HomeMy WebLinkAboutAIS PLANNER 11/17/2008 ') " AGENDA ITEM SUMMARY Meeting Date: Meeting Type: Department: Staff Contact: S P RIN GFIE L D Staff Phone No: C I T Y C 0 U N elL Estimated Time: ITEM TITLE: PLANNING COMMISSION INTERVIEWS November 17, 2008 Work Session Development Services Bill Grile 1 Brenda Jones 726"3619 30 Minutes ACTION REQUESTED: Conduct interviews of the Planning Commission candidates: Mr, Sean VanGordon and Mr. Garold Ropp, ISSUE STATEMENT: There are two candidates for one position, Incumbent, Terri Leezer resigned October 31, 2008 as Planning Commissioner. Ms, Leezer was elected to the City Council from Ward 3 and will be sworn into office on January 12,2009. Ms, Leezer's now vacant Planning Commission appointment expires on July 31, 2011. ATTACHMENTS: I , Interview Agenda 2, Interview Questions 3. Applications 4. Planning Commission Roster DISCUSSIONI FINANCIAL IMPACT: The City received two applications for one vacancy during a one month recruitment process, . Mr, Sean VanGordon resides at 2327 Clear Vue, Springfield and is a supervisor with the United Parcel Service on Nugget Way in Glenwood. Mr, Garold Ropp resides at 4691 Holden Court, Springfield and is employed as an architectural designer with McKenzie D & D Inc. located at 4691 Holden Court Springfield, OR, The Springfield Planning Commission is a seven member volunteer Commission appointed by the City Council. The members serve four-year terms, Of the seven members, two appointments may live outside the City limits, and two appointments may be involved in the Real Estate profession, Positions are "at-large", and do not represent specific geographic areas, Currently one Planning Commissioner resides outside the City limits, and none work in Real Estate. The Council decision on appointments is scheduled for the Regular Meeting of December I, 2008, Date Received: II /11! 0 g Planner: BJ . Agenda - City Council Interview of Planning Commission Candidate 6:00 - 6:05 Council review and adjust interview questions 6:05 - 6:15 Interview of Sean VanGordon 6:15 - 6:25 Interview of Garold Ropp 6:25- 6:30 Council discussion/deliberation Attachment 1-1 Date Received. Ir ((1/0 ~ Planner: BJ .- Planning Commission Interview Questions 1. The Planning Commission generally meets two evenings each month and additional evening meetings are sometimes necessary. There are also materials to be reviewed in advance of these meetings that may take a couple of hours to read, Given your work and/or family demands, can you fully participate as a Commission member? 2, How familiar are you with planning laws and policies and the purpose they serve in Springfield's land use decision making process? If your experience with these laws is limited, what actions would you take to become familiar so that you can function fully as a Planning Commissioner? 3, Many of the land use laws applied by the Planning Commission are state or federally mandated. During a Planning Commission hearing how would you reconcile your own personal opinions with the applicant's interests when those interests do not comply with the land use laws? 4, What is your general understanding of the relationship between the Planning Commission and City Staff, the Planning Commission and the City Council? 5, What roll do you think the Planning Commission should have with the revitalization of downtown? 6, How would you recommend balancing the community's need for attractive commercial and industrial development with the rights of property owners? 