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HomeMy WebLinkAbout04/20/1998 Regular . . . ': ... MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, APRIL 20, 1998 The City of Springfield Council met in Regular Session in tile Springfield City Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, April 20, 1998, at 7:12 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette and Councilors Ballew, Beyer, Burge, Dahlquist and Shaver. Council Maine was absent (excused.) Also present were Acting City Manager Dan Brown, City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, Administrative Aide Shari Higgins and members of staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. SPRINGFIELD UPBEAT 1. Acting City Manager Dan Brown recognized Gary Karp, Development Services Department, for 20 years of service to the City of Springfield. 2. Mayor Morrisette recognized National Volunteer Week and thanked the many volunteers who give of their time to the City of Springfield and its many boards, commissions, and committees. Mayor Morrisette announced council would not be considering any Liquor License Renewals at the meeting. 0 CONSENT CALENDAR - IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR MAINE WAS ABSENT (EXCUSED). 1. Claims a. Approve the March 1998 Quarterly Updated Financial Reports. b. Approve the February 1998 Disbursements for Approval. c. Approve the March 1998 Disbursements for Approval. 2. Minutes 3. Resolutions a. RESOLUTION NO. 98-22 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-031: CALLIE COURT. Springfield City Council Regular Session - 4/20/98 Page 2 . 4. Ordinances 5. Other Routine Matters a. Approve Endorsement ofOLCC Liquor License Application for John's Too, Inc., Located at 3912 Main Street, Springfield, Oregon. b. Approve Endorsement of OLCC Liquor License Application for Moms Fast Stop, Located at 4605 Main Street, Springfield, Oregon ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Request for the Vacation of a 5-foot wide Public Utility Easement along the North 5 feet of Lot 6, Rivergate Subdivision, as platted and recorded in File 75, Slide 561, Lane County, Plat Records, William D. Callery, Pylot Builders, Applicant (10. No. 98-02-041). ORDINANCE NO. 5888 - AN ORDINANCE VACATING A 5 FOOT-WIDE PUBLIC UTILITY EASEMENT ALONG THE NORTH 5 FEET OF LOT 6. RIVERGATE SUBDIVISION. AS PLATTED AND RECORDED IN FILE 75. SLIDE 561. LANE COUNTY. PLAT RECORDS: AND DECLARING AN EMERGENCY. . Planner III Gary Karp presented the staff report. He said there was a complication to the application and he referenced Map # 1, of the Agenda Item Summary. On Lot 6, the hash mark indicates the easement being requested to vacate. Other easements shown were added in February 1998, and the easement on Lot #1 was approved in error. Staff and employees of Branch Engineering will be working with the new property owner of Lot #1 (the developer sold the lot and did not notify Branch Engineering of the sale) to administratively fix the mistake. Mr. Karp said Mr. Dave Brown was present from Branch Engineering. Mr. Brown explained to council he was part of the error to Lot #1 and would work with Mr. Karp and the property owner to bring resolution to the problem. The easement dedicated on Lot #4 would stand, but the easement dedicated on Lot # 1 would be rescinded. Councilor Burge asked if the easement on Lot #4 was beneficial. Mr. Branch said yes, it is a city recognized utility corridor and the easement becomes private between Lots #1 and #4. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. Councilor Dahlquist asked ifthe easement on Lot #5 was still valid. Mr. Karp replied yes. He said he met with the property owner of Lot #1 who understands the administrative process to rectify the error and is not in opposition of the easement for Lot #6. Mr. Karp said Lot #5 has an easement along the south property line. Councilor Shaver clarified the request included in Ordinance 5888, was for Lot #6 only. Mr. Karp replied yes, and said no further problems will occur due to the vacation being approved. . )0 Springfield City Council Regular Session - 4/20/98 Page 3 . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT ORDINANCE NO. 5888, WITH AN EMERGENCY CLAUSE. THE MOTION PASSED WITH A VOTE Of 5 FOR AND 0 AGAINST. COUNCILOR MAINE WAS ABSENT (EXCUSED). 2. fiscal Year 1998-99 Community Development Block Grant Recommended Funding Allocations. Housing Program Specialist Kevin Ko presented the staff report. He explained a summary of the Community Development Block Grant (CDBG) recommendations were included in the Agenda Item Summary. Councilor Ballew asked what the relationship is between the Community Development Corporation (CDC) and the city. Mr. Ko said there is no direct relationship or liability. Councilor Burge stated his concern that the J Street Improvement Project only received one- half of their funding request. Mr. Ko said the $95,000 allocated this year would be held until the second p0l1ion ($95,000) was allocated next year, to make up the full project cost amount. This was a calculated allocation by the CDAC, as no work could occur prior to the summer of 1999. . Councilor Burge said he was concerned the Springfield CDC were getting in over their heads financially by purchasing a building so early