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HomeMy WebLinkAbout05/19/1997 Regular . . . . . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, MAY 19,1997 The city of Springfield council met in Regular Session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, May 19, 1997, at 7:15 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Maine and Shaver. Councilor Dahlquist was absent. Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, Administrative Aide Julie Wilson, Communication Administrator Mike Moskovitz and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. SPRINGFIELD UPBEAT 1. Mayor Morrisette proclaimed the week of May 18 through 24, 1997 as National Public Works Week. 2. Mayor Morrisette proclaimed May 13, 1997 as Kidsports Day. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR SHAVER, , WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 1. Claims a. April 1997, Disbursement for Approval. 2. Minutes a. April28, 1997- Work Session b. April28, 1997 - Work Session (Judge Curtis) c. April 28, 1997 - Work Session (Judge Strickland) d. April 28, 1997 - Work Session (Judge Joseph) e. May 5, 1997 - Work Session f. May 5, 1997 - Regular Meeting 3. Resolutions a. RESOLUTION NO. 97-19 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-018: PREMIER PLAZA STORM SEWER EXTENSION. Regular Council Meeting Minutes May 19, 1997 Page 2 . b. RESOLUTION NO. 97-20 - A RESOLUTION TO ACCEPT PROJECT 2-017 FROM EGGE SAND AND GRAVEL L.L.C. IN THE AMOUNT OF $20.738.46. 4. Ordinances 5. Other Routine Matters a. Approve Amendment to Local Agency Agreement # 14,654 for the Southwest Connector Bike/Ped Path Project. b. Approve Endorsement ofOLCC Liquor License for the Woodsman (Grill, Food and Spirits), located at 117 S. 14th Street, Springfield. c. Approve Endorsement ofOLCC Liquor License for Waremart, located at 1920 Olympic Street, Springfield. d. Request for Special Noise Permit for a Courtyard Dance at Springfield High School, on May 30,1997, from 8:00 p.m. to 11:30 p.m. PUBLIC HEARINGS . 1. Ordinance for Vacation of the Common Lot Line of Lots 19 and 20, Block 9 Keeney's 1st Addition to Springfield as platted and recorded in Book 8, Page 50, Lane County Oregon Plat Records, Ehlers Construction, Applicant (10. No. 97-01-018). ORDINANCE NO. 5854 - AN ORDINANCE V ACA TING THE COMMON LOT LINE OF LOTS 19 AND 20, BLOCK 9 KEENEY'S 1ST ADDITION TO SPRINGFIELD AS PLATTED AND RECORDED IN BOOK 8. PAGE 50 LANE COUNTY OREGON PLAT RECORDS: AND DECLARING AN EMERGENCY. City Planner Gary Karp presented the staff report on this issue. The applicant is requesting the vacation of the common lot line of Lots 19 and 20, Keeney's 1st Addition. An existing house straddles the common lot line proposed to be vacated. Approval of this application and a concurrent Lot Line Adjustment application (Jo. No. 97- 01-015) will eliminate a pre-existing non-conforming use situation and permit the creation of two modified lots which will be in conformance with Springfield Development Code (SDC) lot area, dimension and setback standards. The applicant proposes to construct a single family house to the west of the existing house. In order for development to occur in a timely manner, staff is requesting the ordinance be adopted with the emergency clause. On May 6, 1997, the Planning Commission voted 7-0 to refer approval of this request to the city council and adoption of the attached ordinance. . Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. Regular Council Meeting Minutes May 19, 1997 Page 3 . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT ORDINANCE NO. 5854. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. Supplemental Budget and Budget Transfer Resolutions. RESOLUTION NO. 97-21 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET FOR THE CITY OF SPRINGFIELD FOR THE FISCAL YEAR 1996-97 AND MAKING APPROPRIATIONS FOR THE FISCAL YEAR 1996-97 CITY BUDGET. RESOLUTION NO. 97-22 - A RESOLUTION RECOGNIZING AND APPROPRIATING A DONATION IN THE SPECIAL REVENUE FUND. AND TRANSFERRING AND RE- APPROPRIATING FUNDS IN THE GENERAL FUND; THE STREET FUND: THE INSURANCE FUND: THE SEWER OPERATIONS FUND: THE METRO W ASTEW A TER FUND: THE VEHICLE AND EQUIPMENT REPLACEMENT FUND: THE BOOTH KELLY FUND AND THE GO BOND CAPITAL PROJECTS FUND. Finance Director Bob Duey presented a staff report on this issue. Several times throughout the fiscal year the council is requested to make adjustments to the budget to reflect needed changes in planned activities, to recognize new revenues such as grants or to make other required adjustments. . The council was asked to approve the supplemental budget resolution and the regular budget transfer resolution. The overall financial impact of the supplemental budget is to increase total appropriations by $189,627. The overall financial impact of the regular budget transfer resolution is to recognize and appropriate $50,000 in donation proceeds, and transfer and reappropriate $570,091. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NUMBERS 97-21 AND 97-22. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE . 1. C. A. Greer, 2150 Laura Street, testified. During the May 5, 1997 meeting, Mr. Greer had commented about city regulations and equal enforcement of regulations. At that time, council recommended Mr. Greer meet with staff to obtain additional information to answer his questions. Mr. Greer complained he had not been contacted about this matter (he may have been unclear about direction at the May 5 meeting that he contact staff). Mr. Greer had left a brief message for Councilor Shaver providing the name of the company he was referencing. Mr. Greer was specific he did not expect a return call back from Councilor Shaver. Regular Council Meeting Minutes May 19, 1997 Page 4 . 2. F. Timberlane Hamilton, 1975 E Street, served the council with a lawsuit. He said he was serving the members individually. He said the complaint included allegations in addition to the original allegations. Mayor Morrisette said Mr. Hamilton would be receiving a written response from staff this week. 3. Don Swanson, 560 North 39th, discussed he need for street improvements in the vicinity. He discussed a fatal accident that recently occurred in the area. He also discussed safety issues and the need for a crosswalk. COUNCIL RESPONSE 1. Councilor Shaver responded to Mr: Greer's comments. He clarified his telephone message from Mr. Greer indicated Mr. Greer did not expect a return telephone call. Mr. Greer was only relaying the name of a company to him. 2. Mayor Morrisette responded to comments made by Mr. Hamilton. He eXplained a written response would be provided based on legal opinion and direction from the City Attorney. . 3. Public Works Director Dan Brown responded to comments made by Mr. Swanson. Mr. Brown explained the referenced street was under the jurisdiction of the State of Oregon. He said they have been contacted but the city has not yet received a response. He said staff is concerned and do have some suggestions for improvement. Council will be kept informed. Councilor Maine said she travels Main Street several times per day. She said people are often crossing the street without crosswalks, even though crosswalks and traffic signals are only one block away. She said it is sometimes difficult to get people to use crosswalks that already exist. She also explained the State of Oregon sets the speed limits other than ones set by ORS. CORRESPONDENCE AND PETITIONS BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Business from the Council a. Committee Reports 1. Councilor Ballew reported she attended the garden tour and commended the efforts associated with the tour. . b. Other Business Regular Council Meeting Minutes May 19, 1997 Page 5 . 1) June 30th, Special Meeting. The council agreed to meet at 4:00 p.m. on June 30 for a special meeting. 2) Mr. Kelly reminded council of the upcoming joint meeting on May 27 with Lane Transit District. Council briefly discussed logistics and agreed dinner would not be served although snacks would be provided. Mr. Kelly also reminded council the budget committee would follow at 7:00 p.m. the same evening. BUSINESS FROM THE CITY MANAGER 1. Authorize the Sale of Limited Tax Obligation Bonds 1997 Series One, to Edward D. Jones and Company, in a negotiated sale to be completed on or about June 11, 1997. RESOLUTION NO. 97-23 - A RESOLUTION AUTHORIZING THE ISSUANCE OF LIMITED TAX OBLIGATION IMPROVEMENT BONDS. 1997 SERIES ONE, IN THE PRINCIPAL AMOUNT NOT TO EXCEED $450.000. FOR THE PURPOSE OF PROVIDING LONG TERM FINANCING FOR LOCAL IMPROVEMENTS. AND PROVIDING OTHER RELATED MATTERS. . To continue the process of the city's assessment program on five separate Local Improvement Districts (LID's) by providing long term financing for projects previously completed, and to reimburse the city for expenses related to financing costs, through the sale of limited tax obligation improvement bonds. The city uses a revolving fund within its assessment program that makes the funds available that are necessary to complete authorized projects. This revolving fund is then repaid on a periodic basis through the sale of assessment bonds. As part of its assessment policy, the council has established guidelines intended to strengthen the fiscal integrity of the assessment loan program, thereby reducing the exposure of the general taxpayer to risk inherent in this kind of financing. The adopted guidelines are: 1. Establish a maximum of 10 year maturity on the bonds to reduce interest and administrative costs and to reduce prepayment risks. 2. Established an assessment service fee at 6.2% of the direct construction and engineering costs in order to recover origination, billings, and collection costs on assessment loans. 3. Established a policy for setting interest rate on loans to property owners at 1.5% over the rate of the underlying bonds to reduce general taxpayer exposure to default and delinquency risks. 4. Structure bond payments on a level principal basis to help reduce risks of negative cash flows during the life of the bonds. . . . . ... Regular Council Meeting Minutes May 19, 1997 Page 6 IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 97-23. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE CITY ATTORNEY 1. City Attorney Joe Leahy urged council not to e-mail or discuss the Timberlane Hamilton Issue. ADJOURNMENT The meeting was adjourned at 8: 1 0 p.m. Minutes Recorder - Julie Wilson arrr~;~ Ma~ar Counci 1 Pres i dent Attest: ~~ Eileen Stein ( City Recorder