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HomeMy WebLinkAbout02/17/1998 Regular . . . .- -;' MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD TUESDAY, FEBRUARY 17,1998 The city of Springfield council met in regular session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Tuesday, February 17, 1998, at 7:05 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Also present were City Manager Michael Kelly, City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, City Recorder Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The invocation was provided by Reverend Jeff Savage, Faith Baptist Church. SPRINGFIELD UPBEAT CONSENT CALENDAR IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. January 26, 1998 - Joint Meeting with Historic Commission b. January 26, 1998 - Work Session c. February 2, 1998 - Work Session d. February 2, 1998 - Regular Meeting 3. Resolutions a. RESOLUTION NO. 98-9 - A RESOLUTION TO ACCEPT PROJECT 1-958, WALNUT ROAD IMPROVEMENTS, FROM ASPEN TO POLTA V A STREETS. FROM WILDISH CONSTRUCTION CO. IN THE AMOUNT OF $101,873.11 b. RESOLUTION NO. /98-10 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-006. COUNTRY EDGE ESTATES SUBDIVISION. 4. Ordinances . . . -- February 17, 1998 Page 2 a. ORDINANCE NO. 5873 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE MENLO PARK AREA OF SOUTHWEST SPRINGFIELD. SOUTH OF KELLOGG ROAD. EAST OF ROWAN AVENUE. WEST OF DIAMOND STREET (Tl7S R03W S34 MAP 22 TAX LOT 910); HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. SECOND READING (PIQUETTE). b. ORDINANCE NO. 5874 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN MENLO PARK AREA OF WEST SPRINGFIELD SOUTH OF DIAMOND STREET, WEST OF ASPEN STREET. NORTH OF WALNUT ROAD (Tl7S R03W S34 MAP 23 TAX LOT 1000): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. SECOND READING (COE). c. ORDINANCE NO. 5875 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE MENLO PARK AREA OF WEST SPRINGFIELD. SOUTH OF KELLOGG ROAD. EAST OF ROWAN AVENUE. WEST OF DIAMOND STREET (Tl7S R03W S34 MAP 22 TAX LOT 909); HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. SECOND READING (HANSEN), d. ORDINANCE NO. 5876 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE MENLO PARK AREA OF WEST SPRINGFIELD. NORTH OF WEST D STREET. SOUTH OF EDGEMONT WAY (Tl7S R03W S34 MAP 13 TAX LOTS: 6800. 6900 AND 6901): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. SECOND READING (HOLM). e. ORDINANCE NO. 5877 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE MENLO PARK AREA OF WEST SPRINGFIELD. NORTH OF FAIRVIEW DRIVE. WEST OF TAMARACK, STREET. SOUTH OF 1-105 (Tl7S R03W S 27 MAP 31 TAX LOTS: 1000.1100. AND 3601): HERETOFORE . ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. SECOND READING (WYNN). f. ORDINANCE NO, 5878 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN EAST SPRINGFIELD. EAST OF 31 ST STREET. SOUTH OF YOLANDA STREET. NORTH OF V STREET (Tl7S R02W S19 TAX LOT 3200): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. SECOND READING (AMBLESIDE). g. ORDINANCE NO. 5879 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE MENLO PARK AREA OF WEST SPRINGFIELD. SOUTH OF CENTENNIAL BOULEVARD. WEST OF ASPEN STREET. NORTH OF KELLOGG ROAD (Tl7S R03 W S34 MAP 22 TAX LOT 1100): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT, SECOND READING (LUEALLEN). . . . .~ February 17,1998 Page 3 h. ORDINANCE NO. 5880 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE MENLO PARK AREA OF WEST SPRINGFIELD. SOUTH OF CENTENNIAL BOULEVARD. WEST OF ASPEN STREET. NORTH OF KELLOGG ROAD (Tl7S R03W S34 MAP 22 TAX LOTS: 902. AND PART OF 901. AND PART OF 1000): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. SECOND READING (HAMPLE MARKETING). 1. ORDINANCE NO. 5881 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE GAME FARM AREA OF NORTHWEST SPRINGFIELD, EAST OF GA TEW A Y STREET. WEST OF PHEASANT BOULEVARD AND GROUSE STREET. SOUTH OF MALLARD AVENUE (Tl7S R03W S22 MAP 13 TAX LOT 17500): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. SECOND READING (WILLAMALANE PARK AND RECREATION DISTRICT). J. ORDINANCE NO. 5882 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN WEST SPRINGFIELD. EAST OF 1-5, SOUTH OF CENTENNIAL BOULEVARD. WEST OF ASPEN STREET. NORTH AND SOUTH OF WIMBLEDON PLACE (Tl7S R03W S34 MAP 22 TAX LOTS: 803 THROUGH 823 EXCEPTING 818): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. SECOND READING (OAK TREE SUBDIVISION). k. ORDINANCE NO. 5883 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN NORTH SPRINGFIELD. EAST OF CARRIAGE PLACE. WEST OF NORTH 19TH STREET. SOUTH OF RAMBLING DRIVE (Tl7S R03W S34 MAP 25 TAX LOT 11200): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. SECOND READING (CARRIAGE PLACE SUBDIVISION). . I. ORDINANCE NO. 5884 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN NORTH SPRINGFIELD. NORTH OF V STREET. EAST OF NORTH 31ST STREET. SOUTH OF W STREET (Tl7S R02W S30 PART OF TAX LOT 1500): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT. SECOND READING (DUCK HAVEN. SUBDIVISION). 5. Other Routine Matters a. Approve Amendment No.1 to the Intergovernmental Agreement With Lane County for Project 3-044, Street Improvement to South 41st Place at Bluebelle Way. ITEMS REMOVED FROM THE CONSENT CALENDAR . . . ~ February 17, 1998 Page 4 PUBLIC HEARINGS 1. 