HomeMy WebLinkAbout09/15/1997 Regular
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MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, SEPTEMBER 15,1997
The city of Springfield council met in regular session in the Springfield City Council Chamber
Room, 225 Fifth Street, Springfield, Oregon, on Monday, September 15, 1997, at 7:03 p.m., with
Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver.
Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City
Attorney Joe Leahy, City Recorder Julie Wilson, Administrative Aide Shari Higgins and
members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
INVOCATION
The invocation was given by Rev. David Lanning, Springfield Faith Center.
SPRINGFIELD UPBEAT
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE,
TO ADOPT THE CONSENT CALENDAR WITH ITEM lA REMOVED. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Minutes
a. August 18, 1997 - Work Session
b. August 18, 1997 - Regular Meeting
c. September 2, 1997 - Work Session
d. September 2, 1997 - Regular Meeting
e. September 8, 1997 - Work Session
3. Resolutions
a. RESOLUTION NO. 97-42 - A RESOLUTION TO ACCEPT PROJECT 1-882, B STREET
REHABILITATION, PIONEER PARKWAY EAST TO 14TH STREET. FROM WALT'S
CONCRETE COMPANY IN THE AMOUNT OF $759.676.11.
4. Ordinances
5. Other Routine Matters
City Council Regular Meeting Minutes
September 15, 1997
Page 2
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a. Approve Contract Award for Project 1-974, City Hall Skylight Replacement, Capital Bond
Building Preservation Project, to McKenzie Glass, Inc., in the Amount of $26,854.
b. Approve Bid Award for Project 1-974, City Hall Roof Replacement, Capital Bond
Building Preservation Project, to Dorman Construction Co., in the Amount of $172,332.
ITEMS REMOVED FROM THE CONSENT CALENDAR
1. Claims
a. Approve August 1997 Disbursements for Approval.
Councilor Burge asked questions about disbursements.
Finance Director Bob Duey responded to a question about indigent representation. This
was a line item of about $35,000 - 50,000 per year. He said the DUll program was
helping.
Mr. Duey explained the disbursement for Lee World Travel, page 14, was for travel
expenses related to training for the PeopleSoft project.
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Councilor Burge discussed the disbursement for Oregon Apparatus Repair Inc., page 16.
Mr. Duey discussed Fund 13, replacement versus repairs and life expectancy of items.
Councilor Burge discussed the disbursement for Thorp, Purdy and Jewett, page 20. Mr.
Duey explained they provided legal representation for MWMC.
Councilor Burge asked about the disbursement for the University of Oregon, Hayward
Field Project. He requested information be provided regarding the contract cost and
duration.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT ITEM lA. THE MOTION PASSED WITH A VOTE OF 6 FOR
AND 0 AGAINST.
PUBLIC HEARINGS
1. Amendment to Springfield Municipal Code, Chapter 9, Article 7.
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ORDINANCE NO. 5862 - AN ORDINANCE PERTAINING TO SIGN STANDARDS,
AMENDING THE SPRINGFIELD MUNICIPAL CODE BY REVISING. ADDING. AND
DELETING PORTIONS OF CHAPTER IX, ARTICLE 7, SECTION 2 DEFINITIONS;
SECTION 12, SUBSECTION (4) GENERAL OFFICE SIGN STANDARDS; SECTION 13,
SUBSECTION (1) NEIGHBORHOOD COMMERCIAL; SECTION 14. SUBSECTION (4)
COMMUNITY COMMERCIAL AND MAJOR RETAIL COMMERCIAL DISTRICT;
SECTION 15. SUBSECTION (4) DOWNTOWN SIGN DISTRICT: SECTION 16.
SUBSECTION (3) BOOTH KELLY SIGN DISTRICT: SECTION 17. SUBSECTION (5) 1-5
City Council Regular Meeting Minutes
September 15, 1997
Page 3
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MALL/SPORTS FACILITY SIGN DISTRICT; SECTION 18, SUBSECTION (5) 1-5
COMMERCIAL SIGN DISTRICT: SECTION 19. SUBSECTION (4) LIGHT MEDIUM.
