HomeMy WebLinkAbout04/06/1998 Regular
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MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, APRIL 6, 1998
The city of Springfield council met in regular session in the Springfield City Council Chamber
Room, 225 Fifth Street, Springfield, Oregon, on Monday, April 6, 1998, at 7:00 p.m., with
Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver.
Also present were City Manager Mike Kelly, City Attorney Joe Leahy, Senior Management
Analyst Rosie Pryor, City Recorder Julie Wil~on and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
SPRINGFIELD UPBEAT
1. City Manager Mike Kelly recognized Ed Black, Public Works Department, for 20 years of
service to the city of Springfield.
2. City Manager Mike Kelly recognized Cynthia Pappas, Development Services Department, for
10 years of service to the city of Springfield.
3. Mayor Morrisette recognized Beverly Chadbum for service to the Community.
4. Fire Department Training Officer Mark Walker recognized Dawn Baughman and Alisa Riel
for successful fundraising efforts for the purchase of Cairns IRIS Thermal Imaging System.
5. Mayor Morrisette proclaimed April 4-10, 1998 as Arbor Week.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE,
TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
1. Claims
2. Minutes
a. March 9, 1998 - Work Session
b. March 9, 1998 - Regular Meeting
3. Resolutions
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Regular Meeting Minutes
April 6, 1998
Page 2
a. RESOLUTION NO. 98-17 - A RESOLUTION TO ACCEPT PROJECT 2-023,
ENTRANCE BEAUTIFICATION. ANDERSON LANE AT CENTENNIAL
BOULEVARD. FROM ASPEN SPRINGS CO.. IN THE AMOUNT OF $17,373.66.
b. RESOLUTION NO. 98-18 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-007.
LEVI LANDING SUBDIVISION. PHASE 1.
c. RESOLUTION NO. 98-19 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-041.
LES SCHWAB TIRE CENTER PUBLIC SANITARY SEWER. STORM DRAINAGE.
AND SIDEWALK IMPROVEMENTS.
d. RESOLUTION NO. 98-20 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-936.
GATEWAY / HARLOW INTERSECTION PUBLIC IMPROVEMENTS.
4. Ordinances
5. Other Routine Matters
a. Authorize the City Manager To Enter Into an Intergovernmental Agreement With LCOG,
in the Amount of $27,000 for Programming Services to Develop a Desktop Mapping
Software Application Using the city's Geographic Information System (GIS).
b. Approve Special Noise Permit Application for Robert Carney, Garden Way Church, for an
Event on August 16, 1998.,
c. Approve Special Noise Permit Application for Jenne May Jerne, for an Event on July 25,
1998.
PUBLIC HEARINGS
1. Property Owner Petition Requesting Annexation of Certain Property to the City of
Springfield, Norman McDougal, Map Number 18-02-03, Tax Lot 501.
This item was removed from the agenda and may be brought back at a future date.
BUSINESS FROM THE AUDIENCE
1. Dave Jewett, 644 North A Street, representing the Chamber of Commerce Future Committee,
spoke in support of jurisdictional change of G1enwood to Springfield. The Chamber Future
Committee approached the University of Oregon School of Architecture in hopes that a
student class could take a fresh look at the potential of the Glenwood area in one of their
studies. Support was again expressed regarding jurisdictional change of Glenwood to
Springfield.
2. Hanalie Rozen, 1551 B Street, spoke regarding Arbor Week and provided information
regarding Arbor Day events, the need for an Urban Forest program and discussed the need to
have adequate space to display information at City Hall.
3. Fred Simmons, 312 S. 52nd Place, spoke regarding the TCI franchise. He said it was nice that
the access channels were back in main slots. He said he was an informed citizen and was
Regular Meeting Minutes
April 6, 1998
Page 3
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aware that anyone with a converter box could ask TCI for a credit. He said TCI has not
communicated that to customers that they have from January 1 to May 1 to receive a credit.
He requested th~t staff communicate to TCI that they make this information part of their
mailing. He supported a franchise review.
4. Robert Clark, 2485 E Street, spoke regarding a TCI public access petition. He said TCI was
making a fair profit in this area. He supported a franchise review. He felt TCI was making, at
our expense, more than a fair profit. The city and county was not receiving adequate
compensation.
Staff would contact TCI to find out what their plans are regarding refunds for non -cable ready
television sets that could not access community television.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence from Jeff Gaulton, Art Haffling and Steve Jaffe, Mill Camp Saloon, 215 Q
Street, Springfield, Expressing Support for Council Endorsement of Their Liquor License
Renewal.
