The URL can be used to link to this page

Home My WebLink AboutNotes, Work PLANNER 10/12/2007 :City of Springfield Development Services Department 225 Fifth Street Springfield, OR 97477 SITE PLAN REVIEW PRE-SUBMITTAL CHECKLIST Project Name: Gibson & Gibson Retail Addition Project Proposal: Retail Addition & Fa~ade / Site Improvements at Existing Dari Mart Case Number: PRE2007-00071 Project Address: 6898 Main Street Assessors Map an~ Tax Lot Number(s): 17-02-35-32, TL 5317 Zoning: Neighborhood Commercial (NC) Overlay District(s): N/A Applicable Refinement Plan: N/A Refinement Plan Designation: N/A Metro .Plan Designation: Low Density Residential (LDR) Pre-Submittal Meeting Date: October,12, 2007 Application Submittal Deadline: April 9, 2008 Associated Applications: LRP2003-00005 (ROW Vacation), DRC2003-00051 (MDS for Coffee Kiosk) , , I CHY. Of.SRRINGfIE(D) PE"'EI10PMENT REVIEWiliEJ;\M I POSITION REVIEW OF. I Project Planner Land Use Planninq I Transportation Civil Enqineer Transportation , Public Works Enqineer in Traininq Utilities I Public Works Engineer in Training I Sanitary & Storm Sewer I Deputy Fire Marshal I Fire and Life Safety I Community Services Manaqer I Buildinq I NAME Molly Markarian I Greq Kwock Jesse Jones Jesse Jones Gilbert Gordon Dave Puent I I PHONE I 726-4611 I I 736-7134 I I 736-1036 I 736-1036 I 726-2293 , I 726-3668 I ARRUCANT'S. DEVEUOP,MENjJ1'R.EVIEWTEAM,' Owner I Applicant Applicant's Representative Jock Gibson Matt Matthews Gibson & Gibson TBG Architects & Planners, Inc. 1120 Ivy Street 132 E. Broadway Junction City. OR 97488 Eugene. OR 97401 lO/lliloo? TENTATIVE SITE PLAN REVIEW APPLICATION PRE-SUBMITTAL CHECKLIST PLANNING, o Application Fee discuss the applicable fees o One additional copy of the Site Plan reduced to 81h"x 11" Complete Incomplete See Planning Note(s) ~ Ii'""l, : l3.iJ 8 V2" X 11" Copy of Site Plan o Copy of the deed and a preliminary title report issued within the past 60 days documenting ownership and listing all encumbrances. If the applicant is not the property owner, written permission from the property owner is required. Complete Incomplete See Planning Note(s) 1 lEIv hi )l",.~ ~ Deed and Preliminary Title Report o Site Plan Complete Incomplete See Planning Note(s) ~ ~ " LI ~ - 2 , , [J R7l ~ 6' Prepared by an Oregon Licensed Architect, 'La.ndscape Architect, or Engineer Proposed buildings: location, dimensions, size (gross floor area applicable to the parking requirement for the proposed use(s)), setbacks from property lines, distance between buildings, and height Location and height of existing or proposed fences, walls, outdoor equipment, storage, trash receptacles, and signs Location, dimensions and number of typical, compact, and disabled parking spaces; including aisles, wheel bumpers, directional signs, and striping Area and percentage of the site proposed for buildings, structures, parking and vehicular a~eas, sidewalks, patios, and other impervious surfaces On-site loading areas and vehicular and pedestrian circulation Location, type, and number of bicycle parking spaces Location of existing and proposed transit facilities [J @ 3 ID ~ 4 ILl ~ 5 ~ [J rg:J IT'il Gd 10/11/07 " o Phased Development Plan Where applicable, the Site Plan application must include a phasing plan indicating any proposed phases for development, including the boundaries and sequencing of each phase. Phasing must progress in a sequence promoting street connectivity between the various phases of the development and accommodating other required-public improvements, including but not limited to; 'sanitary sewer, stormwater management, water, and electricity. The applicant must indicate which phases apply to the Site Plan application being submitted. Complete Incomplete See Planning N/A Note(s) [J D Phased Development Plan ,0 'Landscape Plan Complete Incomplete See Planning Note'(s) , [g] ,GJ D ~ 7 Drawn by a Landscape Architect Location and dimensions of landscaping and openspace'areas to' include calculation of larjdscape coverage Vegetative screening in accordance with SDC 4.4-110 ~ lS)' .. ~ [J D ~ 8 [:g] 0 Written description, including ,specifications, of the permanent irrigation system Location and type of street trees List in chart form the proposed types of landscape materials (trees,' shrubs, ground cover). Include in the