7, The State of Oregon is performing the first comprehensive review of the Oregon land use system since adoption of Senate Bill 1 00 in the 1980's, It's being called "The Big Look," If you had 2 minutes to testify before the statewide task force charged with performing "The Big Look" what would you advise them? Attachment 2-1 Date ReceiVed: II III / h V Planner: BJ ~. City Manager's Office 225 FifthStreet Springfield, OR 97477 (541) 726-3700 . Please print or type: APPLlCA TION foe a OCT 31 2008 City of Springfield Citizen Advisory Board / Commission i Committee Board 1 Commission 1 Committee applying for: PI-b..... rJ "..I G fl.", m WI ,!> e, II"..! (A separate application must be completed for each board I commissi~n I co~mittee) Name: 6€.1-J-l Rrst Home address: z.,3z.. 7 Mf' Middle Initial ~ GoI!.DO~ . Last tt.-EAJ!.. Street tlUI! of!.. 97J177 Zip Sfi2Jf.J6f'1~r> City Day phone: 5"t/I-1.;ZJ-~Qota Evening phone: , ,Do you live within the Springfield city limits? ~ Yes c) If yes, how long? .1 1/7_ 'I~c.. DNo c) If.no, do you live inside Springfield's urban growth boundary? ' . DYes DNo' . , Ward number (city residents only): Are you a Springfield property owner? ~Yes o No DYes .~NO Are you a Springfield business owner? Are you a registered voted Occupation: .5uFl!:eill~e ~Yes o No Place of employment: tJrJ .1'"CD ~'-- 5r;fY1U Business address: l'llD NrJ/~(~E"'" W(>....j Education: I'Y). S. f:U,,...JOfnlC-<, (Over, please) , Date Received: II /11 / 0 ~ Planner: BJ ATTACHMENT 3 - 1 ~..:.:..'~ APPLICATION for a City of Springfield Citizen Advisory Board / Commission / Committee .page 2 .' - " ..... . " , , please prlntor.~ype: . I '. .' l " , ' , ' 1. Whai experienc!lltraining 1 qualifications do you have for this particular board 1 commission 1 committee? I Hl>.1/1! '{xP€f2.JlE,.JCc, wolZk:.J1Jb ;i,.:J A 6(2.0lJP~ DEr t!4SION S rrDA:TiluJ. wl-l€N 1 ItJS17iJ--L. %.c.fJ.,.,Jo,-oc,,-!. I Bt",,€"'E -r14.15 WI~ 1-l~L-P mt ;Jb ,r,o/l.X. L;U /'11-l. blZavP.$ ~/!'iJ/l..r>C!..L>mpeol??lsE: + .5oi.:.u110,.Jt;.. 2, What specific contribution do you hope to make? , .JoB b"OUYr~ 'N-n-lt!" flrr-{ IS ,1.pJ~t:P, ANt> CAtJs~P PLANtJ/~(.j, I WAr-l'C, 70 ,~~. ,4t--i 1,.'pV&cA7E u'ff> (",.JI!/{;:{&,J fI1~,.Jr: /)? 6&;wffl. By .-;....,P ~M '3, Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement , will not necessarily disqualify you from consideration,) ..5 ~ IN & ~I1;L.I? Y''>"1tJR Ir_ CDmfYl/5iIO~ '4, What community'topics concern you tha! relate to this board 1 commission I committee? Why do you want to become a member?' b~w-rn . -r $PRt,Jbf'leL.-D 'PowNU>~,J RtrN (f."":'A.I-. 5, Most boards 1 commissions 1 committees meet monthly, Subcommittees may meet more frequently, Meetings generally last one and one-half hours. It is highly recommenr;led YOu attend a meeting before submitting the application, Check the times when you could attend meetings, o Earty morning (6:30-8:30 am) 0 Noontime (noon-1:30 pm) J21. Late afternoon (4-6 pm) % E~enings 6, How did you hear about this vacancy? o Newspaper ad 0 Newspaper article 0 Radio/TV o Board 1 commission 1 committee member ~/o_ ' . 4' - Applicant's signature o Maii notice 0 Word of mouth ~ Other wt.f!hrrf /{)h,/~ Date ~ Retur['l this application to the City Manager's Office, 225 Fifth Street, Sprirmtill!P~~Jl~477 I, j For more information please call the City Manager's Office at 726-3700 Planner: 8J ea:_lI, /"7, 65( . Prinred on recycle.d p~pe.r 0 ATTACHMENT 3 - 2 Supplemental Questions for Planning Commission Application . . I, What is your personal interest in applying for the position? I am interested in continuing my participation in the community. I enjoy being involved, working with people, and learning more about the process of planning. . 