HomeMy WebLinkAbout06/16/1997 Regular
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MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JUNE 16, 1997
The city of Springfield council met in regular session in the Springfield City Council Chamber
Room, 225 Fifth Street, Springfield, Oregon, on Monday, June 16, 1997, at 7:15 p.m., with
Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist and Shaver.
Councilor Maine was absent (excused). Also present were City Manager Michael Kelly,
Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein,
Administrative Aide Julie Wilson and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
SPRINGFIELD UPBEAT
1. Mayor Morrisette recognized City Manager Mike Kelly, for 30 years of service to the city of
Springfield.
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2. Mayor Morrisette presented the Distinguished Budget Presentation Award from the
Government Finance Officers Association (GFOA) to Finance Director Bob Duey.
3. Mayor Morrisette proclaimed June 14, 1997 as Race Unity Day.
4. Ms. Junior Springfield Teen, Valarie Link, addressed the council. She discussed the
importance of community values.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE,
TO ADOPT THE CONSENT CALENDAR WITH ITEM 4B REMOVED. THE MOTION
PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
1. Claims
a. Approval of the May 1997 Disbursements for Approval.
2. Minutes
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a. May 27, 1997 - Joint Meeting with Lane Transit District (LTD)
b. June 2, 1997 - Work Session
c. June 2, 1997 - Regular Meeting
d. June 9, 1997 - Work Session
Regular Council Meeting Minutes
June 16, 1997
Page 2
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a. RESOLUTION NO. 97-26 - A RESOLUTION OF THE CITY OF SPRINGFIELD
AMENDING THE CITY OF SPRINGFIELD. OREGON MONEY PURCHASE
PENSION PLAN.
b. RESOLUTION NO. 97-27 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-009:
ASTER STREET. 42ND PLACE TO 43RD STREET.
c. RESOLUTION NO. 97-28 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-851:
TRACY'S PLAT.
4. Ordinances
a. ORDINANCE NO. 5855 - AN ORDINANCE AMENDING ARTICLE 1. TABLE 3F OF
THE SPRINGFIELD BUILDING SAFETY CODE ADMINISTRATIVE CODE OF THE
SPRINGFIELD DEPARTMENT OF DEVELOPMENT SERVICES. COMMUNITY
SERVICES DIVISION (SECOND READING).
5. Other Routine Matters
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a. Approve Dedication of Right-of-Way Along Walnut Road.
b. Award Bid for Project 1-988, North 51st Street Improvements, Main to E Street and
Vicinity, to Wildish Construction Co., in the Amount of $393,095.35.
c. Authorize the City Manager to Execute the Intergovernmental Human Services Agreement
for FY 97/98 Between Lane County and the Cities of Springfield and Eugene.
ITEMS REMOVED FROM THE CONSENT CALENDAR
4. Ordinances
b. ORDINANCE NO. 5856 - AN ORDINANCE PERTAINING TO SIGN STANDARDS.
AMENDING THE SPRINGFIELD MUNICIPAL CODE BY REVISING. ADDING. AND
DELETING PORTIONS OF CHAPTER IX. ARTICLE 7. SECTION 2 DEFINITIONS:
SECTION 4. SUBSECTION 4(A) AND (B) PERMITS - REGULATIONS - FEES:
SECTION 6. SUBSECTION (4) AND SUBSECTION (6) NON-CONFORMING SIGNS:
SECTION 7. SUBSECTION (8). (10). (12), (13). (14). (15). AND (16) EXEMPT SIGNS:
SECTION 8. SUBSECTION (4) AND (10) PROHIBITED SIGNS: SECTION 9.
SUBSECTION (3) APPEALS: SECTION 10. SUBSECTION (2) AND (4)
RESIDENTIAL DISTRICT SIGN STANDARDS: SECTION 13. NEIGHBORHOOD
COMMERCIAL: AND SECTION 18. SUBSECTION (2) 1-5 COMMERCIAL SIGN
DISTRICT (SECOND READING).