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IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Petition Signed by 124 Eugene and Springfield Residents, Petitioning that TCI Relocate the
Metrovision / Community Television Channel From its Current Location to a Lower Cable
Spectrum Between Channels 1 and 12.
Councilor Shaver noted that only two signatures were from Springfield residents.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ACCEPT AND FILE THE PETITION. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
3. Correspondence from Janet Fiskio, AmeriCorps Community Educator, 630 Lincoln Street,
Eugene, Regarding Kids Safety Fair on May 31, 1998.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
Ms. Pryor provided information regarding the Kids Safety Fair scheduled for May 31, 1998.
The council discussed the request for support in the area of providing publicity regarding tp.e
event and also approved use of the city's canopy.
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Regular Meeting Minutes
April 6, 1998
Page 4
Councilor Maine suggested issues of this nature should be decided upon at an administrative
level.
Ms. Pryor would follow-up with the request and draft a new policy for handling such requests
in the future. Council would be notified of the procedure as well as what support was
provided to the Kid Safety Fair. It was clarified that many of these requests are administrative
and not policy issues, although, anytime an agency asks to use the city logo and for formal
sponsorship, it is a policy decision. Staff will assist in set up, use of the canopy, barricades,
etc.
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
b. Other Business
1. Councilor Dahlquist said two events were scheduled for this Thursday at 5:30 p.m.
One event was the McKenzie Watershed Council and the other was the Lane Transit
District station relocation event. If councilor Beyer was not available to attend one of
the events, it was requested that Susie Smith appoint a staff member to attend the
Watershed meeting.
Councilor Dahlquist further discussed McKenzie Watershed Council issues. He
discussed water temperature problems and water control devices. He also discussed a
lack of federal funding. The Watershed Council issued a list of key elements needing
to be placed back on the funding list.
Council discussed the possibility of staff drafting a letter of support for the McKenzie
Watershed Council's endorsement of federal funds to improve water temperatures
coming out of Blue River and Cougar dams. Councilor Ballew wanted to be sure such
support was not in conflict with advocacy for federal funding for the millrace
waterway improvement.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY
COUNCILOR DAHLQUIST, REQUESTING THAT STAFF INVESTIGATE THE
STATUS OF THE MILLRACE WATERWAY PROJECT AND THE WATER
. CONTROL DEVICE ISSUE AND PREPARE A LETTER OF SUPPORT IF
APPROPRIATE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
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Regular Meeting Minutes
April 6, 1998
Page 5
2. Councilor Maine reported that Lane Regional Air Pollution Authority (LRAPA) would
meet next Tuesday. She said one agenda item was an update regarding moving out of
the current space they rent. She said this item is usually scheduled on the agenda as an
update item.
3. Councilor Maine reported on the Public Safety Coordinating Council (PSCC). She
said many proposals for levy ideas have been heard. The next meeting was scheduled
for Thursday. They would also meet again to discuss future action. A council
presentation is scheduled for April 20th.
4. Councilor Shaver reminded council of the upcoming deadline to file their Statement of
Economic Interest (SEI) forms.
5. Councilor Shaver provided an update on Southern Willamette Private Industry Council
(SWPIC). He explained a letter was being prepared regarding the contract with
SWPIC. He also discussed the Work Force Quality Council.
6. 1998 Draft Oregon Highway Plan.
The highway plan was discussed during the work session meeting.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY
COUNCILOR DAHLQUIST, DIRECTING STAFF TO PREPARE A LETTER TO
CAROLYN GAS SA WAY, ODOT HIGHWAY PLAN MANAGER, AFFIRMING
STAFF'S LIST OF CONCERNS REGARDING THE STATE TRANSPORTATION
PLAN, THANKING HER FOR COMING TO THE MEETING TO DISCUSS IT,
STATING COUNCIL IS PLEASED TO HEAR THAT IT IS A COOPERATIVE
PLAN AND THE PLAN WILL BE ADMINISTERED IN A COOPERATIVE BASIS
BETWEEN THE CITY AND ODOT AND ASK THEM TO MAKE THAT
ELEMENT OF THE PLAN MORE EXPLICIT IN THE PLAN, NOT A
UNILAtERAL DOCUMENT. THE MOTION PASSED WITH A VOTE OF 6 FOR
AND 0 AGAINST.