in development of their non-profit organization. He asked who provides the funding for the Enterprise Foundation and how they will provide assistance to the CDC. Mr. Ko said the funding gap for the building purchase will come from the Enterprise Foundation, who receive funding from large corporate contributors. Since this is an allocation ofCDAC funds and not a loan, the city will have no financial obligation to the CDC. Councilor Burge felt this was too aggressive of a project for the CDC and said he would not support their request for funding. Mayor Morrisette opened the public hearing. Alisa Carrillo, 448 W. M Street, Springfield, testified on behalf of the Springfield CDC. She said she fully supported the funding allocation from the CDAC to the CDC. She reported the CDC has entered into a lease agreement with St. John's Episcopal Church, while the sale is pending, to keep the program of Catholic Community Services housed. She explained the lease is a joint agreement, but the sale of the building will be solely to the CDC. Ms. Carrillo said the CDC will continue to receive assistance from the Enterprise Foundation and the Human Service Commission (HSC). Steve Manela of Lane County HSC will be of assistance in grant writing and administration, and the Enterprise Foundation will provide gap funding for a three-year period. She said the funding will help both Springfield and Lane County residents and there is a large community ne~d. She detailed some ofthe services that Catholic Community Services provides. . Councilor Dahlquist asked Ms. Carrillo if the CDC could begin with a one-year lease and review funding sources at the end of that period. Ms. Carrillo replied no, as the congregation needs to sell the church building now. Springfield City Council Regular Session - 4/20/98 Page 4 . Gayle Decker, 415 S. 70th Street, Springfield, spoke on the J Street Improvement Project and why the funding was divided amongst two years of allocations. The CDAC was told that the project could not be completed until the summer of 1999 and this split helped to fund other major requests this year and still allow the street project to occur. Ms. Decker said the CDAC felt Catholic Community Services was the most critical human services funding item in Springfield and although recognized some risk, felt the CDC was worth the risk for the good they would bring to the community. Christine Lundberg, 127 Woodlane Drive, Springfield, spoke as board member of the CDC. She said the food boxes Catholic Community Services provide are not the only non-profit use which the building can house. There are many potential uses for the building the CDC has not even considered yet. There is a nearby pool, the Brattian House, and it is a good location to help citizens in the community. Ms. Lundberg said the CDC could lease space to other non-profit organizations for a reasonable price. Mayor Morrisette closed the public hearing. . Councilor Ballew said she owns a building next to the church. She asked if there would be a change in use from a church to a non-profit in a Low Density Residential zone. She said she had a personal interest in the property, due to her property value possibly changing. Mayor Morrisette said the proposed uses of the CDC are the same as the existing uses were for the church. Ms. Carrillo said there is a clause in their due diligence to not purchase the property if they can not use the building/property to allow them to continue the existing use, which includes Catholic Community Services uses also. Councilor Burge asked if a soup kitchen would be a use or a future goal. Ms. Carrillo replied the facility does not currently have the capacity to be a soup kitchen. Councilor Shaver asked if the city could restrict the funding allocation, based on a positive land use decision which would allow the CDC to continue the existing use of the church building. Mr. Leahy said council could restrict the funding and make it contingent upon land use approval and any necessary appeal period. Councilor Shaver said as a member of the CDAC, the Springfield CDC proposal was not his highest priority, but the group is highly intellectual and he trusts their judgment. Councilor Burge reiterated he could not support the Springfield CDC request. Mayor Morrisette said the Enterprise Foundation assists local communities with re-development by placing money back in the community. He showed his support for the'CDCfunding. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT THE FY 1998-99 COMMUNITY DEVELOPMENT BLOCK GRANT RECOMMENDED FUNDING ALLOCATION WITH THE EXCEPTION OF $155,169 TO BE ALLOCATED TO THE SPRINGFIELD COMMUNITY DEVELOPMENT CORPORA TION. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR MAINE WAS ABSENT (EXCUSED). . Springfield City Council Regular Session - 4/20/98 Page 5 . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR DAHLQUIST, TO ALLOCATE $155,169 TO THE SPRINGFIELD COMMUN!TY DEVELOPMENT CORPORATION FOR THE ACQUISITION OF ST. JOHN'S CHURCH FOR THE CONVERSION TO THE SPRINGFIELD COMMUNITY SERVICE CENTER, SUBJECT TO POSITIVE LAND USE APPROVAL FOR THAT PURPOSE AND THE CONCLUSION OF ANY APPEALS, AND ANY FURTHER FINANCIAL STAFF REVIEW WHICH WOULD MAKE THE PROJECT EITHER FEASIBLE OR NOT FEASIBLE. THE MOTION PASSED WITH A VOTE OF THREE FOR, ONE OPPOSED (BURGE), WITH ONE ABSTENTION (BALLEW). COUNCILOR MAINE WAS ABSENT (EXCUSED). 