Loading...
HomeMy WebLinkAbout06/15/1998 Regular . /' . . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JUNE 15,1998 The city of Springfield council met in regular session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, June 15, 1998, at 7:05 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist and Maine. Councilor Shaver was absent (excused). Also present were Senior Management Analyst Rosie Pryor, City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, City Recorder Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. CALL TO ORDER SPRINGFIELD UPBEAT 1. Senior Management Analyst Rosie Pryor recognized Julie Wilson, City Manager's Office, for 15 years of service to the city of Springfield. 2. Chief Dennis Murphy introduced and explained the efforts of the Ribbon of Promise campaign. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. ---- 1. Claims a. Approve April 1998 Disbursements for Approval. b. Approve May 1998 Disbursements for Approval. 2. Minutes a. April 28, 1998 - Joint Elected Officials Meeting b. May 18, 1998 - Work Session Meeting c. May 18, 1998 - Regular Meeting 3. Resolutions Regular Meeting Minutes June 15, 1998 Page 2 . . a. RESOLUTION NO. 98-41 - A RESOLUTION OF THE CITY OF SPRINGFIELD RECOGNIZING THE RETIREMENT OF THE DEBT OBLIGATION ON SELECTED BANCROFT BOND ISSUES AND ACKNOWLEDGING THE CITY'S ABILITY TO REAPPROPRIATE THE REMAINING RESOURCES. b. RESOLUTION NO. 98-42 - A RESOLUTION TO ACCEPT PROJECT 1-988, 51 ST STREET IMPROVEMENTS, MAIN TO E STREET AND VICINITY, FROM WILDISH CONSTRUCTION CO., IN THE AMOUNT OF $411.287.11. c. RESOLUTION NO. 98-33 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-058, PATTEE PARTITION, J STREET WEST OF 28TH STREET. d. RESOLUTION NO. 98-34 - A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS DURING THE CITY COUNCIL RECESS. 4. Ordinances 5. Other Routine Matters a. Approve Bid Award for Project 2-019, M Street Improvements, Prescott Lane to Mill Street, and Vicinity, to Babb Construction Co., Inc., DBA Delta Construction Co., in the Amount of $239,792.94. . b. Approve Bid Award for Project 2-072, Beverly Street Storm Sewer, From Nancy Street North to the Ditch, Approximately 200 Feet, to Cardwell Construction and Property Management Company in the Amount of$II,658. c. Authorize the City Manager to Sign a Three-Year Contract with the Joint Venture Firm of Sedgwick of Oregon and Cramer and Giles Insurance for Insurance Agent of Record Services. d. Request for Permit to Work Outside Hours of7 am and 6 pm, for the 1-5/ Beltline Safety. Improvements and Harlow Blvd. Overlay Projects, Subject to Conditions Noted in the Staff Report. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Pioneer Parkway Extension Right-of- Way and Alignment. RESOLUTION NO. 98-35 - A RESOLUTION ADOPTING THE ALIGNMENT AND RIGHT-OF-WAY WIDTH FOR THE PIONEER PARKWAY EXTENSION. . Transportation Planning Engineer Masood Mirza presented the staff report on this issue. The preliminary planning and alignment study for the Pioneer Parkway Extension is complete and has been presented to the counSil. The public hearing will provide the Regular Meeting Minutes June 15, 1998 Page 3 . opportunity for further comments prior to considering the proposed alignment and ROW width for approval by resolution. The Pioneer Parkway Extension is a future minor arterial proposed in the Gateway Refinement Plan. It would extend the Pioneer Parkway couplet north of Harlow Road along the former Southern Pacific Railroad Right-of-Way (ROW) for 2200 feet, then would curve east and then west through the Gateway MDR site. On April 27, 1998, the council held a work session to review the proposed alignment and ROW width requirements. At that meeting, the council was also presented with a Planning Commission recommendation to remove sidewalks from both sides of the project and install a landscaped sound wall in the southern section of the Pioneer Parkway Extension, within the section of old Southern Pacific Railroad right-of-way. During the work session, the council agreed to the recommendation for removing sidewalks from both sides of the project in the southern section and installing a landscaped sound wall or other noise mitigation in that section. However, the council decided to keep sidewalks on the northern section. . The council also directed staff to meet again with the Game Farm Neighborhood Association regarding a preferred option for sound mitigation. A meeting with the Game Farm Neighborhood Association is scheduled for June 11, 1998 to discuss various option for sound mitigation and associated ROW width. Mayor Morrisette opened the public hearing. 1. Alice Verret, 3195 Wayside Loop, Springfield, asked that traffic be reduced in the area if there was any way to do so. She appreciated the public meetings held regarding the issue. 