HomeMy WebLinkAbout11/02/1998 Regular
.
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, NOVEMBER 2, 1998
The city of Springfield council met in regular session in the Springfield City Council Chamber
Room, 225 Fifth Street, Springfield, Oregon, on Monday, November 2, 1998, at 7:00 p.m., with
Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Ballew, Beyer, Dahlquist, Leiken, Maine and Shaver.
Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City
Attorney Tim Harold, City Recorder Julie Wilson and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
INVOCATION
The invocation was provided by Pastor Steve Erickson, Springfield Faith Center.
SPRINGFIELD UPBEAT
CONSENT CALENDAR
.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE,
TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
1. Claims
a. Approve September 1998 Disbursements for Approval.
2. Minutes
3. Resolutions
a. RESOLUTION NO. 98-62 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-043,.
OAK BREEZE SUBDIVISION, FORMERLY OAK MEADOWS ESTATES
SUBDIVISION, PUBLIC IMPROVEMENTS.
.4. Ordinances
5. Other Routine Matters
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS
.
BUSINESS FROM THE AUDIENCE
'-
.
.
.
- City Council Regular Meeting Minutes
November 2, 1998
Page 2
1. Trina Roberts, 2222 Shady Lane Drive, spoke regarding a ditch in her neighborhood that was
unsightly and dirty. City Engineer Al Peroutka answered questions regarding this issue.
Councilor Shaver thought it might be a good project for an Eagle Scout troop to work on. Mr.
Peroutka left the meeting to talk with Ms. Roberts regarding this issue.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
I. Letter of Resignation From Mayor Morrisette, 225 Fifth Street, Springfield, dated October 28,
1998.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
. MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
Councilor Shaver said he and the council have enjoyed working with Mayor Morrisette over
the past several years.
2. Correspondence From J. Douglas McKay, McKay Investment Company, 2350 Oakmont Way,
Suite 204, Eugene, Oregon, Regarding Decisions Made Regarding Development at the
Springfield Mall Project.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
City Engineer Al Peroutka discussed information provided in the staff response regarding this
Issue.
Mayor Morrisette said he was concerned with delays and the reputation of the city. He
thought it was important to be proactive and let developers know what the process and time
line is.
Councilor Shaver said a large portion of the confusion was due to developing small portions
versus one development. He said there were some things that would have been clearer to
everyone if a master plan was initially prepared. Councilor Shaver said there was another
issue regarding doing some work without required permits.
Mayor Morrisette said it would be helpful to remind people what they are required to do and
keep them updated.
Councilor Shaver discussed the use of a demolition permit. He thought it might provide a
good opportunity to inform developers what was and was not allowed once the demolition
occurred. He said this would provide another opportunity to communicate and educate others
on regulations.
Mayor Morrisette clarified that he was not faulting the staff.
.
.
.
. City Council Regular Meeting Minutes
November 2, 1998
Page 3
City Manager Mike Kelly said staff continues to welcome growth. He said demand for
Development Services has increased and resources have decreased. He said the city also has
new staff members onboard. He said if council heard of issues needing improvement, he
would like to be informed. He said Springfield continues to welcome growth. Mr. Kelly said
the company was asking to meet with council and he would like some direction from the
council. Councilor Shaver said he would prefer that the City Manager's Office take the lead.
If needed, Councilor Ballew could participate in the meeting. Councilor Maine suggested a
Planning Commission member also be represented.
3. Correspondence From Jerry Ritter, Oregon Communities for a Voice in Annexations, PO Box
248, Philomath, Oregon, Regarding Annexation Agreements and Waive Rights of
Remonstrance for Simple Partitions or Improvements.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
Councilor Shaver concurred with the staff response provided.
BIDS
ORDINANCES
1. Vacation of92 Linear Feet of Public Alley Right-Of-Way, Adjoining Tax Lot 300.
ORDINANCE NO. 5897 - AN ORDINANCE VACATING A PUBLIC ALLEY RIGHT-OF-
WAY LOCATED IN THE 900 BLOCK OF J STREET BETWEEN TAX LOTS 300 AND
2600 IN THE CITY OF SPRINGFIELD, LANE COUNTY OREGON (SECOND
READING).
City Planner Kitti Gale presented the staff report on this issue. This right-of-way vacation
application was submitted in conformance with the requirements of Section 9.010 of the
Springfield Development Code by Springfield School District 19. The Springfield Planning
Commission adopted a recommendation to council of approval for this vacation request on
October 6, 1998. As required by statute, the council conducted a first reading on October 19,
1998.
The applicant is requesting this vacation to regain full use of the property. School District 19
has been using the unimproved strip of land since the alley to the west was vacated and
included in school property (tax Lot 2600). The city has no conceptual road map plans for this
portion of the alley. At the first reading the applicant gave testimony and one piece of
correspondence was entered into the record.
Ms. Gale said she has talked with Mr. Barrett and they were aware of logistics regarding this
Issue.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT ORDINANCE NO. 5897. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
. City Council Regular Meeting Minutes
November 2, 1998
Page 4
.
