HomeMy WebLinkAbout02/02/1998 Regular
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MINUTES OF THE REGULAR MEETING
OF THE SPRINGFIELD CITY COUNCIL
HELD MONDAY, FEBRUARY 2, 1998
The city of Springfield council met in regular session in the Springfield City Council
Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, February 2, 1998, at
7:15 p.m., with Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and
Shaver. Also present were City Manager Michael Kelly, City Attorney Tim Harold,
Communications Officer Rosie Pryor, City Recorder Julie Wilson and members of the
staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
INVOCATION
SPRINGFIELD UPBEAT
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1. Mayor Morrisette recognized Nan Kennedy for her contribution to the Arts
Commission and the community of Springfield.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
1. Claims
2. Minutes
a. January 20, 1998 - Work Session
b. January 20, 1998 - Regular Meeting
3. Resolutions
4. Ordinances
5. Other Routine Matters
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a. Approve Endorsement for OLCC Liquor License Application for the Doubletree
Hotel, Located at 3280 Gateway Street, Springfield, Oregon. .
b. Accept the 1996/97 Comprehensive Annual Financial Report and Management
Letter.
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c. Accept the December 1997 Quarterly Updated Financial Reports.
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS
1, HOME Funding Recommendations for Fiscal Year 1998-1999.
Housing Program Specialist Kevin Ko presented the staff report on this item. The
Springfield HOME Review Committee met on January 22,1998 to review six
proposals for 1998 HOME Program funding assistance, Five proposals are being
recommended for funding. The committee's recommendations are consistent with
HOME Program Guidelines and identified housing needs and goal for Springfield, as
documented in the Consolidated Plan.
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The primary purpose of the federally funded HOME Program is to develop viable
communities by providing decent, safe and affordable housing for persons of low
and very low-income. Since 1992, the city of Springfield has received annual HOME
Program allocations totaling $2,007,600 from the U.S. Department of Housing and
Urban Development (HUD). The 1998-99 HOME allocation for Springfield is
$403,800. The program is carrying forward an unallocated balance from previous
years of $98,775. Anticipated HOME program income for FY 1998-99 is $19,170,
The above amounts combined make the 1998-99 HOME Program budget of,
$521,745. The city received six proposals for funding through its annual HOM E
request for proposal process. The HOME Review Committee met on January 22,
1998 to review the proposals and to interview the applicants. The Committee has
completed its review, and is recommending five proposals totaling $426,650 for
council's approval. The recommendations strive to meet both the immediate and
long-term goals of Springfield, and to maximize the benefit of the HOME funds
invested in the community. The Committee is also recommending that $40,380 be
provided for grant administration, $20,190 be set aside for operating assistance to
eligible Community Development Housing Organizations (CHDOs), and $324,525 be
set aside for unanticipated cost overruns.
Mayor Morrisette opened the public hearing.
1. Anne Williams, 2055 Alanco, Eugene, spoke in support of the CDAC proposal and
recognized staff for their efforts.
Mayor Morrisette closed the public hearing.
Councilor Shaver favored the recommendations brought forward.
Mr. Ko also discussed the progression of the SHOP Program.
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IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT THE HOME REVIEW COMMITTEE'S FUNDING
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RECOMMENDATIONS AS PRESENTED. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
2. Withdrawal from Rainbow Water District, EC SP 97-32, Piquette.
ORDINANCE NO.1 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY LOCATED IN THE MENLO PARK AREA OF SOUTHWEST
SPRINGFIELD, SOUTH OF KELLOGG ROAD. EAST OF ROWAN AVENUE. WEST
OF DIAMOND STREET (T17S R03W S34 MAP 22 TAX LOT 910): HERETOFORE
ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER
DISTRICT.
Communications Manager Rosie Pryor read ordinance number two in its entirety and
explained that ordinance numbers two through thirteen were similar except for the
property descriptions. Ms. Pryor read ordinance numbers three through thirteen by
ordinance number and property description only.
City Planner Kitti Gale presented the staff report on this item. Oregon Revised .
Statutes 222.520 require that areas located in the Rainbow Water District which are
annexed to the city of Springfield be withdrawn from that district to prevent double
taxation, ORS require withdrawal prior to March 31st of each calendar year. This
property owner requested annexation in order to develop the property for urban use.