2. Hanalei Rozen, 1551 B Street, spoke regarding use of the vegetation for sound barrier use. She said her experience is that it requires about three to four rows of trees to provide a sound barrier. She thought a closer look should be taken to meet noise barrier needs. Ms. Pryor read the following letters into the record:. . . Correspondence from the Toney family (Robert; Sandra, Tracie, Roberta,. Michael, Jeremiah, Patsy, Eric and Jennifer), 480 Colonial Drive; Springfield, expressing support for sound barriers. · Correspondence from W. H. Menlow and Meda Menlow, 2663 Nova Street, Springfield, expressing support for a .sound wall to be constructed. · Correspondence from the Booher family (Steve, Cheri, Dawn, Gary, Sandra and Bonnie), 35 Ann Court, Springfield, expressing support for a noise barrier wall to be constructed. . · Correspondence from Wally and Irene Hake, 45 Ann Court, Springfield, expressing opposition to the project, however, is in support of a sound barrier wall to reduce noise. Regular Meeting Minutes June 15, 1998 Page 4 . Mayor Morrisette closed the public hearing. Mr. Mirza answered questions from council regarding the use of federal funding. He also discussed the Gateway Area Refinement Plan as it related to this project. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT RESOLUTION NO. 98-35. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. City Attorney Joe Leahy clarified that no decision has yet been made on the sound barrier issue. 2. Draft Springfield Bicycle Plan. RESOLUTION NO. 98-36 - A RESOLUTION ADOPTING THE SPRINGFIELD BICYCLE PLAN. City Planner Mel Oberst and Traffic Technician Dean Bishop presented the staff report on this issue. The draft Springfield Bicycle Plan is complete, has gone through a public' review: process, and has been reviewed by the Planning Commission and council..Prior to.C considering the plan for adoption, a legislative public hearing is necessary.. . In 1997, a technical analysis of the city's local. bikeway. system was'completed via:an ODOT .... Transportation and Growth Management Program grant. This work was done pursuant to the requirements of the Transportation Planning Rule 12 (Oregon Administrative Rule 660-12) requiring local jurisdictions to develop local bikeway connectivity and design standards. The Springfield Bicycle Master plan will become Springfield's bicycle element in TransPlan. The plan will also be used as a guide for evaluating bike route location during development review. Projects in the Plan are eligible for federal or state funding programs that are appropriate for bicycle or pedestrian transportation modes. In response to public input received at an open.house workshop' in February,-and Planning' Commission review in April and May, staff proposes three amendments to the'planas ..' '. prepared. First, staff recommends adding one project, an off-street multi-use path along the East Side of 42nd. Street. This project was recommended by a citizen and .endorsed.by the ~., SBC. The land is in public ownership and is a practical transportation option~"Federal'grant funding for this project has been appropriated in the federal highway reauthorization bill (TEA 21) which is awaiting signature by President Clinton. . In response to testimony at the Planning Commission's public hearings, staff recommends modifying the alignment for the Millrace Pathway (east of the Springfield Quarry Bridge) to locate this project within the Urban Growth Boundary. Further, in response to a meeting with the property owner subsequent to the council's June 8 work session, staffrecommends changing the alignment ofthe Gateway-McKenzie Pathway to reflect revised connections at the Pioneer Parkway Extension, Game Farm Road, the new collector and Baldy View Lane; and further, to continue the pathway northward terminating at Deadmond Ferry Road. Regular Meeting Minutes June 15, 1998 Page 5 . . . The proposed resolution would serve to adopt the Springfield Bicycle Plan incorporating these amendments. Following the public hearing, the council may direct staff to incorporate any other amendments as appropriate. Mayor Morrisette opened the public hearing. 1. W. G. Willie Combs, 334 Scotts Glenn, Springfield, spoke in opposition of the proposal. He discussed the speed in the referenced area and that it was about 71 miles per hour. 2. Hanalie Rozen, 1551 B Street, thanked the Bicycle Committee for their proposed plan. She said adopting good plans did not do any good if they are not used. She suggested , creating a forum to help projects become a reality. Public input was needed for the _ design. 