SPECIAL HEAVY INDUSTRIAL AND HEAVY INDUSTRIAL SIGN STANDARDS:
SECTION 21. SUBSECTION (1) PUBLIC LAND AND OPEN SPACE DISTRICT;
SECTION 22. SUBSECTION (3) SPECIAL LIGHT INDUSTRIAL DISTRICT: AND
SECTION 23. SUBSECTION (1) SCHOOLS, FIRST READING. AND DECLARING AN
EMERGENCY.
On September 2, 1997, the council heard an appeal of a decision by the Springfield Board of
Appeals denying a variance request from Section 9-7 -18( 1) of the Springfield Sign Code
(SSC) relative to the maximum amount of allowable wall signs. Although council favored the
applicant's request, the council agreed there were no findings of fact to provide authority to
approve the variance request. Council directed staff to prepare a code change to the SSC.
There is no discernible financial impact to the city. The code amendments will exempt
business logos from permit requirements provided 1) the trademark or symbol is the logo of
the business residing on the premise; and 2) the total square footage of the permitted wall
signs and the logos do not exceed the combined allowable square footage for all wall signs.
Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette
closed the public hearing.
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Councilor Burge recently visited Denver, Co. He said he saw a store with the logo on the
awning and said it added to the design of the awning and looked nice.
Councilor Shaver reminded staff if other changes were needed to the SSC, they should
follow-up on them. He said he has had two similar requests in the past few weeks. He
supported the language revisions and thanked staff for their promptness in bringing this item
back to council for review.
Mr. Leahy said the original ordinance would be amended to add the emergency clause
language along with an effective date.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT ORDINANCE NO. 5862, STATING THE ORDINANCE MEETS
REQUIREMENTS FOR AN EMERGENCY CLAUSE. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
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1. Correspondence From Daniel L. Pierce, A American Buyers, 103 South 21 st Street,
Regarding Application for Renewal of a Secondhand Dealer and Weapons Dealer Business
License.
City Council Regular Meeting Minutes
September 15, 1997
Page 4
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Included in the staff report was a memorandum from Chief DeForrest reviewing the issue.
Due to reasons explained, Chief DeForrest has recommended the second hand dealer and
weapons dealer business licenses be denied. Councilor Burge said the Police Department
acted appropriately in providing a recommendation. Chief DeForrest eXplained that to his
knowledge, the trial date for offenses noted was postponed.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ACCEPT CORRESPONDENCE FOR FILING. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
Mr. Leahy recommended time frames for submission of testimony along with scheduling a
public hearing. Mr. Pierce should also be allowed an opportunity to provide additional
information during the public hearing. He suggested this be treated similar to any land-use or
development permit problem. Mr. Pierce could continue to conduct business until a decision
was made by the council.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, THAT MR. PIERCE SUBMIT HIS WRITTEN INFORMATION WITHIN TWO
WEEKS (SEPTEMBER 29) AND THAT A PUBLIC HEARING ON THIS MATTER BE
SCHEDULED IN APPROXIMATELY ONE MONTH FROM NOW (OCTOBER 20). THE
MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
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BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Arts Commission Application Review / Appointment.
IT WAS MOVED BY COUNCILOR SHAVER, TO APPOINT WILLIAM DESKIN TO
THE ARTS COMMISSION WITH A TERM EXPIRING DECEMBER 1, 1998.
Councilor Shaver withdrew his motion.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO APPOINT WILLIAM DESKIN TO THE CURRENT VACANCY AND
APPOINT PAUL BOURGAULT AS AN ALTERNATE TO FILL THE NEXT
AVAILABLE VACANCY ON THE COMMISSION. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
b. Metropolitan Wastewater Management Commission (MWMC) Appointment Ratification.
