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Home My WebLink About06/22/1998 Regular ..,. . ... . '\ . . . MINUTES OF THE REGULAR SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JUNE 22,1998 The Springfield City Council met in regular session in the Springfield City Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, June 22, 1998, at 7:30 p.m. with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette and Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, Administrative Aide Shari Higgins and members of staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. SPRINGFIELD UPBEAT In honor of Councilor Burge attending his last City Council meeting, a group photo was taken and words of thanks were shared by all. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR WITH ITEM 5B REMOVED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims 2. Minutes 3. Resolutions a. RESOLUTION NO. 98-43 - A RESOLUTION OF ACCEPT PERMIT PROJECT 3-963, HA YDEN GARDENS 2ND ADDITION. STREET. SEWER. AND DRAINAGE IMPROVEMENTS. 4. Ordinances 5. Other Routine Matters a. Approve the May 19, 1998 Biennial Primary Election Report of Board of Canvassers and Proclamation for the Election of City Councilors for Wards 1, 2 and 5. c. Approve a Special Noise Permit for Calvary Temple Church, Gary Emery Applicant, July 12,1998 at 11:00 a.m. . . . . . Springfield City Council Meeting Regular Session - 6/22/98 Page 2 d. Approve a Special Noise Permit for the Door Christian Fellowship, Jack Gaeta, Applicant June 27,1998, at 1:00 p.m. ITEMS REMOVED FROM THE CONSENT CALENDAR 5. Other Routine Matters b. Approve the Intergovernmental Agreement for Human Services for FY 1998-99 Between Lane County and the Cities of Springfield and Eugene and Authorize the City Manager to Execute the Agreement. Council discussed item 5B, and Housing Programs Specialist Kevin Ko was present to review changes which were suggested by the City Attorney. Most were typographical errors or clarification items. After review, there was no further discussion. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE ITEM 5B, APPROVE THE INTERGOVERNMENTAL AGREEMENT FOR HUMAN SERVICES FOR FY 1998-99 BETWEEN LANE COUNTY AND THE CITIES OF SPRINGFIELD AND EUGENE AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT, WITH THE CHANGES AS PRESENTED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments. There were none. 2. a. Committee Reports Mayor Morrisette reported on a meeting of the Sports Consortium, which was the first held in a long time. He said the City of Eugene is working on a proposal for a bond measure, which would be solely dedicated to youth sport facilities. Mayor Morrisette said he is working with Eugene Mayor Jim Torrey on the proposal, and School District # 19 has also assisted in efforts. Councilor Maine said the Lane Regional Air Pollution Authority (LRAPA) will hold it's budget hearing on June 23. She also reminded council members of the next Public Safety Coordinating Council (PSCC) meeting which will be held June 25 from 2:00 to 5:00 at the Springfield School District. Councilor Maine said the Annual Rotary Cup Soccer Tournament would be held July 10, 11 and 12 at Thurston Middle School and Thurston High School. Councilor Ballew said she has been meeting with representatives from the City . of Eugene and Lane County regarding beginning legislative efforts to assist with youth crime and safety issues. She said she would keep the council posted on progress made. . .. ., . . . Springfield City Council Meeting Regular Session - 6/22/98 Page 3 b. Other Business Mayor Morrisette said Pastor Bobby Nott of Faith Temple Church has requested a special noise penn it, that came in too late to be placed on the council agenda. Councilor Shaver said there are two issues for council consideration: 1) how to handle special noise permits during the council's upcoming recess, and 2) whether or not to approve the request from Faith Temple Church. Administrative Aide Shari Higgins provided hand-out infonnation regarding the noise permit sough by Bobby Nott for Faith Temple Church. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE THE SPECIAL NOISE PERMIT FOR FAITH TEMPLE CHURCH, APPLICANT BOBBY NOTT. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Council discussed giving staff authority for approval of special noise permits during the council recess period of June 23 through August 9. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO GRANT CITY MANAGER MIKE KELL YAND POLICE CHIEF BILL DEFORREST THE AUTHORITY TO APPROVE SPECIAL NOISE PERMITS DURING THE CITY COUNCIL SUMMER RECESS PERIOD OF JUNE 23, 1998 THROUGH AUGUST 9, 1998. THE MOTION PASSED WITH VOTE OF 6 FOR AND o AGAINST. 