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HomeMy WebLinkAbout03/09/1998 Regular . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, MARCH 9, 1998 The City of Springfield council met in regular session in the Springfield City Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, March 9, 1998 at 7:05 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette and Councilors Ballew, Beyer, Dahlquist, Maine, and Shaver. Councilor Burge was absent (excused). Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Attomey Tim Harold, Senior Management Analyst Rosie Pryor, Administrative Aide Shari Higgins and members of staff. PLEDGE OF ALLEGIANCE SPRINGFIELD UPBEAT 1. A Proclamation Declaring March 1998 as American Red Cross Month. Mayor Morrisette read the proclamation and declared March 1998, as American Red Cross Month. . CONSENT CALENDAR IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. COUNCILORS BALLEW AND BURGE WERE ABSENT (EXCUSED). 1. Claims 2. Minutes a. February 9, 1998 - Work Session b. February 17, 1998 - Work Session c. February 17, 1998 - Regular Meeting 3. Resolutions a. RESOLUTION NO. 98-12 - A RESOLUTION AUTHORIZING THE INSTALLATION OF A SEPTIC SYSTEM WITHIN THE CITY OF SPRINGFIELD, TAX LOT 17033534- 06900. .' . . City of Springfield Regular Session Minutes - 3/9/98 Page 2 . 4. Ordinances 5. Other Routine Matters a. Approve the City Receiving $36,000 Home Ownership Assistance Program Grant From the Oregon Housing and Community Services Department. b. Approve Endorsement of OLCC Liquor License Application for Smitty's Market, Fonnerly Mrvich 35th Street Market, Located at 1279 35th Street, Springfield, Oregon. c. Approve Endorsement of OLCC Liquor License Application for The Brick House, Formerly Rumors Cabaret, Located at 136 4th Street, Springfield, Oregon. d. Approve Endorsement of OLCC Liquor License Application for Perk City USA, Located at 4270 Main Street, Springfield, Oregon. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Request for Vacation of a Portion of the North Side of R Street, George and Artie Mae Harlow, Applicants, Jo. No. 97-11-254. . ORDINANCE NO. 5886 - AN ORDINANCE V ACA TING A PORTION OF THE NORTH SIDE OF R STREET. ALONG THE FRONTAGE OF LOT 30 OF NORTHVIEW SUBDIVISION, AS PLATTED AND RECORDED IN BOOK 20. PAGE 11. LANE COUNTY, PLAT RECORDS: AND DECLARING AN EMERGENCY. Planning Manager Greg Mott presented the staff report. Mr. Mott said the request is to vacate a portion of the north side ofR Street, including a one-foot witholding strip, along the frontage of Lot 30 of North view Subdi,vision, as platted and recorded in Book 20, Page 11, Lane County, Plat Records, including a one-foot withholding strip. George and Artie Mae Harlow are the applicants. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT ORDINANCE NO. 5886 AS PRESENTED. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. COUNCILORS BALLEW AND 'BURGE WERE ABSENT (EXCUSED). 2. Amendments to the Springfield Development Code Regulating Setback and Minimum Lot Size for Panhandle Lots, Jo. No. 98-01-029. ORDINANCE NO. 5887 - AN ORDINANCE REGULA TING INTERIOR SIDE YARD SETBACK STANDARDS AND MINIMUM LOT SIZE STANDARDS FOR PANHANDLE LOTS BY AMENDING ARTICLE 16 RESIDENTIAL ZONING DISTRICTS OF THE SPRINGFIELD DEVELOPMENT CODE AND DECLARING AN EMERGENCY. . City of Springfield Regular Session Minutes - 3/9/98 Page 3 . Planning Manager Greg Mott presented the staff report. He said this item was discussed at the work session. The amendments would establish five foot side yard setbacks, which are currently ten feet, and 4,500 square foot lots sizes, which are currently 6,000 square feet for panhandle lots in the Low Density Residential District. The amendments apply only in Low Density Residential zones and do not preempt compliance with any other standards. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT ORDINANCE NO. 5887 AS PRESENTED. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. COUNCILORS BALLEW AND BURGE WERE ABSENT (EXCUSED). BUSINESS FROM THE AUDIENCE 1. Barbara Holmes, 330 N. 17th, Springfield, spoke regarding the city's contract with Sanipac. She spoke of problems she has been having, including issues with safety hazards. Ms. Holmes felt ifthe city would provide competition for Sanipac, then they would better comply with city ordinances. Ms. Holmes said she has been treated rudely by Sanipac staff, when trying to report her problems directly to them. . Mayor Morrisette said Ms. Holmes' issues would be addressed and that the city has had excellent service from Sanipac. Mr. Kelly said Ms. Holmes' could speak with Len Goodwin, the city's employee assigned to franchise issues. Mr. Kelly said staff would work with Ms. Holmes and Sanipac to resolve the issues and would then reply to council on what action was taken. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. A Petition Submitted by Bill Powell, 3955 East 17th Avenue, Eugene, Signed 59 Individuals, Protesting Springfield Taking Over Jurisdiction from Eugene. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. COUNCILORS BALLEW AND BURGE WERE ABSENT (EXCUSED). 2. Correspondence From Robert Saxton, 3820 East 22nd Street, Eugene, Stating He and His Family Do Not Support the Springfield Jurisdiction Change for Glenwood. . City of Springfield Regular Session Minutes - 3/9/98 Page 4 . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. COUNCILORS BALLEW AND BURGE WERE ABSENT (EXCUSED). Mr. Kelly said this and any other information received would be packaged and provided at the Open House on March 30. Ms, Joan Armsted, 4017 E. 16th Avenue, Eugene, was present and asked that any future signatures the city received in opposition to the transfer of the jurisdiction of Glenwood be added to Bill Powell's petition. BIDS 1. Bid Award for Purchase of PBX Software. . Programmer Analyst Paula Guthrie summarized the staff report. She said the city cUlTently utilizes software originally installed with the PBX system, and the software is not longer supported by the NEC, our phone system vendor. Ms. Guthrie said the Budget Committee approved $40,000 in the current fiscal year's budget for a telephone software upgrade. After reviewing the bids, it was found the 5200 software would be the most cost effective to the city and includes all software and hardware components. The cost of the bid from U.S. West is $24,765.39 The purpose of the upgrade is to enhance features like multiple call forwarding, call forwarding to an outside line, line monitoring for the Police, ADA compatibility and the ability to add voice mail. Councilor Shaver asked how long this software would last. Ms. Guthrie replied five to SiX years. Councilor Maine suggested training during the implementation of voice mail. She said it would be important for staff to leam how to leave helpful messages. Mr. Kelly said staff is currently very conscious over how to use voice mail and the program is monitored continually. He agreed that additional training would be helpful. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO AWARD THE BID FOR THE PURCHASE OF PBX SOFTWARE TO US WEST IN THE AMOUNT OF $24,765.39. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. COUNCILORS BALLEW AND BURGE WERE ABSENT (EXCUSED) ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments '. City of Springfield Regular Session Minutes - 3/9/98 Page 5 . 2. Business from Council a. Committee Reports Councilor Maine said two groups which she is a liaison to are asking for budget increases. They are the Lane Regional Air Pollution Authority and the Lane County Boundary Commission. She explained that she asked the agencies to hold council work sessions to explain their service levels. She felt this would be the proper forum for discussion, and suggested other councilors who have liaison responsibilities to outside agencies suggest the same process. Mayor Morrisette said that is what he did that with the request from the Human Services Commission. He and Budget Committee member Christine Lundberg felt the commission should come forward and share their funding concerns with the council. Mayor Morrisette said the Housing Policy Board met. He reported that he and Kevin Ko went to a Housing Authority Property at 48th and Main Streets and looked at the site with Jim McCoy. The combination of funds between St. Vincent and the city was an opportunity to use muItipl~ funding to make a difference in the community. b. Other Business . BUSINESS FROM THE CITY MANAGER 1. Amendment to the City of Springfield Money Purchase Pension Plan and the Retirement Plan. RESOLUTION NO. 98-13 - A RESOLUTION OF THE CITY OF SPRINGFIELD AMENDING THE CITY OF SPRINGFIELD, OREGON RETIREMENT PLAN. Human Resources Director Frank Hotchkiss presented the staff report. He explained that he often comes before the Mayor and council with complex issues regarding the retirement plan, but that this is not a detailed or complex issue and rather a housekeeping item. Mr. Hotchkiss said he is advising the council to amend the city's two pension plan documents to change the contribution rate for employees earning less than $1,500 per month from six percent to seven percent. There were no council questions. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION 398-13. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. COUNCILORS BALLEW AND BURGE WERE ABSENT (EXCUSED). . City of Springfield Regular Session Minutes - 3/9/98 Page 6 . 2. Other Business BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 7:35 p.m. Minutes Recorder - Shari Higgins ATTEST: . . Bi~i:4?!J~ <' cMovJ