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HomeMy WebLinkAbout04/06/1998 Regular '.. .. . . . . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, APRIL 6, 1998 The city of Springfield council met in regular session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, April 6, 1998, at 7:00 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Also present were City Manager Mike Kelly, City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, City Recorder Julie Wil~on and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. SPRINGFIELD UPBEAT 1. City Manager Mike Kelly recognized Ed Black, Public Works Department, for 20 years of service to the city of Springfield. 2. City Manager Mike Kelly recognized Cynthia Pappas, Development Services Department, for 10 years of service to the city of Springfield. 3. Mayor Morrisette recognized Beverly Chadbum for service to the Community. 4. Fire Department Training Officer Mark Walker recognized Dawn Baughman and Alisa Riel for successful fundraising efforts for the purchase of Cairns IRIS Thermal Imaging System. 5. Mayor Morrisette proclaimed April 4-10, 1998 as Arbor Week. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. March 9, 1998 - Work Session b. March 9, 1998 - Regular Meeting 3. Resolutions '- . . . . . Regular Meeting Minutes April 6, 1998 Page 2 a. RESOLUTION NO. 98-17 - A RESOLUTION TO ACCEPT PROJECT 2-023, ENTRANCE BEAUTIFICATION. ANDERSON LANE AT CENTENNIAL BOULEVARD. FROM ASPEN SPRINGS CO.. IN THE AMOUNT OF $17,373.66. b. RESOLUTION NO. 98-18 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-007. LEVI LANDING SUBDIVISION. PHASE 1. c. RESOLUTION NO. 98-19 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-041. LES SCHWAB TIRE CENTER PUBLIC SANITARY SEWER. STORM DRAINAGE. AND SIDEWALK IMPROVEMENTS. d. RESOLUTION NO. 98-20 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-936. GATEWAY / HARLOW INTERSECTION PUBLIC IMPROVEMENTS. 4. Ordinances 5. Other Routine Matters a. Authorize the City Manager To Enter Into an Intergovernmental Agreement With LCOG, in the Amount of $27,000 for Programming Services to Develop a Desktop Mapping Software Application Using the city's Geographic Information System (GIS). b. Approve Special Noise Permit Application for Robert Carney, Garden Way Church, for an Event on August 16, 1998., c. Approve Special Noise Permit Application for Jenne May Jerne, for an Event on July 25, 1998. PUBLIC HEARINGS 1. Property Owner Petition Requesting Annexation of Certain Property to the City of Springfield, Norman McDougal, Map Number 18-02-03, Tax Lot 501. This item was removed from the agenda and may be brought back at a future date. BUSINESS FROM THE AUDIENCE 1. Dave Jewett, 644 North A Street, representing the Chamber of Commerce Future Committee, spoke in support of jurisdictional change of G1enwood to Springfield. The Chamber Future Committee approached the University of Oregon School of Architecture in hopes that a student class could take a fresh look at the potential of the Glenwood area in one of their studies. Support was again expressed regarding jurisdictional change of Glenwood to Springfield. 2. Hanalie Rozen, 1551 B Street, spoke regarding Arbor Week and provided information regarding Arbor Day events, the need for an Urban Forest program and discussed the need to have adequate space to display information at City Hall. 3. Fred Simmons, 312 S. 52nd Place, spoke regarding the TCI franchise. He said it was nice that the access channels were back in main slots. He said he was an informed citizen and was Regular Meeting Minutes April 6, 1998 Page 3 . aware that anyone with a converter box could ask TCI for a credit. He said TCI has not communicated that to customers that they have from January 1 to May 1 to receive a credit. He requested th~t staff communicate to TCI that they make this information part of their mailing. He supported a franchise review. 4. Robert Clark, 2485 E Street, spoke regarding a TCI public access petition. He said TCI was making a fair profit in this area. He supported a franchise review. He felt TCI was making, at our expense, more than a fair profit. The city and county was not receiving adequate compensation. Staff would contact TCI to find out what their plans are regarding refunds for non -cable ready television sets that could not access community television. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from Jeff Gaulton, Art Haffling and Steve Jaffe, Mill Camp Saloon, 215 Q Street, Springfield, Expressing Support for Council Endorsement of Their Liquor License Renewal. . