HomeMy WebLinkAbout03/16/1998 Regular
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MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, MARCH 16, 1998
The city of Springfield council met in regular session in the Springfield City Council Chamber
Room, 225 Fifth Street, Springfield, Oregon, on Monday, March 16, 1998, at 7:05 p.m., with
Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver.
Also present were City Manager Michael Kelly, City Attorney Joe Leahy, Senior Management
Analyst Rosie Pryor, City Recorder Julie Wilson and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
INVOCATION
The invocation was provided by Reverend Cliff Kaufinann, Hope Lutheran Church.
SPRINGFIELD UPBEAT
1. Mayor Morrisette proclaimed March 19, 1998 as Absolutely Incredible Kid Day.
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CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE,
TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6
FORAND 0 AGAINST.
1. Claims
a. Approve the October 1997 Disbursements for Approval.
b. Approve the November 1997 Disbursements for Approval.
c. Approve the December 1997 Disbursements for Approval.
d. Approve the January 1998 Disbursements for Approval.
2. Minutes
3. Resolutions
4. Ordinances
5. Other Routine Matters
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a. Award Contract 2-065, Jasper Road Tree Planting, From South 32nd Street at Railroad
Tracks South to Jasper Road and East to South 42nd Street, and Walnut Road, From Aspen
Street West, to A & G Washburn, Inc., in the Amount of$21,775.
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Regular Meeting Minutes
March 16, 1998
Page 2
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS
BUSINESS FROM THE AUDIENCE
1. Karl Krafts, 1430 5th Street, Springfield, expressed concerns regarding subsidized housing,
accountability and St. Vincent de Paul housing. He lives across the street from a row of
duplexes owned by St. Vincent de Paul. He said the housing was a part of a program to assist
the homeless in getting into a home. He said the properties have been an unending cause for
concern and a nuisance. He said he has had to contact the Police Department regarding
problems associated with residents of the housing project. He said the past 18 months have
been troublesome. He said he has tried to work with St. Vincent de Paul although problems
have not been resolved.
2. Anne Williams, Housing Director for St. Vincent de Paul, spoke in support of the housing
program. She said due to confidentiality reasons she was prohibited from addressing specific
issues raised by Mr. Krafts. She wanted to reassure council that in the case of families
mentioned, corrective steps have been taken. She said they do actively attempt to work
through difficult and challenging issues. She discussed the use of HOME funds and Tenant
Landlord law restrictions. She indicated she would be happy to meet with Mr. Krafts to
answer questions for him.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
1. Councilor Shaver reported on a Southern Willamette Private Industry Council Meeting
he attended. He also discussed the PICILEO Agreement.
2. Councilor Shaver reported on an Metro Policy Committee meeting he attended. Land
use decisions and cable television franchise issues were discussed. Councilor Maine
provided additional information regarding comments made by Mike White, general
manager of TCI, regarding community television issues. She also recognized efforts of
Regular Meeting Minutes
March 16, 1998
Page 3
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Len Goodwin and said he has been invaluable in working on this project and keeping
things together.
b. Other Business
1. Mayor Morrisette said McKenzie Ballfoom may be requesting a special permit. He
expressed concerns and suggested a letter be sent to OLCC regarding their request for
endorsement.
Chief of Police Bill DeForrest answered questions from counciL He explained a letter
could be sent to OLCC although OLCC would make the fmal decision regarding
permit approvaL
Council provided consensus for staff to further review conditions of the permit. If
appropriate, staff could send a letter to OLCC. City Attorney Joe Leahy suggested that
if a letter is sent, it should include specific reasons council suggests the request be
denied.
Mayor Morrisette also heard that the business "Rumors" wanted to reopen. He
suggested Councillook into this also.
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2. Councilor Ballew provided a summary of the united front lobby trip and the NLC
conference. Brochures and other information were available by contacting Gino
Grimaldi or Julie Wilson of the City Manager's Office.
