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Home My WebLink About02/03/1997 Regular jJ '" . . It .... MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, FEBRUARY 3, 1997 The City of Springfield Council met in Regular Session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, February 3, 1997, at 7:04 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Tim Harold City Recorder Eileen Stein, and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The invocation was given by Rev. Zane Wilson, Springfield Lutheran Church. SPRINGFIELD UPBEAT 1. Mayor Morrisette and Mary Murphy recognized the Civic Look Up Program contest winners. The program was sponsored by Springfield School District, TCI Cable and Burger King. 2. Mayor Morrisette read a letter from Rob Olsen and Christy Loew, R.D. Olsen Construction Co., acknowledging the professional and courteous assistance received from City Planners Jim Donovan, Julia Powell Hajduk and the Development Services Department staff. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. January 13, 1997 - Work Session b. January 21, 1997 - Work Session 3. Resolutions a. RESOLUTION NO. 97-3 - A RESOLUTION INITIATING PROJECT 1-993: IMPROVEMENT OF JASPER ROAD, 32ND TO 42ND STREETS AND VICINITY. ~ ... . . It . Regular Council Meeting Minutes February 3, 1997 Page 2 b. RESOLUTION NO. 97-4 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-819: DIAMOND STREET IMPROVEMENTS. 4. Ordinances a. ORDINANCE NO. 5838 - AN ORDINANCE AMENDING ORDINANCE NO. 5837. RELATING TO THE VACATION OF CERTAIN REAL PROPERTY. b. ORDINANCE NO. 5839 - AN ORDINANCE AMENDING ORDINANCE NO. 5638, RELATING TO THE VACATION OF CERTAIN REAL PROPERTY. 5. Other Routine Matters a. Approve Bicycle / Pedestrian Path Project Agreement - Amendment Number 2 to Local Agency Agreement #11,795 With the State of Oregon (Oregon Department of Transportation). b. Approve Bicycle / Pedestrian Path Project Agreement - Local Agency Agreement Number 14,654 With the State of Oregon (Oregon Department of Transportation). c. Approve Endorsement of OLCC Liquor License for Sweetriver Grill and Bar, Located at 3000 Gateway Street (Gateway Mall), Springfield. d. Approve Endorsement of OLCC Liquor License for Circle K Stores, Inc., Located at 5720 East Main Street, Springfield. e. Approve Endorsement of OLCC Liquor License for Spring Garden Restaurant, Located at 215 Main Street, Springfield. f. Accept the 1995-96 Comprehensive Annual Financial Report and Management Letter. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Withdrawal From Rainbow Water District CSP 95-26 (Nicholas Dreng Subdivision). ORDINANCE NO.3 - AN ORDINANCE WITHDRAWING A PARCEL OF LAND LOCATED IN NORTH SPRINGFIELD. SOUTH OF COLONIAL DRIVE. EAST OF GAME FARM ROAD: (ASSESSOR'S MAP 17-03-22-12 TAX LOTS 1304. 1305. AND 1306 AND 803 AND 908 ON ASSESSORS MAP 17-03-22-20) HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT (FIRST READING). City Planner Julia Powell Hajduk provided the staff report on this issue. Oregon Revised Statutes (ORS 222.520) requires that areas located in the Rainbow Water District which are annexed to the city of Springfield be withdrawn from that district to prevent double taxation. This must be done prior to March 31 of each calendar year. This property owner requested annexation in order to develop the property for urban use. The subject property was annexed to the city of Springfield on January 2, 1997. The statute requires a public hearing be held and public notice be given when withdrawing the property. Public notice was published in the Springfield News prior to this public .... . . It ... Regular Council Meeting Minutes February 3, 1997 Page 3 hearing and notices were posted in four public places. A second reading and adoption will be conducted on February 18, 1997. Ms. Hajduk answered questions from council. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. No action was taken. This ordinance received a first reading. 