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HomeMy WebLinkAbout09/15/1997 Regular . . . . :~ MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, SEPTEMBER 15,1997 The city of Springfield council met in regular session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, September 15, 1997, at 7:03 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Julie Wilson, Administrative Aide Shari Higgins and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The invocation was given by Rev. David Lanning, Springfield Faith Center. SPRINGFIELD UPBEAT CONSENT CALENDAR IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR WITH ITEM lA REMOVED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Minutes a. August 18, 1997 - Work Session b. August 18, 1997 - Regular Meeting c. September 2, 1997 - Work Session d. September 2, 1997 - Regular Meeting e. September 8, 1997 - Work Session 3. Resolutions a. RESOLUTION NO. 97-42 - A RESOLUTION TO ACCEPT PROJECT 1-882, B STREET REHABILITATION, PIONEER PARKWAY EAST TO 14TH STREET. FROM WALT'S CONCRETE COMPANY IN THE AMOUNT OF $759.676.11. 4. Ordinances 5. Other Routine Matters City Council Regular Meeting Minutes September 15, 1997 Page 2 . a. Approve Contract Award for Project 1-974, City Hall Skylight Replacement, Capital Bond Building Preservation Project, to McKenzie Glass, Inc., in the Amount of $26,854. b. Approve Bid Award for Project 1-974, City Hall Roof Replacement, Capital Bond Building Preservation Project, to Dorman Construction Co., in the Amount of $172,332. ITEMS REMOVED FROM THE CONSENT CALENDAR 1. Claims a. Approve August 1997 Disbursements for Approval. Councilor Burge asked questions about disbursements. Finance Director Bob Duey responded to a question about indigent representation. This was a line item of about $35,000 - 50,000 per year. He said the DUll program was helping. Mr. Duey explained the disbursement for Lee World Travel, page 14, was for travel expenses related to training for the PeopleSoft project. . Councilor Burge discussed the disbursement for Oregon Apparatus Repair Inc., page 16. Mr. Duey discussed Fund 13, replacement versus repairs and life expectancy of items. Councilor Burge discussed the disbursement for Thorp, Purdy and Jewett, page 20. Mr. Duey explained they provided legal representation for MWMC. Councilor Burge asked about the disbursement for the University of Oregon, Hayward Field Project. He requested information be provided regarding the contract cost and duration. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT ITEM lA. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. PUBLIC HEARINGS 1. Amendment to Springfield Municipal Code, Chapter 9, Article 7. . ORDINANCE NO. 5862 - AN ORDINANCE PERTAINING TO SIGN STANDARDS, AMENDING THE SPRINGFIELD MUNICIPAL CODE BY REVISING. ADDING. AND DELETING PORTIONS OF CHAPTER IX, ARTICLE 7, SECTION 2 DEFINITIONS; SECTION 12, SUBSECTION (4) GENERAL OFFICE SIGN STANDARDS; SECTION 13, SUBSECTION (1) NEIGHBORHOOD COMMERCIAL; SECTION 14. SUBSECTION (4) COMMUNITY COMMERCIAL AND MAJOR RETAIL COMMERCIAL DISTRICT; SECTION 15. SUBSECTION (4) DOWNTOWN SIGN DISTRICT: SECTION 16. SUBSECTION (3) BOOTH KELLY SIGN DISTRICT: SECTION 17. SUBSECTION (5) 1-5 City Council Regular Meeting Minutes September 15, 1997 Page 3 . MALL/SPORTS FACILITY SIGN DISTRICT; SECTION 18, SUBSECTION (5) 1-5 COMMERCIAL SIGN DISTRICT: SECTION 19. SUBSECTION (4) LIGHT MEDIUM. SPECIAL HEAVY INDUSTRIAL AND HEAVY INDUSTRIAL SIGN STANDARDS: SECTION 21. SUBSECTION (1) PUBLIC LAND AND OPEN SPACE DISTRICT; SECTION 22. SUBSECTION (3) SPECIAL LIGHT INDUSTRIAL DISTRICT: AND SECTION 23. SUBSECTION (1) SCHOOLS, FIRST READING. AND DECLARING AN EMERGENCY. On September 2, 1997, the council heard an appeal of a decision by the Springfield Board of Appeals denying a variance request from Section 9-7 -18( 1) of the Springfield Sign Code (SSC) relative to the maximum amount of allowable wall signs. Although council favored the applicant's request, the council agreed there were no findings of fact to provide authority to approve the variance request. Council directed staff to prepare a code change to the SSC. There is no discernible financial impact to the city. The code amendments will exempt business logos from permit requirements provided 1) the trademark or symbol is the logo of the business residing on the premise; and 2) the total square footage of the permitted wall signs and the logos do not exceed the combined allowable square footage for all wall signs. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. . Councilor Burge recently visited Denver, Co. He said he saw a store with the logo on the awning and said it added to the design of the awning and looked nice. Councilor Shaver reminded staff if other changes were needed to the SSC, they should follow-up on them. He said he has had two similar requests in the past few weeks. He supported the language revisions and thanked staff for their promptness in bringing this item back to council for review. Mr. Leahy said the original ordinance would be amended to add the emergency clause language along with an effective date. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT ORDINANCE NO. 5862, STATING THE ORDINANCE MEETS REQUIREMENTS FOR AN EMERGENCY CLAUSE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS . 1. Correspondence From Daniel L. Pierce, A American Buyers, 103 South 21 st Street, Regarding Application for Renewal of a Secondhand Dealer and Weapons Dealer Business License. City Council Regular Meeting Minutes September 15, 1997 Page 4 . Included in the staff report was a memorandum from Chief DeForrest reviewing the issue. Due to reasons explained, Chief DeForrest has recommended the second hand dealer and weapons dealer business licenses be denied. Councilor Burge said the Police Department acted appropriately in providing a recommendation. Chief DeForrest eXplained that to his knowledge, the trial date for offenses noted was postponed. