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HomeMy WebLinkAbout03/03/1997 Regular , . MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, MARCH 3, 1997 The city of Springfield Council met in Regular Session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, March 3, 1997, at 7:00 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Tim Harold, City Recorder Eileen Stein, Administrative Aide Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The invocation was given by Alan Walker, Springfield Church of Christ. . SPRINGFIELD UPBEAT 1. Mayor Morrisette proclaimed March, 1997 as American Red Cross Month. 2. Mayor Morrisette proclaimed March 12, 1997, as the 85th Anniversary of Girl Scouts of the USA. CONSENT CALENDAR City Recorder Eileen Stein announced item l(d) 2/3/97 Regular Session minutes should be deleted from the consent calendar and the 2/24/97 Work Session minutes be added for approval. The February 24, 1997 minutes were provided in the agenda packet for review. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR WITH THE ADDITION CHANGES NOTED BY MS. STEIN. THE MOTION PASSED WITH A VOTE OF 6 FORAND 0 AGAINST. 1. Minutes . a. January 21, 1997 - Regular Meeting b. February 1, 1997 - Budget Work Shop c. February 3, 1997 - Work Session d. Deleted from consent calendar (2/3/97 Regular Session) e. February 10, 1997 - Joint Meeting f. February 10, 1997 - Work Session g. February 18, 1997 - Work Session Regular Meeting Minutes March 3, 1997 Page 2 . h. ,February 18, 1997 - Regular Meeting i. February 24, 1997 - Work Session (added to consent calendar) 2. Ordinances a. ORDINANCE NO. 5847 - AN ORDINANCE CONCERNING INDUSTRIAL USERS OF THE CITY SEWERAGE SYSTEM: AMENDING SECTIONS 4~7-2. 4-7-12. 4-7-15. 4-7- 19.4-7-20 THROUGH 4-7-22.4-7-26.4-7-33, AND 4-7-38 OF THE SPRINGFIELD CODE 1965 (SECOND READING). 3. Other Routine Matters a. Approve endorsement ofOLCC Liquor License for West M Market," located at 701 West M Street. ITEMS REMOVED FROM THE CONSENT CALENDAR OTHER BUSINESS 1. Agreements for Funding of Needed Street Improvements for School Developments with Lane County, School District 19 and Hayden Enterprises. . City Engineer Al Peroutka presented the staff report on this issue. The agreements were reviewed by the council in work session on February 10, 1997. The remaining issue was how the projected additional storm drainage funding for the Jasper Road project would be shared among the project participants. Commitments for the additional funding have been acquired, so staff is now ready for formal council consideration of the negotiated agreements. It was pointed out to council-the Jasper Road project was estimated to need $500,000 in additional funding beyond what was originally agreed by the city, Lane County and School District 19. Council directed staff to negotiate contributions from the participating agencies prior to their approval of the agreements. Staff has discussed the issue with Lane County and School District 19. Both of these agencies have agreed to supply an additional $133,000 each for the needed additional funding. The proposed agreement would obligated the city to match $133,000 in additional funding, plus an additional amount of $100,000 in Storm Sewer SDCs. The additional $100,000 is equal to the estimated Storm Sewer SDCs which will ultimately be collected by the city from development served by the drainage system being installed in Jasper Road. . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AGREEMENTS SUBSTANTIALLY IN THE FORM OF THE FOUR AGREEMENTS (SOUTH 32ND STREET AGREEMENT, AGREEMENT WITH HAYDEN ENTERPRISES, INC., JASPER ROAD AGREEMENT AND LANE COUNTY $500,000 AGREEMENT, RELATED TO PROVIDING STREET IMPROVEMENTS FOR THE NEW SCHOOLS Regular Meeting Minutes March 3, 1997 Page 3 . ON 51 ST STREET, SOUTH 32ND STREET, AND FILBERT LANE. TI:IE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Mayor Morrisette announced Jamon Kent, Springfield School District Superintendent, was in the audience. He also recognized Commissioner Steve Cornacchia and thanked him for his assistance on this project. PUBLIC HEARINGS 1. Adoption of Report of City Engineer for Project 1-993, Improvements of Jasper Road, 32nd to 42nd Streets, and Vicinity. ORDINANCE NO. 5848 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER FOR THE IMPROVEMENT OF JASPER ROAD. 32ND TO 42ND STREETS. AND VICINITY (1-993) AND DECLARING AN EMERGENCY. . City Engineer Al Peroutka presented the staff report on this issue. A neighborhood meeting was held on January 15, 1997, w~th the vast majority of the owners expressing favor for the project. The largest design concern in this project was whether to provide paving width for a center turn lane or just have enough paving width for two 6 foot wide