1. Terry Rice, 493 South 48th Street, representing Equity BH&G, discussed the benefit of
being allowed to display directional signs for real estate / homes for sale. He
recommended a generic directional signs be allowed.
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Regular Council Meeting Minutes
June 16, 1997
Page 3
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2. Mark Lewis, 1108 Laurel Avenue, representing Equity BH&G, supported comments
made by Mr. Rice.
Mr. Puent answered questions from council and said this portion of the Code has not been
revised. Mayor Morrisette requested staff talk with both Mr. Rice and Mr. Lewis.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
BURGE, TO ADOPT ORDINANCE NO. 5856. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST.
PUBLIC HEARINGS
1. Regional Sanitary Sewerage Facilities System Development Charge and Methodology.
ORDINANCE NO. 5857 - AN ORDINANCE CONCERNING THE REGIONAL
SANITARY SEWERAGE FACILITIES SYSTEM DEVELOPMENT CHARGE;
AMENDING SECTION 2-10-3 OF THE SPRINGFIELD CODE 1965: AND DECLARING
AN EMERGENCY.
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RESOLUTION NO. 97-29 - A RESOLUTION OF THE CITY OF SPRINGFIELD
COMMON COUNCIL ADOPTING THE METHODOLOGY FOR THE REGIONAL
SEWERAGE FACILITY SYSTEM DEVELOPMENT CHARGE AS SET FORTH IN THE
SPRINGFIELD CITY CODE.
Environmental Programs Supervisor Gary Colwell presented the staff report on this issue.
On May 15, 1997 the Metropolitan Wastewater Management Commission (MWMC)
approved a new methodology for determining the Regional Sanitary Sewerage Facility SDC
which is based upon the recommendations of a citizens advisory committee (CAC)
appointed by MWMC.
In February, 1997, following action taken by MWMC, the Springfield City Code was
amended to provide for an interim regional SDC methodology pending completion of a
comprehensive SDC study. The study was completed in March, 1997 and resulted in CAC
and staff recommended changes to the regional SDC methodology.
Mayor Morrisette opened the public hearing.
1. Kathy Madison, 1401 Willamette, representing the Eugene Chamber of Commerce,
requested the public comment period remain open for two more weeks to allow for
additional public testimony.
Mayor Morrisette closed the public hearing.
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Councilor Ballew commented that adequate opportunity has been provided for public
comment. Mr. Colwell also said the public notice requirements for the study have been met.
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June 16, 1997
Page 4
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IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
BURGE, TO ADOPT ORDINANCE NO. 5857 AND RESOLUTION NO. 97-29. THE
MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
Public Works Director Dan Brown introduced the new Traffic Engineer Brian Barnett.
2. Metro Plan Diagram Change: Jo. No. 97-05-101.
ORDINANCE NO. 5859 - AN ORDINANCE APPROVING AN AMENDMENT OF THE
METRO PLAN. CHANGING THE PLAN DESIGNATION FROM LOW DENSITY
RESIDENTIAL TO GOVERNMENT AND EDUCATION FOR PARCEL 1 AND FROM
LOW DENSITY RESIDENTIAL TO PARKS AND OPEN SPACE FOR PARCEL 2. JO.
NO. 96-12-248. AND DECLARING AN EMERGENCY.
City Planner Sarah Summers presented the staff report on this issue. School District 19 is
requesting a Metro Plan diagram change from Low Density Residential to Parks and Open
Space for 11.3 acres and to Government and Education for 65.47 acres. Approval of this
request will allow the proposed uses of a softball complex and a high school campus to be
consistent with the Metro Plan designations. The ordinance contains an emergency clause
which makes it effectively immediately upon adoption. The emergency clause is being used
to enable ball fields to be available to the community as soon as possible.