The subject property was annexed to the city of Springfield on.May 20, 1997.
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Under council direction annexation withdrawals are not processed via emergency
clauses. Notice of hearings must be published two weeks prior to the first hearing.
For any annexations finaled by the Boundary Commission after the date of notice,
water district withdrawals will be processed the following year. Public notice was
published in the Springfield News two consecutive times prior to this public hearing
and notices were posted in five public places. A second reading will be conducted
on February 17, 1998.
Mayor Morrisette opened the public hearing for ordinance numbers two through
thirteen and explained that anyone testifying was required to identify the ordinance
and public hearing number, along with the property description they were testifying
on.
Mayor Morrisette opened the public hearing for item numbers two through thirteen.
No one appeared to speak. Mayor Morrisette closed the public hearings.
3. Withdrawal from Rainbow Water District, EC SP 97-48, CEO.
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ORDINANCE NO.2-AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY LOCATED IN MENLO PARK AREA OF WEST SPRINGFIELD SOUTH
OF DIAMOND STREET. WEST OF ASPEN STREET. NORTH OF WALNUT ROAD
(T17S R03W S34 MAP 23 TAX LOT 1000): HERETOFORE ANNEXED TO THE
CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT.
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Oregon Revised Statutes 222.520 require that areas located in the Rainbow Water
District which are annexed to the city of Springfield be withdrawn from that district to
prevent double taxation. ORS require withdrawal prior to March 31st of each
calendar year. This property owner requested annexation in order to develop the
property for urban use. The subject property was annexed to the city of Springfield
on August 18, 1997.
Under council direction annexation withdrawals are not processed via emergency
clauses. Notice of hearings must be published two weeks prior to the first hearing.
For any annexations finaled by the Boundary Commission after the date of notice,
water district withdrawals will be processed the following year. Public notice was
published in the Springfield News two consecutive times prior to this public hearing
and notices were posted in five public places. A second reading will be conducted
on February 17, 1998.
4. Withdrawal from Rainbow Water District, EC SP 97-53, Hansen.
ORDINANCE NO, 3 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY LOCATED IN THE MENLO PARK AREA OF WEST SPRINGFIELD.
SOUTH OF KELLOGG ROAD, EASTOF ROWAN AVENUE. WEST OF DIAMOND.
STREET (T17S R03W S34 MAP 22 TAX LOT 909): HERETOFORE ANNEXED TO
THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT.
.
Oregon Revised Statutes 222.520 require that areas located in the Rainbow Water
District which are annexed to the city of Springfield be withdrawn from that district to ..
prevent double taxation. ORS require withdrawal prior to March 31 st of each
calendar year. This property owner requested annexation in order to develop the
property for urban use. The subject property was annexed to the city of Springfield.
on August 25, 1997.
Under council direction annexation withdrawals are not processed via emergency
clauses. Notice of hearings must be published two 'weeks prior to the first hearing. .
For any annexations finaled by the Boundary Commission after the date of notice,
water district withdrawals will be processed the following year. Public notice was
published in the Springfield News two consecutive times prior to this public hearing
and notices were posted in five public places. A second reading will be conducted
on February 17, 1998.
5. Withdrawal from Rainbow Water District, EC SP 97-67, Holm,
ORDINANCE NO.4 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY LOCATED IN THE MENLO PARK AREA OF WEST SPRINGFIELD.
NORTH OF WEST D STREET. SOUTH OF EDGEMONT WAY (T17S R03W S34
MAP 13 TAX LOTS: 6800. 6900 AND 6901): HERETOFORE ANNEXED TO THE
CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT.
.
Oregon Revised Statutes 222.520 require that areas located in the Rainbow Water
District which are annexed to the city of Springfield be withdrawn from that district to
prevent double taxation. ORS require withdrawal prior to March 31st of each
.
calendar year. This property owner requested annexation in order to develop the
property for urban use. The subject property was annexed to the city of Springfield
on November 3, 1997.
Under council direction annexation withdrawals are not processed via emergency
clauses. Notice of hearings must be published two weeks prior to the first hearing.
For any annexations finaled by the Boundary Commission after the date of notice,
water district withdrawals will be proces~ed the following year. Public notice was
published in the Springfield News two consecutive times prior to this public hearing
and notices were posted in five public places. A second reading will be conducted
on February 17, 1998.