2. What is your vision for Springfield's future and how can you, as a planning commissioner, help to realize that future? Springfield's future is linked directly to our ability to deliver pro-growth policy. As a commissioner, I will be able to work to promote development of urban lands that will make enough offICe space available for job growth. '3. Describe your experience working'as a member of a group that is charged with decision-making. I have worked on several group driven projects. It is common for me to work in this type of group when I install dispatch technology in UPScentefS. I usually work in groups that consist ofplilflt engineers, technology support, human resources, and operations. .Ifind what makes groups successful is communications, solid goals, and a willingness to comprc!mise., 4, Describe how you would balance the need for economic developm~nt, infill or redevelopment for example whim those actions challenge the equally importance values of neighborhood preservation or environmental protection? I believe that what we need is a balance between economics and environment While I believe strongly in the importance of growth for our city, I believe we, need to encourage communications with neighborhood groups, and ensure the environmental impact is measured out. I believe balance comesfrom a , willingness to compromise and make changes to plans. ' 5. When a y.v;vsed development is inconsistent with an adopted plan or the development code the planning commission is frequently sought out by both sides, of the dilemma for a solution; what do you think is the .I"V.I'''' role for the planning Commission when these circumstances ocCur? First, a commission always needs to be an unbiased participant in the conversation. Second, we should be willing to aska lot of questions. Third, our goal should be for the parties to come away feeling like they own a solution instead of solution beingforced on them.' Date Received' II ( 1'1/0 t Planner: BJ . ATTACHMENT 3 - 3 .~, 6., Do you have any specific ideas for change that should be made to any of our , adopted planning policies or development review rules or Iiow we review the development rule~ online? I don't have any specific changes to planning policies. I (fo want to work to streamline how the commission's work is presented on-line; I thinkit would improve c~mmunication, and improve transparency. ': 7. Can yoti commit the time necessary to be an effective pl~~ commissioner? Yes, it would be a priority for me, and I would commit en6ugh time to be ~ro~ " ATTACHMENT 3 - 4 Date Re,~ived: H/n/()~ Planner: 8.} OCT 24 2008 City Manager's Office 225 Fifth Street ' Springfield,OR.97477 (541) 726-3700 APPLlCA TJON fora City of Springfield Citizen Advisory .Board / Commission I Committee Please print Dr type: Board 1 Commission I Committee applying for: 7u::..t--.l"-l\N G r'DNI.~\:.sS\D,j (A separate application must be cqmpleted for each bo~rd.1 commission I committee) 'Name: G A.l2.DL.t:. First Middle initial 'Ra:>i:> Last D Home address: 4109\ 8(')LS,eN c.r Street ~N~AeLU ' City C1"741B Zip Day phone: S11- 14t..- 10 S9 (" , Evening phone: 'S~ Do you live within the Springfield city limits? , 13 Yes c) If yes, how long?, S. '1~~ o No Q If no, do you live inside Springfield's urban groWth boundary?' " [)Yes '. 0 No,' Ward number (city residents only): 4 Are you a Springfield property owner? ftI Yes o No Are you a Springfield business owner? 1ZI Yes o No Are you a registered voter? ~Yes o No Occupation: A-a.~ITEULlAPL. De::tc.Nt:lt Place of employment: l'\A~ue D.rD \ NG. Business address: 4'1o'f\ \-.\OLUSNCT . 