HomeMy WebLinkAboutNotice PLANNER 3/3/2008
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Date Received:
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MAR - 3 2008
Original Submittal
AFFIDAVIT OF SERVICE
STATE OF OREGON)
)ss.'
County of Lane )
I, Karen LaFleur, being first duly sworn, do hereby depose and say as follows:
1. I state that I am a Program Technician for the Planning Division of the'
Development Services Department, City of Springfield, Oregon.
2. I state that in my capacity as, Program Tec~nician, Ip":pared and caused to be I '. .
mailed copies of l>R.c:.Zoo'&-oool'3 71ribiLOJ...~ -;AOS - W~/"W' 'c...
(See attachment nAn) on _ 313 . 2008 addressed to (see
Attachment Bn), by causing said letters to be placed in a U.S. mail box with
postage fully prepaid thereon.
~ /1 ^. BAA' _\I a-jh J.}.A.-/
t<A'R~N laFLEUR ( \'
STATE OF OREGON, County of Lane
~1'1L-\~. , 2008. Personally appeared the above named Karen LaFleur,
Program Technician, who acknowledged the foregoing instrument to be their voluntary
act. Before me: '
OFFICw:;;L-----:.1'
BRENDA JONES I
NOTARY PUBLIC - OREGON ;
I , COMMISSION NO, 379218 ;
~... MY COMMISSION EXPIRES MAY 27, 2008 I
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My Commission Expires: ~ fJ7 ~ tf
Date Received~ J sf (J(
Planner: LM ;:~
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TYPE I TENTATIVE MINIMUM
DEVELOPMENT STANDARDS,
STAFF REPORT & DECISION
Project Name: The Miller Group - Addition ofU-haul business
Nature of Application: The applicaot is proposing to add a U-Haul Truck Rental business to ao existing
business of heavy truck aod used auto sales along with Administrative offices for the Miller Group. The
applicaot has already occupied the site aod is conducting business at this location. Certain conditions of the
previous Minimum Development Standards review (DRC2007-00021) to approve the truckaod car s~lesi
have not yet been completed. The conditions of the previous decision are reiterated in this MOS. Some of
these conditions are or will be completed by the time this decision is issued.' ,
Case Number: DRC2008-00013
Project Location: 1863 Laura Street, Map & Tax Lot Number 1703271003900
Current Site Cnnditions: The site is on the northeast comer of Q aod Laura Streets. The site is separated
by fencing with approximately half the lot paved aod contains two buildings for commercial use along with
a covered carport area. The other half contains a single family home aod unpaved area separated by a chain
link fence at the rear of the house. Previously this single family home was used as a night watchmao's
quarters (MDS 1998-04-081) but has since been rented out as a home. The applicaot has moved his truck
aod car sales business aod now U-Haul rental business on to the "ov",.." aod is utilizing the paved area as
truck sales, car sales aod U-haul rental area aod the unpaved area behind the house as storage for trailers
that will be sold along with the trucks aod storage for ,trailers which are, rented out with the U-Hauls. In.
total the tax lot is approximately 40,075 square feet with approximately 30,000 square feet Used for this
proposal.
Zoning: Mixed Use Light Medium Industrial (LMI)/Community Commercial (CC)
Metro Plan Designation: LMI
Refinement Plan: Gateway Refinement Plao Mixed Use LMI/CC
Zoning of Surrounding Properties: North-LMI/CC, South-I-IOS Freeway then PLO, East -LMI/CC,
West- LMI/CC (across Laura Street).
Associated Applications: DRC2007-00021 Minimum Development Standards for Heavy Truck Sales,
Used Car Sales aod Administrative offices for the Miller Group, 1998-04-081 - Storage 'of trailers on the
graveled, area of site, 1996-08-163 - Minimum Development Standards for U-Haul operation aod night
watchman's residence.