6. Withdr~wal from Rainbow Water District, EC SP 97-65, Wynn.
ORDINANCE NO.5 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY LOCATED IN THE MENLO PARK AREA OF WEST SPRINGFIELD,
NORTH OF FAIRVIEW DRIVE. WEST OF TAMARACK. STREET. SOUTH OF 1-105
(T17S R03W S 27 MAP 31 TAX LOTS: 1000. 1100. AND 3601): HERETOFORE
ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER
DISTRICT.
.
Oregon Revised Statutes 222.520 require that areas located in the Rainbow Water
District which are annexed to the city of Springfield be withdrawn from thatdistrictto
prevent double taxation. ORS require withdrawal priorto March 31 st of each
calendar year. This property owner requested annexation in order tocdevelopthe
property for urban use. The subject property'was annexed to the city of Springfield
on November 3, 1997.
Under council direction annexation withdrawals are not processed via emergency
clauses. Notice of hearings must be published two weeks prior to the first hearing.
For any annexations finaled by the Boundary Commission after the date of notice,
water district withdrawals will be processed the following year. Public notice was
published in the Springfield News two consecutive times prior to this public hearing
and notices were posted in five public places. A second reading will be conducted
on February 17, 1998.
7. Withdrawal from Rainbow Water District, EC SP 97-69, Ambleside Subdivision.
ORDINANCE NO.6 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY LOCATED IN EAST SPRINGFIELD. EAST OF 31ST STREET. SOUTH
OF YOLANDA STREET. NORTH OF V STREET (T17S R02WS19 TAX LOT 3200):
HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FORM THE
RAINBOW WATER DISTRICT.
.
Oregon Revised Statutes 222.520 require that areas located in the Rainbow Water
District which are annexed to the city of Springfield be withdrawn from that district to
prevent double taxation, ORS require withdrawal prior to March 31st of each
calendar year. This property owner requested annexation in order to develop the
.
property for urban use. The subject property was annexed to the city of Springfield
on November 14, 1997.
Under council direction annexation withdrawals are not processed via emergency
clauses. Notice of hearings must be published two weeks prior to the first hearing.
For any annexations finaled by the Boundary Commission after the date of notice,
water district withdrawals will be processed the following year. Public notice was
published in the Springfield News two consecutive times prior to this public hearing
and notices were posted in five public places. A second reading will be conducted
on February 17, 1998.
8. Withdrawal from Rainbow Water District, EC SP 97-77, Luellen.
ORDINANCE NO, 7 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY LOCATED IN THE MENLO PARK AREA OF WEST SPRINGFIELD.
SOUTH OF CENTENNIAL BOULEVARD. WEST OF ASPEN STREET. NORTH OF
KELLOGG ROAD (T17S R03W S34 MAP 22 TAX LOT 1100): HERETOFORE
ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER
DISTRICT.
.
Oregon Revised Statutes 222.520 require that areas located in the Rainbow Water
District which are annexed to the city of Springfield be withdrawn from that district to
prevent double taxation, ORS require withdrawal prior to March 31st of each
calendar year. This property owner requested annexation in order to develop the
property for urban use, The subject property was annexed to the city of Springfield
on December 1, 1997.
Under council direction annexation withdrawals are not processed via emergency
clauses. Notice of hearings must be published two weeks prior to the first hearing.
For any annexations finaled by the Boundary Commission after the date of notice,
water district withdrawals will be processed the following year. Public notice was
published in the Springfield News two consecutive times prior to this public hearing
and notices were posted in five public places. A second reading will be conducted
on February 17, 1998.
9. Withdrawal from Rainbow Water District, EC SP 97-76, Hample Marketing.
ORDINANCE NO.8 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY LOCATED IN THE MENLO PARK AREA OF WEST.SPRINGFIELD.
SOUTH OF CENTENNIAL BOULEVARD. WEST OF ASPEN STREET. NORTH OF
KELLOGG ROAD (T17S R03W S34 MAP 22 TAX LOTS: 902. AND PART OF 901.
AND PART OF 1000): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD
FROM THE RAINBOW WATER DISTRICT.
'.