1998 - 2003 Capital Improvement Program. City Engineer Al Peroutka presented the staff report on this issue. The draft 1998-03 Capital Improvement Program (CIP) has been reviewed by the Planning Commission and the council and is ready for public comment and final adoption. Mr. Peroutka answered questions from council. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE 1998-03 CAPITAL IMPROVEMENT PROGRAM. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Public Hearing for Project 2-019, West M Street, From Prescott Lane to Mill Street, and Vicinity. ORDINANCE NO. 5885 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER FOR THE INSTALLATION OF PAVING, CURBS, SIDEWALKS,__ DRAINAGE. LIGHTING AND STREET TREES FOR WEST M STREET, FROM L PRESCOTT LANE TO MILL STREET. AND VICINITY. PROJECT 2-019. AND DECLARING AN EMERGENCY. City Engineer Al Peroutka presented the staff report on this issue. The project was initiated by council on March 15, 1993. Two neighborhood meetings were held. The first on , December 4, 1997, the second on February 3, 1998. In addition, a survey letter was sent to all property owners asking them for their input concerning the design of the project. The majority of the property owners are in favor of the project. However, there were some concerns for elimination of the drainage problems, the width of pavement, removal of large trees and the speed of traffic through the neighborhood. Staff is currently evaluating- the proposed M Street drainage plans to determine if staff can solve some of the drainage . problems located between the houses and the alley. The pavement width proposed for this project is 32 feet wide which is four feet narrower than the standard of 36 feet. The existing large trees along the proposed curb line are recommended for removal and replacement because the trees are either unhealthy, of a species not on the city's's street tree list, and/or located within or too close to street construction such that the tree roots will be damaged causing an unstable/dangerous tree. At the intersection ofM Street and Kelly Boulevard, the city's traffic engineer is proposing to re-orient the stop signs to stop traffic on M Street rather than Kelly Boulevard. Assessment and grant funding for this CDBG project is included in the FY 1997/98 budget. . . . -- February 17, 1998 Page 5 Mr. Peroutka said there were still some drainage concerns expressed by property owners. Minor sewer extensions may need to be addressed. As staff gets into the detailed design phase, this would be worked out. Councilor Shav~r said he has attended meetings regarding this issue and was involved in the original CDAC funding approval process. He said this was a difficult process, even if you are in support of having your street paved because there are many factors to consider. He said the meetings have gone well. He said the city survey results were basically two-to-one in favor of the original proposal. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT ORDINANCE NO. 5885 AS PRESENTED AND REALIZE THERE MA Y NEED TO BE SOME FINE TUNING OF DRAINAGE ISSUES. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Annexation of Certain Territory to the City of Springfield. RESOLUTION NO. 98-11 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION APPROVE THE ANNEXA TION IMMEDIA TEL Y AND AN EXTRA TERRITORIAL EXTENSION OF SANITARY SEWER TO SERVE ORCHARD VIEW SUBDIVISION, Planning Manager Greg Mott presented the staff report on this issue. The property owners of the subject territory have requested annexation in order to develop property located north of Hayden Bridge Road, west of 14th Street, east of 10th Street at the terminus of Delrose Street. Construction of23 single-family homes is planned in Orchard View Subdivision. Annexation of this property is necessary to allow this development. Urban uses such as single-family subdivisions are not permitted in the Urbanizable Fringe District and annexation is required. An extraterritorial extension of sanitary sewer in Delrose Street is required to allow the property to develop after annexation. The council is authorized by ORS 19.490(2)(B) to initiate annexation upon receiving consent in writing from a majority of the electors registered in the territory proposed to be annexed. Written consent from owners of more than half the land in the territory proposed to be annexed has been obtained and the property is contiguous to the city limits. The property is in the Rainbow Water District. Full city services including, but not limited to, fire, police and library services and facilities including, but not limited to, sewer, water and storm drainage will be provided upon annexation. By this annexation, the city of Springfield is making a determination of the precise location of the Eugene-Springfield Metropolitan Urban Growth Boundary in this area. Councilor Shaver asked about the street identification and if it was normal to have a ninety degree turn in it and still be the same street. Mr. Mott clarified that there was a Delrose Drive, Court and Street. He said it was ultimately up to the county surveyor to approve the . . . .. February 17, 1998 Page 6 name of each street. He said if a logical continuation occurred, the name of the street should continue on. He also said the street name could change at a curve. Councilor Ballew asked if the area was at the edge of the Urban Growth Boundary area (UGB). Mr. Mott indicated this was correct. He briefly reviewed perimeters of the UGB area. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 98-11. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . BUSINESS FROM THE AUDIENCE 1. Curtiss Greer, 2150 Laura Street, spoke in opposition of proposed bike paths. He discussed the need to serve the majority of Springfield residents. 2. Alisa Carrillo, 488 West M Street, spoke in support of the West M Street project improvements. 3. Jeff Gaulton, 215 Q Street, spoke in support of correspondence number four, requesting financial assistance for the American Youth Soccer Organization, Springfield Region 93. Mr. Gaulton provided council with a copy of a brochure/report titled World Games 1998, COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from Lee Beyer, 1439 Lawnridge Avenue, Springfield, resigning as the city of Springfield's appointee to the Eugene/Springfield Metropolitan Partnership. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Correspondence from Patricia Howell, Washburne Historic District Association President, 504 E Street, Springfield, Requesting a Council Member Attend the Next Association Meeting on Monday, April 7, to Hear Concerns Raised by the Association. The city's annual street light outage survey was recently completed and the results given to Springfield Utility Board (SUB) which is responsible for maintaining city street lighting, under contract with the city. Public Works staffwilI recheck the survey data to confirm alley lighting was documented in the survey. Otherwise, SUB expects it will service the Washburne neighborhood within the month. February 17, 1998 Page 7 . Councilor Ballew and Public Works staff members would attend the next Association meeting on April 7, 1998. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Correspondence from Gretchen Harris, 904 North 65th Street, Springfield, Expressing Concerns Regarding Public Utility Easements, Street Improvements, and Other Issues Related to the Referenced Property. It appears confusion may exist due to: 1) changing codes since the original 1979 improvement agreement was signed; 2) a difference in the code requirements related to a minor partition (which required dedication of right-of-way and an improvement agreement) and a building permit (which requires improvement of the street); or 3) the result of a staff error. Staff intends to contact Ms. Harris and the Turnbo's, the owners who signed both of the improvement agreements in question, and sort out the circumstances of the complaint. Staff recommens council accept the correspondence and direct staff to report back to council with a report of facts and recommended actions to resolve the complaint. . a. Gretchen Harris, 904 North 65th Street testified regarding this issue. She also provided council with handouts regarding this issue. She expressed concern regarding the integrity of staff members and said people were being treated unfairly. Councilor Shaver asked when the existing house was built. Ms. Harris replied it was built in the early 1970's. . Councilor Shaver asked if the property was originally in the county jurisdiction at that time. Ms. Harris said she did not think this should have any importance on the facts. b. Mindy Kephart, 2656 North 33rd Street, current property owners at this location, testified in support of comments made by Ms. Harris. Mayor Morrisette asked that the Kephart's work with staff on this issue. Councilor Burge asked Ms. Harris if at the time the transaction was closed, and the preliminary title report received and acknowledged, if the improvement agreement was a recorded agreement at that time. He clarified he was asking if the improvement agreement was an exception to the condition of title. Ms. Kephart said if and when the city decided to '\ put in 54th Place, they did not have a problem with conditions. . Greg Mott replied to questions from council regarding the one foot line. He asked if it was a legal partition. Mr. Mott said it was common practice in the past to withhold that area in this case, so the property owners to the west could take access. He said it was very rarely done today. Mr. Leahy said it was allowed if, at the front end, staff sits down with a person who wants to do it, determines what is fair for the person next door to buy in, set the price at that February 17, 1998 Page 8 . moment in time, so the person who puts it in gets a return on their dollar in a fair deal, but don't get into a situation where an exorbitant charge can be made or denied. Councilor Burge asked if the dedication, the 30 feet, a few lots to the north, 1602 and 1600 have the same dedication for future improvements of that street. Mr. Mott replied yes. Councilor Burge asked if lots 1700 and 1800 were sufficient depth to allow minor partitioning. Mr. Mott replied yes. Councilor Burge said, therefore, the next two lots