HomeMy WebLinkAbout11/03/1997 Regular
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MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, NOVEMBER 3, 1997
The City of Springfield Council met in regular session in the Springfield City Council Meeting
Room, 225 Fifth Street, Springfield, Oregon, on Monday, November 3, 1997, at 7:05 p.m., with
Council President Shaver presiding.
ATTENDANCE
Present were Council President Shaver and Councilors Ballew, Beyer, Burge, Dahlquist and
Maine. Mayor Morrisette was absent (excused). Also present were City Manager Mike Kelly,
Assistant City Manager Gino Grimaldi, City Attorney Tim Harold, Administrative Aide Shari
Higgins and members of staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council President Shaver.
INVOCATION
The Invocation was led by Reverend Ian Ross, Thurston Community Baptist Church
SPRINGFIELD UPBEAT
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BEYER,
TO ADOPT THE CONSENT CALENDAR WITH ITEMS 5 D AND E REMOVED. THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
1. Claims
2. Minutes
a. October 20, 1997 - Joint Meeting with Springfield Utility Board
b. October 20, 1997 - Regular Meeting
c. October 27, 1997 - Work Session
3. Resolutions
a. RESOLUTION NO. 97-47 - A RESOLUTION TO ACCEPT PROJECT 1-865. SOUTH A
STREET TRUNK STORM SEWER REPLACEMENT. FROM MEZA
CONSTRUCTION. INC., IN THE AMOUNT OF $1.221.253.34.
b. RESOLUTION NO. 97-48 - A RESOLUTION TO ACCEPT PROJECT 1-960. TRUNK
SANITARY SEWER PUBLIC IMPROVEMENT IN SOUTH 32ND STREET/JASPER
ROAD CORRIDOR. FROM EGGE SAND AND GRAVEL. L.L.C. IN THE AMOUNT
OF $1.236.885.25.
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c. RESOLUTION NO. 97-49 - A RESOLUTION OF THE CITY OF SPRINGFIELD
COMMON COUNCIL CONCURRING WITH THE PROPOSAL FOR THE
FORMATION OF THE SHERIFF'S LAW ENFORCEMENT DISTRICT.
d. RESOLUTION NO. 97-50 - A RESOLUTION TRANSFERRING AND
REAPPROPRIATING FUNDS IN THE SEWER OPERATIONS FUND.
4. Ordinances
5. Other Routine Matters
a. Approve Endorsement of OLCC Liquor License Application for Giant Burger
Restaurant at 3760 Main Street, Springfield, Oregon.
b. Approve Endorsement ofOLCC Liquor License Application for Jazzie's Deli
at 541 West Centennial Blvd., Springfield, Oregon.
c. Approve Endorsement of OLCC Liquor License Application for Los Campeones,
Formally El Dorado/Las Palmas Mexican Restaurant #2, Inc., Located at 1537
Mohawk Blvd., Springfield, Oregon.
ITEMS REMOVED FROM THE CONSENT CALENDAR
5. Other Routine Matters
d. Approve Endorsement ofOLCC Liquor License Application. for McKenzie Ballroom,
Formerly Hard Knox Martial Arts, Located at 630 Main Street, Springfield, Oregon.
e. Approve Dance Hall License for the McKenzie Ballroom Facility, Formerly Hard Knox
Martial Arts, Located at 630 Main Street, Springfield, Oregon.
Councilor Burge stated his concern over approving another liquor license in the
downtown area, with the addition of a dance hall. He asked if it is appropriate
to have such businesses continue to exist, even under new ownership.
Councilor Shaver asked for staff's recommendation regarding the application. Building
Official Dave Puent said the council previously denied an application at the, same location
due to the dispensing of alcoholic beverages, but that no police activity or specific
concerns have arisen under the new ownership. He also said a wall would be
constructed to separate the alcohol dispensing section from the dance hall section.
Councilor Beyer asked if age is verified for people under the age of 21 who are present at
the dance hall during alcohol dispensing hours. Mr. Puent replied yes, but reiterated the
plans to separate the two areas. Councilor Burge again voiced his concern, but said he
would support the approval with a specific time period set for review. He asked staff to
make sure and bring any enforcement issues back to council in a timely manner.