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The District property has been annexed into the city and partitioned into two parcels. The
proposed uses require a Metro Plan amendment. The conceptual development plan for the
site shows that the District will retain Parcel 1 for a future high school campus. Willamalane
Park and Recreation District will build a softball complex on Parcel 2 to replace the park and
fields formerly located at Bob Artz Park. The amendment would redesignate the property
from LDR to Parks and Open Space for the Willamalane parcel and from LDR to
Government and Education for the District parcel. The Springfield Planning Commission
conducted a public hearing on the Metro Plan amendment and a zone change on June 3,
1997. The zone was changed from LDR to PLO. The Commission has recommended
approval (7-0) of the Metro Plan diagram change. There is no financial impact to the city
resulting from this decision.
Ms. Summers reviewed the criteria of approval and findings.
Mayor Morrisette opened the public hearing.
1. Jamon Kent, 525 Mill Street, Superintendent of School District #19, spoke in support of
the Planning Commission and staff recommendation to amend the Metro Plan Diagram.
He discussed the designation change. Rick Satre, 132 East Broadway, presented design
diagrams of the referenced property.
Mayor Morrisette closed the public hearing.
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June 16, 1997
Page 5
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IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
BURGE, TO ADOPT ORDINANCE NO. 5859. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST.
3. Initiate Annexation of Territory to the city of Springfield, Map Number 18-02-05-12, Tax
Lot 9009, 1.8 Acres Located on the East Side of South 47th Street North of Jasper Road
(Prociw).
RESOLUTION NO. 97-30 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN
TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE
COUNTY BOUNDARY COMMISSION DELAY THE EFFECTIVE DATE TO JANUARY
2. 1998.
City Planner Sarah Summers presented the staff report on this issue. The property owner has
requested annexation in order to develop property located on the east side of South 47th
Street north of Jasper Road. Annexation of this property is necessary to allow development
of a 10-lot subdivision.
Ms. Summers explained the tax lot previously referenced as lot 9000 but should be corrected
to read tax lot 9002.
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The city council is authorized by ORS 1 99.490(2)(B) to initiate delayed effective date
annexations upon receiving consent in writing from a majority of the electors registered in
the territory proposed to be annexed. Written consent from owners of more than half the
land in the territory proposed to be annexed has been obtained and the property is contiguous
to the city limits. City resolution number 92-35 established city policy endorsing delayed
annexations. During the delay period, fire, police and library services will be provided
through a contract with the city. The improved value ofthe property will be on the Lane
County Assessment and Tax Roll after construction of homes on the majority of lots.
Because of the uncertainty of the implementation of Ballot Measure 50, delaying the
effective date until January 2, 1998 will result in an increase to the city tax base based on the
average tax value of similar property.
Development Services Director Susan Daluddung provided an update regarding delayed
annexations. Ms. Daluddung said there is a possibility the delayed annexation process may
no longer be used because measure 50 allows the value of new growth to be added to the tax
base. She said legal review will be forthcoming regarding policy recommendations.
Mayor Morrisette opened the public hearing.
1. Dennis Prociw, 1530 Clearwater requested council make a decision on this issue. He said
he did not have a preference for or against the proposal, he just wanted a decision made.
Mayor Morrisette closed the public hearing.
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The council discussed measure 50 and its impact on the annexation process, particularly the
past use of delayed effective date annexations.
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June 16, 1997
Page 6
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2. Dave Brown, Branch Engineering, 310 5th Street representing Prociw, Inc., spoke in
support of eliminating the delayed annexation if it provides no real benefit.
Both Councilor Shaver and Burge supported the proposals.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
BURGE, TO ADOPT RESOLUTION NO. 97-30. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST.
4. Initiate Annexation of Territory to the City of Springfield, Map Number 18-02-06-13, Tax
Lots 9500, 9600, 9700, 9800,9801,9900, 10001, 10002, 10003, 10004, 10300,
Approximately 8 Acres South of Jasper Road Near 37th Street.
RESOLUTION NO. 97-31 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN
TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE
COUNTY BOUNDARY COMMISSION DELAY THE EFFECTIVE DATE TO JANUARY
2, 1998.
