HomeMy WebLinkAbout06/30/1997 Regular
.
MINUTES OF THE SPECIAL MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JUNE 30, 1997
The City of Springfield Council met in Special Session in the Springfield City Council Chamber
Room, 225 Fifth Street, Springfield, Oregon, on Monday, June 30, 1997 at 4:00 p.m., with
Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver.
Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City
Attorney Tim Harold, City Recorder Eileen Stein, Administrative Aide Julie Wilson and
members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
SPRINGFIELD UPBEAT
1. Mayor Morrisette and Chief DeForrest recognized Gunderson Rail Car Service, Inc., for
contributing to the beautification of the city.
.
2. Mayor Morrisette recognized Scott Engstrom for service to the Community.
3. Mayor Morrisette recognized Dan Bedore for service to the community.
4. Mayor Morrisette recognized Randy Harvey for years of service to the community.
5. Mayor Morrisette recognized Mike Moskovitz for service to the city of Springfield.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE,
TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
1. Claims
2. Minutes
a. June 16, 1997 - Work Session
b. June 16, 1997 - Regular Meeting
3. Resolutions
.
a. RESOLUTION NO. 97-34 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-991:
MILLARD COURT SUBDIVISION.
, Special Council Meeting Minutes
June 30, 1997
Page 2
.
I
b. RESOLUTION NO. 97-35 - A RESOLUTION OF THE CITY OF SPRINGFIELD
RECOGNIZING THE RETIREMENT OF THE DEBT OBLIGATION ON SELECTED
BANCROFT BOND ISSUES AND ACKNOWLEDGING THE CITY'S ABILITY TO
RE-APPROPRIA TE THE REMAINING RESOURCES.
c. RESOLUTION NO. 97-36 - A RESOLUTION AUTHORIZING THE CITY MANAGER
TO A WARD COMPETITIVE BIDS AMOUNTING TO MORE THAN $15.000 DURING
THE PERIOD OF JULY 1. 1997. TO AUGUST 10.1997. WHILE THE CITY COUNCIL
IS IN RECESS.
4. Ordinances
5. Other Routine Matters
a. Approve Endorsement of OLCC Liquor License for OK Tavern, Located at 2816 Main
Street.
b. Approve Endorsement of OLCC Liquor License for Main Street Bar and Grill, Located at
414 Main Street.
c. Approve Endorsement ofOLCC Liquor License Endorsement for Lee's Market, Located at
5095 Main Street.
.
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS
1. Fiscal Year 1997/98 City Budget Adoption.
RESOLUTION NO. 97-37 - A RESOLUTION ADOPTING THE FY 1997/98 CITY
BUDGET. MAKING APPROPRIATIONS, LEVYING A PROPERTY TAX. AND
APPROVING THE CITY OF SPRINGFIELD'S PARTICIPATION IN THE STATE
REVENUE SHARING PROGRAM.
Finance Director Bob Duey presented the staff report on this issue. The council is requested
to hold a public hearing on the Fiscal Year 1997/98 approved city budget and approved a
resolution to adopt the Fiscal Year 1997/98 city budget, make appropriations, levy a property
tax, and approve the city of Springfield's participation in the State Revenue Sharing
Program.
Mayor Morrisette opened the public hearing.
1. Cluadete Eikenberry, 2380 A Street, Apt A, wondered why the Library was receiving
reductions and suggested cuts be made in the City Manager's Office.
Mayor Morrisette closed the public hearing.
.
.
Special Council Meeting Minutes
June 30, 1997
Page 3
Councilor Beyer discussed the budget process and opportunity for providing input during the
public Budget Committee meetings. Councilor Burge agreed with Councilor Beyer's
comments and said many opportunities were provided to provide input during the budget
process.
Mr. Duey answered general questions from council.
Councilor Shaver thanked staff for their efforts during the budget process. He also
recognized the percentage of reductions taken by the City Manager's Office.