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City Council Regular Meeting Minutes
September 15, 1997
Page 5
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IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO RATIFY THE APPOINTMENT OF DOUG KEELER TO FILL THE
VACANT SPRINGFIELD POSITION ON THE MWMC. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Business from Council
a. Committee Reports
b. Other Business
1. Councilor Burge proposed council consider changing their weekly meeting day from
Monday to Tuesday nights. He said Monday was a busy day, hectic for staff, football
games are televised on Monday nights, and many holidays fall on a Monday.
Councilor Maine said the Hospital Board met once per month on Tuesday nights.
Councilor Shaver liked the idea of a Tuesday night meeting but did not want to risk
participation by Councilor Maine. He would poll council on availability and interest.
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2. Councilor Dahlquist reported on a McKenzie Watershed Council meeting. He said they
are reviewing information related to the recent flood, what is being done about water
quality and other issues. He noted Eugene Water and Electric Board (EWEB) and
Springfield Utility Board (SUB) participation. He discussed a water quality study
conducted last year by the Corps of Engineers. He discussed water temperature control,
humidity, nutrient factors and fish spawning. He discussed a separate well water study
being conducted.
3. Councilor Shaver reported on a recent MPC meeting. He said they adopted the STlP
Plan which was part of the Trans Plan. He discussed changes made during the meeting.
He discussed funding LTD had for the study and movement of the downtown
Springfield station. He said about $170,000 was available for the study. Springfield
was inadvertently listed as one of the funding sources. This was corrected. He
reminded L TD that Springfield would like to be involved in the process.
He also reported that LTD met with Lane County regarding BRT. Both Lane County
and DeFazio's Office told LTD they may not fund the proposed agreement and that
BRT be included in the Trans Plan. Council would like to hold a work session on this
item. Council would like an opportunity to review and amend the proposed L TD
language.
4. Councilor Beyer reported on a CV ALCO meeting. She explained Red Cross would like
relief from Room Tax funds for victims of emergencies. Mr. Leahy explained an
ordinance may be necessary to revise the Room Tax polices. Council said it sounded
ok.
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City Council Regular Meeting Minutes
September 15, 1997
Page 6
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5. Councilor Maine reported on an LRAP A meeting. She said a new director was hired
and would begin employment the first of October. Councilor Maine suggested a joint
meeting with LRAP A be scheduled within the next six months.
6. Mayor Morrisette reported on the Housing Policy Board. They would like to meet with
the council in the near future. Mayor Morrisette discussed the First Time Homebuyer
Program and recent fund-raising efforts.
7. Councilor Burge reported he would be absent between October 5 - 15, 1997.
8. Councilor Ballew reported on the Mohawk Redevelopment Plan reviewed by the
Planning Commission. She said the Planning Commission edited the plan page-by-
page.
9. Approve Proposed Amendments to Bicycle Committee By-laws.
Management Analyst Eileen Stein presented a staff report on this issue. She reviewed
additional changes made to the bylaws which were not included in the packet.
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In response to the recent lack of applications received for three vacancies on the
Bicycle Committee, the council has requested the bylaws of the Springfield Bicycle
Committee be amended to reduce the number of committee members from nine to
seven.
On February 4, 1991, the council amended the Bicycle Committee's bylaws to increase
the number of members from seven to nine. This was done at the request of the Bicycle
Committee at a time when there was a single vacancy on the committee and two
qualified applicants were received. One of the applicants lived outside of the city
limits, so the Committee also requested that of the nine, three be eligible to live outside
the city limits.
To comply with Article VI of the bylaws, verbal notice of the council's request was
provided to the Committee at its meeting on September 8, and followed-up in writing
on September 10, 1997. If this proposal is adopted by council, the recruitment for the
vacancy would occur with the next recruitment period scheduled to begin in late
October.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO APPROVE THE AMENDMENT TO THE BYLAWS OF THE
SPRINGFIELD BICYCLE COMMITTEE. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY MANAGER
1. Other Business
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BUSINESS FROM THE CITY ATTORNEY
City Council Regular Meeting Minutes
'September 15, 1997
Page 7
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ADJOURNMENT
The meeting was adjourned at 7:47 p.m.
Minutes Recorder - Julie Wilson
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Bill Morrisette
Mayor
Attest:
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