HomeMy WebLinkAbout08/18/1997 Regular
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MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, AUGUST 18,1997
The City of Springfield Council met in Regular Session in the Springfield City Council Meeting
Room, 225 Fifth Street, Springfield, Oregon, on Monday, August 18, 1997 at 7:03 p.m., with
Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette and Councilors Ballew, Burge, Maine and Shaver. Councilors
Beyer and Dahlquist were absent (excused). Also present were City Manager Mike Kelly,
Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, Administrative Aide Shari
Higgins, and members of staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
SPRINGFIELD UPBEAT
1. City Manager Mike Kelly recognized Dick Evenson, Fire and Life Safety Department, for 25
years of service to the City of Springfield.
2. City Manager Mike Kelly recognized Dennis Shew, Fire and Life Safety Department, for 20
years of service to the City of Springfield.
3. City Manager Mike Kelly recognized Gary Colwell, Public Works Department, for 15
years of service to the City of Springfield.
4. City Manager Mike Kelly recognized Frank Hotchkiss, Human Resources Department, for 15
years of service to the City of Springfield.
5. City Manager Mike Kelly recognized Richard Jones, Police Department, for 10
years of service to the City of Springfield.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE,
TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 4
FOR AND 0 AGAINST. COUNCILORS BEYER AND DAHLQUIST WERE ABSENT
(EXCUSED).
1. Claims
a. June 1997 Disbursements for Approval
b. July 1997 Disbursements for Approval
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City of Springfield
Regular Meeting - 8/18/97
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2. Minutes
a. June 23, 1997 - Joint Meting with Urban Forest Advisory Committee
b. June 23, 1997 - Work Session
c. June 30, 1997 - Special Meeting
d. June 30, 1997 - Work Session
e. July 16, 1997 - Special Meeting
3. Resolutions
a. RESOLUTION NO. 97-38 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-025:
565 HARLOW ROAD SANITARY SEWER IMPROVEMENTS
4. Ordinances
5. Other Routine Matters
a. Approval of the June 1997 Quarterly Updated Financial Reports
b. Award the following contract and authorize the City Manager to execute a contract to
Hughes Fire Equipment, Inc./Pierce Manufacturing, Inc., in the amount of $644,858 for
the construction and delivery of one, Pierce Aerial Platform unit.
c. Award bid for Project 2-037: 1997 Slurry Seal, to Asphalt Maintenance Associates, Inc. in
the amount of$131,107.88
PUBLIC HEARINGS
BUSINESS FROM THE AUDIENCE
1. Al Rush, 906 5th Street, Springfield, inquired as to why all driveways on 5th Street are
being painted yellow. He asked what process to use to get the yellow removed from his
driveway.
Traffic Engineer Brian Barnett met privately with Mr. Rush to explain why the painting was
done and the city's policy regarding driveway painting.
2. Cluadete Eikenberry, 2380 A Street, Apt. 3, Springfield, spoke in support ofthe two topics
discussed earlier in the work session. The first being the median on Main Street, with an
additional suggestion that the speed be lowered to 35 miles per hour along the entire street.
Second, there are more and more pedestrians crossing on Main Street and the city should
properly address pedestrian safety.
3. W.G. Willie Combs, 334 Scotts Glenn, Springfield, spoke regarding the Correspondence and
Petition item from Jerry Williams. He felt the Fire-Med banner should be left in place, as it
provides advertising for a positive and very useful city service.
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4. Richard MacKenzie, 1125 58th #91, Springfield, spoke as a concerned citizen. He said the
mobile home park he lives in (Golden Oaks Mobile Home Park) received a letter from the
city alerting them that they were in violation of the city's fence standards. No one signed the
letter and there was no date on the letter, which also did not provide a deadline. He provided
council with a copy of the letter the park management received and discussed Section 16.010
of the Springfield Development Code (SDC).
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Regular Meeting - 8/18/97
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Mr. MacKenzie said he can not find any wording from the City of Springfield in any code that
states specifically that razor wire can not be used. He spoke of reasons the park uses the
wire, mainly due to crime activity.
5. Jan A. Zurcher, Golden Oaks Mobile Home Park, 1125 58th Street, Springfield, explained
she and her husband manage the park. After five break-ins, management added razor wire
to their fence and have had no crime problems since. Ms. Zurcher stated the barbed wire has
been in place for over 20 years, but the razor wire was recently added.
