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HomeMy WebLinkAbout11/17/1997 Regular . . . <, " MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD 'MONDAY, NOVEMBER 17,1997 The city of Springfield council met in regular sessi9n in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, November 17, 1997, at 7:00 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette and Councilors Beyer, Burge, Dahlquist, Maine and Shaver. Councilor Ballew was absent (excused). Also present were City Manager Michael Kelly, City Attorney Joe Leahy, Senior Management Analyst Rosie Pryor, City Recorder Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The invocation was provided by Reverend Ron Coleman, Thurston Christian Church. SPRINGFIELD UPBEAT 1. Senior Management Analyst Rosie Pryor recognized the efforts by staff to open the new Gateway Fire Station and the positive impact it has had on the community. She also noted the Springfield Police Department will begin training to use the basic Automatic External Defibrillators (AED). All police cruisers will carry the AED devices. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. November 3, 1997 - Regular Meeting 3. Resolutions a. RESOLUTION NO. 97-51 - A RESOLUTION FIXING USER FEES AND CHARGES FOR THE COLLECTION OF YARD DEBRIS. . . . , Regular Meeting Minutes November 17, 1997 Page 2 4. Ordinances a. ORDINANCE NO. 5865 - AN ORDINANCE PROVIDING FOR THE PICKUP OF RESIDENTIAL YARD DEBRIS AND AMENDING CHAPTER IV OF THE SPRINGFIELD MUNICIPAL CODE (2nd Reading). 5. Other Routine Matters ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Springfield Municipal Code Adoption ORDINANCE NO. 5866 - AN ORDINANCE ADOPTING A REVISED CODE OF THE CITY SPRINGFIELD ENTITLED THE "SPRINGFIELD MUNICIPAL CODE" AND DECLARING AN EMERGENCY. RESOLUTION NO. 97-52 - A RESOLUTION OF THE CITY OF SPRINGFIELD COMMON COUNCIL ADOPTING A MASTER SCHEDULE OF RATES. PERMITS. LICENSES. FEES AND CHARGES ESTABLISHED BY THE SPRINGFIELD MUNICIPAL CODE. Management Analyst Eileen Stein presented the staff report on this issue. In April, 1994, the council awarded a contract with the League of Oregon Cities to recodify the Springfield Code 1965. Last year the council reviewed draft chapters of the new code in multiple work sessions. Changes made during those work sessions have been incorporated into this new code, as well as all ordinances adopted through June 17, 1997. After this date, two ordinances have been adopted. Ordinance number 5861 adopted on August 18, 1997, adopted Chapter 6 (Vehicles) of the Springfield Municipal Code. Ordinance number 5862, adopted on Septem ber 15, 1997, will be incorporated into the first code supplement. The most visible change in the new code is the general formatting and numbering. The text appears in double column format for easier reading. The numbering is more flexible and will make inserting new text easier. Also, some chapters have been combined and consolidated. Another less visible, but significant change is that items subject to frequent change, such as, fees and charges, or external documents will either be adopted by resolution or referred to more generically. Further changes won't necessitate changes to the code and will save cost on the supplemental service. The ordinance contains an emergency clause and specifies the new code will be in effect as of 10:30 a.m. on Tuesday, November 18, 1997. This time coincides with the start of a new shift in the Police Department. Upon adoption, the Springfield Municipal Code will be printed and compiled in a notebook together with an index, currently being prepared, and a copy of the current City Charter. The complete volume should be available for distribution in December, 1997. In the meantime, copies will be available in the City Manager's Office and the Springfield Library. Regular Meeting Minutes November 17, 1997 Page 3 . Ms. Stein explained that the Code would be available on-line at some point. City Attorney Joe Leahy explained that no substantive changes were made. Councilor Burge commended Ms. Stein on her efforts related to the City Code Recodification. Mayor Morrisette opened the public hearing. 1. Pat Lewis, 1417 Piedmont, spoke regarding the swimming pool and decorative pools section, page 5-10, 5.2. of the proposed code. She asked for clarification regarding the 18 inch depth. Staff responded they would follow-up on this issue. Ms. Stein explained this language had not been changed and this was the existing old language. Mayor Morrisette closed the public hearing. City Attorney Joe Leahy noted that a few typographical errors nee~ed to be corrected as follows: Section 3.216(1), fifth line, insert the words resolution of. It will read; the permit fee fixed by , . resolution of the city council. . Section 5.280, second line, insert the words or park and recreation district. It will read, except for OLCC or park and recreation district.approved events..,' , Section 7.404(5), adding new subsection five. It will read, The license fee shall be set by resolution of the City Council. Section 8.218(6), fifth line, add the words subsection 8.218(2). It will read, shall be double the fee specified in subsection 8.218(2). Mr. Leahy noted that all corrections would be made, priorcto ,finalizing.thedocument:: IT WAS MOVED BY COUNCILOR SHAVER, WITHA SECOND BY COUNCILOR MAINE, TO ADOPT ORDINANCE NO. 5866 AND RESOLUTION NO. 97-52, INCLUDING THE CORRECTION OF TYPOGRAPHICAL ERRORS. NOTED. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE 1. Al King, Springfield Rotary Club, Requesting $10,000 Room Tax Grant to Market the 1998 Oregon International Rotary Club Cup Soccer Tournament Hosted by the Springfield and Twin Rivers Rotary Clubs. . Al King, Ron Schissel, and Mitch Allen, Springfield and Twin Rivers Rotary Clubs, spoke in support of the funding request. A letter was presented to council regarding their request. . . . , Regular Meeting Minutes November 17, 1997 Page 4 Councilor Maine supported the request. City Manager Mike Kelly reminded council that some time back this request was presented to council. Discussion at that time included the fact that if there were surplus funds this year, , others should be notified of the funding available. Council suggested that no decision be made on Room Tax funds pending the mid-year budget review. Because of the timing issue, Mr. King was again addressing Council. Councilor Shaver suggested waiting for the mid-year budget review. He felt this would be an excellent use of Room Tax funds. Community and Economic Development Manager John Tamulonis said about $35,000 was currently unallocated and two requests have been received. Mr. Tamulonis provided information on both requests. Councilor Beyer explained December 16 has been scheduled for a mid-year budget review. Mr. King said he could wait until that time for a response to the request. Councilor Shaver recommended an advertisement be conducted for Request for Proposals (RFP) in order to allow others the opportunity to compete for Room Tax Funds. Request reviews would be made a part of the mid-year budget review. There was council consensus to conduct an RFP. Councilor Burge said this was an appropriate request for the use of Room Tax funds., 2. Willie G. Combs, 334 Scotts Glenn, spoke regarding, the new Fire Station #5. He explained citizens have already benefited from this station. He also recognized efforts related to the rapid zap program. 3. Robert Clark, 4-6-2 Productions, 2485 E Street, spoke in support of community television. He also provided the Mayor with a letter regarding community television and requested council support of his efforts. Mr. Clark said he was a full-time television production instructor at Lane Community College. He encouraged council to participate and contribute to cable access television. ' COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from Michael S. McCoy, Senior Vice President, Customer Services Division, N.W. Natural Gas regarding the Springfield Utility Board and Gas Regulation. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. Regular Meeting Minutes November 17, 1997 Page 5 . City Manager Mike Kelly said he did draft a response letter to Mr. McCoy regarding the correspondence. Mayor Morrisette discussed page two of the letter regarding competitive issues. Councilor Shaver planned to draft a response letter to Mr. McCoy. Councilor Shaver explained a council subcommittee would be meeting with three SUB board members in an effort to continue working on the Principles of Cooperation Agreement and other issues. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Business from the Council a. Committee Reports b. Other Business 1. City's Adopted Annexation Policy . Council discussed the proposed expedited annexation of Gamebird Park property . located in Northwest Springfield, at the intersection of Mallard and Grouse Street; County Tax Assessor's Map 17-03-22-13 Tax Lot 17500. The 1.8 acre park is within Springfield's portion of the Eugene-Springfield Metro Urban Growth Boundary and abuts the city limits. The applicant is Willamalane Park and Recreation District. The property is designated Public Land and Open Space (PLO) on the Metro Plan and zoned PLO in the Gateway Refinement Plan. The property is currently served by Rainbow Water District. After annexation, Springfield Utility Board (SUB) will provide water services. SUB currently provides electrical services. The site is within 300' of sanitary sewer lines at the park's southwest boundary; however, Willamalane does not anticipate connecting to the sewer system. The purpose of this expedited annexation request is to provide Springfield Police service to the park. One hundred percent of the property owners are requesting annexation. The proposed annexation complies with standards for annexation found in Section 6.030(1) of the Springfield Development Code and City Council resolutions establishing annexation policy for the city. . In summary, because this site is contiguous to the city, the request contains one hundred percent of the property owners' signatures, is within 300 feet ofa sanitary sewer and is not associated with any type of development review or approval, it does qualify for an expedited process. Parameters are contained in adopted annexation policies. Regular Meeting Minutes November 17, 1997 Page 6 . Greg Hyde, Willamalane Park and Recreation District, reviewed a map outlining the city limits and the park area. He said the park area was well used by city residents as well as county residents. Annexation of the park only was being requested. This would have no effect on tax bills or residents. Mr. Hyde discussed the expedited annexation process. He explained the request met the three criteria points for qualification of an expedited process. The request to annex this park was to improve public safety issues. Chief Bill DeForrest answered questions regarding staffing resources and council direction. Dan Plaza, Willamalane Park and Recreation District, provided information regarding security issues. Councilor Burge acknowledged the reduction in Police Department resources along with increased responsibilities. Mayor Morrisette acknowledged an existing cooperation of services between the city and Willamalane. . Mr. Hyde said there were three neighborhood watch groups in this area. Chief DeForrest said the neighborhood watch groups were Lane County groups, not city groups. He said the city could work with Willamalane in initiating support from the neighborhood watch groups. BUSINESS FROM THE CITY MANAGER BUSINESS FROM THE CITY ATTORNEY City Attorney Joe Leahy recognized Eileen Stein and Julie Wilson for their efforts related to the City Code Recodification project. Mr. Leahy also discussed areas where Willamalane Park and Recreation District and the Springfield Police Department work in joint cooperation in addressing the authority the Police Department has regarding parks. Previously there was uncertainty as to who had authority. There is a vacation request that is in process for two older street that are in Island Park. Previously, it was uncertain as to who had the authority in regulation. Mr. Leahy noted that there was not any new responsibility being taken on by the city, yet identification of the areas the Police Department are already serving. Councilor Burge stated a closer look at our annexation policies would benefit the city. ADJOURNMENT The meeting was adjourned at 8:28 p.m. . Minutes Recorder - Julie Wilson Regular Meeting Minutes November 17, 1997 Page 7 . Attest: ~~ City Recorder . .