BUSINESS FROM THE CITY MANAGER
1. Request for Proposal / Award for FireMed Public Information and Education Campaign.
Deputy ChieflEMS John Garitz presented the staff report on this issue.
A request for proposal (RFP) was solicited for public information and education materials and
services related to the 1998 FireMed membership campaign. Proposals were assessed and
two vendors were selected to provide services. Council authorization is required to enter into
contracts with these vendors.
Since the program was initiated in 1986, the FireMed ambulance membership program has
conducted annual public information and education campaigns as a membership drive to
solicit new members to join and to renew members. In the 1997 membership campaign,
33,095 households joined FireMed generating approximately $1,290,705 in membership
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April 6, 1998
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revenue to the cities of Springfield and Eugene. In previous years, a request for proposal was
solicited from interested vendors to provide creative services, media purchasing, and printing
for the 1998 membership campaign.
Three vendors responded to the RFP. The proposals were evaluated using the criteria
contained in the RFP. The proposal submitted by Ken Croes Productions was the preferred
proposal for component one of the RFP. The proposal submitted by the Ad Group, Inc. was
selected for components two and three. These proposals were judged to be most responsive
and in the best interest ofthe city. In addition, both proposals contained either the lowest
submitted price or were tied for the lowest submitted price for each component. The total
proposed contract amounts ($112,724) reflect an overall decrease in cost from last year
($134,780). The decrease is attributable to lower fees proposed by vendors and a reduction in
the amount of radio and television advertisements being purchased.
Ken Croes Productions would provide radio and television media purchasing and production
services in the amount of $40,000. The Ad Group, Inc. would provide print media purchasing
and production, direct mail advertising design, production, printing, and implementation in
the amount of $72,724.
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FireMed is a joint program of the cities of Eugene and Springfield. Springfield furnishes
program administrative services to Eugene under contract. By running a combined program,
including, a combined membership campaign, the cities are able to avoid duplicative services,
reducing costs to both cities. Under our contract with Eugene, Eugene would pay
approximately 75% of the costs of the contract services being awarded.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO AUTHORIZE THE CITY MANAGER TO SIGN CONTRACTS WITH THE
AD GROUP, INC., IN THE AMOUNT OF $72,724 AND WITH KEN CROES
PRODUCTIONS, IN THE AMOUNT OF $40,000, FOR FIREMED AMBULANCE
MEMBERSHIP PUBLIC INFORMATION AND EDUCATION CAMPAIGN. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Revision to Housing Rehabilitation Program Policies.
Housing Specialist Kevin Ko presented the staff report on this issue. The city of Springfield's
Substantial Home Rehabilitation Loan Program is funded through a CDBG Grant from HUD,
and administered by the city's Housing :Qivision. Periodic review and revisions of the
program policies are necessary to keep the program up to date with current HUD regulations.
Additional changes were made to clarifY procedures.
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The last review and revision of policies was in 1995. The current revisions deal most
significantly with addressing target neighborhOods as a funding priority, raising the loan limit
from $18,600 to $20,000, increasing the city's potential for program income by adding a low
interest loan amortized over 15 years for some income categories, and the addition of
language that allows the city the right to refuse subordination of a loan. The proposed
revisions were reviewed by the CDAC on March 19, 1998. The revisions as reviewed by the
committee would have made homes purchased under a land sales contract ineligible for a
Substantial Home Rehabilitation Loan. The committee directed staff to leave land sales
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Regular Meeting Minutes
April 6, 1998
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contracts in the policies and allocate 10% of budgeted funds for those type ofloans. The
attached policies reflect this change. The committee recommends adoption of the revisions by
council.
During the work session meeting council discussed the desire to override the CDAC's
recommendation and follow staff's recommendation regarding land sales contract language.
It was clarified that it was the desire to support and limit loans to purchases where loans are
secured by title.
IT WAS MOVED BY COUNCILOR SHAVER, WIT~ A SECOND BY COUNCILOR
MAINE, TO ADOPT THE HOUSING REHABILITATION LOAN PROGRAM POLICIES
AS AMENDED, REINSTATING THE ORIGINAL STAFF PROPOSAL MAKING HOMES
PURCHASED ON LAND SALES CONTRACTS INELIGIBLE FOR LOAN FUNDS. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
3. Other Business
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at 8:05 p.m.
Minutes Recorder - Julie Wilson
/3Y/~
Bill Morrisette
Mayor