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City Planner Sarah Summers presented the staff report on this issue. The property owners
have requested annexation in order to provide city services to individually owned parcels
located south of Jasper Road. Annexation of this property is necessary to allow extension of
sanitary sewer and water services and future subdivision/partition of the properties.
The city council is authorized by ORS 1 99.490(2)(B) to initiate delayed effective date
annexations upon receiving consent in writing from a majority of the electors registered in
the territory proposed to be annexed. Written consent from owners of more than half the
land in the territory proposed to be annexed has been obtained and the property is contiguous
to the city limits. City resolution number 92-35 establishes city policy endorsing delayed
annexations. During the delay period, fire, police and library services will be'provided
through a contract with the city. The fully improved value of the property will be on the
Lane County Assessment and Tax Roll after subdivision and construction of homes on new
lots. Because of the uncertainty of the implementation of Ballot Measure 50, delaying the
effective date until January 2, 1998 will result in an increase to the city tax base based on the
average tax value of similar property.
The public hearing for this item was combined with public hearing number 3. See testimony
provided under public hearing number 3.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
BURGE, TO ADOPT RESOLUTION NO. 97-31. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST.
5. Amendment to Springfield Development Code, Article 27, Floodplain Overlay District.
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ORDINANCE NO. 5858 - AN ORDINANCE AMENDING THE SPRINGFIELD
DEVELOPMENT CODE. ARTICLE 27, FP FLOODPLAIN OVERLAY DISTRICT. BY
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June 16, 1997
Page 7
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AMENDING SECTIONS 27.020. 27.030 AND 27.050 AND ADDING SECTIONS 27.080.
27.090 AND 27.100. AND DECLARING AN EMERGENCY.
City Planner Mel Oberst presented the staff report on this issue. He entered the staff report
and findings into the public record. He also said the amendment was consistent with the
Metro Plan statewide goals and the planning goals.
The proposed amendments to the Springfield Development Code (SDC) are being initiated to
bring the city into compliance with federal regulations. Article 27 Floodplain Overlay
District applies to all areas of special flood hazard within the urban growth boundary of
Springfield. As a condition of participating in the National Flood Insurance Program (NFIP),
the city must enforce Article 27 standards effectively through its development review
procedures. The Federal Emergency Management Agency (FEMA) finds that the city's
development review procedures are insufficient to enforce the provisions of Article 27 in the
urbanizing area and must be amended to maintain eligibility in the NFIP as soon as possible.
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The SDC is applicable within Springfield's urbanizable area under the 1987
Intergovernmental Agreement with Lane County, but it does not specifically address land and
drainage alteration, and does not provide for enforcement procedures in the unincorporated
areas. The city's grading regulations and Code enforcement provisions must be applied to
Springfield's urbanizable area in order for the city to comply with FEMA regulations and
retain eligibility in the National Flood Insurance Program. The Planning Commission
conducted a public hearing on the amendments on June 3rd and recommended the city council
approve the amendments to Article 27.
Mr. Oberst reviewed the ordinance and staff report.
Mayor Morrisette opened the public hearing.
1. George Grier, 1342 North 66th, representing Rural Thurston Neighborhood Group,
requested council; 1) work with Lane County to tighten up allowable fill in the Metro
Area by adopting a FEMA community rating system that would allow no net increase in
flood elevations; 2) work with FEMA, Lane County and local residents to more
accurately establish flood elevations and areas of higher velocity flow; 3) set the direction
for staff by discouraging development and annexations of flood prone areas; and 4)
restrict development and fill permits in areas where there are discrepancies with flood
maps until these issues are resolved. Mr. Grier provided council with a handout and map.
2. JC Johnson, 1321 North 66th Street, expressed opposition to development that would
have an effect on adjacent property.
3. Dan Leavitt, 1458 North 66th Street, representing Daniel Leavitt, suggested parties
affected should review the map and correct discrepancies. He also discussed the Cedar
Creek area.