Application Submitted Date: February 12,2008
Site Visit Conducted Date: February 21, 2008
Decision Issued Date: March 4, 2008
Minimum Develapment Sumdards DRCZOOB-00013
Dale Received3/S IDt_
Planner:. LM,
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Recommendation: Approved, with Conditions. ,:The DMV Location Approval shall be revoked aod Code
Enforcement action will occur if all conditions are not met aod adhered to within tlie required timelines
specified below. . .
I CITY OF SPRINGFIELD DEVELOPMENT ~VlEW TEAM
I POSITION REVIEW OF
I Proiect Maoager Plaoning
I Transportation Plaoning Engineer Tiansportation
I Public Works Civil Engineer Utilities'
.1 Deputy,Fire Marshal I Fire aod Life Safety
I Community Services I Building
NAME
Liz Miller
Gary McKenney
Jesse Jones
Gilbert Gordon
Dave Puent
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APPLICANT'S DEVELOPMENT REVIEW TEAM
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Owner: Alice Lyilette Wright Living Trust
660 Level Laoe
Springfield, OR, 97477
Applicant: Joe'MiIler
The Miller Group
92774 Paschelke Road
Marcola,OR 97454
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PHONE
726-2301
726-4585
726-1036
\726-2293
726-3660
Purpnse: Minimum Development Standards (MDS) are intended to support economic development by
minimizing City review for minor additions, e:<paosions or chaoges in use. MOS shall ensurecompliaoce
with specific appearaoce; transportation safetyaod efficiency;aod stormwater maoagement standards
specified in the Springfield Development Code (SDC) aod otherwise protect public health, safety aod
welfare.
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Minimum DeVelOpriuint;Sttindards DRC20C!8-00013
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Criteria of Approval: In order to grant MOS approval, the Director shall determine compliaoce with all
applicable standards specified below:
Applicable Special Use Standards:
Standard: Section 5.6 (a) of the Gateway Refinement Plan limits CC uses in the Q/Laura Mixed-Use
Subarea to a maximum of 40% (14 acres) of the area.
Finding: The proposed uses on the site are used vehicle sales, truck rental and administrative
offices which are considered CC uses..
Finding: The area has not yet reached the maximum 40 percent (14 acre) maximum. This
proposal adds approximately .70 acres to this percentage.
X Complies as Shown on Plot Plan
o Proposal Complies when the following Condition(s) is/ are met
Slandard: Section 5.6(b) of the Gateway Refinemenl Plan states that such CC uses shall not be
permitted unless traffic and compatibility issues can be resolved in the site plan review
process. Traffic impact studies may be required.
o Complies as Shown on Plot Plan '
X Proposal Complies when the following Condition(s) is/ are met:
See condition under criteria 5, "Access onto the Public Right-of-Way". ,
Standard: Policy 1.0 of the Gateway Refinement Plan requires the improvement of the
appearance of the Shelley Street and Q/Laura Street Subareas as seen from Interstate 5, the
Eugene-Springfield Highway, and Pioneer Parkway. Section 1.1 requires continuing efforts to
bring existing uses into compliance' with the SDC screening requirements. Policy 4.0 states
that particular attention should be paid to buffering and screening adjacent r~sidential uses
from commercial and industrial development.
o Complies as Shown on Plot Plan
X Proposal Complies when the following Condition(s) is/ are met
Refer to conditions 3 and 4 below which will improve the appearance of this
development area from the Eugene-Springfield Highway. 'this will also address the
residence that exists on site although it is in a Mixed Use LMI/ CC area the use is,-
residential and screening shall be addressed.
Minimum Develapment Standards DRC200B-00013
Date ReceiVed:~.isj Or
Planner: LM
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Standard: Springfield Development Code (SDC) 4.7-115 A.2. requires that all iruck rental
facilities shall have approved concrete wheel stops and a four foot high fence where permitted
in this Code, preferably chain or cable, withbolIards placed at 5 foot intervals and secured in
the ground with concrete footings of appropriate size and depth to prevent trucks from
driving on sidewalks or over curbs. . .