3. FY 1998-99 One Year Action Plan of the Eugene-Springfield Consolidated Plan for Housing and Community Development. Planner II Robin Johnson was present for the staff report. She asked council for adoption of the FY 1998-99 One-Year Action Plan. She said the plan is currently in its fourth year. Next year, the plan brought to council, will again be a five-year plan. This document will forward actions taken in the previous public hearing and must be submitted by May 15, to assure CDBG funding by June 1, 1998. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO APPROVE THE FY 1998-99 ONE YEAR ACTION PDAN. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR MAINE WAS ABSENT (EXCUSED.) BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from Ken Krey, 824 South 70th Street, Springfield, Oregon, regarding City of Springfield Fence Regulations. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR DAHLQUIST, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR MAINE WAS ABSENT (EXCUSED). Mayor Morrisette commented that both he and Councilor Dahlquist helped to solve this issue with Mr. Krey. The property owner did move his fence and withdrew his complaint with the City of Springfield. BIDS . ORDINANCES Springfield City Council Regular Session - 4/20/98 Page 6 . BUSINESS FROM THE CITY COUNCIL 1. Business from the Council a. Committee Reports 1. Councilor Dahlquist provided an update on the Lane Transit District (L TO) Downtown Station Moving Committee. He reported L TD provided a presentation on what they were putting forth and why. Councilor Dahlquist said L TD had all Springfield City Council points included in their presentation from the joint work session held last year. L TD is still aware that the location may not change, but the group had a good discussion. 2. Councilor Beyer reported she attended the McKenzie Watershed Council meeting so Councilor Dahlquist could attend the L TD meeting. She said there were no major issues to report on. . 3. Councilor Burge reported on the Public Safety Coordinating Council (PSCC), which has been meeting frequently for two and one-half years. He said they are trying to find resolution around a levy structure for the November General Election. The levy is now becoming somewhat of a turf issue as to what agencies will be able to place items on the ballot. Councilor Burge felt some may feel the focus has been lost as to the original intent of a levy - how to reduce crime in Springfield. He said he chairs the Police Services Committee and they voted more capacity was the most needed ingredient to the levy. Councilor Burge provided examples of adult capacity increases, plus work camp and AIRS issues, which are also critical. He said if capacity increase is not in the top four, when the levy is designed, he would not personally supp0l1 the levy. Society must focus on the most important issues when a levy can not obtain all needed components. He said the PSCC will meet again this week, but he would be surprised if the group could reach consensus. If not, the Joint Elected Officials meeting scheduled for April 28, will discuss the levy as their main topic. 4. Councilor Ballew reported Wednesday, April 22 is the Metropolitan Wastewater Management Commission public hearing on their budget adoption. b. Committee Appointments a. Metropolitan Wastewater Management Commission (MWMC) Appointment. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO RE-APPOINT DOUG KEELER TO THE METROPOLIT AN W ASTEW A TER MANAGEMENT COMMISSION, WITH A TERM EXPIRING FEBRUARY 1,2001. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR MAINE WAS ABSENT (EXCUSED) . b. Museum Committee Appointment. . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO RE-APPOINT JAN MCKEE TO THE MUSEUM COMMITTEE, WITH A TERM EXPIRING APRIL 20, 2002. Springfield City Council Regular Session - 4/20/98 Page 7 . THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR MAINE WAS ABSENT (EXCUSED). c. Southern Willamette Private Industry Council (SWPIC) Appointment. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR DAHLQUIST, TO APPOINT LYNN PADEN TO A TERM EXPIRING DECEMBER 31, 1998, AND NOREEN FRANZ-HOVIS TO A TERM EXPIRING DECEMBER 31, 1999, ON THE SOUTHERN WILLAMETTE PRIVATE INDUSTRY COUNCIL. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR MAINE WAS ABSENT (EXCUSED). d. Historic Commission. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO APPOINT SALLY WRIGHT AND KENNETH GUZOWSKI TO THE SPRINGFIELD HISTORIC COMMISSION, WITH TERMS EXPIRING MARCH 1,2002. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR MAINE WAS ABSENT (EXCUSED). e. Planning Commission Appointment. . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR DAHLQUIST, TO APPOINT WILLIAM CARPENTER TO THE SPRINGFIELD' PLANNING COMMISSION, WITH A TERM EXPIRING JUNE 3, 2000. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR MAINE WAS ABSENT (EXCUSED). BUSINESS FROM THE CITY MANAGER Acting City Manager Dan Brown reminded council members of the scheduled Budget Committee Meeting, on April 21 at 6:30 p.m. in the Library Meeting Room. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 8:30 p.m. Minutes Recorder - Shari Higgins ;5;/J//~ Bill Morrisette, Mayor .