HomeMy WebLinkAbout05/19/1997 Regular
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MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, MAY 19,1997
The city of Springfield council met in Regular Session in the Springfield City Council Chamber
Room, 225 Fifth Street, Springfield, Oregon, on Monday, May 19, 1997, at 7:15 p.m., with
Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Maine and Shaver. Councilor
Dahlquist was absent. Also present were City Manager Michael Kelly, Assistant City Manager
Gino Grimaldi, City Attorney Joe Leahy, Administrative Aide Julie Wilson, Communication
Administrator Mike Moskovitz and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
SPRINGFIELD UPBEAT
1. Mayor Morrisette proclaimed the week of May 18 through 24, 1997 as National Public Works
Week.
2. Mayor Morrisette proclaimed May 13, 1997 as Kidsports Day.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR SHAVER, , WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST.
1. Claims
a. April 1997, Disbursement for Approval.
2. Minutes
a. April28, 1997- Work Session
b. April28, 1997 - Work Session (Judge Curtis)
c. April 28, 1997 - Work Session (Judge Strickland)
d. April 28, 1997 - Work Session (Judge Joseph)
e. May 5, 1997 - Work Session
f. May 5, 1997 - Regular Meeting
3. Resolutions
a. RESOLUTION NO. 97-19 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-018:
PREMIER PLAZA STORM SEWER EXTENSION.
Regular Council Meeting Minutes
May 19, 1997
Page 2
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b. RESOLUTION NO. 97-20 - A RESOLUTION TO ACCEPT PROJECT 2-017 FROM
EGGE SAND AND GRAVEL L.L.C. IN THE AMOUNT OF $20.738.46.
4. Ordinances
5. Other Routine Matters
a. Approve Amendment to Local Agency Agreement # 14,654 for the Southwest Connector
Bike/Ped Path Project.
b. Approve Endorsement ofOLCC Liquor License for the Woodsman (Grill, Food and
Spirits), located at 117 S. 14th Street, Springfield.
c. Approve Endorsement ofOLCC Liquor License for Waremart, located at 1920 Olympic
Street, Springfield.
d. Request for Special Noise Permit for a Courtyard Dance at Springfield High School, on
May 30,1997, from 8:00 p.m. to 11:30 p.m.
PUBLIC HEARINGS
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1. Ordinance for Vacation of the Common Lot Line of Lots 19 and 20, Block 9 Keeney's 1st
Addition to Springfield as platted and recorded in Book 8, Page 50, Lane County Oregon Plat
Records, Ehlers Construction, Applicant (10. No. 97-01-018).
ORDINANCE NO. 5854 - AN ORDINANCE V ACA TING THE COMMON LOT LINE OF
LOTS 19 AND 20, BLOCK 9 KEENEY'S 1ST ADDITION TO SPRINGFIELD AS
PLATTED AND RECORDED IN BOOK 8. PAGE 50 LANE COUNTY OREGON PLAT
RECORDS: AND DECLARING AN EMERGENCY.
City Planner Gary Karp presented the staff report on this issue. The applicant is requesting
the vacation of the common lot line of Lots 19 and 20, Keeney's 1st Addition. An existing
house straddles the common lot line proposed to be vacated.
Approval of this application and a concurrent Lot Line Adjustment application (Jo. No. 97-
01-015) will eliminate a pre-existing non-conforming use situation and permit the creation of
two modified lots which will be in conformance with Springfield Development Code (SDC)
lot area, dimension and setback standards. The applicant proposes to construct a single
family house to the west of the existing house. In order for development to occur in a timely
manner, staff is requesting the ordinance be adopted with the emergency clause. On May 6,
1997, the Planning Commission voted 7-0 to refer approval of this request to the city council
and adoption of the attached ordinance.
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Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette
closed the public hearing.
Regular Council Meeting Minutes
May 19, 1997
Page 3
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IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT ORDINANCE NO. 5854. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST.
2. Supplemental Budget and Budget Transfer Resolutions.
RESOLUTION NO. 97-21 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET
FOR THE CITY OF SPRINGFIELD FOR THE FISCAL YEAR 1996-97 AND MAKING
APPROPRIATIONS FOR THE FISCAL YEAR 1996-97 CITY BUDGET.
RESOLUTION NO. 97-22 - A RESOLUTION RECOGNIZING AND APPROPRIATING A
DONATION IN THE SPECIAL REVENUE FUND. AND TRANSFERRING AND RE-
APPROPRIATING FUNDS IN THE GENERAL FUND; THE STREET FUND: THE
INSURANCE FUND: THE SEWER OPERATIONS FUND: THE METRO W ASTEW A TER
FUND: THE VEHICLE AND EQUIPMENT REPLACEMENT FUND: THE BOOTH
KELLY FUND AND THE GO BOND CAPITAL PROJECTS FUND.
Finance Director Bob Duey presented a staff report on this issue. Several times throughout
the fiscal year the council is requested to make adjustments to the budget to reflect needed
changes in planned activities, to recognize new revenues such as grants or to make other
required adjustments.
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The council was asked to approve the supplemental budget resolution and the regular budget
transfer resolution.
The overall financial impact of the supplemental budget is to increase total appropriations by
$189,627. The overall financial impact of the regular budget transfer resolution is to
recognize and appropriate $50,000 in donation proceeds, and transfer and reappropriate
$570,091.
Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette
closed the public hearing.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT RESOLUTION NUMBERS 97-21 AND 97-22. THE MOTION
PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
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1. C. A. Greer, 2150 Laura Street, testified. During the May 5, 1997 meeting, Mr. Greer had
commented about city regulations and equal enforcement of regulations. At that time, council
recommended Mr. Greer meet with staff to obtain additional information to answer his
questions. Mr. Greer complained he had not been contacted about this matter (he may have
been unclear about direction at the May 5 meeting that he contact staff). Mr. Greer had left a
brief message for Councilor Shaver providing the name of the company he was referencing.
Mr. Greer was specific he did not expect a return call back from Councilor Shaver.
Regular Council Meeting Minutes
May 19, 1997
Page 4
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2. F. Timberlane Hamilton, 1975 E Street, served the council with a lawsuit. He said he was
serving the members individually. He said the complaint included allegations in addition to
the original allegations.
Mayor Morrisette said Mr. Hamilton would be receiving a written response from staff this
week.
3. Don Swanson, 560 North 39th, discussed he need for street improvements in the vicinity. He
discussed a fatal accident that recently occurred in the area. He also discussed safety issues
and the need for a crosswalk.
COUNCIL RESPONSE
1. Councilor Shaver responded to Mr: Greer's comments. He clarified his telephone message
from Mr. Greer indicated Mr. Greer did not expect a return telephone call. Mr. Greer was
only relaying the name of a company to him.
2. Mayor Morrisette responded to comments made by Mr. Hamilton. He eXplained a written
response would be provided based on legal opinion and direction from the City Attorney.
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3. Public Works Director Dan Brown responded to comments made by Mr. Swanson. Mr.
Brown explained the referenced street was under the jurisdiction of the State of Oregon. He
said they have been contacted but the city has not yet received a response. He said staff is
concerned and do have some suggestions for improvement. Council will be kept informed.
Councilor Maine said she travels Main Street several times per day. She said people are often
crossing the street without crosswalks, even though crosswalks and traffic signals are only
one block away. She said it is sometimes difficult to get people to use crosswalks that already
exist. She also explained the State of Oregon sets the speed limits other than ones set by
ORS.
CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Business from the Council
a. Committee Reports
1. Councilor Ballew reported she attended the garden tour and commended the efforts
associated with the tour.
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b. Other Business
Regular Council Meeting Minutes
May 19, 1997
Page 5
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1) June 30th, Special Meeting.
The council agreed to meet at 4:00 p.m. on June 30 for a special meeting.
2) Mr. Kelly reminded council of the upcoming joint meeting on May 27 with Lane
Transit District. Council briefly discussed logistics and agreed dinner would not be
served although snacks would be provided. Mr. Kelly also reminded council the budget
committee would follow at 7:00 p.m. the same evening.
BUSINESS FROM THE CITY MANAGER
1. Authorize the Sale of Limited Tax Obligation Bonds 1997 Series One, to Edward D. Jones
and Company, in a negotiated sale to be completed on or about June 11, 1997.
RESOLUTION NO. 97-23 - A RESOLUTION AUTHORIZING THE ISSUANCE OF
LIMITED TAX OBLIGATION IMPROVEMENT BONDS. 1997 SERIES ONE, IN THE
PRINCIPAL AMOUNT NOT TO EXCEED $450.000. FOR THE PURPOSE OF
PROVIDING LONG TERM FINANCING FOR LOCAL IMPROVEMENTS. AND
PROVIDING OTHER RELATED MATTERS.
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To continue the process of the city's assessment program on five separate Local Improvement
Districts (LID's) by providing long term financing for projects previously completed, and to
reimburse the city for expenses related to financing costs, through the sale of limited tax
obligation improvement bonds.
The city uses a revolving fund within its assessment program that makes the funds available
that are necessary to complete authorized projects. This revolving fund is then repaid on a
periodic basis through the sale of assessment bonds. As part of its assessment policy, the
council has established guidelines intended to strengthen the fiscal integrity of the assessment
loan program, thereby reducing the exposure of the general taxpayer to risk inherent in this
kind of financing. The adopted guidelines are:
1. Establish a maximum of 10 year maturity on the bonds to reduce interest and
administrative costs and to reduce prepayment risks.
2. Established an assessment service fee at 6.2% of the direct construction and engineering
costs in order to recover origination, billings, and collection costs on assessment loans.
3. Established a policy for setting interest rate on loans to property owners at 1.5% over the
rate of the underlying bonds to reduce general taxpayer exposure to default and
delinquency risks.
4. Structure bond payments on a level principal basis to help reduce risks of negative cash
flows during the life of the bonds.
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Regular Council Meeting Minutes
May 19, 1997
Page 6
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR
MAINE, TO ADOPT RESOLUTION NO. 97-23. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY ATTORNEY
1. City Attorney Joe Leahy urged council not to e-mail or discuss the Timberlane Hamilton
Issue.
ADJOURNMENT
The meeting was adjourned at 8: 1 0 p.m.
Minutes Recorder - Julie Wilson
arrr~;~
Ma~ar Counci 1 Pres i dent
Attest:
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Eileen Stein (
City Recorder