2. Amendment of SDC Provisions of the Municipal Code.
ORDINANCE NO. 5898 - AN ORDINANCE AMENDING CHAPTER 3 PUBLIC
IMPROVEMENTS OF THE SPRINGFIELD MUNICIPAL CODE REGARDING SYSTEM
DEVELOPMENT CHARGES WITHIN THE CITY OF SPRINGFIELD, AMENDING
SECTION 3.414 AND SECTION 3.416 TO MAKE CLEAR THE APPLICATION OF THE
EXEMPTIONS TO THE SYSTEM DEVELOPMENT CHARGES, AMENDING THE
APPLICATION OF SYSTEM DEVELOPMENT CHARGES TO CONFORM TO THE
CREDIT LANGUAGE OF ORS 223.304(3), AND DECLARING AN EMERGENCY.
Senior Management Analyst Len Goodwin presented the staff report on this issue. The
provision of the Springfield Municipal Code relating to credits against system development
charges do not conform to the provisions of ORS 223.304(3) or to staff practice implementing
the code. In addition there is confusion about whether a demolished use is covered by the
exemption provisions or the credit provisions.
Springfield grants credits against SDC charges for various infrastructure by private developers.
Although staff has been granting credits against SDC charges consistent with State law, the
language in the Springfield Municipal Code is more restrictive. In particular, credits that are
now granted for offsite improvements are not permitted under the current Code, which allows
credits only for excessive capacity. This housekeeping amendment makes the Municipal Code
consistent with ORS and current city practice. If the Code is not changed, developments with
offsite improvements would face larger SDC charges.
.
In addition, questions have been raised about the difference between an exemption from SDC
charges based on a prior use and a credit against charges based on a prior use. A previously
existing, but demolished, use is explicitly covered by the credit provisions of Section 3.416 of
the Code, and limited to a period of two years after the demolition. Section 3.414(2) covers an
exemption based on a prior use and is amended to clarify that it applies only to replacement of
an existing use.
The ordinance includes an emergency clause because the code does not conform to current
practice and to conform practice to the code would increase development costs
inappropriately.
Mr. Goodwin provided additional information regarding credits.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT ORDINANCE NO. 5898. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
3. Uniform Fire Code Adoption, 1997 Edition.
ORDINANCE NO.3 - AN ORDINANCE ADOPTING THE UNIFORM FIRE CODE AND
UNIFORM FIRE CODE STANDARDS PRESCRIBING REGULATIONS GOVERNING
CONDITIONS HAZARDOUS TO LIFE AND PROPERTY FROM FIRE OR EXPLOSION,
PROVIDING FOR CERTAIN EXCEPTIONS AND MODIFICATIONS THERETO. (FIRST
READING)
.
.
.
.
- City Council Regular Meeting Minutes
November 2, 1998
Page 5
Deputy Chief / Fire Marshal Dennis Shew presented the staff report on this issue. The
Department of Fire and Life Safety is currently enforcing the 1994 Edition of the Uniform Fire
Code with amendments. The Fire Code adopted by the city must be consistent with State Fire
Protection Statutes, and equal to or more stringent than the Fire Code promulgated by the State
Fire Marshal. The State Fire Marshal has adopted the 1997 Edition of the Uniform Fire Code
with an effective date of April I, 1998.
The significant change in this adoption is the increase in hazardous materials inspection fees.
The fee schedule had not been changed since fees were established in 1991. The current fees
range from $100 to $4000. Proposed fees range from $150 to $5000. The inspection fee
increase will change the funding ofthe program from 1/3 fee supported to Y2 fee supported,
with the remaining Y2 coming from the General Fund.
Adoption of the 1997 Edition of the Uniform Fire Code with amendments will enable the
Department of Fire and Life Safety to continue to provide a high level of fire safety protection
within the city.
Replacement of Uniform Fire codebooks will total approximately $1525. $725 was spent out
of the 97-98 budget, with remaining $800 budgeted for 98-99.
No action was required. The ordinance received a first reading by title.
Mr. Shew said the cost for (HazMat) inspections would remain the same. Update of the code
did not increase workload.
Councilor Leiken said his dry cleaning business received its letter regarding this issue in a
timely manner. He said the fees in Springfield are good compared to other cities. He said the
increase was minimal and he did not anticipate that additional comments would be received.
Councilor Leiken said the industry would be introducing a biodegradable solvent in the future.
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments,
a. Councilor Shaver said due to the upcoming resignation of Mayor Morrisette, it is Council's
duty to address the issue of the Mayor's vacancy. He indicated that he has talked with'
council elect members and they were comfortable with going forward with the ,process to
address this issue.
Councilor Shaver said Councilor Maine has indicated an interest in serving as the next
Mayor of Springfield.
Councilor Maine said she would be honored to serve as the Mayor of Springfield and be
able to represent the community.
Council expressed their support for the appointment of Councilor Maine to the position of
Mayor.