bike lanes and two 12 foot wide travel lanes. After receiving input from the property owners and incorporating staffs determination ofthe narrowest three lane facility staff could recommend for this neighborhood, staff determined a 44 foot wide paving width would suffice as opposed to the normal design standard of 48 foot width. This narrower paving structure was favored by all except a couple of property owners. The proposed back of sidewalk was marked in the field with four foot high stakes for property owners to visualize how much of their front yards would be used. Since most of the abutting property owners are located outside city limits and Lane County is providing the majority of funding, Lane County's assessment policy is proposed for this project. Under this policy, the sidewalks, curb and gutters are assessable to abutting properties having direct access to Jasper Road. The non-assessable funding for this project is provided by three agencies; the city of Springfield, Lane County and School District 19. Intergovernmental agreements are being processed for this funding. Mayor Morrisette opened the public hearing. 1. Kenneth Kearney, 3805 Jasper Road, Owner of Van db erg Nursery, expressed concern about the traffic flow in front of his business during the project construction. Engineering staff was instructed to be aware of this situation. 2. John Mason, 1920 NW 29th Place, Corvallis, owner of property near 32nd street, spoke in support of the project. He would like an opportunity to provide input about the ingress and egress of the street. Mayor Morrisette closed the public hearing. . Commissioner Steve Cornacchia discussed the assessment policy for curbs, sidewalks and gutters. He explained the policy was changed to include a waver for property owners who do " Regular Meeting Minutes March 3, 1997 Page 4 . not take access. They are assessed but the assessment is not collected for 20 years. The lien states if the egress access is not used, the assessment is deleted after 20 years. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT ORDINANCE NO. 5848. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Annexation of Certain Territory to the city of Springfield and Requesting Delayed Effective Date, River Glen Subdivision, Map Number 17-03-23-43, portions of Tax Lots 100,200, 1500, 1900,2000 and 2100; Map Number 17~03-23-44, Portions of Tax Lots 6000, 6100, 6200 and 6300. RESOLUTION NO. 97-7 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY BOUNDARY COMMISSION DELAY THE EFFECTIVE DATE TO JANUARY 4, 1999 FOR PORTIONS OF RIVER GLEN SUBDIVISION. . City Planner Mel Oberst presented the staff report on this issue. The city council is authorized by ORS 19.490(2)(b) to initiate annexation upon receiving consent in writing from a majority of the electors registered in the territory proposed to be annexed. Written consent from owners of more than half the land in the territory proposed to be annexed has been obtained and the property is contiguous to the city limits. The property is in the Rainbow Water District. Fire, police and library services will be provided through a contract with the city. The fully improved value of the property will not be on the Lane County Assessment and Tax Role until after completion of construction. Delaying the effective date until January 4, 1999 will result in an increase to the city tax base based on the average tax value of similar property . Mayor Morrisette opened the public hearing. No one appeared to testify. Mayor Morrisette closed the public hearing. Development Services Director Susan Daluddung provided information about tax rates and delayed annexations. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 97-7. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. During public hearing number three, the council discussed Resolution No. 97-7. This resolution description included Tax Lots 2000 and 2100. These should not be included in 97-7 but should be included in 97-8. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO RECONSIDER APPROVAL OF 97-7. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . Regular Meeting Minutes March 3, 1997 Page 5 . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 97-7, DELETING REFERENCE TO TAX LOT 2000 AND 2100 ON THE RESOLUTION. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Annexation of Certain Territory to the city of Springfield and Requesting Delayed Effective Date, River Glen First and Second Additions, Map Number 17-03-23-43, Tax Lots 2000 and 2100. RESOLUTION NO. 97-8 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY BOUNDARY COMMISSION DELAY THE EFFECTIVE DATE TO JANUARY 4, 1999 FOR RIVER GLEN FIRST AND SECOND ADDITIONS. The property owner has requested annexation in order to develop property located north of Hayden Bridge Road, west of Walnut Ridge Road, and east of 8th Street. Construction of 41 single-family homes are planned. Annexation of this property is necessary to allow this development. Urban uses such as single-family subdivisions are not permitted in the Urbanizable Fringe District. . The city council is authorized by ORS 19.490(2)(b) to initiate annexation upon receiving consent in writing from a majority of the electors registered in the territory proposed to be . annexed. Written consent from owners of more than half the land in the territory proposed to - be annexed has been obtained and the property is contiguous to the city limits. The property is in the Rainbow Water District. Fire, police and library services will be provided through a contract with the city. The fully improved value of the property will not be on the Lane County Assessment and Tax Role until after completion of construction. Delaying the effective date until January 4, 1999 will result in an increase to the city tax base based on the average tax value of similar property. Mayor Morrisette opened the public hearing. No one appeared to testify. Mayor Morrisette closed the public hearing. Councilor Burge commended Mr. Butler for his efforts related to project development. Councilor held a detailed discussion about delayed annexations and the recent passage of Ballot Measure 47. Ms. Daluddung also answered questions from council and provided additional information. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 97-8 WITH AN EFFECTIVE DATE OF JANUARY 4, 1999. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 4. Budget Transfer and Supplemental Budget Resolutions. . . Regular Meeting Minutes March 3, 1997 Page 6 RESOLUTION NO. 97-9 - A RESOLUTION ADJUSTING BEGINNING CASH IN THE GENERAL FUND, RECOGNIZING AND APPROPRIATING A GRANT IN THE SPECIAL REVENUE FUND. ADJUSTING A GRANT IN THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND; RECOGNIZING AND APPROPRIATING INSURANCE PROCEEDS IN THE GO BOND CAPITAL PROJECTS FUND. AND TRANSFERRING AND REAPPROPRIATING FUNDS IN THE STREET FUND: THE MUSEUM FUND; THE SPECIAL REVENUE FUND: THE SEWER CAPITAL PROJECTS FUND: THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND: THE SEWER OPERATIONS FUND: THE METRO W ASTEW A TER FUND: THE SDC PROJECTS FUND: THE DEVELOPMENT ASSESSMENTS FUND AND THE GO BOND CAPITAL PROJECTS FUND. RESOLUTION NO. 97-10 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET FOR THE CITY OF SPRINGFIELD FOR THE FISCAL YEAR 1996-97 AND MAKING APPROPRIATIONS FOR THE FISCAL YEAR 1996-97 CITY BUDGET. Mayor Morrisette opened the public hearing. No one appeared to testify. Mayor Morrisette closed the public hearing. Several times throughout the fiscal year the council is requested to make adjustments to the budget to reflect needed changes in planned activities, to recognize new revenues such as grants or to make other required adjustments. . The overall financial impact of the regular budget transfer resolution is to adjust beginning cash by $4,383, recognize and appropriate $4,258 in grant proceeds, reduce a grant balance by $1,300, recognize and appropriate $7,500 in insurance proceeds and transfer and reappropriate $3,570,827. The overall financial impact of the supplemental budget is to increase total appropriations by $2,411,559. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NUMBERS 97-9 AND 97-10. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 5. Amendments to the Springfield Development Code Regulating the Siting and Establishing a Review Process for Wireless Telecommunications Systems. . ORDINANCE NO.3 - AN ORDINANCE AMENDING THE SPRINGFIELD DEVELOPMENT CODE. ARTICLE 2 DEFINITIONS: ARTICLE 3 DEVELOPMENT APPROVAL AND LAND USE DECISION PROCEDURES: ARTICLE 10 DISCRETIONARY USES: ARTICLE 16 RESIDENTIAL ZONING DISTRICTS: ARTICLE 18 COMMERCIAL ZONING DISTRICTS: ARTICLE 19 BKMU BOOTH KELLY MIXED USE DISTRICT: ARTICLE 20 LMI. HI AND SHI INDUSTRIAL ZONING DISTRICTS; ARTICLE 21 CAMPUS INDUSTRIAL DISTRICT: ARTICLE 22 MS MEDICAL SERVICES DISTRICT: ARTICLE 23 PLO PUBLIC LAND AND OPEN SPACE DISTRICT: ARTICLE 24 QMO QUARRY AND MINE OPERATIONS DISTRICT; ARTICLE 25 WG WILLAMETTE GREENWAY OVERLAY DISTRICT: ARTICLE 26 HD HILLSIDE DEVELOPMENT OVERLAY DISTRICT: ARTICLE 27 FP FLOODPLAIN OVERLAY DISTRICT: ARTICLE 28 HS HOSPITAL SUPPORT OVERLAY DISTRICT; ARTICLE 29 UF-I0 URBANIZABLE FRINGE OVERLAY DISTRICT: ARTICLE 30 . Regular Meeting Minutes March 3, 1997 Page 7 HISTORIC OVERLAY DISTRICT: ARTICLE 31 MINIMUM DEVELOPMENT STANDARDS AND SITE PLAN REVIEW STANDARDS: AND. ARTICLE 32 PUBLIC AND PRIVATE IMPROVEMENTS (10. NO. 97-01-14). Planning Manager Greg Mott presented the staff report on this issue. He provided the Planning