chart genus; species, 'common name, quanti,ty, size, spacing and . method of planting- o Architectural Plan I Complete Incomplete See Planning Note(s) , . [g] o -, Exterior elevations of all buildings and structures proposed for the development site Conceptual floor plans ~ D o On-Site Lighting Plan Complete Incomplete See Planning Note(s) [J '[gl 9 D ~ 9 Location" orientation, and maximum height of exterior light fixtures,both free standing and attached Type and extent of shielding, including cut-off angles and type of illumination, wattage, and luminous area Photometric test report for each, light source "[;j f2ill ,9 10/11/07 Planning Notes: '1. Please provide a copy of a preliminary title report issued within the 'past 60 days documenting ownership and listing all encumbrances. Ownership questions regarding the area vacated in 2003 must be resolved prior to complete submittal. ln addition, if the entire development area is not owned by the'applicant, the proposed development area may not be zoned NC in its entirety. 2. Setbacks along eastern property line must be shown from the property line of TL 5317, not TL 2101. 3. Sheet L-1 states that the existing fence on the northern property line is wood - it is not. Also, please be aware that the fence along the western and northern property lines may not be metallic and must be of a subtle color and blend with surrounding vegetation as per SDC 4.4-110 B.3.b. Finally, what does general note # 4 on Sheet A-1 supposed to say? 4. The parking space in the rear of the building does not comply with the dimensional standards in 4.6-115 or the striping standards in 4.6-120 E. Also, the legend on Sheet A-1 indicates that there may be compact parking spaces, but the plan itself does not show where these spaces will be located. The legend also indicates that for some parking spaces, extra room will be provided in between spaces, but these markings do not appear on the plan itself either. / . 5. Does the parking area calculation include ,parking, loading, and vehicular circulation? If not, please recalculate this figure. Also, please provide the figures used to determine new impervious surface calculations on the application form. In addition, the coffee kiosk and trash receptacle need to be included in calculation of lot coverage & gross floor area. Finally, all calculations may need to be altered in light of property line issues. 6. Please indicate the type of bicycle parking racks that will be provided. Also, the bicycle parking 'proposed does not meet SDC 4.6-145 & 150. Specifically, as per 4.6-145 B., each space shall be at least 2' by 6', and one of the short-term parking spaces only measures l' by 6'. Also, the long-term bicycle parking located inside each tenant space must conform to 4.6-150 A.1. Thus, any potential approval will be conditioned such that long-term parking inside tenant space is inspected prior to occupancy. Therefore, potential tenants should be made aware of the long-term bike parking policies that they will have to comply with prior to occupancy. 7. Landscape calculations may need to be altered in light of property line issues. 8. Sheet C-3 and L-1 provide different information with regards to which trees are being removed and which are remaining. Also, please note that street trees must be planted in the planter strip per the standards inSDC 4.2-140 and EDSPM 6 (see highlighted handout). 9. Please provide an on-site lighting plan as per SDC 5.17-120 H. Additional comments not related to the completeness of the application: o Please provide a brief narrative as required per 5.4-105 B.1., 5.17-120A.6, and 5.17- 120 1.1. The narrative should explain the existing use of the property and the purpose of the proposed development. It should mention who might use the parking space,proposed in the rear of the building. It should also provide more information on the number of proposed retail tenants, the type potential retail tenants, and the proposed number of employees and future expansion plans, if known. In addition, it should describe'the exterior of the building in more detail, including the colors to be used, how the fa~ade of the existing structure will be changed, and how this NC development enhances rather than intrudes on the character of the neighborhood by using landscaping, building