'S~t-}(.j'Flab ~ '1j41g Education: GIlA~UA.TE" FlU:JM ~I" I N~TlNiC OF TB:J-i ,.JOIL>G,Y , P\4Ot::-NI)4 P;z.. Date R,~<;,ved' llll1f () i Planner: 8J (Over, please) ATTACHMENT 3 - 5 1iiL~ APPLlCA TION for a City of Springfield Citizen Advisory Board I Commission I Committee Page 2 . " , Please print or,type: 1. What experience 1 training 1 qualifications do you have for this particular board' 1 cornmission 1 committee?" As; AN AlU-l-\rTa:rV~ ~""'r>.N / ~1c:.NlfQ" , ll,-\~\I~ WQP-u,""D \N I~ ' "1l-\~ c..1-N OF'S.f'I2ll'.JCJ.Flb"l../'\ _ EUc.EN': fE- LA\l6' to ~(2" P-. i I2..SI~ Rkw.'~l.. l;- '. . . ~ ISSueS. I 8a.IEVi= yv.'f exPoo~ v.JCLlLD C:.IJt:' THE" ~t...\IN<..., COM MlSSlc>rJA- U~...,HG.0E ~ I"H.14~'r1=uL i;)ez.sPEi::nve-. , ,2, What specific contribution do you hope to make? " ,',' ' , 1M'" ~PE \<S,NE ~UE' I !.PNisQ.\NbWlLLI\A",-IU-- A-'bIFF'H-u<N~ , - IIJ' CJ."N ~U.j6 . ARtlcJA..T10N~fOo.._t.l~ ~~iNS'E:!'5~.lb J.O ~\loJ.\L A.. Llnt..t;; lDl)~DGT'HE' '2o""FbolL 'SCUJT\cfo.JS ~p.:r CO""''''LJWI-....J''r 5~\N4!=-1ao ,'A.l..;UI:?S.. 3, Briefiy describe your involvement in relevant community groups and activities. '(Lack of previous involvement , will not necessarily disqualify you from consideration,) fu\;;MPeL l!:>P '"h..IE= SR4~c.F=I~ ~p.;p...'T. \M..E'IM&aLOF 'SPl!..lt..1C..fF.ISl..i:'l , . I' R...\-n-\ leN.~ 4, What community,topics concem you that relate to this board 1 commission 1 committee? Why do you want to become am~mber? ",^". Cl'lNLel2.N i~ T'o,^^,"k...o..l ~~G!.a:..u("~o,,,J I":;:. S:L\i"~It..lC~ ."-HO -i-l-ls ,'?l.:...l--!t-J\~r., f'2.ocg".":. ANO jl\.P1'L..\C,J>....-f\or...\S, Ft,l2- N~ ~~. , 5. Most boards 1 commissions 1 committees meet monthly. Subcommittees mayrneet more frequently, Meetings generally last one and one-half hours. It is highly recommended you attend a meeting before submitting the application, Check the times when you could attend meetings. DEarly morning (6:30-8:30 am) , D Noontime (noon-1:30 pm) 0 Late afternoon (4-6 pm) .~ Evenings ,6, How did you hear about this vacancy? o Newspaper ad D Newspaper article D Radionv D Mail notice I8J Word of mouth D Board 1 commission 1 committee member D Other Applicant's signature Date q RetUll>1thi~ aPPliC~tion to ,the City Man~ger's Office, 225,Fifth Street, SPringfiel.d:..~~,.~747~ ( 10 For more information please call the City Manager's Office at 726-3700 Oat€:, -,' .,'Ved..J!.i11. ~ , '. . PI:!lOhAf; BJ .... : F;1,;~ed on re.cycled paper '- I ATTACHMENT 3 -6 Supplemental Questions for Planning ComlI!ission Application 1. What is your personal interest in applying for the position? 2. What is your vision for Springfield's future and how can you, as a Planning Commissioner, help to realize that future? 3. Describe your experience working as a member of a group that is charged with decision-making. 4. Describe how you would balance the need for economic development, infill or redevelopment for example, when those actions challenge the equally important va.lues of neighborhood preservation or environmental protection? 5. When a proposed development is inconsistent with an adopted 'plan or the Development Code the Planning Commission is frequently sought out by both sides of this dilemma for a 'solution; what do you think is the proper role for the Phinning Commission when these circumstances occur? 6. Do you have any specific ideas for change that should be made to any of our adopted planning policies or development review rules or how we review development proposals in Springfield? " 7. Can you commit the time necessary to be an effective Planning Commissioner? This means about two meetings monthly with ,several hours of preparation time for each meeting, plus occasional joint meetings and rotating with your fellow planning commission members in attenditfg City Council meetings? O t "', 'ed a e hF",~"",V : Planner: BJ Ie (11/0 !