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June 16, 1997
Page 8
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4. Carol Whinery, 1175 North 66th Street, discussed a February 10, 1996, Springfield News
article regarding area flooding. She requested the council carefully review the proposed
amendment.
5. Marjory Gossler, 1200 Weaver Road, expressed concern regarding flooding.
6. John Eisel, 1345 North 66th Street, discussed errors on the maps. He said official
representatives should physically survey the property during flooding season.
Mayor Morrisette closed the public hearing.
Mayor Morrisette said he would like to discuss the subdivision development at some future
date. Councilor Shaver would like a staff response on this. He said even though this was a
Lane County area, he wanted additional information on the floodplain location.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
DAHLQUIST, TO ADOPT ORDINANCE NO. 5858. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
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1. Mike Farthing, PO Box 1147, representing Springfield Quarry Rock Products, requested
council initiate an Urban Growth Boundary (UGB) amendment. He requested this be
scheduled for the June 30 council meeting.
Staff provided council with a memorandum responding to Mr. Farthing's request. UGB
amendments are classified as Metro Plan Type I amendments and require initiation by one of
the three governing bodies.
Section 7.040 of the Development Code specifies such requests be placed on a council agenda
at the direction of two councilors. Council had the option of 1) putting this request for
initiation on a future agenda; 2) referring this to the Planning Commission for
recommendation; or 3) taking no action at all. If council chooses the latteroption, 60 days
later the request shall be considered denied.
Councilor Shaver wanted additional information on this issue prior to making a decision.
Councilor Burge agreed. Council would like to be able to review the information ahead of
time if possible. This would be scheduled for the June 30 meeting.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence From Patricia Hocken, President, Lane Transit District Board of Directors,
PO Box 7070, Eugene, Thanking Council for the Opportunity to Meet with Them on May 27,
1997.
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Regular Council Meeting Minutes
June 16, 1997
Page 9
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IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
BEYER, TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED
WITH A VOTE OF 5 FOR AND 0 AGAINST.
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
b. Other Business
BUSINESS FROM THE CITY MANAGER
1. Placement of Community Service Officers I and II In the Public Employees Retirement
System (PERS);
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Benefits Administrator Tamara TenBrook presented the staff report on this item. Through
approval of the FY 94/96 labor agreement with SPA, and by approval of staff
recommendation presented to council on April 15, 1996, council authorized placement of new
SPA employees in PERS rather than the city's private pension plan. On June 25, 1996 the
city contracted with PERS to establish membership for SPA employees hired on or after April
1, 1996 as allowed by the contract. Since Community Service Officer (CSO) positions were
added to the SPA bargaining unit by a memorandum of understanding signed April 21, 1997,
the CSO' s I and II are considered new SPA employees for the purposes of retirement benefits.
As new SPA employees, CSO's I and II will be included under the city's current contract with
PERS and will become PERS members following the initial eligibility periods. This
recommendation is fiscally prudent and consistent with prior council directive.
Placing CSO's in PERS rather than the city's retirement plan is consistent with the
requirements of the collective bargaining agreement with SPA and is also consistent with
continued efforts to reduce the financial obligation associated with maintaining a costly
private pension plan for emergency service employees.
Ms. TenBrook answered questions from council. Mayor Morrisette recognized legislative
efforts of Eileen Stein. Ms. Stein provided an update on House Bill 3275, legislation
sponsored by Representative Lee Beyer, at the city's request, which will assist in the
transition of remaining SPA members into PERS.
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IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
BURGE, TO APPROVE THE STAFF RECOMMENDATION TO PLACE COMMUNITY
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June 16, 1997
Page 10
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SERVICE OFFICERS I AND II IN PERS, UNDER THE CITY'S EXISTING CONTRACT
WITH PERS, WHICH ESTABLISHES MEMBERSHIP FOR CERTAIN SPRINGFIELD
POLICE ASSOCIATION (SPA) EMPLOYEES. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST.