Finding:, The applicant has proposed using the existing railroad ties installed in the ground'as a
border of the' required planted setback to substitute for the required concrete wheel stops.
Finding: SDC 4.6420 requires that concrete wheel stops be setback a minimum Of 2 feet from the
front of the stall to atiow for vehicle encroachinent. '
o Complies as Shown on Plot Plan "
X Proposal Complies when the following Condition(s) iSj are met:
Condition 1: Concrete wheel stops are required to be shown on the Final. Plot Plan and
'shall be installed 2 feet back from the front of all parking stalls and truck parking areas,
Vehicles shall not encroach into the required planted setback area.
Standard: Springfield Development Code (SDC) 4.7-115C. requires that all activities
associated with motor vehicle repair and~ervice, with the exception of pumping gas or
j", changing tires, shall take place within a building constructed to ensUre that noise or odors do
~, .:not disturb the normal operation or Iranquility of neighboring residential, commerci.iJ.,
':7 campus industrial or public land uses. ' , :
Finding: This proposed use does not include auto or truck repair.
o Complies as Shown on Plot Plan
X Proposal Complies when the followm,g ConditioI1(s) isj are met:
Condition 2: No auto or Iruck repair shall occur on this property.
Standard: Auto ~ecking, storage and towing services are oriIy permitted in the Heavy
Industrial Zoni~g District with Discretionary Use Approval (SDC :t2-410) ,
Finding: The zonilig for this site is Mixed Use LMIjCc.
o Comp~es as Shown on Plot Plan,
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X Proposal Complies when the followiDg Condition(s)isj are met:
Minimum f!evelap",er!,Standards DRCZOOB-00013
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Condition 3: No storage of autos, trucks or auto parts shall occur from this property.
Standard: SDC 5.7-155 D. stales that undeveloped land shall not be used for parking. SDC
31.190(1) requires that all parking areas shall have a durable, dust fee surfacing of asphaltic'
concrete, Portland cement concrete or other materials in accordance with the Building Safety
Codes and approved by Ihe Building official..."
Finding: A portion of the lot is not paved. Site visits have shown trucks and truck trailers
parked on this portion of property.
o Complies as Shown on Plot Plan
X Proposal Complies when the following Condition(s) is/ are met
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Condition 4: No parking of motorized vehicles is permitted on the unpaved portion of
the lot. Only the storage of truck trailers is permitted.,
Standard: Table 4.2-2 requires Ihat 2-way 'driveway width minimum for Commercial
properties be at least 24 feet wide. ,
Finding: The site has only one useable driveway entrance from the Q Street side of Ihe
property making this a 2-way driveway. '
Finding: The submitted plot plan shows three V-Haul Vehicles parked in the area of this
driveway reducing it 10 15' wide.
o Complies as Shown on Plot Plan
X Proposal Complies when the following Condition(s) is/ are met
Condition 5: The Final Plot Plan shall show a clear 24' foot driveway in this area. Do
not show the three U-Haul vehicles in the driveway area. '
1) A five-foot wide landscaped planter strip, including street trees, with approved irrigation or
approved drought resistanl plants as specified in SDC Sections 4.4-100 and 4.2-140 shall be
installed between the sidewalk and parking areas or buildings.
Date ReCejVed:~ / (f(
Planner: LM
Minimum Development Standards . DRC200B-00013
o "c.omplies as Shown on Plot Plan
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X Proposal Complies when the followirig Condition(s) is! are met,
Condition 6': Provide a Final Plot PI"m showing the required 5' landscape planting strip
between thefence (property line) arid the parking lot with the required street trees,
Street trees shall be from the species Iist~d in,the Engineering Design Standards Manual
6.02.2A List of Acceptable Street Trees from the section entitled "Planter Strips - 4 to 6
Feet Wide (No Overhead Power Lines.)" (See attached)
- Street trees shall be shown on the final plot plan at a'miniIDum of 30 foot intervals and
are required to be a lIlinimum 2" ' caliper,
Exceptions are as follows:
Tress shall be 5 feet from an alley intersection, driveway,water meter or other utility
fixture.' ,
Trees shall be 10 feet from any utility pole:
2) Trash receptacles and'outdoor storage areas shaII be screened by astructure or enclosure
permanently affixed to the ground as specifi,edin SDC Section 4.4-110.