(' ATTACHMENT 3 - 7 Supplemental Answers for Planning Commission Application Garold Ropp 1. My'desire is to be a part of the team that shapes Springfield into a place my kids wants to live after they grow up, Land use decisions, developmental code and working with the staff on the metro plan and urban growth boundary are ih our best interest for the future of Springfield's values. 2. I envision Springfield as a safe place to raise a family with plenty of opportunities for business growth, One of my goals is to help property owners, developers and builders make the system become more user friendly, 3. My experience is working with previous employers in policy writing and troubleshooting issues. 4. I would raise the question to the other commissioners and or applicant. "How is this project benefiting the need in Springfield without straying too far from our developmental and economic values?" The key considerations in planning and development for our citizens and our community are good judgment, objectivity, flexibility and balance, , 5. We as the commission should take into consideration how much inconsistency the proposed development has. With objective judgment and flexibility, suggest a feasible solution, always keeping in mind our purpose as representatives for the citizens and businesses of , Springfield. 6. I'd like to see development proposal reviews made easier and more efficient for builders, developers and property owners. I believe I would bring a different and useful perspective to the commission. ' 7. Yes Date ReCniVad:-1lD/.fi Planner: 8J ATTACHMENT 3 - 8 Page 2 of2 Brenda - please validate (1) c:::onnie - please validate (2) Mike - please produce the map, i,e.,8.5X11 PDF map of annexations that fall into this category, with a table showing data and area - all on top of a simple base maps with City Limits, UGB, rivers, major street and rivers, We'll go over it in more detail tomorrow. , , , I need to go ride my bike home now . , . in the dark.- Brandt Melick ~ GIS Program Supervisor - Public Works -- Technical Services Division 225 Fifth Street Springfield, OR 97477 Phone: 541-726-4645 Fax: 541-736-1021 Email: bmelick@ci.springfield.or.us [GIS Home Paoe] fGIS Standard MaD!;] [GIS Maooiha Extentsl rSewer Maos1 [Platsl [Assessor Maos1 Date ReceiVed:Jjn!C( Planner: BJ ' 11/3/2008 ,ATTACHMENT 3 - 9 City of Springfield PUBLIC , Planning Commission MAILING ADDRESS PHONE APPOINTMENT RE- EXPIRATION DATE APPOINTMENT ' DATE DATE Frank Cross Chair Home: 5/4/2004 5/4/2008 2580 D Street 521-2909 Springfield, Oregon 97477 westcrosslalcomcasl. net Johnny Kirschenmann Vice-Chair Home: 2/5/2007 215/2011 1159 S, 68th Street 726-0798 Springfield, Oregon 97478 iohnnvklalrexius.com Bill Carpenter Home: 4/20/1998 5/412004 5/4/2008 680 T Street 726-6286 Springfield, Oregon 97477 wcaroenterlaliac, om Lee Beyer Home: 04/16/2001 10/2/2006 . 1 0/2/201 0 951 "S" Street ' 746"5889 Springfield, Oregon 97477 leelbever.lalcomcasl. net Eric Smith Home: 6/18/2007 7/31/2010 1351 Lawnridge Avenue 744-9521 Springfield, Oregon 97477 e riclalaou i1aand oriscillas, com Sheri Moore Home: 6/18/2007 7/31/2009 1955 16th Street 654-0184 Springfield, Oregon 97477 sheri, moorelalcomcasl. net OPEN POSITION Home: 12/1/2008 7/31/2011 Note: Springfield Planning Commissioners serve four-year terms. Two'members may reside outside the Springfield City limits and two members may be employed in real estate. Representatives to the City Council are on a rotating basis CONTACTS: SPRINGFIELD DEVELOPMENT SERVICES DEPARTMENT Bill Grile, Developmeni Services Director 726-3671 Greg Mott, Planning Manager, Planning Commission Liaison 726-3774 ,Brenda Jones, Planning Secretary 726-3610 Edited 11/312008 BJones Date Received:~1 d Planner: BJ ATTACHMENT 4-1