1. Southern Willamette Private Industry Council IGA Amendment. Councilor Shaver said the Southern Willamette Private Industry Council (SWPIC) Intergovernmental Agreement is finally ready for agency approval by all jurisdictions involved. City Attorney Joe Leahy said the document accurately reflects SWPIC's legal and, functional role and how it is governed. Mr. Leahy said the time factor in adoption of the document has not been the legal language, as much as the agreements which.'were negotiated between Lane County and SWPIC regarding employees and logistics. SWPIC is the grant recipient and the city can withdrawal upon 90 days notice and the contract has the basic hold harmless provisions. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE THE SOUTHERN WILLAMETTE PRIV A TE INDUSTRY COUNCIL IGA AMENDMENT. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ~ . . , . . . Springfield City Council Meeting Regular Session - 6/22/98 Page 4 BUSINESS FROM THE CITY MANAGER 1. Approval of the Amendments to the Disposition and Development Agreement Between the City of Springfield and Gateway Mall Partners. This item was discussed at length during the preceding work session. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE THE PROPOSED AMENDMENTS TO THE DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND GATEWAY MALL PARTNERS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Budget Transfer Resolution. RESOLUTION NO. 98-44 - A RESOLUTION TRANSFERRING AND RE- APPROPRIATING FUNDS IN THE GENERAL FUND: THE INSURANCE FUND: AND THE TRANSIENT ROOM TAX FUND. Assistant City Manager Gino Grimaldi outlined the items on the transfer resolution. Mr. Grimaldi said the first part of the transfer is to cover the additional public safety overtime funds during the visit of President Clinton. The cost of the overtime is estimated at $20,000. The second part of the transfer is the result of the city experiencing a large number of worker's compensation claims, which require a transfer from the Insurance Fund's Worker's Compensation Reserve to appropriate necessary payments. The third portion of the transfer is to bring reserve funds from the Transient Room Tax Fund into the General Fund to assist in costs associated with the Sports Center Parking Lot project. The project has experienced various construction difficulties and caused an increased in the overall project cost. Councilor Ballew asked if the city had conducted any type of special analysis regarding the increase in worker's compensation claims. Risk Manager Craig Gibons said the city had conducted three actuarial studies in the last three years. In each study, the city has surpassed the actuary. There was a brief discussion regarding the promotion of activities which would lower the number of claims in the Public Works Department. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE RESOLUTION # 98-44. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Retirement Plan Trust Resolution. RESOLUTION NO. 98-45 - A RESOLUTION RESTATING THE CITY OF SPRINGFIELD, OREGON RETIREMENT PLAN TRUST: APPOINTING WELLS FARGO BANK. N.A., AS THE TRUSTEE UNDER SUCH TRUST; AUTHORIZING THE CITY MANAGER AS THE PLAN ADMlNISTRA TOR AND COMMITTEE UNDER THE CITY OF SPRINGFIELD, OREGON RETIREMENT PLAN AND SUCH TRUST TO APPOINT . ~ .. ' . . . Springfield City Council Meeting Regular Session - 6/22/98 Page 5 ADDITIONAL PERSONS TO ACT FOR THE PLAN ADMINISTRATOR AND COMMITTEE: AND APPOINT WELLS FARGO BANK. N.A.. AS INVESTMENT MANAGER UNDER SUCH TRUST. Human Resources Director Frank Hotchkiss said the changes presented cover emergency service employees only. He explained a resolution was passed by council in January of 1998, which gave the city authority to replace the trust with an interim manager and the city was designated as the Trustee. Thereafter, the process of transferring funds to a holding account was completed and the selection of a replacement money manager occurred. After review by the Human Resources staff, Finance Department staff and the city's retirement attorney, it was determined Wells Fargo was the best choice to manage the city's plan. Also, attached to the staff report, for City Council review, was the policy that will guide the investment of the retirement funds on account with Wells Fargo Bank. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE RESOLUTION # 98-45. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Other Business This was Councilor Stu Burge's last meeting as a City Council member. His resignation was effective June 22, 1998. City Manager Mike Kelly thanked Councilor Burge for his time, energy, and efforts on behalf of Springfield. Councilor Burge thanked his fellow council members and the city staff for their hard work and dedication. ADJOURNMENT The meeting was adjourned at 8:02 p.m. Minutes Recorder - Shari Higgins BiII~~~AW~ ATTEST: w~