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BUSINESS FROM THE CITY MANAGER
1. Arts Commission Request to Purchase Sculpture.
Library Technician Barbara Thompson presented the staff report on this issue. The Arts
Commission would like to honor the exemplary volunteer contributions of Nan Kennedy, who
recently resigned from the Arts Commission due to poor health. 'The commission hopes to'
purchase a small work of art and donate it to the Children's Department of the Library, in .
honor of Ms. Kennedy. Because Ms. Kennedy originated the city's annual Puppet Festival,
and because the sculpture will reside in the Children's Department, the commission has
selected a design from local artist David Miller. The design is a child-friendly sculpture of,
two interacting hand puppets, one a chicken, the other a cat. These will be carved of
laminated alder, painted in bright colors, and mounted on a weighted plywood base. The
finished size will be about thirty-eight inches high, which includes the thirty inch base.
Proposed sculpture will cost $450, with an additional $100 for a base. The Arts Commission
will pay the $550 from its program budget. Because a generous grant from the Trust
Management Services paid for this year's Puppet Festival, the Arts Commission is able to pay
for the sculpture out of its operating budget. In other years, the cost of the Puppet Festival has
been divided among the Arts Commission, the Children's Department of the Library and the
Springfield Museum.
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Regular Meeting Minutes
March 16, 1998
Page 4
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO AUTHORIZE THE ARTS COMM;ISSION TO COMMISSION THE PUPPET
SCULPTURE FROM ARTIST DAVID MILLER, FOR A COST NOT TO EXCEED $550
FROM THE ARTS COMMISSION PROGRAM BUDGET. THE MOTION PASSED WITH
A VOTE OF 6 FOR AND 0 AGAINST.
2. Resolution Initiating Project 2-067 Street Improvements.
RESOLUTION NO. 98-14 - A RESOLUTION INITIATING PROJECT NO. 2-067 STREET
IMPROVEMENTS FOR J STREET FROM 21 ST STREET TO 25TH STREET AND
VICINITY.
City Engineer Al Peroutka presented the staff report on this issue. The petition contains
signatures of 15 of the 30 owners benefiting from the proposed project. Three additional
properties have improvement agreements. Mr. Peroutka referenced the staff report
information and said the properties represented by signatures are shown with a check mark on
the sketch and the properties covered by improvement agreement are marked with an IA
designator. The petition requests that the improvement be done only if CDBG or other
assessment subsidy funds are available for the project. Staff recommends approval of the
request.
Mr. Peroutka answered questions from Council.
Mr. Peroutka discussed the standard policy for participation along with information regarding
remonstrance.
City Manager Mike Kelly provided additional information. Councilor Maine expressed
concern that property owners may not be aware of associated costs for project prior to
proceeding with the project. Mr. Kelly also discussed income verification of recipients along
project qualifications for subsidy funding.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT RESOLUTION NO. 98-14 SUBJECT TO QUALIFICATIONS AND
RECEPTION OF CDBG FUNDS. THE MOTION PASSED WITH A VOTE OF 6 FOR
AND 0 AGAINST.
3. Request to Convert a Portion of a 1996 HOME Program Loan to a Grantfor the Benefit of St.
Vincent de Paul's Housing Project at 1060 S Street.
Housing Program Specialist Kevin Ko presented the staff report on this issue. On May 6,
1996, council approved a HOME Program allocation to St. Vincent de Paul (SVDP) for
$157,500 to assist with the development of an affordable housing complex at 1060 S Street.
The allocation was in the form of a no interest loan, payable in monthly installments over 30
years. $43,928 of the HOME funds are to be used specifically for the development of three
homeownership units in the project. SVDP has applied for a 1998 Home Ownership
Assistance Grant from the Oregon Housing and Community Services Department (OHCSD),
and received a conditional award notification of $30,000 from the state to assist with the
homeownership portion of the development on S Street. The $30,000 OHCSD grant will be
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Regular Meeting Minutes
March 16, 1998
Page 5
used to repay to the city a portion of the HOME Program loan. A condition of the OHCSD
grant is that the remaining $13,928 in HOME attached to the homeownership units be granted
to SVDP by the city. In order for SVDP to receive the grant from the state, council must
approve to convert $13,928 of the city HOME allocation of$157,500 from a loan to a grant.
The remaining $143,572 will continue as a loan to SVDP.