D Complies as Sho~ on Plot Plan
x ' Proposal Complies when the following Condition(s),isj are met:
Condition 7: Sight obscuring screeningmus,t be provided for the trash enclosure and
the unpaved storage area. The screening shall be continuous to at least 6 feet above
ground level, The screening shall be of a subtle color to blend with surrounding
vegetation,
, 3) Bicycle parking spaces shall be added to meet Ihe numerical standards for the'appropriale
use or upgraded to meet the standards set inSDC Sections 4.6-140 through 4.6-145 and 4,6-155.
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o Complies a;; Shown on Plot Plan
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Minimum Development Standards DRC2008-00013
X Proposal Complies when the following Condition(s) is! are met
Condition 8: One three space bicycle rack is required.
4) Parking and circulation areas shall be paved and striped and wheel stops installed as
specified in SDC Sections 4.6-110 and 4.6-120. Required paving arid olher
impervious surfaces on the site shall comply with on-site stormwater management standards
as specified in SDC Section 4.3-110.
o Complies as Shown on Plot Plan
,X Proposal Complies when the following Condition(s) is! are met:
Condition 9: The handicap space must be, shown on the fin.aI Plot Plan as 9' wide with
an 8' wide adjoining access aisle in order to meet ADA regulations.
Condition 10: No vehicles which are for sale shall be parked in the 6 required parking
spaces for customer and employee parking. Access shall remain available to these
spaces,
Condition 11: Filtering inserts shall be placed in the existing stormwater catch basins
(see attached information).
5) Access onto the public right-of-way shall comply with SDC Section 4.2-120.
1. Where the property abuts an improved street, any non-conforming or unsafe curb
cuts, as determined by the Transportation Manager, shall be removed and replaced
with curb, gutter and sidewalk. ,
2. Where the property abuts an unimproved street, any non-conforming or unsafe access
points, as determined by the Transportation Manager, shall be':
a. Removed by Ihe use of, fencing, extruded curbs or olher method of approved
barricade; and
b. The property owner shall sign an Improvement Agreement guaranteeing future
Participation in a Local Improvement District.
o Complies as Shown on Plot Plan
X Proposal Complies when the following Condition(s) is! are met
Condition 12: A site visit by the City of Springfield Traffic Engineer indicated limited
visibility of traffic coming around the curve from Q Street and heading north on Laura
from the driveway on Laura Street due to the large semi-truck tractors parked facing the
fence along the entire south-west perimeter. Below are three options to choose from one
of which will be required to meet the criteria to allow safe access onto a public right-of-
way:
a)
b)
Provide an evaluation done by a certified professional traffic engineer regarding
the driveway visibility. This evaluation may restrict parking of vehicles on some
portions of the site; or
Close the cUrb cut and driveway. This would require curb and sidewalk
construction to City of Springfield Standard C~nstruction specifiCations. ~~
Date Received: '(
, . Planner: LM
Minimum Development Standards DRC200B-00013
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Encroachment Permit. '
,0) Brackets wereapproved,"'i a, meth\id to remove gate access to Laura Street while
keeping the curb cut in place for possible future use which may not have large
trucks parked in this area. While this' use remaills these orackets must remain in
place 'and the driveway ont~ Laura Street shall not be used.
6) Concrete sidewalks shall be installed where the site abuts a curb and gutter street as
specified in SDC Section 4.2-135., ' .