Oregon Revised Statutes 222.520 require that areas located in the Rainbow Water
District which are annexed to the city of Springfield be withdrawn from that district to
prevent double taxation. ORS require withdrawal prior to March 31st of each
calendar year. This property owner requested annexation in order to develop the
.
property for urban use. The subject property was annexed to the city of Springfield
on December 1, 1997.
Under council direction annexation withdrawals are not processed via emergency
clauses. Notice of hearings must be published two weeks prior to the first hearing.
For any annexations finaled by the Boundary Commission after the date of notice,
water district withdrawals will be processed the following year. Public notice was
published in the Springfield News two consecutive times prior to this public hearing
and notices were posted in five public places. A second reading will be conducted
on February 17, 1998.
10. Withdrawal from Rainbow Water District, EC SP 97-75, Willamalane Park and
Recreation District.
ORDINANCE NO.9 - AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY LOCATED IN THE GAME FARM AREA OF NORTHWEST
SPRINGFIELD. EAST OF GATEWAY STREET. WEST OF PHEASANT
BOULEVARD AND GROUSE STREET. SOUTH OF MALLARD AVENUE (T17S
R03W S22 MAP 13 TAX LOT 17500): HERETOFORE ANNEXED TO THE CITY OF
SPRINGFIELD FROM THE RAINBOW WATER DISTRICT.
.
Oregon Revised Statutes 222.520 require that areas located in the Rainbow Water
District which are annexed to the city of Springfield be withdrawn from that district to .
prevent double taxation. ORS require withdrawal prior to March 31st of each
calendar year, This property owner requested annexation in order to develop the
property for urban use. The subject property was annexed to the city of Springfield
on December 1, 1997.
Under council direction annexation withdrawals are not processed via emergency
clauses. Notice of hearings must be published two weeks prior to the first hearing.
For any annexations finaled by the Boundary Commission after the date of notice,
water district withdrawals will be processed the following year. Public notice was
. published in the Springfield News two consecutive times prior to this public hearing
and notices were posted in five public places. A second reading will be conducted
on February 17, 1998.
11. Withdrawal from Rainbow Water District, C SP 95-46, Oak Tree Subdivision,
ORDINANCE NO. 10 -AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY LOCATED IN WEST SPRINGFIELD. EAST OF 1-5. SOUTH OF
CENTENNIAL BOULEVARD. WEST OF ASPEN STREET. NORTH AND SOUTH
OF WIMBLEDON PLACE (T17S R03W S34 MAP 22 TAX LOTS: 803 THROUGH'
823 EXCEPTING 818): HERETOFORE ANNEXED TO THE CITY OF
SPRINGFIELD FROM THE RAINBOW WATER DISTRICT.
.
Oregon Revised Statutes 222.520 require that areas located in the Rainbow Water
District which are annexed to the city of Springfield be withdrawn from that district to
prevent double taxation. ORS require withdrawal, prior to March 31 st of each
calendar year. This property owner requested annexation in order to develop the
.
property for urban use. The subject property was annexed to the city of Springfield
on January 2, 1998.
Under council direction annexation withdrawals are not processed via emergency
clauses. Notice of hearings must be published two weeks prior to the first hearing.
For any annexations finaled by the Boundary Commission after the date of notice,
water district withdrawals will be processed the following year. Public notice was
published in the Springfield News two consecutive times prior to this public hearing
and notices were posted in five public places. A second reading will be conducted
on February 17, 1998. .
12. Withdrawal from Rainbow Water District, C SP 95-23, Carriage Place Subdivision.
ORDINANCE NO. 11 -AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY LOCATED IN NORTH SPRINGFIELD. EAST OF CARRIAGE PLACE.
WEST OF NORTH 19TH STREET. SOUTH OF RAMBLING DRIVE (T17S R03W
S34 MAP 25 TAX LOT 11200): HERETOFORE ANNEXED TO THE CITY OF
SPRINGFIELD FROM THE RAINBOW WATER DISTRICT.
.
Oregon Revised Statutes 222.520 require that areas located in the Rainbow Water
District which are annexed to the city of Springfield be withdrawn from that district to
prevent double taxation. ORS require withdrawal prior to March 31 st of each
calendar year. This property owner requested annexation in order to develop the
property for urban use. The subject property was annexed to the city of Springfield
on January 2, 1998.