Councilor Maine said the Library may not be able to deliver all the services they have in the
past, but would deliver first rate service on the programs they currently offer.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT RESOLUTION RESOLUTION NO. 97-37. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Proposed Amendments to Springfield Development Code Articles 2 and 32, Local Street
Standards, Jo. No. 97-03-066.
.
ORDINANCE NO. 5860 - AN ORDINANCE AMENDING THE SPRINGFIELD
DEVELOPMENT CODE, ARTICLE 2. DEFINITIONS AND ARTICLE 32 PUBLIC AND
PRIVATE IMPROVEMENTS BY AMENDING SECTIONS 32.010 AND 32.020 AND
DECLARING AN EMERGENCY.
City Planner Lydia Neill presented the staff report on this issue. In 1996 the city received an
Oregon Department of Transportation grant to hire a consultant, Kimley-Horn, to prepare a
document that included proposed street design standards and a local street connectivity map
in response to Transportation Rule 12 (Oregon Administrative Rule 660-12). Transportation
Rule 12 requires local jurisdictions to develop local street connectivity and design standards
by extending existing streets and bikeways, connecting arterial and collector streets and
creating connections between and among neighborhoods.
The first phase of the adoption process includes adoption of the Local Street Concept Map
and pertinent Code language. The Local Street Map will be used for conceptual purposes by
both property owners and staffto determine how to best develop the city's transportation
system.
The Traffic Impact Analysis (TlA) requirements are proposed to be amended to decrease the
average daily trips generated by use to trigger a TlA from 1,000 to 500 (major study) and
250 (minor study).
.
The Citizens Involvement Committee (CIC) met on March 18, 1997 to discuss the adoption
process. At this meeting the CIC did not recommend formation of a task force to study the
proposed code changes and development of the map. Instead of this process a public
workshop was conducted on April 23, 1997. Notice of the workshop and the public hearing
process was in accordance with the SDC 14.030. In addition, staff prepared a press release
Special Council Meeting Minutes
June 30, 1997
Page 4
.
detailing the public process that would be used to adopt these amendments. An inter-agency
review has also been conducted.
A workshop was conducted on April 15, 1997 with the Planning Commission. A public
hearing was held on May 20 by the Planning Commission and the meeting was continued
pending the outcome ofthe City Council Work Session on June 16, 1997. Adoption of the
proposed Code amendments, which includes the Local Street Map, will reduce staffing costs
for plan review and right-of-way acquisition for necessary public improvements. These
amendments also bring the city into compliance with several Transportation Rule 12
requirements.
Ms. Neill 'said the bike paths were removed from the map and be included in the bike plan.
Ms. Neill also said staff has worked with the Springfield School District to look at sites that
may be rezoned and came up with a way to satisfy the needs of the School District. Ms.
Neill highlighted the amendments of the TlA requirements.
Mayor Morrisette opened the public hearing.
1. Dena Neman, 3019 South M Street, spoke in opposition of the proposal. She wanted to
ensure the bike path was removed from the map. She discussed the public process. She
did not want council to adopt the proposed amendments.
.
2. Philip Farrington, 132 East Broadway, Suite 536, Eugene, representing Willamalane Park
and Recreation District, spoke regarding the proposal. He discussed the proposed future
site of the Bob Artz Park. He expressed concern over the local street plan being adopted
along with this proposal. He reviewed the site plan and the area of concern, the western
site, adjacent to the site.
Mayor Morrisette closed the public hearing.
Traffic Engineer Masood Mirza provided additional information and reviewed the
conceptual road network map.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT ORDINANCE NO. 5860. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
1. German Galicia, 1135 Laura Street, requested a special noise permit for the purpose of
holding a birthday party, with a band, on July 19, noon to 7:00 p.m.
.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
DAHLQUIST, TO APPROVE THE REQUEST FOR A SPECIAL NOISE PERMIT WITH
CONDITIONS SET BY CHIEF DEFORREST. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 1 AGAINST (BURGE).