2. Amendment to the Fee Schedule of Ambulance and Emergency Medical Services.
RESOLUTION NO. 97-32 - A RESOLUTION AMENDING THE SCHEDULE OF
CHARGES FOR AMBULANCE AND EMERGENCY MEDICAL SERVICES BY THE
CITY OF SPRINGFIELD.
Deputy Chief/EMS John Garitz was available to answer questions from council. Ambulance
user fee rates are reviewed at least annually to ensure that user fee revenue is adequate to
support operation of the Emergency Medical Services (EMS) system, to stay current with
insurance reimbursement practices, and to compare rates with other cities with similar
programs.
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This proposal will increase the all-inclusive base rate by 3.5 percent effective July 1, 1997.
Under this proposal, the average ambulance bill would increase $20 or about 3 percent. If
approved, the new rates, in conjunction with FireMed membership fees, other EMS fund
revenue, and fund reserve amounts will support the FY 97-98 EMS enterprise fund budget.
Adoption of the new rates would result in approximately $57,050 in additional revenue
collected annually.
The last rate increase became effective July 1, 1996. Since that time, the medical Consumer
Price Index (CPI) has risen by 3.5 percent and the "all items" CPI has risen by 6.9 percent.
The EMS fund budget has increased 11 percent for fiscal year 97-98.
The city continues to offer Fire Med ambulance membership as a voluntary alternative to
ambulance user fees. The annual membership fee remains $39.
The proposed rates fall in the mid-range of rates charged by other cities and private
companies surveyed throughout the state. The proposed rate structure is uniform with the city
of Eugene's proposed rates. If adopted, the two cities would continue to charge identical user
fee rates.
Ambulance rate increases are outside the legal constraints of Ballot Measure 50.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
SHAVER, TO ADOPT RESOLUTION NO. 97-32. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST.
3. Citizen Request for Council Initiated Vacation of Pedestrian Accessway.
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Planning Manager Greg Mott presented the staff report on this issue pertaining to a citizen
request to vacate a pedestrian accessway adjacent to the area. Vacation of publicly dedicated
property can be initiated by councilor adjoining property owners. Privately initiated
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June 16, 1997
Page 11
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vacations require concurrence from a majority of abutting property owners, title reports for all
abutting properties, and an $850 fee. The council may initiate vacations without property
owner consent or fee.
Mr. Mott answered questions from council.
IT WAS MOVED BY COUNCILOR SHA VER, WITH A SECOND BY COUNCILOR
BURGE, TO DENY THE REQUEST FOR COUNCIL INITIATED V ACA TlON OF
PEDESTRIAN ACCESSW A Y. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0
AGAINST.
4. Review 1997-98 Liquor License Endorsement for the Mill Camp and Sprengers.
Community Services Manager Dave Puent presented the staff report on this issue. On April
21, 1997, council reviewed 109 listed businesses applying for liquor license renewal for 97-
98. It was moved by Councilor Shaver, with a second by Councilor Maine, to approve liquor
license endorsement for all listed establishments, excluding Sprengers and Mill Camp
establishments. Council was very concerned with the high number of Driving Under the
Influence (DUll) arrests attributed to the Mill Camp and the continuous or extended hours of
operation of Sprengers.
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Staff and representatives of OLCC have met with the owners of the Mill Camp and have
negotiated and settled on several conditions of business operation staff believes should help
reduce the high number of DUll arrests attributed to the Mill Camp.
Relative to Sprengers, staff was not successful in obtaining a reduction in hours of operation
for the restaurant portion of their business, nor is OLCC able to place this as a condition
(restriction) on their issuance of a liquor license renewal. OLCC license restrictions are only
placed as the last step prior to revocation. The extended hours of operation of the restaurant
portion of Sprengers is not sufficient cause for OLCC to revoke or suspend a liquor license.