materials, and design features that are similar to and in 10/11/07 proportion with residential uses as per 3.2-305 A. . Contaminant source inventories for the City indicate there were petroleum releases on the adjoining property to the west. . Nothing above grade can be placed in an easement, so proceeding with the site plan review requires initiating easement vacations and altering the site plan. In addition, any thing, currently above grade in the easement needs to be removed. . Please be aware of the new sDC and application forms. . ' 10/11/07 TENTATIVE SITE PLAN REVIEW APPLICATION PRE-SUBMITTAL CHECKLIST Engineer: Jesse Jones Case#: PRE2007-00071 , PUBLIC WORKS ENGINEERING Complete o Site Assessment of Existing Conditions ~ ~ ~ P9, l.!d o [;] [gJ r;";l I..L:!J 10/11/2007 Incomplete See PW Note(s) 1 r;:-:] lLJ [)!J [J ~ 2 ~ 3 ~ 4 [Q ~ 5 Prepared by an Oregon licensed Landscape'Architect or Engineer Vicinity Map The name, location, and dimensions of all existing site features including buildings, curb cuts, trees and impervious surface areas, clearly indicating what is remaining and what is being removed The name, location, dimensions, direction of flow and top of bank of all watercourses and required riparian setback th'at are shown on the Water Quality Limited Watercourse Map on file in the Development Services Department The 100-year floodplain and f1oodwayboundaries on the site, as specified in the latest adopted FEMA Flood Insurance Rate Maps or FEMA approved Letter of Map Amendment or Letter of Map Revision The Time of Travel Zones, as specified in SDC 3.3-200 and delineated on the Wellhead Protection Areas Map on file in the Development Services Department Physical features including; but not limited to trees 5" in diameter'or greater when measured 4 V2 feet above the ground" significant clusters of trees and shrubs, riparian areas, wetlands, and rock outcroppings Soil types and water table information as mapped and specified in the Soils Survey of Lane County. A Geotechnical Report prepared by an Engineer must be submitted concurrently if the Soils Survey indicates the proposed development area has unstable soils and/or a high water table o Improvement and Public Utilities Plan must be in compliance with the regulations of sDC Sections 5.17-100, 4.1-100, 4.2-100, and 4.3-100 and must include the following, information: ' Complete Incomplete See PW Note(s) ~ ~ ~ [J D o ~ [J ~ D o Grading and Paving Plan , Complete ,Incomplete See PW Note(s) ~ ~ o -[;] , ,~ '0 ~ D ~ [J [g] [J [J ~ , 6 10/11/07 Prepared by an Oregon Licensed Civil Engineer All existing and proposed easements Location of existing and required power poles, transformers, neighborhood mailbox units, and similar public facilities Location, width, and construction material of all existing and proposed sidewalks, sidewalk ramps, pedestrian .access ways, and trails Location a,nd size of existing and proposed utilities on and adjacent to the site, including sanitary sewer mains, stormwater management systems, water mains, power,gas, telephone, and cable TV. Indicate the proposed i::?nnection points ~. " " , .......,. Prepared byan Oregon Licensed Civil Engineer Planting plan prepared ,by an Oregon Licensed Landscape. Architect where plants are proposed as part of the stormwater management system Roof drainage patterns and discharge locations Pentibus and impervious area drainage patterns The size and location of stormwater management systems components, including but not limited to: drain lines, catch basins, dry wells and/or detention ponds; stormwater quality measures; and,natural drainageways to be retained , , Existing and proposed spot elevations and contours lines drawn at 1 foot intervals (for land with a slope over 10 percent, the contour lines may be at 5 foot intervals) Amount of proposed cut and fill o Stormwater Management System Study - provide four (4) copies of , the study with the completed Storm water Scoping Sheet attached. The plan, calculations, and documentation must be consistent with the Engineering Design Standards and, Procedures Manual. ' Complete Incomplete See PW Note(s) 1.%1 LJ Scoping Sheet and attached Stormwater Management System Study PW Notes: 1. Please put the Engineer's stamp on Sheet (;-1. 