2. Withdrawal From Rainbow Water District EC SP 96-13 (Higgins/Gutierrez). ORDINANCE NO.4 - AN ORDINANCE WITHDRAWING A PARCEL OF LAND LOCATED IN SOUTHWEST SPRINGFIELD. NORTH OF KELLOG ROAD. EAST OF ANDERSON LANE. WEST OF ASPEN STREET (T17S R03W S33AP 11 TAX LOT 200): HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT (FIRST READING). City Planner Julia Powell Hajduk was available to answer questions from council. The Oregon Revised Statutes (ORS 222.520) requires that areas located in the Rainbow Water District which are annexed to the city of Springfield be withdrawn from that district to prevent double taxation. This must be done prior to March 31 of each calendar year. This property owner requested annexation to develop the property for urban use. The subject property was annexed to the city of Springfield on April 10, 1996. The statute requires a public hearing be held and public notice be given when withdrawing the property. Public notice was published in the Springfield News prior to this public hearing and notices were posted in four public places. A second reading and adoption will be conducted on February 18, 1997. Mayor Morrisette opened the public hearing. No one appeared to testify. Mayor Morrisette closed the public hearing. No action was taken. This ordinance received a first reading.. 3. Amendments to Article 27 Floodplain Overlay District. .' ORDINANCE NO. 5840 - AN ORDINANCE AMENDING ARTICLES 27 OF THE SPRINGFIELD DEVELOPMENT CODE TO CHANGE THE REFERENCE DATE OF FEMA FLOOD INSURANCE RATE MAPS FROM DECEMBER 18. 1985 TO MAY 2. 1994 TO BRING THE CITY INTO COMPLIANCE WITH THE FLOOD INSURANCE PROGRAM. AND DECLARING AN EMERGENCY. City Planner Mel Oberst presented the staff report on this issue. The purpose of the proposed amendment is to amend the dates of the flood insurance rate maps from December 18, 1985 to May 2, 1994 to maintain compliance with the federal flood insurance program as administered by the Federal Emergency Management Agency (FEMA). .... . Regular Council Meeting Minutes February 3, 1997 Page 4 . Article 27 Floodplain Overlay District applies to all areas of special flood hazard within the urban growth boundary of Springfield. The area of special flood hazard is depicted by the Flood Insurance Maps issued by FEMA. The proposed amendment of the Springfield Development Code is being initiated to bring the city into compliance with a recent FEMA revision to their Flood Insurance Rate and Floodway Maps. Significant parts of the McKenzie River and Cedar Creek are included in this revision. In addition, floodways are included for the first time along Cedar Creek. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT ORDINANCE NO. 5840. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 4. HOME Funding Recommendations for Fiscal Year 1997-98. . Housing Program Specialist Kevin Ko presented the staff report on this item. The Springfield HOME Review Committee met on January 14, 1997 to review three proposals for 1997 HOME Program funding assistance. All three proposals are being recommended for funding. The Committee's recommendations are consistent with HOME Program guidelines and identified housing needs and goals for Springfield, as documented in the Consolidated Plan. The HOME Review Committee is also recommending the 1995 HOME allocation made to St. Vincent de Paul for the Ash Meadows housing development to be continued. The primary purpose of the federally funded HOME Program is to develop viable communities by providing decent, safe and affordable housing for persons of low and very low-income. The 1997-1998 HOME allocation for Springfield is $374,700. The city anticipates receiving $20,300 in HOME program income in FY 1997, and the program is carrying forward an unallocated balance from previous years of$15,980, which includes unanticipated program income received. The above amounts. combined make the 1997-1998 HOME Program budget of $41 0,980. The city received three proposals for funding through its annual HOME RFP process. The HOME Review Committee met on January 14, 1997, to review the proposals and to interview the applicants. The Committee has completed its. review, and is recommending all three proposals totaling $256,000 for council's approval. The recommendations strive to meet both the immediate and long-term goals of Springfield, and to maximize the benefit of the HOME funds invested in the community. Mr. Ko provided information about the three recommended proposals. It The Committee also recommended that $37,470 be provided for grant administration, $18,735 be set aside for Community Housing Development Organization (CHDO) operating assistance to non-profit developers, and $10,000 be set aside for unanticipated cost overruns. The unallocated HOME program balance of $88,775 will be carried forward to the next year for allocation. In addition to the 