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HomeMy WebLinkAbout06/02/1997 Regular . . . . J MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JUNE 2, 1997 The city of Springfield council met in Regular Session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, June 2, 1997 at 7:00 p.m., with Council President Greg Shaver presiding. ATTENDANCE Present were Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Mayor Morrisette was absent (excused). Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, Administrative Aide Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council President Greg Shaver. SPRINGFIELD UPBEAT 1. Councilor Shaver and Mary Kay Dahlgren recognized the Springfield Library, Youth Services Department, for outstanding work. The award was presented to Judy Harold and Bob Russell. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. May 12, 1997 - Work Session b. May 19, 1997 - Work Session c. May 19, 1997 - Regular Meeting 3. Resolutions a. RESOLUTION NO. 97-24 - A RESOLUTION TO ACCEPT PROJECT 1-905 FROM WILDISH CONSTRUCTION CO.. IN THE AMOUNT OF $164.746.35. b. RESOLUTION NO. 97-25 - A RESOLUTION AUTHORIZING THE INSTALLATION OF RAISED CROSSWALKS ON WALNUT ROAD. ASPEN TO POL TA V A, PROJECT NO. 1-958. 4. Ordinances . . . -' Regular Council Meeting Minutes Page 2 5. Other Routine Matters a. Approve Renewal of Eugene - Springfield Consortium Agreement for 1998-2000 to Continue Participation in HUD's HOME Investment Partnerships Program. b. Approve Bid Award for Project 1-958, Walnut Road Improvements, From Aspen to PoItava Streets, and Vicinity, to Wildish Construction Co., in the Amount of$103,683. c. Authorize the City Manager to Execute a Contract with Hughes Fire Equipment, Inc. / S&S Fire Apparatus in the Amount of $266,448 for the Construction and Delivery of One Fire Department Tender Truck. d. Authorize the City Manager to Enter Into an Intergovernmental Agreement with Lane County for Sanitary Sewer Installation and Overlay on South 57th Street. e. Authorize the City Manager to Enter Into an Intergovernmental Agreement with Lane County for Sanitary Sewer Installation and Improvement and Overlay of South 2nd Street. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Amendments to Springfield Municipal Code, Chapter IX, Sign Code. ORDINANCE NO.1 - AN ORDINANCE PERTAINING TO SIGN STANDARDS. AMENDING THE SPRINGFIELD MUNICIPAL CODE BY REVISING. ADDING. AND DELETING PORTIONS OF CHAPTER IX, ARTICLE 7. SECTION 2 DEFINITIONS: SECTION 4, SUBSECTION 4(A) AND (B) PERMITS-REGULATIONS-FEES: SECTION 6. SUBSECTION (4) AND SUBSECTION (6) NON-CONFORMING SIGNS: SECTION 7. SUBSECTION (8). (10). (12), (13). (14). (15). AND (16) EXEMPT SIGNS: SECTION 8. SUBSECTION (4) AND (10) PROHIBITED SIGNS: SECTION 9. SUBSECTION (3) APPEALS: SECTION 10. SUBSECTION (2) AND (4) RESIDENTIAL DISTRICT SIGN STANDARDS: SECTION 13. NEIGHBORHOOD COMMERCIAL: AND SECTION 18, SUBSECTION (2) 1-5 COMMERCIAL SIGN DISTRICT (FIRST READING). Community Services Manager Dave Puent presented the staff report on this issue. In order to provide the best possible service, the Development Services Department collects suggestions yearly from contractors and business owners regarding possible improvements to the Springfield Sign Code. During the past two years, the community has supported, for the most part, the existing Sign Code and continue to support staff in the permit issuance and enforcement of the Code. The staff report outlines the proposed changes. All proposed changes have been reviewed by the Building Board of Appeals and all sign contractors who are licensed with the city of Springfield. Once the final draft of the changes were completed, another copy of the changes were mailed to sign contractors asking them to meet with staff one last time to review the changes and to bring any additional information and/or proposed changes to the Code. No sign contractors attended the meeting. Although there is no financial impact to t~e city, the number of inquiries or complaints should decrease due to the proposed changes to the Code. . . . .7 Regular Council Meeting Minutes Page 3 This item was also discussed during the work session meeting. Councilor Shaver opened the public hearing. No one appeared to speak. Councilor Shaver closed the public hearing. 