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Petition Signed by 124 Eugene and Springfield Residents, Petitioning that TCI Relocate the Metrovision / Community Television Channel From its Current Location to a Lower Cable Spectrum Between Channels 1 and 12. Councilor Shaver noted that only two signatures were from Springfield residents. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT AND FILE THE PETITION. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Correspondence from Janet Fiskio, AmeriCorps Community Educator, 630 Lincoln Street, Eugene, Regarding Kids Safety Fair on May 31, 1998. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Ms. Pryor provided information regarding the Kids Safety Fair scheduled for May 31, 1998. The council discussed the request for support in the area of providing publicity regarding tp.e event and also approved use of the city's canopy. . o . . . .. , ' . Regular Meeting Minutes April 6, 1998 Page 4 Councilor Maine suggested issues of this nature should be decided upon at an administrative level. Ms. Pryor would follow-up with the request and draft a new policy for handling such requests in the future. Council would be notified of the procedure as well as what support was provided to the Kid Safety Fair. It was clarified that many of these requests are administrative and not policy issues, although, anytime an agency asks to use the city logo and for formal sponsorship, it is a policy decision. Staff will assist in set up, use of the canopy, barricades, etc. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports b. Other Business 1. Councilor Dahlquist said two events were scheduled for this Thursday at 5:30 p.m. One event was the McKenzie Watershed Council and the other was the Lane Transit District station relocation event. If councilor Beyer was not available to attend one of the events, it was requested that Susie Smith appoint a staff member to attend the Watershed meeting. Councilor Dahlquist further discussed McKenzie Watershed Council issues. He discussed water temperature problems and water control devices. He also discussed a lack of federal funding. The Watershed Council issued a list of key elements needing to be placed back on the funding list. Council discussed the possibility of staff drafting a letter of support for the McKenzie Watershed Council's endorsement of federal funds to improve water temperatures coming out of Blue River and Cougar dams. Councilor Ballew wanted to be sure such support was not in conflict with advocacy for federal funding for the millrace waterway improvement. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR DAHLQUIST, REQUESTING THAT STAFF INVESTIGATE THE STATUS OF THE MILLRACE WATERWAY PROJECT AND THE WATER . CONTROL DEVICE ISSUE AND PREPARE A LETTER OF SUPPORT IF APPROPRIATE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. .. i .. . . . Regular Meeting Minutes April 6, 1998 Page 5 2. Councilor Maine reported that Lane Regional Air Pollution Authority (LRAPA) would meet next Tuesday. She said one agenda item was an update regarding moving out of the current space they rent. She said this item is usually scheduled on the agenda as an update item. 3. Councilor Maine reported on the Public Safety Coordinating Council (PSCC). She said many proposals for levy ideas have been heard. The next meeting was scheduled for Thursday. They would also meet again to discuss future action. A council presentation is scheduled for April 20th. 4. Councilor Shaver reminded council of the upcoming deadline to file their Statement of Economic Interest (SEI) forms. 5. Councilor Shaver provided an update on Southern Willamette Private Industry Council (SWPIC). He explained a letter was being prepared regarding the contract with SWPIC. He also discussed the Work Force Quality Council. 6. 1998 Draft Oregon Highway Plan. The highway plan was discussed during the work session meeting. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR DAHLQUIST, DIRECTING STAFF TO PREPARE A LETTER TO CAROLYN GAS SA WAY, ODOT HIGHWAY PLAN MANAGER, AFFIRMING STAFF'S LIST OF CONCERNS REGARDING THE STATE TRANSPORTATION PLAN, THANKING HER FOR COMING TO THE MEETING TO DISCUSS IT, STATING COUNCIL IS PLEASED TO HEAR THAT IT IS A COOPERATIVE PLAN AND THE PLAN WILL BE ADMINISTERED IN A COOPERATIVE BASIS BETWEEN THE CITY AND ODOT AND ASK THEM TO MAKE THAT ELEMENT OF THE PLAN MORE EXPLICIT IN THE PLAN, NOT A UNILAtERAL DOCUMENT. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY MANAGER 1. Request for Proposal / Award for FireMed Public Information and Education Campaign. Deputy ChieflEMS John Garitz presented the staff report on this issue. A request for proposal (RFP) was solicited for public information and education materials and services related to the 1998 FireMed membership campaign. Proposals were assessed and two vendors were selected to provide services. Council authorization is required to enter into contracts with these vendors. Since the program was initiated in 1986, the FireMed ambulance membership program has conducted annual public information and education campaigns as a membership drive to solicit new members to join and to renew members. In the 1997 membership campaign, 33,095 households joined FireMed generating approximately $1,290,705 in membership . . . Regular Meeting Minutes April 6, 1998 Page 6 . revenue to the cities of Springfield and Eugene. In previous years, a request for proposal was solicited from interested vendors to provide creative services, media purchasing, and printing for the 1998 membership campaign. Three vendors responded to the RFP. The proposals were evaluated using the criteria contained in the RFP. The proposal submitted by Ken Croes Productions was the preferred proposal for component one of the RFP. The proposal submitted by the Ad Group, Inc. was selected for components two and three. These proposals were judged to be most responsive and in the best interest ofthe city. In addition, both proposals contained either the lowest submitted price or were tied for the lowest submitted price for each component. The total proposed contract amounts ($112,724) reflect an overall decrease in cost from last year ($134,780). The decrease is attributable to lower fees proposed by vendors and a reduction in the amount of radio and television advertisements being purchased. Ken Croes Productions would provide radio and television media purchasing and production services in the amount of $40,000. The Ad Group, Inc. would provide print media purchasing and production, direct mail advertising design, production, printing, and implementation in the amount of $72,724. . FireMed is a joint program of the cities of Eugene and Springfield. Springfield furnishes program administrative services to Eugene under contract. By running a combined program, including, a combined membership campaign, the cities are able to avoid duplicative services, reducing costs to both cities. Under our contract with Eugene, Eugene would pay approximately 75% of the costs of the contract services being awarded. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO AUTHORIZE THE CITY MANAGER TO SIGN CONTRACTS WITH THE AD GROUP, INC., IN THE AMOUNT OF $72,724 AND WITH KEN CROES PRODUCTIONS, IN THE AMOUNT OF $40,000, FOR FIREMED AMBULANCE MEMBERSHIP PUBLIC INFORMATION AND EDUCATION CAMPAIGN. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Revision to Housing Rehabilitation Program Policies. Housing Specialist Kevin Ko presented the staff report on this issue. The city of Springfield's Substantial Home Rehabilitation Loan Program is funded through a CDBG Grant from HUD, and administered by the city's Housing :Qivision. Periodic review and revisions of the program policies are necessary to keep the program up to date with current HUD regulations. Additional changes were made to clarifY procedures. . The last review and revision of policies was in 1995. The current revisions deal most significantly with addressing target neighborhOods as a funding priority, raising the loan limit from $18,600 to $20,000, increasing the city's potential for program income by adding a low interest loan amortized over 15 years for some income categories, and the addition of language that allows the city the right to refuse subordination of a loan. The proposed revisions were reviewed by the CDAC on March 19, 1998. The revisions as reviewed by the committee would have made homes purchased under a land sales contract ineligible for a Substantial Home Rehabilitation Loan. The committee directed staff to leave land sales . . . . ' Regular Meeting Minutes April 6, 1998 Page 7 contracts in the policies and allocate 10% of budgeted funds for those type ofloans. The attached policies reflect this change. The committee recommends adoption of the revisions by council. During the work session meeting council discussed the desire to override the CDAC's recommendation and follow staff's recommendation regarding land sales contract language. It was clarified that it was the desire to support and limit loans to purchases where loans are secured by title. IT WAS MOVED BY COUNCILOR SHAVER, WIT~ A SECOND BY COUNCILOR MAINE, TO ADOPT THE HOUSING REHABILITATION LOAN PROGRAM POLICIES AS AMENDED, REINSTATING THE ORIGINAL STAFF PROPOSAL MAKING HOMES PURCHASED ON LAND SALES CONTRACTS INELIGIBLE FOR LOAN FUNDS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Other Business BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 8:05 p.m. Minutes Recorder - Julie Wilson /3Y/~ Bill Morrisette Mayor