Under council direction annexation withdrawals are not processed via emergency
clauses. Notice of hearings must be published two weeks prior to the first hearing.
For any annexations finaled by the Boundary Commission' after the date of notice,
water district withdrawals will be processed the following year. Public notice was
published in the Springfield News two consecutive times prior to this public hearing
and notices were posted in five public places. A second reading will be conducted
on February 17, 1998.
13. Withdrawal from Rainbow Water District, C SP 95-20, Duck Haven Subdivision.
ORDINANCE NO. 12 -AN ORDINANCE WITHDRAWING CERTAIN REAL
PROPERTY LOCATED IN NORTH SPRINGFIELD. NORTH OF V STREET. EAST
OF NORTH 31 ST STREET. SOUTH OF W STREET (T17S R02W S30 PART OF
TAX LOT 1500): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD
FROM THE RAINBOW WATER DISTRICT.
.
Oregon Revised Statutes 222.520 require that areas located in the Rainbow Water
District which are annexed to the city of Springfield be withdrawn from that district to
prevent double taxation. ORS require withdrawal prior to March 31st of each
calendar year. This property owner requested annexation in order to develop the
property for urban use. The subject property was annexed to the city of Springfield .
on January 2, 1998.
.
.
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.. .
Under council direction annexation withdrawals are not processed via emergency
clauses. Notice bf hearings must be published two weeks prior to the first hearing.
For any annexations finaled by the Boundary Commission after the date of notice,
water district withdrawals will be processed the following year. Public notice was
published in the Springfield News two consecutive times prior to this public hearing
and notices were posted in five public places. A second reading will be conducted
on February 17, 1998.
BUSINESS FROM THE AUDIENCE
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1, Committee Appointments
2. Business from Council
a. Committee Reports
1. Councilor Shaver reported on a recent Southern Willamette Private Industry
council meeting and discussed the Work Force Quality Council.
2. Councilor Shaver indicated he would not run for the Ward 2 council position.
He said this was a difficult decision to make and he recognized efforts of the
city staff. Councilor Shaver discussed his civic contributions and thanked his
family for their support during his tenure as a Councilor. He would serve
through the completion of his term.
b. Other Business
1. City Manager Compensation Package.
Pursuant to Section 5 of the City's Employment Agreement with the City
Manager, the city agrees to adjust the City Manager's base salary and benefits
as the council may determine on the basis of an annual evaluation and salary
review. The annual evaluation and salary review have been completed and the
Judiciary Committee recommends that effective January 16; 1998, the City
Manager receive an eleven percent increase in his total compensation package.
The Judiciary Committee has reviewed comparability information and concludes
the Manager's compensation is significantly lower than the average of the City
Managers/Chief Administrative Officers of the employers with which the city
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normally compareswith and that an increase of eleven percent to the City
Manager's compensation package is appropriate. His current compensation
package is $91,000. ($86,800 salary and $4,200 car allowance) and it is
recommended that the compensation package be increased to $101,010
($92,010 salary, $4,800 deferred compensation contribution and $4,200 car
allowance).
Mayor Morrisette acknowledged the fact that Mr. Kelly had not requested a
increase over the past several years. Councilor Burge also acknowledged and
recognized Mr. Kelly's efforts throughol,lt his years of service to the city.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY
COUNCILOR MAINE, TO APPROVE THE INCREASE IN THE CITY
MANAGER'S COMPENSATION PACKAGE RECOMMENDED BY THE
JUDICIARY COMMITTEE. THE MOTION PASSED WITH A VOTE OF 6 FOR
AND 0 AGAINST.
Mr. Kelly said it was a privilege to work with the council and city staff. He
appreciated their efforts.
BUSINESS FROM THE CITY MANAGER
1. Other Business
.. BUSINESS FROM THE CITY ATTORNEY
1. City Attorney Tim Harold reminded council that if three or more council members
planned to attend the Homebuilders meeting tomorrow, public notice would need to
be provided as a public meeting. Council members had conflicts and did not plan to
attend.
ADJOURNMENT
The meeting was adjourned at 7:40 p.m.
Minutes Recorder - Julie Wilson
0g~~
Bill Morriset e
Mayor
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Attest:
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