2. Provide the name, location, dimensions, direction of flow and top of bank of all watercourses and required riparian setback that are shown on the Water Quality Limited Watercourse Map on file in the Development Services Department. 3. Show the 100-yearfloodplain and floodway boundaries on the site, as specified in the latest adopted FEMA Flood Insurance Rate Maps or FEMA approved Letter of Map .Amendment or Letter of Map Revision.' . 4. Show the Time of Travel Zones, as specifie'd in SDC 3.3-200 and delineated on the Wellhead Protection Areas Map on file in th'e Development Services Department. 5. A Geotechnical Report prepared by an Engineer must be submitted concurrently if the Soils Survey indicates the proposed development area has unstable soils and/or a high water table. -S'hDl/-' tU~ It> (Pa.{.e.r-ktble ' 6. Provide the amount of proposed cut and fill. Additional comments not related to the completeness of the application: . The .swale cross-section note on Sheet C-4 refers to the Eugene stormwater manual. ~ Sh6w ODOr r/uA'(d(e-~ ~/~ fi;v- ,~rf1'L.Wa-1e/ ,v,' , Df)o T K-OW ble /Il~ro ~ flLFiI.-J. 10/11/07 G:tk-+ c90~~ t0efuiy (-, ~' (f(tLvs-k"j f~r;;7/':V? -/tlcb7( (5rk/~7..../) ~/J:::' <::''6<', '7:,,:. ~ (0,,-,f"--1-) , , ~~~~ SITE PLAN REVIEW APPLICATION ~d.f,:- PRE-SUBMITTA.l CHECKLIST FIRE o Site Plan Complete Incomplete See , Notes ~,. ,,,,,,,i, , 'R+~\ On-site vehicular, circulation ~, ~" iff""" :-1.".":. o Improvement and Public Utilities Plan. . Complete Incomplete See Notes ~ 1Bil,''l2! ~ ~-' i,.",,,, if;'i- Location of existing and, required fire hydrants and similar public facilities . Notes: Additional Comments not related to the completeness of the application: . .' " ~ di!1> ( eANS foeTATlo~ . f \tV T (0. Y7 SfD MtlDvl oJ II SJo(Yl;+- cMdd is\-- 1-0 ilLlu) ()I~ oJu O>'l I D/12_-/ bi- J (LfI-d. 7l(LV\v\~ uJll ~J\ ,Afft\G2<V1+' ~ ,~( ~ -~~klrS+-. ~ ' ju ~ ljIW/r'- ~llrr ~m/ /IU p-v , 'W~-J!/I TENTATIVE SITE PLAN REVIEW APPLICA1~8~o1-e./n{;a.-., PRE-SUBMITTAL CHECKLIST Transportation Engineer: Greg K"'{ock Case#: PRE200'7-00071 , Applicant: Gibson (Darimart) TRANSPORTATION o Right-of-Way Approach Permit application must be provided where the property has frontage on an Oregon Department of Transportation (ODOT) facility. Complete Incomplete ,See Transportation Note(s) 1 Copy of ROW'Approach Permit Application I2s:J [] o Traffic Impact Study - four (4) copies of a study prepared by a Traffic Engineer in accordance with SDC 4.2-105A.4.. Traffic Impact Studies (TIS) allow the City to analyze ,and evaluate the traffic impacts and mitigation of a development on the City's transportation system. In general, a TIS must explain how the traffic from a given development affects the transportation system in terms of safety, traffic operations, access and mobility, and immediate and adjoining street systems. A TIS must also address, if needed, City, Metro Plan, and state land use and transportation policies and objectives. . Complete Incomplete ~ 0 See Transportation Note(s) 2 Traffic Impact Study o Site Plan Complete Incomplete ~ [] See Transportation Note(s) 3 Access to streets, alleys, and properties to \, be served, including the location and dimensions of existing and proposed curb cuts and curb cuts proposed to be closed o Improvement and Public Utilities Plan Complete Incomplete See Transportation Note(s) ~ ~ o D ~ o Location and type of existing and proposed street lighting Location, widths and names of all existing I and proposed streets, alleys, dedications, or other right-of-ways within or adjacent 'to the proposed development Location of existing and ,required traffic control devices Revised 9/24/07 Transportation Notes: 1. An approvedODOT Approach Permit Application for the driveway along Main Street was received for the existing driveway along Main Street. The applicant has also indicated that he has spoken to ODOT regarding the proposed expansion of the site. The applicant is encouraged to verify that the approach permit will still be valid for this driveway, given the proposed application. As a note, under OAR 734-051-0045, ODOT may determine that a change in use of the approach permit hasoccurred. If such a determination is made, ODOT may require reapplication of an Approach Permit. 