could be built on if it were not for the issue of the street improvement. Mr. Mott said that was correct. Councilor Burge said Springfield had about 34 miles of substandard streets and was not in favor of adding to that. He said he was afraid lot 1901 would set a precedent for lots 1800, 1700, 1600 and 1602. City Manager Mike Kelly said Councilor Burge raises a policy issue regarding the council's wishes of when to require street improvements. He said this was a policy decision. He said those that testified this evening expressed a need to receive a consistent and timely answer from staff. Mr. Kelly said staff would meet this week to develop a consistent city response to the building request. Council further discussed this issue in detail. Staff would provide council with an update. . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ACCE,PT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 4. Correspondence from Jeff Gaulton, Assistant Commissioner, American Youth Soccer Organization Springfield Region 93, 215 Q Street, Springfield, Informing Council of an Upcoming Soccer Tournament and Requesting Financial Assistance. IT WAS MOVED BY COUNCILOR SHA VER, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Staff would provide Mr. Gaulton with information regarding timelines to apply for Room Tax Funds. 5. Correspondence from Mark Beeman, 2305 F Street, Springfield, Thanking Don Moore and Development Services Staff for Building Permit Assistance. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BIDS ORDINANCES . . .. . ,"" . . . February 17, 1998 Page 9 BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Budget Committee Appointments. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPOINT STEPHEN KING TO FILL THE WARD 5 BUDGET COMMITTEE POSITION. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. b. Eugene/Springfield Metropolitan Partnership Board of Directors Appointment IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPOINT VIRGINIA LAURITSEN TO FILL LEE BEYER'S POSITION FOR THE BALANCE OF HIS TERM, EXPIRING DECEMBER 31, 1998, AS CLASS II DIRECTOR ON THE BOARD OF DIRECTORS OF THE EUGENE SPRINGFIELD METROPOLITAN PARTNERSHIP. THE MOTION PASSED WITH A VOTE OF 6 FORAND 0 AGAINST. 2. Business from Council a. Committee Reports 1. Councilor Maine reported on the Metro Policy Committee (MPC) meeting and said the transportation plan was discussed. She discussed the need to have council comments regarding the highway plan, by April 3, 1998. Staff would assist in coordinating this. 2. Councilor Ballew said she was now a member of the League of Oregon Cities Finance and Taxation Committee. 3. Councilor Dahlquist reported on a Watershed Council meeting. He discussed a possible public awareness event to discuss water quality issues. 4. Councilor Burge reported on a recent Public Safety Coordinating Council meeting he attended last week. He said Springfield was well represented. Steve Cornacchia was the chair and Mike Kelly was the vice chair. b. Other Business BUSINESS FROM THE CITY MANAGER 1. Update of the Springfield Economic Development Plan. Economic Development Manager John Tamulonis presented the staff report on this issue. The Economic Development Plan was adopted in November of 1987. Council reviewed the plan and accomplishments in May 1997 and directed staff to provide some updated objectives and strategies. The draft was reviewed by the community and is now being presented to 01 . . .... . . . February 17, 1998 Page 10 council for final review before adoption. The adopted ED Plan will guide the city's economic development efforts into the coming millennium. During the March 1997, the Mayor and council received the first part of the report on the economic Development Plan in the Communication Packet. It provided a brief history of the significant economic development activities over the last ten years, providing a framework for the original Economic Development Plan and subsequent revisions. In a May 1997 work session meeting, staff discussed current and upcoming economic development issues. The council provided feedback to staff on the particular activities that were in the original plan that the city should continue, do differently, or eliminate in the future. Council directed staff to make minor revisions and update objectives and strategies for a draft plan for the next ten years. The draft was discussed by council on December 1, 1997. At that time there was an interest in any additional comments from the Chamber of Commerce's Board and its Future Committee. The Future Committee suggested several changes and those have been incorporated into the draft. The most recent version includes the additional changes. Also added, at council request, pages 29 and 30 of the report provides information to assist business referrals, including organizations and their phone numbers as well as some local weather data. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE THE REVISED SPRINGFIELD ECONOMIC DEVELOPMENT PLAN. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Other Business BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 8: 15 p.m. Minutes Recorder - Julie Wilson Mayor Attest: c- rlv~ Jul Wilson City Recorder