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Regular Meeting Minutes
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Page 3
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE,
TO APPROVE ITEM 5 E, DANCE HALL LICENSE, WITH A CONDITION OF A SIX-
MONTH REVIEW AND REPORT TO THE CITY COUNCIL. IF THERE ARE ANY
NEGATIVE ASPECTS TO THE BUSINESS PRIOR TO THE SIX-MONTH REVIEW, THEN
THE APPROPRIATE ENFORCEMENT ACTION SHOULD OCCUR AND COUNCIL
SHOULD BE NOTIFIED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE
TO APPROVE THE OLCC LIQUOR LICENSE APPLICATION FOR MCKENZIE
BALLROOM. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
PUBLIC HEARINGS
I. Yard Debris Pickup Ordinance.
ORDINANCE NO.1 - AN ORDINANCE PROVIDING FOR THE PICKUP OF
RESIDENTIAL YARD DEBRIS AND AMENDING CHAPTER 4 OF THE SPRINGFIELD
MUNICIPAL CODE OF 1997 (FIRST READING).
The staff report was presented by Management Analyst Len Goodwin. He explained this
ordinance is identical to the ordinance reviewed by council in a recent work session meeting.
The ordinance will allow Sanipac to pick up five bags per residence at a charge of $4.00 for
first bag and $1.00 each additional bag. Mr. Goodwin said this service would not totally
replace the brush chipping program, which was an eliminated city service, but would allow
residents to have a portion of service through a private source.
Mr. Goodwin reported Sanipac is still investing the development of a chipper program such as
the past beautification or clean-up service which was also eliminated by the city. The trial
period for this type of service will be during the upcoming Leaf Pick Up Program in
December and another clean-up program to possibly occur in April. This would be set by the
city and would give council a clearer picture of the service; after it was conducted two times.
Councilor Ballew clarified the timeframe for the Leaf PickUp Program. Councilor Burge
stated his appreciation to Sanipac for their willingness to bridge the gap in the city's annual
Leaf Pick Up Program. He said he was very impressed that General Manager John Hire has
been so helpful and is continuing their partnership with the city in trying to make new
programs work without any tax subsidies or rate increases from the citizens of Springfield.
Council President Shaver opened the public hearing. No one appeared to speak. Council
President Shaver closed the public hearing.
There was no action, as this was a first reading of the ordinance.
2. Amendments to the Springfield Development Code Regulating Fence Height, Materials, and
Minimum Development Area for Manufactured Dwelling Parks - Journal Number 97-10-226.
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ORDINANCE NO. 5864 - AN ORDINANCE REGULATING FENCE HEIGHT AND
MATERIALS BY AMENDING THE SPRINGFIELD DEVELOPMENT CODE ARTICLE
2 DEFINITIONS: ARTICLE 16 RESIDENTIAL ZONING DISTRICTS: ARTICLE 18
COMMERCIAL ZONING DISTRICTS: ARTICLE 20 INDUSTRIAL ZONING
DISTRICTS: ARTICLE 21 CI CAMPUS INDUSTRIAL DISTRICT: ARTICLE 22 MS
MEDICAL SERVICES DISTRICT: ARTICLE 23 PLO PUBLIC LAND AND OPEN SPACE
DISTRICT; ARTICLE 31 MINIMUM DEVELOPMENT STANDARDS AND SITE PLAN
REVIEW STANDARDS: AND REGULATING THE MINIMUM AREA OF
MANUFACTURED DWELLING PARKS BY AMENDING ARTICLE 36
MANUFACTURED DWELLING STANDARDS (10. NO. 97-10-226). AND DECLARING
AN EMERGENCY.
The staff report was presented by Planning Manager Greg Mott. He reminded council of
past work and regular sessions where the topic of fence standards and regulations were
discussed. Mr. Mott also eXplained the role the Planning Commission has taken on the
subject.
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Mr. Mott said the changes would allow an additional two feet in height for architectural
features, open 50% to air and light (i.e., lattice treatment) and that a chain link fence would
also meet the standards, where residential properties abut parks, schools, or four-lane
roads, then property owners would be allowed to construct an eight foot fence. When
property is 20,000 feet or larger, then an electric or barb-wire fence would be allowed. Mr.
Mott verified that any type of razor wire fencing would require discretionary use approval by
the Planning Commission.
