Loading...
HomeMy WebLinkAbout01/20/1998 Regular . . . .. MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD TUESDAY, JANUARY 20,1998 The city of Springfield council met in regular session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Tuesday, January 20, 1998, at 7:04 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, and Shaver. Councilor Maine was absent (excused). Also present were City Manager Michael Kelly, City Attorney Tim Harold, Senior Management Analyst Rosie Pryor, City Recorder Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The invocation was provided by Reverend Bobby Nott, Faith Temple. SPRINGFIELD UPBEAT CONSENT CALENDAR IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. December 1, 1997 - Work Session b. December 1, 1997 - Regular Meeting c. December 8, 1997 - Work Session d. December 15, 1997 - Work Session e. December 15, 1997 - Regular Meeting 3. Resolutions a. RESOLUTION NO. 98-01 - A RESOLUTION ACCEPTING mRISDICTION OF A PORTION OF GAME FARM ROAD FROM THE EAST LINE OF GA TEW A Y STREET TO THE NORTH LINE OF BELTLINE ROAD AND A PORTION OF DEADMOND FERRY ROAD FROM GAME FARM ROAD EASTERLY 1800 FEET TO SPRINGFIELD CITY LIMITS. Minutes of the 1/20/98 Regular Meeting Page,2 . b. RESOLUTION NO. 98-02 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-038. LILAC MEADOWS. c. RESOLUTION NO. 98-03 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-843, ATLEE PARK NORTH STREET IMPROVEMENTS. d. RESOLUTION NO. 98-04 - A RESOLUTION TO ACCEPT PROJECT 2-037. FROM ASPHALT MAINTENANCE ASSOCIATES. INC., IN THE AMOUNT OF $145,968.26. e. RESOLUTION NO. 98-05 - A RESOLUTION OF INTENT TO CONSTRUCT SANITARY SEWER IMPROVEMENTS TO SERVE 2475 31 ST STREET. PROJECT 2- 061. 4. Ordinances a. ORDINANCE NO. 5870 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER FOR THE CONSTRUCTION OF SANITARY SEWER IMPROVEMENTS TO SERVE 2475 31ST STREET. PROJECT 2-061 AND DECLARING AN EMERGENCY. 5. Other Routine Matters . a. Approve Endorsement of OLCC Liquor License Application for Carrows Restaurant, Located at 1807 Olympic Street, Springfield, Oregon. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Amendments to the Springfield Development Code Regulating Fence Materials in Commercial and Industrial Zoning Districts - Journal Number 97-10-226. ORDINANCE NO. 5871 - AN ORDINANCE REGULATING FENCE MATERIALS BY AMENDING THE SPRINGFIELD DEVELOPMENT CODE ARTICLE 18 COMMERCIAL ZONING DISTRICTS AND ARTICLE 20 INDUSTRIAL ZONING DISTRICTS, AND DECLARING AN EMERGENCY. JOURNAL NUMBER 97-10-226. Planning Manager Greg Mott presented the staff report on this issue. The proposed amendments allow the use of razor wire and electrified fencing in commercial and industrial zoning districts except the Campus Industrial zone. These amendments will make razor wire and electrified fencing permitted fence materials in all commercial and industrial zones except the Campus Industrial district. These amendments are similar to recent amendments to fence material regulation in residential zones allowing razor wire, barb wire and electrified fence materials. . Mr. Mott answered questions from council. Minutes of the 1/20/98 Regular Meeting Page ,3 . Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO ADOPT ORDINANCE NO. 5871. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. Budget Transfer and Supplemental Budget Resolutions. RESOLUTION NO. 98-06 - A RESOLUTION TRANSFERRING AND RE- APPROPRIA TING FUNDS IN THE GENERAL FUND. THE STREET FUND. THE TRANSIENT ROOM TAX FUND. THE SEWER OPERATIONS FUND. THE METROPOLITAN W ASTEW A TER FUND. THE VEHICLE AND EQUIPMENT FUND AND THE SDC PROJECTS FUND. RESOLUTION NO. 98-07 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET FOR THE CITY OF SPRINGFIELD FOR THE FISCAL YEAR 1997/98 AND MAKING APPROPRIATIONS FOR THE FISCAL YEAR 1997/98 CITY BUDGET. Finance Manager Bob Duey presented the staff report on this issue. . Several times throughout the fiscal year the Council is requested to make adjustments to the budget to reflect needed changes in planned activities, to recognized new revenues such as grants or to make other required adjustments. The overall financial impact of the Regular Budget Transfer Resolution is to transfer and re- appropriate $217,531. The overall financial impact of the Supplemental Budget is to increase total appropriations by $1,305,069. Mr. Duey answered questions from council. City Engineer Al Peroutka answered questions from council regarding employee development. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette' closed the public hearing. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO ADOPT RESOLUTION NUMBERS 98-06 AND 98-07. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE 1. Michael S. McCoy, 220 NW Second, Portland, representing Northwest Natural Gas (NWNG), 790 Goodpasture Island Road, Eugene, spoke in support of a request to extend an agreement with NWNG. . Minutes of the 1/20/98 Regular Meeting Page ,4 . Councilor Shaver asked ifNWNG was the pioneering agency for Springfield. Mr. McCoy explained they were the first provider of natural gas in this area and purchased systems in the area. Mr. Opitz, local manager for NWNG also answered questions from council. The current NWNG franchise was approved by the council on July 7, 1980, for a term of20 years. That franchise will expire in July, 2000. It is a non exclusive franchise which provides for an annual payment of three percent of the franchisee's gross revenues. The franchise does not contain any specific provisions concerning renewal. Thus there are no specific notice or other requirement which must be complied with in connection with any renewal. The Springfield Utility Board has proposed that an agreement be executed by SUB's General Manager and the City Manager, on behalf of their respective bodies, which would confer upon SUB the exclusive authority to grant franchises for the provision of natural gas. That agreement is now under study, and a committee established by council has held one meeting with a committee of SUB board members. Mr. McCoy said this was basically the same proposal used with many other communities and this was not unique to Springfield. . Mr. McCoy discussed price increases and the fact that NWNG estimates are based on contracts signed for price and what the volume and price will be for the following year. Councilor Burge discussed the need to take advantage of opportunities provided to the city. He did not want to give up potential revenue and would like to further discuss this during a work session meeting. 2. Tim Flowerday, PO Box 480, Springfield, provided an update on the 1997 annual Filbert Festival event. He discussed the current budget and plans for the next festival and discussed enhancements planned for the event. 2. John Erickson 2457 Otto, Springfield, spoke in support of the annual Filbert Festival and. supported Room Tax revenue generated by the festival. 3. Gail Cole, 5425 Burnett Avenue, Eugene, spoke in support of the annual Filbert Festival. She said the festival was very rewarding. 4. Thomas Griggs, 594 Walnut Lane, Eugene, spoke in support of the annual Filbert Festival. He discussed the positive community support associated with the event. 5. John Craft, 1495 Elkay Drive, Eugene, representing Willamalane Park, spoke in support of the annual Filbert Festival. He said they were pleased to be apart ofthe festival. . . 6. Catherine Amber, 465 Maxwell Road, Eugene, representing community family soup kitchens, spoke in support of the service offered by the soup kitchens. She discussed community needs and the fact that the current site at the St. Alice Church building, in Springfield, was no longer Minutes of the 1/20/98 Regular Meeting Page ,5 . available. She said there was a need for a facility. They needed a facility to seat about 150 people along with a need for kitchen facilities. Councilor Shaver said other organizations would also be impacted by loss of the building. Councilor Burge would assist in any way possible. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence From Barbara Hughes, 315 Shamrock Drive, Eugene, Regarding a Citizens on Patrol (COP) Program in Delray Beach, Florida. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. Correspondence From Ed Harms, Springfield Senior Forum, 845 Willacade Court, Springfield, Expressing Support For the Renovation, Roof Repair and Reopening of the Willamalane Swimming Pool. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. . BIDS 1. Bid Award for Project 2-061, Sanitary Sewer to Serve 2475 3lst Street. City Engineer Al Peroutka presented the staff report on this issue. This project to extend sanitary sewer service to 2475 3l st Street is requested by the property owners due to a failing septic tank drain field. The property owners have signed a waiver petition agreeing to pay all costs of the project and waiving all irregularities in the assessment and bidding procedures. The formal bid process of advertising ten days in the local' , newspaper, requiring submittal of a Bid Bond with the bid and requiring bids'not to be" . received within five days of the advertisement is modified to shorten the. bid period by. eliminating the Bid Bond requirement and bid advertising in the newspaper and shortening the bid submittal period to three days. This bid modification, allowed per Springfield Municipal Code 2.710 (14), authorized the City Manager to declare an emergency and waive the call for competitive bids. Bids were received by the Finance Division on January 16 and presented to Council. Funding of this project will require Council approval of the transfer of project funds from the Development Assessment Reserve account (Fund 13) to Sewer Capital Projects account in Fund 19. Mr. Peroutka answered questions from council. . Minutes of the 1/20/98 Regular Meeting Page. 6 . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR . \ BEYER, TO MODIFIED THE CONTRACTOR SELECTION PROCESS. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR. BEYER, TO A WARD THE SUBJECT CONTRACT TO CENTERLINE EXCA V A TION AND CONSTRUCTION, INC., IN THE AMOUNT OF $8,935. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. ORDINANCES 1. Amendment to the Springfield Municipal Code, Adding Section 5.256, Prohibiting Drinking ofIntoxicating Liquor in Public Places, Except in Conformance with the Laws of the State of Oregon. ORDINANCE NO. 5872 - AN ORDINANCE PROHIBITING DRINKING OF INTOXICATING LIQUOR IN PUBLIC PLACES EXCEPT IN CONFORMANCE WITH THE LAWS OF THE STATE OF OREGON, ADDING SECTION 5.256 OF THE SPRINGFIELD MUNICIPAL CODE AND DECLARING AN EMERGENCY. City Attorney Tim Harold presented the staff report on this issue. . This Ordinance simply reinstates the language of the old Springfield Code Section 5-9-12 in the new revised Springfield Municipal Code Section 5.256. This Ordinance has no financial impact. At the time the code was revised, this section was deleted after Police, Prosecutor and City Attorney review because of a belief that incorporation of the State law into the Springfield Municipal Code as well as new revised Springfield Municipal section 5.280 prohibiting alcoholic beverages in public park and recreation district facilities would address the problem. This was incorrect. Both the Police and Prosecutor state the city needs a more general ordinance prohibiting drinking of intoxicating liquor in public places except in conformance with the laws of the State of Oregon. This Ordinance simply adds back to the Springfield Municipal Code a section which was inadvertently deleted at the time of recodification. City Prosecutor and Police have indicated the need for this section in order to provide effective police enforcement within the city of Springfield. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO ADOPT ORDINANCE NO. 5872. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments . a. Bicycle Committee Appointments. Minutes of the 1/20/98 Regular Meeting , P~ge.7 . This item was discussed during the council work session meeting. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO APPOINT GARRETT HINDS, LESLIE STEFFENSEN (ON THE CONDITION HE IS A REGISTERED VOTER), AND JEFF WILLEN SKY. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. b. Bicycle Committee Bylaw Amendments. No action taken on this item. 2. Business from Council a. Committee Reports b. Other Business 1. Mixed Use Zoning. Councilor Burge discussed problems in development areas and the need for an amendment to the Springfield Development Code. He also spoke about a development proposal in the McKenzie Neighborhood Concept Plan and the need for mixed use zonmg. . Councilor Burge asked if council would support formation of a committee with representatives from the homebuilders, Chamber, neighborhood groups and the four committees (Residential Lands Study, Mohawk Specific Development Plan, TransPlan and Springfield Commercial Lands Study) to work on this project and address needs to create a process in the Springfield Development Code that allows mixed use development to occur. Planning Manager Greg Mott discussed the mixed use zoning and answered questions from council. Council provided consensus to move forward on this issue. 2. Mayor Morrisette reported on Lane Council of Government's Annual Appreciation dinner. 3. Councilor Beyer expressed concerns regarding the need for library funds for repair or replacement of books. Mayor Morrisette suggested creating and distributing bookmarks that identify ways citizens can contribute to their local library. BUSINESS FROM THE CITY MANAGER . 1. Amendments to the Money Purchase Plan and City Retirement Plan and Establishment of a Retirement Plan Trust. . . . Minutes of the 1/20/98 Regular Meeting .PCjge.8 RESOLUTION NO. 98-08 - A RESOLUTION OF THE CITY OF SPRINGFIELD AMENDING THE CITY OF SPRINGFIELD. OREGON MONEY PURCHASE PENSION PLAN: AMENDING THE CITY OF SPRINGFIELD. OREGON RETIREMENT PLAN; ADOPTING THE CITY OF SPRINGFIELD. OREGON RETIREMENT PLAN TRUST; AND AUTHORIZING DISCONTINUANCE OF GROUP RETIREMENT POLICIES AT PACIFIC LIFE. Human Resources Director Frank Hotchkiss presented the staff report on this issue. The City's Retirement Management Committee, established through Council Resolution, recommends the language changes, benefit changes and discontinuance of Pacific Life as our investment manager. Primary changes include those required by the Internal Revenue Service; provide retirement benefits to part-time general service employees; defer distributions to former general service employees during periods of recall when severance of employment is due to layoff; change . the Retirement Plan to provide for actuarial funding; and provide for a Retirement Plan Trust. A further action is to discontinue the group retirement policies at Pacific Life. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO ADOPT RESOLUTION NO. 98-08. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. Other Business BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 8:40 p.m. Minutes Recorder - Julie Wilson ptffm~tA1 Bill Morrisette I Mayor Attest: ~ City Recorder ~