Commission public hearing record information. Mr. Mott reviewed changes made on pages 2,6, 7, 8, 9 and 10 of the agenda packet. Changes made were in bold print. Planning Commission final recommendations and findings were also included in the agenda packet information. The Proposed amendments to the SDC comply with the federal Telecommunications Act of 1996 and include provisions recommended by the Springfield Planning Commission and endorsed by the wireless telecommunications industry. The Planning Commission conducted two hearings (February 4 and 19, 1997) on the proposed ordinance. Based on public testimony and the staff report, the Planning Commission recommended a revised ordinance incorporating suggestions made by the public and staff. Further information concerning these suggestions and revisions was included in the staff report. Mr. Mott answered questions from council on this issue. . Mayor Morrisette opened the public hearing. 1. Dan Dutton, representing V oicestream Wireless, 14926 SE Territorial Drive, Clackamas, spoke about the proposed ordinance. He commended Mr. Mott for his efforts related to the ordinance. Mayor Morrisette closed the public hearing. No action was taken. The ordinance received a first reading. BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from Richard D. Boyles, President, Sycan B, 3405 Baldy View Lane, recommending the Pioneer Parkway extension project be included in the Capital Improvement Program. 2. Joe Clouse, Chair, Springfield Chamber of Commerce Future Committee, PO Box 155, Springfield. . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT CORRESPONDENCE NUMBERS 1 AND 2. Regular Meeting Minutes March 3, 1997 Page 8 . Councilor Shaver said he and Mr. Grimaldi talked about a letter received from another individual about Banfield Properties. After discussion it was clarified the letter was sent to individual council members, not to the City Manager's Office for inclusion in the agenda packet. After discussing this with Mr. Grimaldi, Councilor Shaver commented a response could be drafted stating the city would not include it in the CIP because of constraints on the funding due to the agreement on the trip mechanism. He would like a response sent to both Mr. Boyles and the person who wrote the letter for Banfield Properties. City Manager Mike Kelly replied the letter has already been drafted. HE ALSO ASKED THAT A RESPONSE BE SENT TO MR. BOYLES AND THE PERSON THAT WROTE THE BANFIELD PROPERTY LETTER, THANKING THEM FOR THEIR CORRESPONDENCE AND THAT A COPY OF THE LETTER BE SENT TO MR. BOYLES. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL . 1. Committee Appointments 1. City Recorder Eileen Stein explained a representative for the Jasper Extension Stakeholder Group was needed. Councilor Beyer would serve in this position. Councilor Maine would also serve as an alternate representative. 2. Councilor Maine discussed MPC and the desire to add the extension. She said the ODOT representative did not understand the request. He thought item numbers four and seven would swapped and missed the idea of adding $5 million on it. Staff needed to follow-up on this. Ms. Stein said a letter was being drafted by Engineering staff to be forwarded to MPC for review and addressed to ODOT. It would specify items. Councilor Maine said in the mean time, their directional request of ODOT was to find out how to make that happen so the city protected itself and made things clear. Mr. Kelly will follow-up. 3. Councilor Shaver reported Southern Willamette Private Industry Council (SWPIC) reported they were ready to put an agreement together and recently discovered they could not obtain errors and omissions insurance but could obtain liability coverage. 4. Councilor Shaver reported on the Urban Forest Advisory Committee (UF AC). Requests were being taken for nomination of historic trees. 5. Councilor Beyer reported on MWMC. SDC charges were being discussed. . 2. Business from Council . . . Regular Meeting Minutes March 3, 1997 Page 9 a. Committee .Reports b. Other Business 1. Council Recess Schedule. Council agreed on July 1 to August 10 as summer recess. If a special meeting is required the council would be notified. BUSINESS FROM THE CITY MANAGER 1. Other Business Ms. Stein provided a handout and information about Ballot Measure 47 rewrite. Mayor Morrisette reminded council it has been policy that the council, as an elected body, does not take a position on these type of issues. Council requested information about the significant impacts of this. They did not think it needed to be scheduled for a work session to take action on it. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 8:30 p.m. Minutes Recorder - Julie Wilson I}dnt~ Bill Morrisette Mayor Attest: ~ ty City Recorder