1997 funding recommendations, the Committee recommended that $245,000 of 1995 HOME funds continue to be reserved for the Ash Meadows Development by St. Vincent de Paul. Wetlands were identified on the property at '...... .' . . It .... Regular Council Meeting Minutes February 3, 1997 Page 5 69th and Main Streets, and the agency is in the process of re-negotiating a purchase and assessing the cost of mitigation. The agency anticipates acquiring the property with HOME funds in the Spring of 1997, and for site development to start soon after. The Committee's recommendation to continue the reservation of HOME funds for this project is based on the belief that the proposal is still financially feasible, an alternate project site would be difficult to locate, and the project would produce a reasonable number of housing units for the HOME investment. Mayor Morrisette opened the public hearing. No one appeared to testify. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR I MAINE, TO ADOPT THE HOME REVIEW COl\jlMITTEE'S FUNDING RECOMMENDATIONS FOR THE 1997-98 HOME INVESTMENT PARTNERSHIP I PROGRAM. THE MOTION PASSED WITH A IOTE OF 6 FOR AND 0 AGAINST. Councilor Shaver complimented Mr. Ko. He explained that CDC members attended a I meeting with Kevin Ko. During this meeting Mr. Ko represented Springfield's housing needs at a Lane County meeting to discuss the allocation! of housing funds. 5. Ordinance Establishing Interim Methodology for <ralculating System Development Charges' (SDCs). ORDINANCE NO. 5841- AN ORDINANCE CONCERNING SANITARY SEWER I CONNECTION CHARGES: AMENDING SECnON 2-10-3 OF THE SPRINGFIELD I CODE 1965 WHICH ESTABLISHED A REGIONAL SANITARY SEWER EQUALIZATION CHARGE AND DECLARING IAN EMERGENCY. I Environmental Programs Supervisor Gary Colwell presented the staff presentation on this I item. On September 19, 1996, the Metropolitan Wastewater Management Commission approved an interim methodology to be used for c6mputing the Regional Sanitary Sewerage Facility Equalization/Connection Charge for discHarges of greater than an annual average of 100,000 gallons per day using an EDU equivalent rf 200 gallons per day. The Metropolitan Wastewater Management Commission has been advised that their current methodology for computing the Regional sanitaryjl Sewerage Facility Equalization/Connection Charge is not adequate to appropriately reflect the impact of large discharges (greater than 100,000 gallons per day) on the sewer system. In response the Commission has initiated a study of the methodologies which might be used for computing the Regional SDCs. The Study is expected to be completed by April of 1997 and any new methodology resulting from the Study will be implemented on or about July 1, 1997. The Commission is requesting that an interim methodology be implemented to cover the period prior to adoption of the new study. Mayor Morrisette opened the public hearing. No one appeared to testify. Mayor Morrisette closed the public hearing. . , ... . . t Regular Council Meeting Minutes February 3, 1997 Page 6 City Recorder Eileen Stein entered a correspondence from Mrs. Higgins, 5660 Daisy Street, #8 into the public record. IT WAS MOVE BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT ORDINANCE NO. 5841. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence From Sharon Giles, Secretary to the Lane County Board of Commissioners, 125 East 8th Avenue, Eugene, Transmitting Minutes ofthe November 6, 1996 Joint Meeting. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO ACCEPT CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Mayor Morrisette asked Councilor Ballew to serve on the Metropolitan Wastewater Management Commission. Mayor Morrisette would serve on the Intergovernmental Human Services Committee. Mayor Morrisette commented on the nearing completion of the audit process. Susie Smith reported that the final determination letter from the EP A shows the city may only have to . pay back $524,000 of $80 million in grant funds. 2. Business from Council a. Committee Reports b. Other Business 1. Councilor Shaver reported that the CDAC would begin meeting tomorrow. He would like to discuss the city's budget during that meeting. BUSINESS FROM THE CITY MANAGER . - . . It Regular Council Meeting Minutes February 3, 1997 Page 7 1. Other Business BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 7:40 p.m. Minutes Recorder - Julie Wilson Me~ Mayor Attest: