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HomeMy WebLinkAbout03/16/1998 Regular . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, MARCH 16, 1998 The city of Springfield council met in regular session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, March 16, 1998, at 7:05 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Also present were City Manager Michael Kelly, City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, City Recorder Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The invocation was provided by Reverend Cliff Kaufinann, Hope Lutheran Church. SPRINGFIELD UPBEAT 1. Mayor Morrisette proclaimed March 19, 1998 as Absolutely Incredible Kid Day. . CONSENT CALENDAR IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FORAND 0 AGAINST. 1. Claims a. Approve the October 1997 Disbursements for Approval. b. Approve the November 1997 Disbursements for Approval. c. Approve the December 1997 Disbursements for Approval. d. Approve the January 1998 Disbursements for Approval. 2. Minutes 3. Resolutions 4. Ordinances 5. Other Routine Matters . a. Award Contract 2-065, Jasper Road Tree Planting, From South 32nd Street at Railroad Tracks South to Jasper Road and East to South 42nd Street, and Walnut Road, From Aspen Street West, to A & G Washburn, Inc., in the Amount of$21,775. . . . )' Regular Meeting Minutes March 16, 1998 Page 2 ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS BUSINESS FROM THE AUDIENCE 1. Karl Krafts, 1430 5th Street, Springfield, expressed concerns regarding subsidized housing, accountability and St. Vincent de Paul housing. He lives across the street from a row of duplexes owned by St. Vincent de Paul. He said the housing was a part of a program to assist the homeless in getting into a home. He said the properties have been an unending cause for concern and a nuisance. He said he has had to contact the Police Department regarding problems associated with residents of the housing project. He said the past 18 months have been troublesome. He said he has tried to work with St. Vincent de Paul although problems have not been resolved. 2. Anne Williams, Housing Director for St. Vincent de Paul, spoke in support of the housing program. She said due to confidentiality reasons she was prohibited from addressing specific issues raised by Mr. Krafts. She wanted to reassure council that in the case of families mentioned, corrective steps have been taken. She said they do actively attempt to work through difficult and challenging issues. She discussed the use of HOME funds and Tenant Landlord law restrictions. She indicated she would be happy to meet with Mr. Krafts to answer questions for him. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports 1. Councilor Shaver reported on a Southern Willamette Private Industry Council Meeting he attended. He also discussed the PICILEO Agreement. 2. Councilor Shaver reported on an Metro Policy Committee meeting he attended. Land use decisions and cable television franchise issues were discussed. Councilor Maine provided additional information regarding comments made by Mike White, general manager of TCI, regarding community television issues. She also recognized efforts of Regular Meeting Minutes March 16, 1998 Page 3 . Len Goodwin and said he has been invaluable in working on this project and keeping things together. b. Other Business 1. Mayor Morrisette said McKenzie Ballfoom may be requesting a special permit. He expressed concerns and suggested a letter be sent to OLCC regarding their request for endorsement. Chief of Police Bill DeForrest answered questions from counciL He explained a letter could be sent to OLCC although OLCC would make the fmal decision regarding permit approvaL Council provided consensus for staff to further review conditions of the permit. If appropriate, staff could send a letter to OLCC. City Attorney Joe Leahy suggested that if a letter is sent, it should include specific reasons council suggests the request be denied. Mayor Morrisette also heard that the business "Rumors" wanted to reopen. He suggested Councillook into this also. \l 2. Councilor Ballew provided a summary of the united front lobby trip and the NLC conference. Brochures and other information were available by contacting Gino Grimaldi or Julie Wilson of the City Manager's Office. . BUSINESS FROM THE CITY MANAGER 1. Arts Commission Request to Purchase Sculpture. Library Technician Barbara Thompson presented the staff report on this issue. The Arts Commission would like to honor the exemplary volunteer contributions of Nan Kennedy, who recently resigned from the Arts Commission due to poor health. 'The commission hopes to' purchase a small work of art and donate it to the Children's Department of the Library, in . honor of Ms. Kennedy. Because Ms. Kennedy originated the city's annual Puppet Festival, and because the sculpture will reside in the Children's Department, the commission has selected a design from local artist David Miller. The design is a child-friendly sculpture of, two interacting hand puppets, one a chicken, the other a cat. These will be carved of laminated alder, painted in bright colors, and mounted on a weighted plywood base. The finished size will be about thirty-eight inches high, which includes the thirty inch base. Proposed sculpture will cost $450, with an additional $100 for a base. The Arts Commission will pay the $550 from its program budget. Because a generous grant from the Trust Management Services paid for this year's Puppet Festival, the Arts Commission is able to pay for the sculpture out of its operating budget. In other years, the cost of the Puppet Festival has been divided among the Arts Commission, the Children's Department of the Library and the Springfield Museum. . . . . .> Regular Meeting Minutes March 16, 1998 Page 4 IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO AUTHORIZE THE ARTS COMM;ISSION TO COMMISSION THE PUPPET SCULPTURE FROM ARTIST DAVID MILLER, FOR A COST NOT TO EXCEED $550 FROM THE ARTS COMMISSION PROGRAM BUDGET. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Resolution Initiating Project 2-067 Street Improvements. RESOLUTION NO. 98-14 - A RESOLUTION INITIATING PROJECT NO. 2-067 STREET IMPROVEMENTS FOR J STREET FROM 21 ST STREET TO 25TH STREET AND VICINITY. City Engineer Al Peroutka presented the staff report on this issue. The petition contains signatures of 15 of the 30 owners benefiting from the proposed project. Three additional properties have improvement agreements. Mr. Peroutka referenced the staff report information and said the properties represented by signatures are shown with a check mark on the sketch and the properties covered by improvement agreement are marked with an IA designator. The petition requests that the improvement be done only if CDBG or other assessment subsidy funds are available for the project. Staff recommends approval of the request. Mr. Peroutka answered questions from Council. Mr. Peroutka discussed the standard policy for participation along with information regarding remonstrance. City Manager Mike Kelly provided additional information. Councilor Maine expressed concern that property owners may not be aware of associated costs for project prior to proceeding with the project. Mr. Kelly also discussed income verification of recipients along project qualifications for subsidy funding. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 98-14 SUBJECT TO QUALIFICATIONS AND RECEPTION OF CDBG FUNDS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Request to Convert a Portion of a 1996 HOME Program Loan to a Grantfor the Benefit of St. Vincent de Paul's Housing Project at 1060 S Street. Housing Program Specialist Kevin Ko presented the staff report on this issue. On May 6, 1996, council approved a HOME Program allocation to St. Vincent de Paul (SVDP) for $157,500 to assist with the development of an affordable housing complex at 1060 S Street. The allocation was in the form of a no interest loan, payable in monthly installments over 30 years. $43,928 of the HOME funds are to be used specifically for the development of three homeownership units in the project. SVDP has applied for a 1998 Home Ownership Assistance Grant from the Oregon Housing and Community Services Department (OHCSD), and received a conditional award notification of $30,000 from the state to assist with the homeownership portion of the development on S Street. The $30,000 OHCSD grant will be . . . .' Regular Meeting Minutes March 16, 1998 Page 5 used to repay to the city a portion of the HOME Program loan. A condition of the OHCSD grant is that the remaining $13,928 in HOME attached to the homeownership units be granted to SVDP by the city. In order for SVDP to receive the grant from the state, council must approve to convert $13,928 of the city HOME allocation of$157,500 from a loan to a grant. The remaining $143,572 will continue as a loan to SVDP. The city has $43,928 in 1996 HOME funds invested in the homeownership portion of SVDP's S Street housing project. In an effort to reduce the debt service and make the units affordable to a larger target population, SVDP applied to OHCSD for $43,928 to repay the city's HOME loan. OHCSD has conditionally agreed to grant $30,000 to SVDP for the S Street project. One of the conditions of the grant is that the debt service to the project be further reduced by having the remaining $13,928 HOME funds be granted to SVDP by the city. This will not affect the $143,572 of HOME funds which the city had loaned to SVDP for the rental portion of the project. The $30,000 OHCSD grant will be used to repay the city as soon as it is received by SVDP. It will be available for reinvestment in other affordable housing projects through the 1999 HOME allocation process. The city will lose $13,928 in loaned HOME funds, but because these funds are to be repaid to the city over a span of 30 years, the actual financial impact of this loss is negligible. Staff believes that the benefit to the HOME Program of an immediate, lump-sum repayment of $30,000 outweighs the loss. Staff believes the overall financial impact to the city will be positive. Mr. Ko said St. Vincent de Paul was attempting to make the three homeownership projects on S Street debt-free so they can sell the projects at the lowest rate possible and make the most affordable possible. He said the city currently has a loan on the project and they will be the state will assist with up to $30,000 and want the city to participate with $13,000. The state portion of funding was a grant. He said the grant will actually come back to the city for the city to reuse. It is a repayment of the HOME funds. Councilor Burge expressed concern regarding the use of public funds. Mr. Ko again discussed the intent of the program. Council further discussed this issue in detail. Anne Williams, St. Vincent de Paul, provided additional information regarding cost overrun issues. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO APPROVE CONVERSION OF $13,928 HOME ALLOCATION TO ST. VINCENT DE PAUL FROM A NO-INTEREST LOAN TO A GRANT. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 1 AGAINST (BURGE). 4. Budget Transfer and Supplemental Budget. RESOLUTION NO. 98-15 - A RESOLUTION RECOGNIZING AND APPROPRIATING GRANTS IN THE MUSEUM FUND AND THE SPECIAL REVENUE FUND: AND TRANSFERRING AND RE-APPROPRIA TING FUNDS IN THE GENERAL FUND, THE STREET FUND, THE MUSEUM FUND, THE SPECIAL REVENUE FUND, THE TRANSIENT ROOM TAX FUND, THE SEWER OPERATIONS FUND, THE . . . ,. Regular Meeting Minutes March 16, 1998 Page 6 METROPOLITAN WASTEWATER FUND. THE VEHICLE AND EQUIPMENT FUND, THE DEVELOPMENT ASSESSMENT FUND, THE DEVELOPMENT PROJECTS FUND, AND THE G.O. BOND CAPITAL PROJECTS FUND. RESOLUTION NO. 98-16 - A RESOLUTION RECOGNIZING AND APPROPRIATING PROCEEDS IN THE GENERAL FUND, THE STREET FUND, THE SPECIAL REVENUE FUND, THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND, AND THE METROPOLITAN WASTEWATER FUND. Finance Director Bob Duey presented the staff report on this issue. Several times through the year the council is requested to make adjustments to the budget to reflect needed changes in planned activities, to recognize new revenues such as grants or to make other required adjustments. Council is asked to approve the budget transfer and supplemental budget resolution. The overall fmancial impact of the regular budget transfer resolution is to recognize and appropriate $13,434 in grants, and transfer and reappropriate $315,708. The overall financial impact of the supplemental budget resolution is to increase total appropriations by $28,251. IT WAS MOVED BY COUNCILOR SHAVER, WITHA SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NUMBERS 98-15 AND 98-16. THEMOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 5. Other Business BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 8:30 p.m. Minutes Recorder - Julie Wilson !3;d/!!~ Bill Morrisette Mayor r(JM /