2, A TIA is not required for the proposed application. , 3. Access to 69th Street appears to cross ODOT right-af-way. It is encouraged tnat the applicant/owner determine what right-of-way limitations exists for access via 69th Street. If restrictions on this access exists; documentation for approved crossing across the right-of-way must be provided. Additional comments not related to the completeness of the application: , ' . Revised 9(24(07 ANY REQUIRED ADDITIONAL MATERIALS, APPLICATIONS OR PERMITS ' IT IS THE APPLICANT'S RESPONSIBILITY TO DE;rERMINE IF ADDITIONAL STANDARDS OR APPLICATIONS APPLY TO THE PROPOSED DEVELOPMENT. THE APPLICANT SHOULD CONSIDER UTILIZING EITHER THE DEVELOPMENT ISSUES MEETING OR THE PRE- APPLICATION ~~PORT FORI MORE DETAILED INFORMATION: \ .' '..': Applicable Not Applicable' [g][J "] D cg] [J ~ cg] [J D ~ ~ D D ~ .R7J ' l2:SJ n ~ ril LJ , , D ~ D ~ 10/11/2007 A brief narrative as required per 5.4-105 B.lo, 5.17-120 A.6, and 5.17-120 1.1 Where a multi-family development is proposed, any additional materials to demonstrate compliance with SDC 3.2-240 Riparian Area Protection Report For properties located within 150 feet of the top of bank of any Water Quality Limited Watercourses (WQLW) or within 100 feet of the top of bank of any direct , ',tributaries of WQLW I A Geotechnical Report 'prepared by an, engineer must be submitted concurrently if there a~e unstable soils and/or a high water table present ' " . Where the developmer\tarea is within an overlay ,district applicable, address the additional standards of the overlay, district If five or more trees are proposed to be removed, a Tree Felling Permit as specified in sDC 5.19-100' . , ' A wetland delineation approved by the Gregon Division of State Lands must be submitt~d concurrently where there is a wetland on the property "l Any required federal or state permit must be submitted concurrently or evidence.the permit application has been submitted for review , Where any grading, filling or excavating is proposed with the development, a Land and Drainage Alteration permit must be, sub'mitted prior to development' ' Where applicable, any Discretionary Use or Variance as specified in' SDC 5.9-100 and 5.21.100 ' An Annexation application, as specified in SDC 5.7-100, where a development is proposed outside of the city limits but' within the City's urban service area and can be serviced by sanitary sewer , ~ .: THIS APPLICATION IS: o COMPLETE FOR P,ROCESSING [g] INCOMPLETE AND NEEDS MISSING INFORMATION NOTED ABOVE , . ~ b~ Clr-;/Planner ~ \D II'Ll at- Date This is not a decision on your application. Springfield Development Code Section 5.4- 105 and Oregon Revised Statutes 227.178 require the City take final action on a limited land use decision within 120 days after the application is deemed complete. The 120-day processing period for this application begins when all the missing information is submitt~d or when you request that the City proceed without the information. You must indicate by either signing this form or by submitting a written response to the City within seven days of the date of this form asserting your intentions regarding the provision of the missing information. If you indicate herein or in your written response that the missing information will be submitted, then you have 180 days from the date the application was submitted for Pre- Submittal Review to provide the City with the missing information. 'If you refuse to submit the missing information, then upon receipt of the full application packet and processing fee, the City will deem the application complete for purposes of starting the 120-day clock and begin processing the appl,ication. No ~ew information may be submitted after the start of the 120-day period unless accompanied by a request for an extension of the 120-day processing time. Upon receipt of a request for extension, the City may extend the 120-day period for a reasonable period of time. The City m'ay also require additional fees if the new information is submitted after the Notification to Surrounding Property Owners is sent out and a second notification is required or if the new information substantially 51ffects the application proposal and additional review is required. I, the owner/applicant, intend to submit all missing items indicated herein to the City within the lS0-day timeline. ' .<< ,/f' --- H ~__ ---, c!v.me(rfp,-PPlicant,/si9;-;:r~""" , Iv /tz..~7 bate" ' 10/11/07