'. -,.., \ .
.
.
.
Special Council Meeting Minutes
June 30, 1997
Page 5
Staff was asked to talk with the neighbor that previously had concerns over noise issues with
the Mr. Galicia.
2. Dena Nem~, 3019 South M Street, expressed concern over the public notice placed in the
civic calendar.
Councilor Burge replied that all business was conducted during public meetings.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence From Charles Gray and Penny Anderson, Co-Chairs, Eugene/Springfield
Homeless Action Coalition, Regarding Shelter System for Homeless Persons.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Correspondence From Cathy Pearson, Oregon Rivers Museum (ORM), Regarding an ORM
News Release.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Planning Commission Appointment.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO APPOINT DAVID RALSTON TO THE PLANNING COMMISSION, WITH
A TERM EXPIRING SEPTEMBER 5,1998.
2. Business from Council
a. Committee Reports
b. Other Business
.,- . ' Special Council Meeting Minutes
June 30, 1997
Page 6
.
BUSINESS FROM THE CITY MANAGER
1. Lease Negotiation with Broad Base Programs, Inc., for Sports Center Development.
Management Analyst Howard Wade provided the staff report. Development Services staff
and the City Attorney have negotiated with Broad Base Programs to reach agreement on a
first-stage lease which Broad Base Programs has approved. It contains a number of
conditions which must be met by October 1, 1998 and other conditions upon which further
agreement must be reached by June 1, 1998.
In November 1993, the City Council directed the Development Services Department to work
with Broad Base Programs in the development of their fieldhouse/arena proposal.
In April 1995, Council considered proposed lease provisions and provided guidance for lease
negotiations. Broad Base Programs commissioned a market study with city room tax funds
which suggested a smaller facility would have a greater chance for success. In July 1996,
Council considered a lease drafted in response to the market study recommendations and
expressed a number of concerns which have been answered in this lease proposal.
.
This is a first-stage lease which establishes a number of important agreements and includes a
condition that final agreement be reached by June 1, 1998 on issues concerning fundraising,
planning, construction, timelines, parking, and Sports Center Board composition, duties,
responsibilities, and participation.
Broad Base Programs has met the first milestone of raising $50,000 in cash or in-kind
contributions and is close to meeting the September 1, 1997 deadline of$IOO,OOO. They have
discovered in their fundraising feasibility studies that large corporate donations would be
contingent on having a strong commitment from the city. This commitment would be
recognized by this lease agreement.
There is nothing in this lease that commits the city to any additional expenditures.
Mr. Wade provided a status report on Broad Base's satisfaction of a number of provisions in
the agreement, particularly the fundraising provisions. Mr. Wade commented that the major
piece in pulling together the proposal is the lease. He said the negotiations have produced an
agreement which will provide plenty of protections for the City. Mr. Wade discussed other
safety net features of the 35-year lease that will provide protection for the City. Mr. Wade
commented that Broad Base representatives are available to answer questions.
Councilor Ballew asked a question about the language in the agreement regarding taking of
property.
.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO AUTHORIZE THE CITY MANAGER TO SIGN THE PROPOSED FIRST
STAGE LEASE PROVISIONS WITH BROAD BASE PROGRAMS. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
.
.
.
Special Council Meeting Minutes
June 30, 1997
Page 7
Mayor Morrisette recognized Kaye Wilson and Howard Wade for their service to the city of
Springfield. Due to budget reductions, both positions have been eliminated.
City Manager Mike Kelly also recognized Kaye Wilson and Howard Wade and thanked them
for their service to the city and the community.
Councilor Shaver recognized Eileen Stein for her contribution the council.
2. Other Business
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at 5:40 p.m.
Minutes Recorder - Julie Wilson
~~~~aI-
Bill Morrisette
Mayor
Attest:
t
~~ 0 '-
J . e Wilson
City Recorder
(~