coordination and combination of workforce programs in the State of Oregon. Executive Director of SWPIC, Chuck Forester was present and provided testimony in support of the merger. He said the agreement would merge two policy boards into one and would provide the expertise for expansive development and a quality local workforce. Mr. Forester also said the merger was positive for Lane Community College. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE TO APPROVE THE PROPOSED ASSUMPTION AGREEMENT FOR THE SOUTHERN WILLA METTE PRIVATE INDUSTRY COUNCIL (SWPIC). THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Consent to Merger of TCI and AT & T. . Management Analyst Len Goodwin was present for the staff report. He said at the request of the city, joined by the City of Eugene and Lane County, that the Metropolitan Policy Committee (MPC) conducted an inquiry pursuant to Section 17(1 )(b) of the franchise agreement, with respect as to whether or not the city should consent to the transfer of control. . . . .. . City of Springfield Regular Meeting - 12/14/98 Page 5 Mr. Goodwin said staff from the Lane Council of Governments (LCOG) posed several specific questions to TCI and AT & T and received a response dated November 25, 1998, Attachment B ofthe Agenda Item Summary. Mr. Goodwin said AT & T represents that there will be no rate increase as a result of the merger or that TCI property will not be pledged as collateral in any transaction involved in the merger. Also, communicated was there are no plans to transfer any franchises in Eugene, Springfield or Lane County. He said the merger on the basis of assurances, appears to have no material impacts on the operations under the city's existing franchise agreement. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 98-69. THE COUNCIL VOTED 3 IN FAVOR (BALLEW, DAHLQUIST AND LEIKEN) AND 3 OPPOSED (BEYER, MAINE AND SHAVER) TO THE RESOLUTION ADOPTION. MAYOR MORRISETTE BROKE THE TIE, WITH A VOTE IN FAVOR OF THE MOTION. 4. Ratification of Agreement with the Springfield Police Association (SPA) Bargaining Unit. Human Resources Director Frank Hotchkiss provided the staff report. He said the contract negotiations with the Springfield Police Association (SPA) and the settlement quickness were unprecedented. He felt the level of cooperation and parameters as provided in the tentative settlement were within the city's parameters. Mr. Hotchkiss said approval of the contract would continue for two years after the current contract expires on June 30, 1999. He introduced members of the city's review team, Mike Kelly, Gino Grimaldi, Finance Director Bob Duey and Police Chief Bill DeForrest. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE THE AGREEMENT DISCUSSED DURING EXECUTIVE SESSION AND DIRECT THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SP A, CONSISTENT WITH THOSE PROVISIONS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 5. Authorization for City Manager to Sign a Contract with Budget Technology Incorporated for the Purchase of a Budget Module. Finance Director Bob Duey presented the staff report. He said it had been determined when the PeopleSoft system was implemented that the budget module would not perform some functions as required, as it had been previously understood. The city began working with Lane County, who faced the same situation, to identify a replacement budget module and found that BTI offered an excellent substitution. Not only is the BTI system a good fit, PeopleSoft is now quoting prices to public agencies substituting the BTI module for their own. After negotiations, Lane County was able to arrange purchase of the BTI system for $30,000, including the software license for $1.00 and the remainder, $29,999.00 to cover the implementation costs. The price is substantially less than what was quoted by BTI, but was negotiated between Lane County, PeopleSoft and BTI and will allow the city to use the product in the near future. Mr. Duey said the funding is not in the current PeopleSoft budget and was therefore asking for the authorization. . ,. City'of Springfield Regular Meeting - 12/14/98 Page 6 . Council discussed the modules, how many are acceptable and which will be used In the future. Council Maine said it is not uncommon when purchasing such a large system, that certain modules would not fit the city's needs. She recommended an evaluation process occur at a date in the near future. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO AUTHORIZE THE CITY MANAGER TO SIGN CONTRACTS WITH BUDGET TECHNOLOGY INCORPORATED (BTI) FOR THE PURCHASE OF A BUDGET MODULE IN AN AMOUNT NOT TO EXCEED $30,000. THE $30,000 PRICE QUOTED INCLUDES $1.00 FOR THE PURCHASE OF THE SOFTWARE LICENSE AND IMPLEMENTATION COSTS NOT TO EXCEED $29,999. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ADJOURNMENT The meeting adjourned at 5:21 p.m. Minutes Recorder - Shari Higgins ~~ Maureen Maine, Mayor . ATTEST: .