X Complies as Shown on Plot Plan
o Proposal Complies when the following Condition(s) is/ are met ,:
7) Streetljghts shall be installed as speciiiedin SDt Section 4.2-145.
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X Complies as Shown on Plot Plan
. 0 Proposal Complies.when t:\1e following Condition(s) is/ ar" met
8) The development ~hall connect to public utilities as specified in Sections 4.2-105, 4~3-110 .
and 4.3-120 of the SDC and comply with the, Springfield Building Safety C~!Ies, where
applicable. Easements may be required as specified in~ubsection 4.3-140 of this Code,
X Complies as Shown9n Plot Plan ,
o ProposalComplieswhen the following Condition(s)is/ are met: ,
,TimeIines and Conditions.of Approval: The property' owper and/ or applicant has 30 days from
the date,of this decision to submit aHnalPlot Plan demonstrating compliance with the .
following conditions to avoid revocation6f the DMV Location Approval and Code Enforcement
Action.
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'Conditions of Approval (Conditions of the previous MDS together,witIi the currenl MDS are
listed. Some of these conditions ha';'e, beenarready been instaIleq):
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Minimum DevelopmentStqridards DRC2008-00013'
Condition 1: Concrete wheel stops are required to be shown on the Final Plot Plan and shall be
installed 2 feet back from the front of all parking stalls and truck parking areas. Vehicles shall not
,/)encroach into the required planted setback area.
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Condition 2: No auto or truck repair shall occur. on this property.
Condition 3: No storage of autos, trucks or auto paris shall,occur from this property.
Condition 4: No parking of motorized vehicles is permitted on the unpaved portion of the lot
Only the storage of truck trailers is permitted. ,
b~OnditiOn 5: The Fin~ Plot Plan shall show a clear 24' foot driveway. Do not show the three D-
(iIaul vehicles in the driveway area.
Condition 6: Provide a Final Plot Plan showing the required 5' landscape planting strip between
!--..\I'--'the fence (property line) and the parking lot with the required street trees, Street trees shall be ,
V from the species listed in the Engineering Design Standards Manual 6.02.2A List of Acceptable
Street Trees from the section entitled "Planter Strips - 4 to 6 Feet Wide (No Overhead Power
Lines.)" (See attached)
- Street tress shall be shown on the final plot plan at a minimum of 30 foot intervals and are
required to be a minimum 2" caliper.
Exceptions are as follows:
Tress shall be 5 feet from an alley intersection, driveway, water meter or other utility fixture.
Trees shall be 10 feet from any utility pole.
, ~,...(:ondition 7: Sight obscuring screening must be provided for the trash enclosure and the
~ unpaved storage area. The screening shall be continuous to at least 6 feet above ground level.
The screening shall be of a subtle color to blend with surrounding vegetation.
, OhOndition 8: On~thr space bicycle rack is required., ' .
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r ~ C ~~ Condi~\m 9: The h . dicap space must be shown on the Final Plot Plan as 9' wide with an 8'
\..; ~~ wide adjoining access aisle in order to meet ADA regulations.
~t'1 ~~tion 10: No vehicles which are for sale shall be parked in the 6 required parking spaces for
~ custo,/,-gr and employee parking. Access shall remain available to these spaces.
'W <;ct~ '
Condition 11: Filtering inserts shall be placed in the existing stormwater catch basins (see
, attached information),
Condition 12: A site visit by the City of Springfield Traffic Engineer indicated limited visibility
of traffic coming around the curve from Q Street and heading north on Laura from the driveway
on Laura Street due to the large semi-truck tractors parked facing the fence along the entire
south-west perimeter. Below are three options to choose from one of which will be required to
meet the criteria to allow safe access onto a public right-of-way:
~"-' a) Provide an evaluation done by a certified professional traffic engineer regarding the
\) driveway visibility. This evaluation may restrict parking of vehicles on some portions of
the site; or
b) Close the curb cut and ,driveway. This would require curb and sidewalk construction to
City of Springfield Standard Construction Specifications and an Encroachment Permit; or
c) BrackeIs were approved as a method to remove gate access to Laura Street while keeping
the curb cut in place for possible future use which may not have large trucks parked ~ 1..,/ <::j
. Vale Received:* () ~
Minimum Development Standards DRC200B-00013 Planner: lM '
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this area. While this use remains these brackets must remalli. in place and,the driveway
onto Laura Street shall not be used.