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Mr. Leahy recommended time frames for submission of testimony along with scheduling a public hearing. Mr. Pierce should also be allowed an opportunity to provide additional information during the public hearing. He suggested this be treated similar to any land-use or development permit problem. Mr. Pierce could continue to conduct business until a decision was made by the council. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, THAT MR. PIERCE SUBMIT HIS WRITTEN INFORMATION WITHIN TWO WEEKS (SEPTEMBER 29) AND THAT A PUBLIC HEARING ON THIS MATTER BE SCHEDULED IN APPROXIMATELY ONE MONTH FROM NOW (OCTOBER 20). THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Arts Commission Application Review / Appointment. IT WAS MOVED BY COUNCILOR SHAVER, TO APPOINT WILLIAM DESKIN TO THE ARTS COMMISSION WITH A TERM EXPIRING DECEMBER 1, 1998. Councilor Shaver withdrew his motion. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPOINT WILLIAM DESKIN TO THE CURRENT VACANCY AND APPOINT PAUL BOURGAULT AS AN ALTERNATE TO FILL THE NEXT AVAILABLE VACANCY ON THE COMMISSION. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. b. Metropolitan Wastewater Management Commission (MWMC) Appointment Ratification. . City Council Regular Meeting Minutes September 15, 1997 Page 5 . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO RATIFY THE APPOINTMENT OF DOUG KEELER TO FILL THE VACANT SPRINGFIELD POSITION ON THE MWMC. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Business from Council a. Committee Reports b. Other Business 1. Councilor Burge proposed council consider changing their weekly meeting day from Monday to Tuesday nights. He said Monday was a busy day, hectic for staff, football games are televised on Monday nights, and many holidays fall on a Monday. Councilor Maine said the Hospital Board met once per month on Tuesday nights. Councilor Shaver liked the idea of a Tuesday night meeting but did not want to risk participation by Councilor Maine. He would poll council on availability and interest. . 2. Councilor Dahlquist reported on a McKenzie Watershed Council meeting. He said they are reviewing information related to the recent flood, what is being done about water quality and other issues. He noted Eugene Water and Electric Board (EWEB) and Springfield Utility Board (SUB) participation. He discussed a water quality study conducted last year by the Corps of Engineers. He discussed water temperature control, humidity, nutrient factors and fish spawning. He discussed a separate well water study being conducted. 3. Councilor Shaver reported on a recent MPC meeting. He said they adopted the STlP Plan which was part of the Trans Plan. He discussed changes made during the meeting. He discussed funding LTD had for the study and movement of the downtown Springfield station. He said about $170,000 was available for the study. Springfield was inadvertently listed as one of the funding sources. This was corrected. He reminded L TD that Springfield would like to be involved in the process. He also reported that LTD met with Lane County regarding BRT. Both Lane County and DeFazio's Office told LTD they may not fund the proposed agreement and that BRT be included in the Trans Plan. Council would like to hold a work session on this item. Council would like an opportunity to review and amend the proposed L TD language. 4. Councilor Beyer reported on a CV ALCO meeting. She explained Red Cross would like relief from Room Tax funds for victims of emergencies. Mr. Leahy explained an ordinance may be necessary to revise the Room Tax polices. Council said it sounded ok. . City Council Regular Meeting Minutes September 15, 1997 Page 6 . 5. Councilor Maine reported on an LRAP A meeting. She said a new director was hired and would begin employment the first of October. Councilor Maine suggested a joint meeting with LRAP A be scheduled within the next six months. 6. Mayor Morrisette reported on the Housing Policy Board. They would like to meet with the council in the near future. Mayor Morrisette discussed the First Time Homebuyer Program and recent fund-raising efforts. 7. Councilor Burge reported he would be absent between October 5 - 15, 1997. 8. Councilor Ballew reported on the Mohawk Redevelopment Plan reviewed by the Planning Commission. She said the Planning Commission edited the plan page-by- page. 9. Approve Proposed Amendments to Bicycle Committee By-laws. Management Analyst Eileen Stein presented a staff report on this issue. She reviewed additional changes made to the bylaws which were not included in the packet. . In response to the recent lack of applications received for three vacancies on the Bicycle Committee, the council has requested the bylaws of the Springfield Bicycle Committee be amended to reduce the number of committee members from nine to seven. On February 4, 1991, the council amended the Bicycle Committee's bylaws to increase the number of members from seven to nine. This was done at the request of the Bicycle Committee at a time when there was a single vacancy on the committee and two qualified applicants were received. One of the applicants lived outside of the city limits, so the Committee also requested that of the nine, three be eligible to live outside the city limits. To comply with Article VI of the bylaws, verbal notice of the council's request was provided to the Committee at its meeting on September 8, and followed-up in writing on September 10, 1997. If this proposal is adopted by council, the recruitment for the vacancy would occur with the next recruitment period scheduled to begin in late October. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE THE AMENDMENT TO THE BYLAWS OF THE SPRINGFIELD BICYCLE COMMITTEE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY MANAGER 1. Other Business . BUSINESS FROM THE CITY ATTORNEY City Council Regular Meeting Minutes 'September 15, 1997 Page 7 . ADJOURNMENT The meeting was adjourned at 7:47 p.m. Minutes Recorder - Julie Wilson W~~ Bill Morrisette Mayor Attest: " . .