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Mr. Mott said the Planning Commission reviewed specific discretionary use standards for
fences and the emphasis was on both security and noise factors. Since discretionary use ..
approval would be required when Springfield Development Code (SDC) regulations were
sought to be altered, height, materials and other circumstances would be discussed by
the Planning Commission. Mr. Mott further explained most fences higher than
that allowed in the SDC and needing discretionary use approval would also require a
construction/building permit. Mr. Mott said the Planning Commission had one member
of the community speak at their public hearing on fence standards. The person was
concerned that vegetation would be used as a barrier and would not be considered as
a fence standard. The Planning Commission did not include any reference regarding
vegetation in their recommended ordinance.
Council discussed aspects of the proposed fence standards, such as commercial screening,
fence height variance modifications and lattice construction. Councilor Ballew clarified
that razor wire fencing, if allowed, would not be a liability to city if it was approved by
the Planning Commission.
Council President Shaver opened the public hearing.
1. June Ann Locklear, 2261 5th Street, Springfield, spoke about her experience with tall
vegetation surrounding her property and urged the council to modify the definition of
a fence. She felt vegetation height limits should be the same as fence height limits and
spoke specifically about her lot and the need for light to maintain her quality of living.
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Council President Shaver closed the public hearing.
Councilor Burge responded to Ms. Locklear and said since the city is allowing development
of smaller lots currently, that taller trees or hedges surrounding a lot would be very confining
if it occurred on three sides of a lot.
Councilor Maine agreed, but questioned how landscaping standards differ from fence
standards. She felt vegetation is a large item and should not be considered during
this public hearing.
Councilor Shaver stated he would like to see further review of vegetation issues
by the Planning Commission and also seek input from staff. He thanked the Planning
Commission for their thorough review of the fence standards. He favored the look of
eight foot fences in residential zoning with two feet being lattice of open air of at least
50%. '
Councilor Burge also supported the ordinance, but suggested omitting the language
which would allow eight foot fences in residential zoning. He favored the use of higher
fences in all zones, excluding residential, unless abutting to commercial or industrial zoned
properties.
Councilor Beyer said they just built a four foot fence with two feet of lattiCe, to keep
within the current fence standards and still have a decorative effect. Council discussed
the height of fences both with and without lattice.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE,
TO ADOPT ORDINANCE NO. 5864, WITH THE EXCLUSION OF SECTION 2, (1) (A) 6,
AND DECLARING AN EMERGENCY. THE MOTION PASSED WITH A VOTE OF 5 FOR
AND 1 AGAINST. COUNCILOR SHAVER WAS OPPOSED, MAYOR MORRISETTE WAS
ABSENT (EXCUSED).
Mr. Kelly asked what council's preference was regarding the issue of vegetation.
Councilor Shaver suggested staff provide additional information on the topic, including
setbacks and solar regulations. Councilor Maine suggested this information be provided to
council via their weekly Communication Packet.
BUSINESS FROM THE AUDIENCE
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
BUSINESS FROM THE COUNCIL
1. Committee Appointments
a. Police Planning Task Force Application Review/Appointment.
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Councilor Maine said she was unavailable to attend the last Police Planning Task
Force (PPTF) meeting when the application was reviewed, but she supported the
appointment based on the recommendation of both the task force and staff.
Councilor Burge opposed the appointment because the applicant, although an
employee of Willamalane, does not reside in Springfield. Captain Jerry Smith,
representing the Police Department, said Mr. Cable was the only applicant, but
was recommended by Willamalane Park and Recreation District.
Councilor Maine said two members of the task force can reside outside of Springfield and
only one person lives outside Springfield now. Councilor Shaver said Mr. Cable is
qualified through his job as aquatics manager and he would not support him if he did not
think he was qualified based on his application and knowledge of the individual.
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR SHAVER,
TO APPOINT STEVE P. CABLE TO REPRESENT WILLAMALANE PARK AND
RECREATION DISTRICT ON THE POLICE PLANNING TASK FORCE. THE MOTION
PASSED WITH A VOTE OF 5 FOR AND 1 AGAINST. COUNCILOR BURGE WAS
OPPOSED.
BUSINESS FROM THE CITY MANAGER
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at 8:10 p.m.
Minutes Recorder - Shari Higgins
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Greg S r
Coun I PreSIdent
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