The city has $43,928 in 1996 HOME funds invested in the homeownership portion of SVDP's
S Street housing project. In an effort to reduce the debt service and make the units affordable
to a larger target population, SVDP applied to OHCSD for $43,928 to repay the city's HOME
loan. OHCSD has conditionally agreed to grant $30,000 to SVDP for the S Street project.
One of the conditions of the grant is that the debt service to the project be further reduced by
having the remaining $13,928 HOME funds be granted to SVDP by the city. This will not
affect the $143,572 of HOME funds which the city had loaned to SVDP for the rental portion
of the project.
The $30,000 OHCSD grant will be used to repay the city as soon as it is received by SVDP. It
will be available for reinvestment in other affordable housing projects through the 1999
HOME allocation process. The city will lose $13,928 in loaned HOME funds, but because
these funds are to be repaid to the city over a span of 30 years, the actual financial impact of
this loss is negligible. Staff believes that the benefit to the HOME Program of an immediate,
lump-sum repayment of $30,000 outweighs the loss. Staff believes the overall financial
impact to the city will be positive.
Mr. Ko said St. Vincent de Paul was attempting to make the three homeownership projects on
S Street debt-free so they can sell the projects at the lowest rate possible and make the most
affordable possible. He said the city currently has a loan on the project and they will be the
state will assist with up to $30,000 and want the city to participate with $13,000. The state
portion of funding was a grant. He said the grant will actually come back to the city for the
city to reuse. It is a repayment of the HOME funds.
Councilor Burge expressed concern regarding the use of public funds. Mr. Ko again
discussed the intent of the program. Council further discussed this issue in detail.
Anne Williams, St. Vincent de Paul, provided additional information regarding cost overrun
issues.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
BEYER, TO APPROVE CONVERSION OF $13,928 HOME ALLOCATION TO ST.
VINCENT DE PAUL FROM A NO-INTEREST LOAN TO A GRANT. THE MOTION
PASSED WITH A VOTE OF 5 FOR AND 1 AGAINST (BURGE).
4. Budget Transfer and Supplemental Budget.
RESOLUTION NO. 98-15 - A RESOLUTION RECOGNIZING AND APPROPRIATING
GRANTS IN THE MUSEUM FUND AND THE SPECIAL REVENUE FUND: AND
TRANSFERRING AND RE-APPROPRIA TING FUNDS IN THE GENERAL FUND, THE
STREET FUND, THE MUSEUM FUND, THE SPECIAL REVENUE FUND, THE
TRANSIENT ROOM TAX FUND, THE SEWER OPERATIONS FUND, THE
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Regular Meeting Minutes
March 16, 1998
Page 6
METROPOLITAN WASTEWATER FUND. THE VEHICLE AND EQUIPMENT FUND,
THE DEVELOPMENT ASSESSMENT FUND, THE DEVELOPMENT PROJECTS FUND,
AND THE G.O. BOND CAPITAL PROJECTS FUND.
RESOLUTION NO. 98-16 - A RESOLUTION RECOGNIZING AND APPROPRIATING
PROCEEDS IN THE GENERAL FUND, THE STREET FUND, THE SPECIAL REVENUE
FUND, THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND, AND THE
METROPOLITAN WASTEWATER FUND.
Finance Director Bob Duey presented the staff report on this issue. Several times through the
year the council is requested to make adjustments to the budget to reflect needed changes in
planned activities, to recognize new revenues such as grants or to make other required
adjustments. Council is asked to approve the budget transfer and supplemental budget
resolution.
The overall fmancial impact of the regular budget transfer resolution is to recognize and
appropriate $13,434 in grants, and transfer and reappropriate $315,708. The overall financial
impact of the supplemental budget resolution is to increase total appropriations by $28,251.
IT WAS MOVED BY COUNCILOR SHAVER, WITHA SECOND BY COUNCILOR
MAINE, TO ADOPT RESOLUTION NUMBERS 98-15 AND 98-16. THEMOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
5. Other Business
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at 8:30 p.m.
Minutes Recorder - Julie Wilson
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Bill Morrisette
Mayor
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