Ms. Zurcher reiterated the frustration that Mr. MacKenzie expressed with the code, but said
staff had been very helpful.
Others in the community have barbed and razor wire fences and she felt they were being
treated in an unfair and selective manner. She said they have received a 60 day extension,
but are still confused as to the deadline date, per the original letter.
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Mayor Morrisette said there is a citywide equity issue regarding enforcement. He felt staff
will drive by some businesses which are in non-compliance but that other businesses will
be cited for the same issues. Mr. Leahy quoted SDC Section 1.030, "Land may be used,
or developed by land division or otherwise, and a structure may be used or developed by
construction, reconstruction, alteration, occupancy or otherwise, only as the Code permits."
He explained uses which are permitted in a zone are listed, but not all uses which can not be
used are not listed, as it would be impossible to think of every intended use.
Council discussed whether or not this is a zoning issue of what zones allow different types
of fencing materials or it is a fence issue alone. Mr. Leahy clarified the SDC is written with
exclusionary zoning, which is the style used for most codes.
Councilor Shaver led a discussion regarding the issuance of fence permits and enforcement
procedures. He suggested staff be allowed to review the issue and respond to council
prior to a decision being reached. Since an extension had been granted, the time frame
would work for both parties. Councilor Burge agreed and ask that this issue be returned
to council prior to any enforcement action occurring or fine being issued.
Councilor Maine also supported review of the situation, as well as the topic of fence standards
in general. Council discussed the complaint only program for code enforcement and the
appropriateness of continuing with current policies.
Mr. Kelly said staff would not continue enforcement of the Golden Oaks Mobile Home Park
property until further information and a staff response was presented to council. Council
asked that a copy of the Planning Commission discussion regarding the topic of barbed and
razor wire fences be provided to them.
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6. Tim Kerr. 381 S. 35th Street, Springfield, spoke under Business from the Audience, and
also submitted a correspondence and petitions item (see #2, below). Mayor Morrisette said
council had read Mr. Kerr's correspondence/petitions submission. Mr. Kerr explained
the city took a piece of property to create a cul-de-sac in 1972 and he and the other property
owners listed on the petition would like the property back under their ownership. He has
received vacation right-of-way information from staff and has been told the fee associated
with the application is $900. He asked council to waive the fee for the vacation application
process.
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Regular Meeting - 8/18/97
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Public Works Director Dan Brown explained vacation requests are processed through the
Development Services Department with assistance by Public Works Department staff. He
said the fee is large due to mailings required by state law. He reviewed the written response
provided in the agenda packet and said the properties were dedicated by previous owners
when the property was originally subdivided and a right-of-way was requested for a possible
future street. At this time the city does not foresee a need for a street, but the request would
still need to be fully reviewed by staff prior to any decision being issued. He explained the
only issue currently is whether or not the city will waive the fee, per Mr. Kerr and the current
property owners request.
Councilor Maine asked if any of the owners are the same as they were in 1972. Mr. Brown
replied that all are new property owners, except one, who did not sign the petition. Councilor
Burge stated there would be a cost benefit to the property owners to pursue the vacation
process, as they would be gaining valuable land.
Councilor Shaver said the city operates in good faith, but street plans do change. Since
it appears that a cul-de-sac is currently not critical, he suggested the property owners
all share the cost of the application fee and submit for a vacation of the right-of-way.
He felt the city could not waive the fee, since property owners would gain additional
land and it would be a financial benefit to them.
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By consensus, council agreed not to waive the application fee, but encouraged Mr. Kerr
to speak with his neighbors and jointly pay the fee and make a vacation right-of-way request.
CORRESPONDENCE AND PETITIONS
1. Correspondence from Jerry Williams, University of Oregon, 1231 University of Oregon,
Eugene, expressing concern over the placement of FireMed advertisement sign outside
Springfield City Hall.
Councilor Burge questioned whether or not the complaint was from Jerry Williams
personally or from the University of Oregon.
IT WAS MOVED BY COUNCILOR SHAVER, TO ACCEPT THE CORRESPONDENCE
FOR FILING AND REPLY THAT COUNCIL FELT THE FIRE-MED SIGN WAS MORE
APPROPRIATE THAN THE BALANCING ACT STATUE. THE MOTION DIED DUE
TO LACK OF A SECOND.
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR
BURGE, TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED
WITH A VOTE OF 3 FOR AND 1 AGAINST (SHAVER). COUNCILORS BEYER AND
DAHLQUIST WERE ABSENT (EXCUSED).
2. Correspondence/petition from Tim Kerr, 4315 Main Street, with three signatures, requesting
a right-of-way vacation.
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IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED
WITH A VOTE OF 4 FOR AND 0 AGAINST. COUNCILORS BEYER AND
DAHLQUIST WERE ABSENT (EXCUSED).
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City of Springfield
Regular Meeting - 8/18/97
page 5
3. Correspondence from Mrs. Betty Binnebose, 2206 J Street, requesting street improvements
to the area of 2206 J Street.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED
WITH A VOTE OF 4 FOR AND 0 AGAINST. COUNCILORS BEYER AND
DAHLQUIST WERE ABSENT (EXCUSED).
Councilor Shaver asked if the Maple School lot was actually a parking lot. Staff responded,
that it is not an official parking lot, although it is used quite frequently for parking
purposes. Mayor Morrisette said he recently had a discussion with School District 19
Superintendent, Jamon Kent regarding the site.
Mr. Brown replied (per the staff response) that the asphalt mat only covers the middle of the
street and the city only provides mats on sub-standard streets. He said the City's Maintenance
Division recently did significant work on the street, including: asphalt patching, three foot to
four foot widening of the asphalt mat, and compacting of crushed rock in the parking area in
the front of the school.
Councilor Shaver said the neighbors should be required to pursue the city's standard process
for street improvements and thanked staff for their recent maintenance work. By consensus,
council agreed with Councilor Shaver.
ORDINANCES
1. Adoption of Revised Chapter 6, Vehicles and Traffic, Springfield City Code
ORDINANCE NO. 5861 - AN ORDINANCE ADOPTING A REVISED CHAPTER 6
VEHICLES AND TRAFFIC OF THE SPRINGFIELD CITY CODE 1965 AND
DECLARING AN EMERGENCY.
Councilor Ballew asked why roller blading or roller skating can not occur in the street. Ms.
Stein replied that streets are motorways and neither blading or skating is allowed.
Management Analyst Eileen Stein provided an overview of the chapter revisions. She said
this chapter is being presented to council in advance of the balance of the code, which will
be before council in the near future for adoption. This chapter has been changed, so the
Police Department can take advantage of their new organizational structure and permit
more efficient operations. One change will be to allow the Community Service Officer's
to enforce the full spectrum of parking, by changing the code regulations.
Ms. Stein said until the balance of the code is adopted, the numbering will be inconsistent, as
the new code will all be renumbered.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT ORDINANCE #5861. THE MOTION PASSED WITH A VOTE
OF 4 FOR AND 0 AGAINST. COUNCILORS BEYER AND DAHLQUIST WERE
ABSENT (EXCUSED).
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City of Springfield
Regular Meeting - 8/18/97
page 6
BUSINESS FROM THE CITY COUNCIL
1. Councilor Shaver said he recently patronized the Main Street Bar and Grill. He said the
food was good and the atmosphere was a great improvement. The change in ownership
is also helping to decrease the crime rate in downtown Springfield.
2. Councilor Maine reminded all present the Filbert Festival would be held August 22, 23, and
24. Mayor Morrisette invited all present to attend his Mayor's Pancake Breakfast on Sunday,
the 24.
3. Mayor Morrisette reported he attended the Annual Oregon Mayor's Conference this on
August 14, 15, and 16. He provided an update on the conference and highlight efforts to
receive statewide support for a transportation package. He said the outcome of the efforts,
with input from the Oregon Department of Transportation (ODOT) is to have more decisions
made at the regional level versus the state level. This will assist future transportation
packages and help local governments.
BUSINESS FROM THE CITY MANAGER
Administrative Aide Shari Higgins provided an update on rhe current recruitment period for
city boards, commissions and committees. She said currently five groups had vacancies,
including, the Arts Commission, Bicycle Committee, Community Development Advisory
Committee, the Library Board, and the Metropolitan Wastewater Management Commission.
Ms. Higgins reminded the Mayor and council that the recruitment closing date was August
27 at 5:00 p.m.
BUSINESS FROM THE CITY ATTORNEY
Mr. Leahy said the Mayor and each councilor member received a memo from the City
Attorney's Office in their boxes in the City Manager's Office. He asked that they be
read promptly.
ADJOURNMENT
The meeting was adjourned at 8:30 p.m.
Minutes Recorder - Shari Higgins
ATTEST:
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