Councilor Burge said that to the best of his knowledge, collectively or individually, council
members have never made the statement that Sprengers was serving alcohol to minors or
serving alcohol after hours. Council concurred with Councilor Burge's statement.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
BURGE, TO RECOMMEND ENDORSEMENT OF THE OLCC LICENSE RENEWAL FOR
THE MILL CAMP, WITH THE CONDITIONS PROVIDED IN THE STAFF REPORT.
THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
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IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
DAHLQUIST, TO PROVIDE NO RECOMMENDATION TO OLCC FOR SPRENGERS
LICENSE RENEWAL, AND DIRECT THE CITY MANAGER TO FORWARD A LETTER
TO OLCC CITING COUNCIL OPPOSITION TO THE HOURS OF OPERATION OF
SPRENGERS AND FRUSTRATION THAT UNDER THE CURRENT OLCC GUIDELINES
THE HOURS OF OPERATION CAN'T BE CONDITIONED IN THE LIQUOR LICENSING
PERMIT PROCESS.
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June 16, 1997
Page 12
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Councilor Burge said he supported a recommendation for denial of the endorsement,
therefore, he would vote in opposition of the motion. He expressed concerns for community
safety .
THE MOTION PASSED WITH A VOTE OF 4 FOR AND 1 AGAINST (BURGE).
5. Budget Transfer Resolution.
RESOLUTION NO. 97-33 - A RESOLUTION TRANSFERRING AND RE-
APPROPRIATING FUNDS IN THE GENERAL FUND: THE STREET FUND: THE
TRANSIENT ROOM TAX FUND, THE SEWER OPERATIONS FUND: THE METRO
W ASTEW A TER FUND. AND THE GO BOND CAPITAL PROJECTS FUND.
Finance Director Bob Duey presented the staff report on this issue. Several times throughout
the fiscal year the council is requested to make adjustments to the budget to reflect needed
changes in planned activities, to recognize new revenues such as grants, or to make other
required adjustments.
The overall financial impact of the regular budget transfer resolution is to transfer and re-
appropriate $23,533.
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IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
BEYER, TO ADOPT RESOLUTION NO. 97-33. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST.
6. Purchase of New FinanciallHuman Resources Software Package.
Finance Director Bob Duey presented the staff report on this issue. The city's current
financial system must be moved off of the central V AX system by 2000. The funding for this
project and other related computer projects is included within the capital bond approved by
voters in 1995. After producing a document titled Information Strategy Planning Project, a
business area analysis for core financial, and vendor reviews, the finance, human resources,
and information services departments have selected a recommended vendor for the council's
consideration.
The city's .current financial reporting systems are not Year 2000 compliant. Entries made
referencing dates after December 31, 1999, will not be handled properly by the system. The
system was originally developed in the 1970s and has been modified extensively over the past
25 years. After a year of preparation, the city placed its own RFP process on hold while it
explored the possibility of cooperating with Lane County and the city of Eugene on the
selection of a common vendor. Initial software cost, shared implementation program, and
potential for ongoing operational savings were all reasons for exploring the joint program.
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Lane County has selected PeopleS oft, Inc. Eugene has not yet selected a vendor, with
PeopleSoft and KPMG their two finalists. Springfield is not considering KPMG. If the city
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June 16, 1997
Page 13
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should decide not to select the one common vendor, PeopleSoft, it will be required by State
purchasing law to return to its original process and issue its ownRFP for vendor selection.
The contact with PeopleSoft would be for $220,000. An implementation contract with BIT
would be for $397,200. Approximately $106,000 in additional hardware and software would
be required. These costs total $723,103. A reasonable contingency on a project of this type
would be an additional 15%. These expenses are all expected to be charged to the capital
bond. Gity staff time is estimated to be between two and three employees working close to
full time on this project for the next two years. The portion of the capital bond money
allocated to the financial system was approximately $675,000. Possible funding resources
required for the $50,000 contract award above the budgeted amount and the possible
contingency use of approximately $108,000 are to scale back other computer projects within
the capital bond, or to allocate additional resources from the investment earnings of the
capital bond progeeds.