3. Barbara Johnson, 1050 South 28th, Springfield, wondered about the Trans Plan and said it did not specify where it would be located. She had horses and did not want people near them. She requested clarification as to where the bicycle path would be placed. City Attorney Joe Leahy clarified that for purposes of the adoption, it is inside the Urban Growth Boundary. In an effort to be responsive to the concerns' of the Planning Commission and to allow some flexibility, with respect to the off-street bike paths, there is a notation on the wall map displayed. Mayor Morrisette read-:thenotation:aloud.: . as follows, "off street multi use pathway locations by conceptual will be located in alignments that promote user safety, provide access to destinations and minimize land use conflicts." City Attorney Joe Leahy said, just as with a street map and bike locations, there may be some fluctuation. The city cannot guarantee an individual that it will not be on the south side of the millrace. What can be stated is that it is planned within the UGB, on the north side of the millrace. There is no guarantee and in 20 or 30 years from now, the council may receive dedication of land from someone on the south side of the millrace portion. They may then decide to run the bike path down the south side of the millrace for that period. This provides flexibility. For purposes of adoption, this is within the UGB, but all the off street paths have some flexibility to work with the. landowners and to provide the council some flexibility in siting these. 4. Garret Hinds, 1112 E Street, Springfield High School Junior Class President, spoke in support of the bike plan. He discussed the benefits of bicycling and thought the plan would encourage others to ride bikes. 5. David Crandall, 2488 North 5th, Springfield, said it was difficult to get to the Thurston area. He said Main Street was difficult to travel. He supporteq the proposed plan. 6. Robbie Crandall, 2488North 5th Street, said he saw many bikers out. He said Main Street was difficult to use for bicycling. He utilized bike trails and would use a bike path if it were available. Bikes were also pro environment. Regular Meeting Minutes June 15,1998 Page 6 . 7. Lee Young, 3191 Kinsrow Avenue, No. 259, Eugene, spoke in support of the proposed bike plan. He said the proposed bike plan offered needed improvements, especially for the Mohawk and Thurston area. 8. Dena Neman, 3019 M Street, spoke regarding the plan and said it was in violation of the citizen involvement process. She also discussed land use issues in general. She said neighborhood residents need to know if the area will be rezoned. 9. Mike Higgins, 927 North A Street, Springfield, spoke in favor of the proposed bicycle plan. 10. Richard Farrell, 301 69th Place, Springfield, spoke in support of the proposed plan. He is an avid bicyclist and supported the proposed plan. Mayor Morrisette closed the public hearing. Councilor Maine commended the Bicycle Committee for their efforts in creating a viable proposed plan. Mayor Morrisette said he always sees the bike path being used. By was glad that students participated in the public hearing process. - . Councilor Ballew said bicyclist are quiet and do not detract inthe way of noise. Councilor Burge agreed with comments made by other council members. He said he did. not want bicycle paths imposed onto neighborhoods. The neighbors need to be heard regarding their desires. Bicycle paths were necessary and did serve a purpose. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT RESOLUTION NO. 98-36. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 3. Fiscal Year 1998/99 City Budget Adoption. RESOLUTION NO. 98-37 - A RESOLUTION ADOPTINGTHE FY 98/99 CITY BUDGET, MAKING APPROPRIATIONS, LEVYING A PROPERTY TAX, AND APPROVING THE CITY OF SPRINGFIELD'S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM. Finance Director Bob Duey presented the staff report on this issue. The council is requested to hold a public hearing on the Fiscal Year 1998/99 approved city budget and approve a resolution to adopt the Fiscal Year 1998/99 city budget, make appropriations, levy a property tax, and approve the city of Springfield's participation in the State Revenue Sharing Program. . Mr. Duey reviewed the various adjustments and changes regarding the Jail Contract, Metropolitan Wastewater Fund, and Transient Room Tax Funds. Mr. Duey answered questions regarding the 1998/99 proposed budget. Regular Meeting Minutes June 15, 1998 Page 7 . Mr. Duey answered questions regarding the issue paper for Safety and Security in Schools and the appropriation of the $77,280. Mr. Duey said that it was necessary to recognize that the person hired would be a city employee. An appropriation to pay that person was required. Mr. Duey said position one was approved during the budget process. Position two was being requested. Position one is currently in the budget and funded by the School District. The revenue to offset that has been recognized. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS 110VED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR DAHLQUIST, TO ADOPT RESOLUTION NO. 98-37, WITH THE INCLUSION OF AN ADDITIONAL OFFICER, RECOGNIZING BOTH THE COST AND THE RECEIPT OF SCHOOL FUNDING FOR THAT POSITION. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. " BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS . 1. Correspondence From Chris Urhausen, 952 Prescott Lane, Springfield, Expressing Support for the Springfield Bicycle Plan. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ACCPET AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. Correspondence from Wm. Robert and Daisy G. Lind, 2359 North 31 st Street, Expressing Dislike of the Proposed 31 st Street Improvement Project. \ IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ACCPET AND FILE THE CORRESPONDENCE. THE MOTION PASSED ., WITH A VOTE OF 5 FOR AND 0 AGAINST. BIDS ORDINANCES 1. An Ordinance Amending Chapter 7 of the Springfield Municipal Code, Transient Room Tax. . ORDINANCE NO. 5892 - AN ORDINANCE AMENDING CHAPTER 7 BUSINESS SECTION 7.708 EXEMPTIONS FROM TRANSIENT ROOM TAX OF THE SPRINGFIELD MUNICIPAL CODE TO INCLUDE AN EXEMPTION FOR AN OCCUPANT WHOSE RENT IS PAID BY AN AGENCY IN RESPONSE TO A LOCAL DISASTER OR DECLARED AN EMERGENCY. Regular Meeting Minutes June 15, 1998 Page 8 . John Tamulonis presented the staff report on this issue. The Red Cross has requested the three local jurisdictions Eugene, Lane County, and Springfield consider exempting occupants responding to declared disasters. The city of Eugene and Lane County approved exemption amendments to their ordinances and the proposed Springfield Municipal Code changes are consistent with those. This proposal allows exemptions for locally declared emergencies. In doing housekeeping for the Transient Room Tax, there are two suggested proposals: first, minimum rent subject to Transient Room Tax collections should be raised from the $2 set in the early 1980s to $5. Second, the occupants of the Jack V. Fuller House (McKenzie Willamette Hospital medical patients in transition and their families) should be exempted from Transient Room Tax. The probable fiscal impact is not likely to be significant to room tax collections. For example, if 100 of the approximately 1200 rooms in Springfield were occupied on an emergency basis by 200 people for a week, the room tax exempted would be about $2050 ($65/room/day x 100 rooms x 7 days x 4.5% - $2047.50). The impact annually of exempting the Jack V. Fuller House would be about $821 with full, year-round occupancy of the three rooms paying the full $15 nightly fee. . IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR' BURGE, TO ADOPT ORDINANCE NO. 5892. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports 1. Councilor Dahlquist announced the McKenzie Watershed Council will celebrate~its5th year anniversary June 20. He said a celebration would be held at the fish hatchery on Thursday. All were invited to participate. 2. Councilor Dahlquist announced that the next LTD Bus Station Location meeting was schedule for Thursday. 3. Councilor Burge announced that he would be resigning from his city council position at the conclusion of the June 22, 1998 council meeting. He said it had been a privilege and honor to have represented the city of Springfield. He acknowledged the friendships he has developed with city staff. b. Other Business . BUSINESS FROM THE CITY MANAGER Regular M~eting Minutes June 15, 1998 Page 9 . 1. Highway 126 East Interim Corridor Strategy. RESOLUTION NO. 98-38- A RESOLUTION OF SUPPORT FOR THE HIGHWAY 126 EAST INTERIM CORRIDOR PLAN STRATEGY (INTERSTATE 5 TO OREGON HIGHWAY 22 AT SANTIAM JUNCTION. Management Analyst Eileen Stein presented the staff report on this issue. This item was also discussed during the work session meeting this evening. The Oregon Department of Transportation (ODOT) has completed the first phase of a process to prepare a 20-year corridor plan for Highway 126 east, from Interstate 5 to Oregon Highway 22 at Santiam Junction. The city of Springfield participated on the project steering committee through the representation of Councilor Beyer. The interim plan strategy is now ready for council review and approval prior to being presented to the Oregon Transportation Commission for adoption this fall. .' Over the past couple of years, ODOT has initiated corridor planning on 25 highways, including Interstate 5, as a means of achieving consensus among all interests on approaches to highway management. The first phase of the planning process involves developing an. interim corridor strategy to guide phase.II of corridor planning, plan development.. .'Fhe,.~ ,. corridor strategy contains the goals and objectives,that will become part of the 20-year' corridor plan. Projects in the corridor plan will be considered for inclusion in the state!s.. Capital Improvement Plan for funding over the next 20 years. The Highway 126 East Interim Corridor Strategy was developed through an extensive interagency and citizen involvement effort geared towards achieving consensus among all interests. about future priorities. The process was guided by a steering committee which included Councilor Beyer as the Springfield council liaison. John de Tar of the ODOT, and Larry Schaffner of the Lane Council of Governments (LCOG) were available to answer questions. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT RESOLUTION NO. 98-38. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. Petition for Public Improvement of Long Ridge Drive. RESOLUTION NO. 98-39 - A RESOLUTION TO INITIATE THE CONSTRUCTION OF PUBLIC IMPROVEMENTS FOR LONGRIDGE DRIVE, THROUGH THE LE MOIGNE PARTITION, AND VICINITY, PROJECT 2-079. . City Engineer Al Peroutka presented the staff report on this issue. Attorney Michael Farthing, representing Mr. Ken Kearney, wrote to the council on April 27, 1998 requesting initiation of a street improvement project to extend Long Ridge Drive through Mr. Kearney's easterly neighbor's property. The request was withdrawn prior to the June 1 council meeting as the property owners were trying to work out a private agreement for the improvement. Regular Meeting Minutes June 15, 1998 Page 10 . The property owners have not yet reached agreement, and therefore the request to initiate the project is again requested to be considered. The extension of Long Ridge Drive through the neighboring property would allow access to Mr. Kearney's property and is necessary to allow for development of a planned 13-lot subdivision on his property. There are several possible options for response to this request by council and by the affected property owners. I IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT RESOLUTION NO. 98-39. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 3. Initiation }{equest for 31 st Street Improvement, U Street to V Street. RESOLUTION NO.1 0 - A RESOLUTION TO INITIATE THE CONSTRUCTION OF PUBLIC IMPROVEMENTS FOR 31 ST STREET, FROM U STREET NORTH TO V STREET/CITY LIMITS, AND VICINITY, PROJECT 2-078. City Engineer Al Peroutka presented the staff report on,this issue. Council received a request from Attorney Bill Kloos, representing the Ambleside Subdivisiondevelopers.,to, ' . initiate a street improvement project on 31 st Street between U and V Streets. The council considered the request at their June I meeting and deferred a decision to the June -15 meting. . Because financial hardship was a common theme of the testimony given.by. property owners at the June 1 meeting council requested staff review the effect of extending the financing time from 10 years to 15 or 20 years. Council also wanted information on the State program for assessment deferrals. Mr. Peroutka answered questions from council. Ms. Pryor entered the following correspondence into the public record: Correspondence from Tony DeMouth, 2361 31 st Street, Springfield, expressing opposition ." to the project IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ACCEPT AND FILETHE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 1. Dorothy Carney, 2343 North 31 st Street, explained that she was on a fixed income and would need a deferred program as she could not afford the expense. 2. Mondell Johnson, 2475 North 31st Street, Springfield, noted that he had to connect to the city lines. He also asked if there was a chance for street improvements and he was told it would not happen for some time. He was opposed to this as he could not afford the assessment. . Regular Meeting Minutes June 15, 1998' Page 11 . 3. Leonard Rice, 2355 North 51 st, asked what has been done to improve the area on 31 st Street and was concerned with the project cost. 4. Carol Barnes, 2335 N. 31 st Street, Springfield, spoke regarding the project. She discussed the cost for assessment. She said the cost was a hardship for the property owners. She said many neighbors would be impacted and could not afford the improvement. 5. Sandra Holland, 3106 W Street, Springfield, said the improvement was requested by the developer. She said the assessment cost was excessive. 6. Bill Kloos, 767 Willamette Street, Eugene, representing Ambleside Subdivision Developers, spoke in support of the proposal. He said the developers did not need the particular area for the development. He said he wanted to make it clear even though staff stated it. Mayor Morrisette suggested the property owners discuss this issue with Lane County Commissioner Steve Cornacchia. and request county assistance. 7. Harley Davis, 2351 N. 31 st Street, Springfield, expressed concern regarding the width of the street and thoughtthe street may need to be wider'in specific areas.''', " . Councilor Burge said the government should represent the people. He did not favor the improvement and said the property owners did not want the improvement. Folks are being adversely impacted on a project that does not need to go forward. He would like to see the project go forward at some point, but not at this time. It was possible that the County could assist. This was not something that had to be done at this time. Mayor Morrisette said he agreed with the approach of dealing with the city overall. He said he was aware of what the county has done and said in the past, Commissioner Cornacchia has been effective in assisting. He did not want to make a decision to move ahead without an opportunity to talk with the county. He understood the financial impacts of the project. Councilor Beyer sympathized with property