In order to complete the review process, a Development ' Agreement is required within 45 days
from the date of this decision to ensure the terms and conditions of this application are binding
upon bo'th the applicant and the City. This agreement will be prepared by ,Staff and upqn
approval of the Final Plot PIah, must be signed by the property owner prior to avoid revocation
of the DMV Location Approval and to avoid $=ode Enforcement Action.
THE APPLICANT MAY SUBMIT CONSTRUCTION OR BUILDING PLANS TO OTHER CITY
DEPARTMENTS FOR REVIEW PRIOR TO FINAL SITE PLAN APPROVAL IN ACCORDANCE
WITH SDC 31.080 AT THEIR OWN RISK. ALL CONCURRENT SUBMITTALS ARE SUBJECT TO'
REVISION FOR COMPLIANCE WITH THE FINAL PLOT PLAN. A DEVELOPMENT AGREEMENT
IN ACCORDANCE WITH SDC 31.090 WILL NOT BE ISSUED UNTIL ALL PLANS SUBMITTED BY
THE APPLICANT HAVE BEEN REVISED." CONFLICTING PLANS CAUSE DELAYS.
The construction of the required improvements shall be completed Within 90 days of the date of '
this decision. If the established time line cannot be met, the applicant may submit'a written
request for a time line e~tension as specified in SDC Section 31.010(5) (b).
If the established time line is not met and the ,applicant has not requested an extension, the
Director shall declare the application null and void if the property is occupied and'the property
owner shall be considered in violation of this Code. If the established time line is not met and the
applicant has requested an extension and that time line,has not been met, the Dire2tormay
require the improvements be installed as specified in SDC, Section 31.110(4).
PERMITS THAT MAY BE REQUIRED:
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All new'sewer taps will require permits from the Public Works Departmenl prior to
connection. ' .
Sidewalks and driveway curb cuts and closures require permits from the Public Works
Department '
Building permits will be required!foi'the construction of the building and,the paving of
the parking lot.
An LDAP permit will be required for all grading. filling and excavating being done. '.
Sign Permit-NOTE: Signs' are regulated by the Springfield Municipal Code Article 9,.
Chapter7. The number and placement of signs must be coordinated with the Cohlmunity
Seivices Division. The location of signs on a Site Plan,does not constitute approval from
the Community Services Division.
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Additional Information: The application, all documents, and evidence relied upon by the
applicant, and the applicable criteria of approval are available for free inspection and copies are ,
available for a fee at theDevelopment Services Department. 225 Fifth Street, Springfield, Oregon.
Appeals: This Type I decision is exempt from the provisions of ORS 197.195, 197.763 and 227.173
and therefore cannot be subject to the appealiprovisions of SDC Article'15,Appeals.
Questions: Pleas\, call Liz Miller in the Planning Division of the Development Services
Department at (541)726--2301 if you have any questions regarding this process.
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Minimum Droel.opmelit:S'ttindards DRC2008-00013
Minimum Development Standards
DRC200B-00013
Date ReCeiVed:~1 or
Planner: LM
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DEVELOPMENT SERVICES
PLANNING DEPARTMENT
225 FIFTH STREET
SPRINGFIELD, OR 97477
Alice Lynette Wright Living Trust
660 Level Lane
Springfield, OR 97477
Joe Miller
The Miller 'Group
92774 Paschelke Road
Marcola, OR 97454
D:tt~UJtfl\lU~ b
,:iate ReC~ived; g 11/6 r
Plannef: LM