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IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
DAHLQuisT, TO AUTHORIZE THE CITY MANAGER TO ENTER INTO
AGREEMENTS WITH LANE COUNTY AND PEOPLESOFT, INC., FOR A JOINT
SOFTWARE ACQUISITION AGREEMENT IN THE AMOUNT OF $220,000, AND
ENTER INTO A CONTRACT WITH BUSINESS INFORMATION TECHNOLOGY FOR
THE IMPLEMENTATION PROGRAM FOR THE PEOPLES OFT SOFTWARE PRODUCT
IN THE AMOUNT OF UP TO $397,200. THE MOTION PASSED WITH A VOTE OF 5
FOR AND 0 AGAINST.
7. Law Enforcement Grant Funding.
Mr. Kelly provided background on this issue. He explained that $50,000 of General Fund
money was earmarked to fund the Public Safety Coordinating Council (PSCC). He said last
year public agencies c;ommitted to fund the PSCC for two years. The PSCC is charged with
reviewing the criminal justice system in Lane County. Last week the PSCC discussed the
upcoming fiscal year budget. They informed staff they received two forms of state and
federal grant funding. Mr. Kelly said this would free up the $50,000 contribution, along with
the other agency commitment, and the PSCC could be funded by Community Correction Act
(CCA) money as well as the Local Law Enforcement Block Grant fund. By using other
funding sources, the $50,000 General Fund money, earmarked for PSCC could; 1) be carried
over into the next fiscal year; 2) wait to see what happens with Ballot Measure 50; or 3)
allocate it this year for any worthwhile purpose in any department. Mr. Kelly requested
direction on how the council would like the money used. He said since the Local Law
Enforcement Block Grants, CCA and Block Grant funds are from the law enforcement
category, staff recommends the Police Department be credited with the $50,000. Chief
DeForrest suggested the money be used to fund the next highest priority of services which
were reduced due to budget reductions. T~ese service include prevention activities. It is
recommended that funding be provided for one CSO position, the Block Home Program,
Safety Town, the Police Academy and a CSO to work with downtown in a cooperative project
with the Development Services Department to do some planning work to make downtown
more pedestrian friendly and safer.
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Regular Council Meeting Minutes
June 16, 1997
Page 14
.
Council discussed the benefits and their support for Police Department programs.
Chief DeForrest provided information regarding the use of Block Grants to fund PSCC. He
said if the Law Enforcement Block Grant was used to fund PSCC, they could fill in the CSO
II with the $50,000 originally budgeted for PSCC support. This would enable him to be able
to accept a second grant which they applied for in July of last year, prior to Ballot Measure
47. He discussed the Federal Government COPS grant. It was $50,000 that would enable
staff to purchase computers, programming support and consulting time to deal with specific
problems in the downtown area. The concept is that the CSO II would work in partnership
with Springfield Partnership for Progress and the Chamber of Commerce on specific issues
downtown. That is a one year grant. He said without the CSO II position, he did not have the
resources for the project.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
BURGE, TO REALLOCATE $47,894 OF MONEY THAT THE GRANT REPLACED FOR
PUBLIC SAFETY COORDINATING COUNCIL FUNDING, BACK TO THE POLICE
DEPARTMENT, SO THAT THE CITY CAN RETAIN A COMMUNITY SERVICE
OFFICER II POSITION, AND HOLD OFF ON ALLOCATING ANY BALANCE UNTIL
COUNCIL HOLDS A PUBLIC HEARING AT THE TIME OF BUDGET ADOPTION OR A
MID-REVIEW OF THE BUDGET. AT THAT TIME COUNCIL CAN DECIDE IF THEY
WANT TO SPEND THOSE FUNDS AND WHERE THEY WANT TO SPEND THEM.
THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
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BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at 10:05 p.m.
Minutes Recorder - Julie Wilson
f3;/f?/l~
Bill Morrisette
Mayor
Attest:
~lfktU~
Eileen Stein I
City Recorder
.