ownersandrealized the cost impacted many. She said improvements should make streets safer. She noted the fact that costs will increase in the future. Councilor Burge said property owners could petition for road improvements inthe.future'if. needed, He was still bothered by the fact that those impacted cannot afford the improvement. He said public funds were used to enhance the Sony development, which he supported, and other property was enhanced. He would not force this type of an assessment on the citizens. He did not think it was not something that had to be done today. Councilor Burge discussed the proposal and reminded council the proposed improvement was initiated by the developer of the project, at their request. . Councilor Ballew asked for clarification regarding a situation in which a recorded improvement agreements exist, and the property changes jurisdiction. City Attorney Joe Leahy said he would need to first read the improvement agreement. He said he thought that Regular Meeting Minutes June 15,1998 Page 12 . there could be some assignability but would need to review the agreement. Mr. Leahy said if a decision is made to defer, the developer withdraws or the proposal is rejected, it is important that property owners and residents know the decision is not forever. The improvement agreements are still valid and in the future, a council may decide they want to initiate the project. If the property is sold, the owners should indicate to the buyer that the council may enforce the improvement agreements at a future date. The agreements are recorded against the property. Councilor Dahlquist thought this was a good project. He wanted to remind citizens that they are taking the risk of higher costs should the project be initiated at a future date. He said he would agree with withdrawal or rejection of the project as long as the bike path is created. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECONDBY COUNCILOR BEYER, TO DEFER DISCUSSION ON THIS RESOLUTION UNTIL A REQUEST IS MADE TO THE COUNTY AND PROVIDE A REQUEST TO THE COUNTY FOR PARTICIPATION IN THIS PROJECT, PRIOR TO RECONSIDERING THIS ITEM AGAIN. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. See Correspondence and Petitions for a letter entered into the public record, from Wm. Robert and Daisy G. Lind, 2359 North 31 st Street, Expressing Dislike of the Proposed 31st Street Improvement Project. . 4. Budget Transfer Resolution. RESOLUTION NO. 98-40 - A RESOLUTION TRANSFERRING RESOURCES FROM THE OPERATING CONTINGENCY AND REAPPROPRIATING THESE RESOURCES WITHIN THE GENERAL FUND. Finance Director Bob Duey presented the staff report on this issue. Oregon Budget Law enables local municipalities to transfer monies from a funds contingency line item to an expense line item when unforeseen circumstances occur during a fiscal year. The recent incident in Springfield at Thurston High School resulted in costs to the city that would cause certain departments to exceed their legal appropriation for expenditures without a transfer of additional resources. The city staff is currently compiling an expense report for the recent incident in Springfield that occurred at Thurston High School. The focus of this report will be those costs that were over and above the city's normal costs and should be completed within the week. Every department incurred some costs associated with the incident. It is usual for departments to incur some unforeseen costs during the year and in almost all of these instances, departments respond by reprioritizing other expenses within their budgets. In this instance, considering the amount of the expense and with only thirty days remaining in the fiscal year, the city must be careful not to have departments in the position of violating Oregon Budget Law by expending resources not appropriated. In order to make the proposed transfer from the General Fund's Operating Contingency, this requires Council action prior to their summer recess and the year-end. . '> Regular Meeting Minutes June 15, 1998 Page 13 . The two areas being recommended where appropriations be increased to ensure compliance with Oregon Budget Law are Public Safety; Personnel Services to cover the overtime that has and will occur, and the City Manager's Office; Material and Services to cover the expense of the public information effort. It is estimated that Police overtime for May and June will reach $60,000-$70,000 and Fire and Life Safety overtime will reach $4,000-$6,000. Springfield School District # 19 has agreed to reimburse the city for approximately $8,000 of the expenses. The material and services expenses in the City Manager's Office are estimated to be approximately $12,000. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY BURGE TO ADOPT RESOLUTION NO. 98-40. THE MOTION PASSED WITH A VOTE OF 5-0. 5. Other Business BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 9:45 p.m., in memory of Morgan Ballew Wagner. Minutes Recorder - Julie Wilson ~~~ . Mayor -=- .