2. Amendments to the Building Safety Code Administrative Code. ORDINANCE NO.2 - AN ORDINANCE AMENDING ARTICLE 1. TABLE 3-F OF THE SPRINGFIELD BUILDING SAFETY CODE ADMINISTRATIVE CODE OF THE SPRINGFIELD DEPARTMENT OF DEVELOPMENT SERVICES. COMMUNITY SERVICES DIVISION (FIRST READING). Community Services Manager Dave Puent presented the staff report on this issue. The State of Oregon has mandated that each local jurisdiction have available for sale to plumbing contractors "Accessible" and "Not Accessible" plumbing labels. These labels are to allow plumbing contractors to perform work at various locations within the jurisdiction for minor plumbing alternations and repairs to existing systems. The table has also been revised to eliminate housing and occupancy inspections. These services will no longer be provided to the community after July 1, 1997 as a result of Ballot Measure 50 reductions. If a private party needs to obtain one of these inspections, there are a number of private firms in the area that can provide this service. An addition to the table is the listing of Minor Electrical Labels. The city is required by State law to provide these labels to electrical contractors. The only fee that the city does not currently charge for which has been added to Table 3-F is identified as (1) and titled Plumbing Labels on Attachment I. The financial impact to the city is minimal. The issuance of plumbing labels will allow contractors to perform work and cover hazardous conditions prior to inspection services being provided. Because the use of plumbing labels is very specific and requires certain inspections to be performed, no potential safety hazard to the consumer is expected. Councilor Shaver opened the public hearing. No one appeared to speak. Councilor Shaver closed the public hearing. BUSINESS FROM THE AUDIENCE 1. John Lively, Executive Director, Eugene/Springfield Metropolitan Partnership, Inc., 44 West Broadway, #203, Eugene, provided a brief review of the Presidents' Summit for America's Future. He explained that a local Lane County summit was scheduled for October 10, 1997. He requested that council consider appointing a representative to the project. 2. Bob Josephson, 242 73rd Place, representing Emerald Kidsports, spoke in support of the proposed lease of the Sports Center property to Emerald Kidsports, Inc. (Kidsports). .J' . . . Regular Council Meeting Minutes Page 4 3. Dianne Nowak, 901 Prescott Lane, spoke in support of the proposed lease of the Sports Center property to Emerald Kidsports, Inc. (Kidsports). She discussed the benefits to youths along with parent participation. 4. Terry Kneen, 1297 Lawnridge, spoke in support of the proposed lease of the Sports Center property to Emerald Kidsports, Inc. (Kidsports). He discussed the benefits of children learning about sportsmanship. 5. Peter Schull, 1477 Yolanda, representing Springfield High School Soccer, spoke in support of the proposed lease of the Sports Center property to Emerald Kidsports, Inc. (Kidsports). 6. Steve Morelock, 2558 Grand Vista, representing United Soccer Association, spoke in support of the proposed lease of the Sports Center property to Emerald Kidsports, Inc. (Kidsports). He supported Mr. Lively in his efforts for the summit. He encouraged council to support the proposed lease. He discussed the economic benefits of the project. 7. Dick Melar, 2004 7th Street, spoke in support of the proposed lease of the Sports Center property to Emerald Kidsports, Inc. (Kidsports). He expressed the need for fields with good maintenance. This would be a benefit to the community along with the economic benefits. 8. Susan Briggs, 528 Granite Place; spoke in support of the proposed lease of the Sports Center property to Emerald Kidsports, Inc. (Kidsports). 9. Jim Lewis, 2422 15, spoke in support ofthe proposed lease of the Sports Center property to Emerald Kidsports, Inc. (Kidsports). He reminded council thatsoccer was an international sport. He also discussed the need for well maintained fields. 10. AI King, 36890 Edgehill Road, representing United Soccer Association, spoke in support of the proposed lease of the Sports Center property to Emerald Kidsports, Inc. (Kidsports). He discussed the benefits of the project. 11. Diane Geider, 568 17th Street, spoke in support of the proposed lease of the Sports Center property to Emerald Kidsports, Inc. (Kidsports). She discussed the importance of good quality fields. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from Morse Bros., Inc., 1001 Division Avenue, Eugene, regarding Project 1- 981, requesting approval to perform base repair and overlay work at night. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR DAHLQUIST, TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE THE REQUEST TO ALLOW A LIMITED AMOUNT OF NIGHT . . . r Regular Council Meeting Minutes Page 5 WORK WITH THE FOLLOWING CONDITIONS: 1) THAT IT BE LIMITED TO THE EIGHT NIGHT MAXIMUM REQUESTED; 2) THAT NO ROTOMILLING OR SIMILAR OVERLAY NOISY OPERATIONS TAKE PLACE AT NIGHT; 3) THAT THE PERMIT FOR NIGHT USE BE REVOCABLE BY STAFF BASED ON THE NUMBER AND SEVERITY OF COMPLAINTS RECEIVED; 4) THAT THE LIGHTS BE TURNED A WAY FROM THE APARTMENT COMPLEX. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports b. Other Business 1. Southern Willamette Private Industry Council (SWPIC) Grant. Assistant City Manager Gino Grimaldi informed Council that the SWPIC needed formal action from the council for the administration of a grant from the National Council on Aging. After discussion the council agreed to allow SWPIC to receive and administer the grant from the National Council on Aging to provide work experience and job placement services for individuals 55 years of age and older. Mr. Grimaldi explained that this action could be confirmed when the council formally amends the PIC-LEO agreement later this summer. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ALLOW SWPIC TO RECEIVE AND ADMINISTER A GRANT FROM THE NATIONAL COUNCIL ON AGING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY MANAGER 1. Lease of Sports Center Property to Emerald Kidsports, Inc. (Kidsports). Management Analyst Howard Wade presented the staff report on this issue. USA was unable to meet time based performance standards and notified the city that they were terminating their lease and transferring their funds to Kidsports. At the council work session of February 18, 1997 Kidsports agreed to complete the soccer field construction project and to operate and maintain the fields. Kidsports has the longevity, resources and capability to maintain and manage fields. . . . ~ Regular Council Meeting Minutes Page 6 The Kidsports Board has authorized a first year expenditure of $20,000 which would fulfill Room Tax match requirements and provide the remaining cash needed for construction of two fields this year to be operational in 1998. Kidsports also proposes building a third field within three years. All fields would be built using high intensity drainage matrix sand-channel technology. Approval of this request will mean shifting two previously approved city council Room Tax grants totaling $45,000 from USA and Rotary to Kidsports. The funds for the construction of the parking lot and restrooms will be obtained through an interfund loan repaid with Room Tax. Council previously approved $200,000 in room tax funds (to repay the funds needed for the project) in annual increments of $20,000. With funds already set aside totaling $87,000, approximately $113,000 will need to be borrowed. To meet the obligations of the Lane County Special Use Permit, the city must this year construct a 76 space parking lot and restrooms prior to use of the fields. A request for bid award on the parking lot construction is also scheduled for this evening's agenda. Planning for restroom design and construction will begin following award of construction contract. Councilor Shaver commented that he previously had concerns regarding the city being protected. He said his concerns had been addressed. Councilor Beyer supported the project. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO AUTHORIZE SIGNING OF A LEASE WITH KIDSPORTS FOR SPORTS CENTER SOCCER FIELD DEVELOPMENT AND AUTHORIZE THE TRANSFER OF TWO PREVIOUSLY APPROVED ROOM TAX GRANTS FROM UNITED SOCCER ASSOCIATION AND ROTARY TO KIDSPORTS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Bid Award for Project 2-022, Sports Center Parking Lot Construction. Management Analyst Howard Wade presented the staff report on this issue. This project consists of earthwork; building a 29,300 square-foot asphalt parking lot and concrete sidewalk; installing an automatic irrigation system; extending utilities for future use; and planting and seeding. Subsequent to opening the bids on this project for the first time in September, 1996 and prior to the deadline for awarding a contract, the United Soccer Association (USA) indicated they were not going to complete either of the two soccer fields as agreed before the rainy season. At that time the City Manger asked that the process be delayed until the city could determine the viability of the project. Kidsports, Inc., then stepped forward to assume USA's rights and obligations and a new lease has now been completed. Delta Sand and Gravel Construction Co. remains the low bidder on this project following the re-bid. Staff requests that the contract be awarded to Delta Sand and Gravel to construct the parking lot. The funds for the construction of the parking lot and restroom will come from internal borrowing to be repaid with an annual $20,000 payment of room tax funds ($87,000 c . . . ;- Regular Council Meeting Minutes Page 7 has been allocated to this fund to date). If the project is awarded, project funding would be included in the June, 1997 supplemental budget request. Staff will return to council for approval of restroom design and construction bids subsequent to approval of this project. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO A WARD THE CONTRACT FOR SPORTS CENTER PARKING LOT CONSTRUCTION TO DELTA SAND AND GRAVEL FOR THE BID AMOUNT OF $134,053.45. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Other Business BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 8:00 p.m. Minutes Recorder - Julie Wilson $ttP?fI~ Bill Morrisette Mayor Attest: ~~O\ (OJ(~ Jul Wilson - Deputy City Recorder () ''--..