IT WAS MOVED BY COUNCILOR SHA VER, WITH A SECOND BY COUNCILOR
BALLEW, THAT COUNCILOR MAINE BE APPOINTED TO SERVE THE
.
.
.
-City Council Regular Meeting Minutes
November 2, 1998
Page 6
REMAINDER OF THE MAYOR'S TERM, WITH APPOINTMENT TO TAKE EFFECT
AT THE CONCLUSION OF MAYOR MORRISETTE'S 10 YEARS IN OFFICE,
JANUARY 4, 1999. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
Due to the recent action taken, Councilor Shaver indicated that a resignation letter was
needed from Councilor Maine. Councilor Shaver then indicated the need to advertise for
Councilor Maine's position.
It was critical that all council members be able to attend the interviews. It was also
suggested that applicants picking up applications be notified of the interview and goal
setting session dates.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, THAT COUNCIL RECRUIT FOR THE WARD 6 COUNCIL POSITION.
INTERVIEWS AND APPOINTMENT WILL BE MADE ON DECEMBER 7. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Business from Council
a. Committee Reports
1. Councilor Shaver indicated the city manager performance review was scheduled for
November 23. He requested council complete and return their evaluation forms by
Thursday, November 5.
2. Councilor Dahlquist said he was not able to attended the last WaterShed Council
meeting.
3. Councilor Leiken reported that he attended his first Lane Regional Air Pollution
Authority meeting.
4. Councilor Ballew said the Springfield Bus Station Relocation Committee met. She
said the group was provided with a good map of all businesses located in the area.
5. Councilor Maine said the Library Strategic Planning Committee has been meeting to
develop their plan. She will continue to keep council updated on progress.
6. Councilor Maine thanked council for efforts associated with the traffic light at 69th
Street. She said the light was activated and is wonderful. She said it has made a
difference in safety. She said she has had nothing but compliments from the public
regarding the light activation.
7. Mayor Morrisette said the Lane Council of Governments award banquet is scheduled
for December. He said council members would be receiving invitations. He also
urged council members to attend the League of Oregon Cities conference.
8. Councilor Ballew said she was a member of the League of Oregon Finance and
Taxation Committee. She said there were other committees that new council members
may be interested in.
City Council Regular Meeting Minutes
November 2, 1998
Page 7
.
b. Other Business
BUSINESS FROM THE CITY MANAGER
1. Acquire a Space Needs Assessment of the Police / Court Building.
Chief of Police Bill DeForrest presented the staff report on this issue. The council adopted
Long Range Strategic Plan for Police Services includes: Goal 3.8.1: Construct a new
police/courts building. An identified initial strategy for achieving this goal is to conduct a
comprehensive space needs analysis. Council authorized $30,000 this fiscal year to conduct
this analysis. A request for proposal was published; the stated purpose was to examine current
and future needs of the Police Department, Municipal Court, City Prosecutor, and Fire and
Life Safety Administration.
In response to the RFP, two proposals were received and evaluated, from Frank S. Whelan of
Portland ($9,000 plus $1,000 costs) and Barry Architects of Eugene ($17,089 plus $450 costs).
Frank Whelan's experience in the area of public safety is limited. Berry Architects have
performed more than 50 assessment or designs of public safety buildings. In addition,
references provided by Berry Architects endorsed their excellent work.
.
Based on their extensive experience, staff believes it would be most prudent to engage Berry
Architects to assess the space needs for Police, Fire Administration, Court and the Prosecutor.
Berry Architects' total proposal in the amount of$17,539 is within the budgeted amount.
Councilor Ballew thought it might be premature to hire an architect at this point, prior to
funding being available for potential construction of a facility. She mentioned the potential
community center that has been discussed. Chief DeForrest said the space needs analysis
would be needed even if a civic complex was selected. He said the space needs would need to
be discussed either way. He did not think this was premature. He explained this was a first
step toward future planning.
Councilor Maine asked if the optional services were included in the request for proposal
process. Chief DeForrest said architects bid basic services and then identify additional
services as optional. Chief DeForrest said he wanted a conceptual plan.
Councilor Shaver asked about a holding facilities / jail. He asked if it was incorporated in the
space needs evaluation. Chief DeForrest said it was not requested in the study but could be
incorporated into the study if requested.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ACCEPT BERRY ARCHITECTS' PROPOSAL IN THE AMOUNT OF
$17,539 TO PERFORM A SPACE NEEDS ASSESSMENT OF THE POLICE / COURT
BUILDING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Other Business
.
a. Mayor Morrisette thanked all those that participated in planning the Mayor's Tribute event.
City Manager Mike Kelly also thanked staff for their efforts.
1 ' .....
.
.
.
City Council Regular Meeting Minutes
November 2, 1998
Page 8
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at 8:15 p.m.
~~~
Mayor ro Tern/Council Eresident Greg Shaver
Minutes Recorder - Julie Wilson
'-
, (JJiUvv