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HomeMy WebLinkAboutComments PLANNER 10/25/2007 --~~. Page 1 of5 ,,"-. MARKARIAN Molly From:. . MARKARIAN Molly Sent: Thursday, October 25, 20072:37 PM To: 'Matt Matthews' Cc: 'ktaylor@tbg-arch.com' Subject: RE: PRE2007-00071: Gibson (Darimart) Site Pre-Submittal Checklist Matt & Kristen, I hope the meeting today helped - I'm sorry about the confusion regarding the Gibson/ODOT ownership issue- our City Surveyor musfnot have done the full research .before telling me it looked like Gibson owned the whole tax lot from the wording in the title report. ' . I spoke with my supervisor and a few other planners regarding your questions at the meeting, and I have some answers for you. Basically, we cannot accept your complete submittal until the ownership issue is resolved since applications cannot be submitted for development without all owners' permission. So, three options exist... 1. You are successful with the quit claim and submit the site plan application for the entire development area. . 2. ODOT is not willing to relinquish ownership but is willing to provide written permission for Gibson to develop their portion of the development area, and you include such written permission with your site plan application for the entire development area (ODOT also signs the:application in this situation), 3. ODOT is willing to neither 'relinquish ownership nor provide permission to develop their portion of the development area, and you submit a site plan application for a development area that only includes the property owned by Gibson. ' . As toa narrative, none of the planners around here have reviewed a site plan in neighborhood commercial since we have so little of it, so no one was able to give me a sample of a n,arrative that discusses how an NC. development enhances th~ surrounding residential neighborhood. However, the narratives we usually see are generally brief - no more than a page or two - and would discuss the topics I outlined in the pre-submittal checklist, as copied below. I understand your concern that what is built needs to substantially conform to what is approved, but unfortunately, it.is important for the owner/applicant to make some decisions about appearance now because we need to make sure the new development does not intrude upon the character of the . neighborhood - so, the narrative, combined with some coloring and'material info on the elevations, should do that for us. ' . ., , . Please provide a brief narrative as required per 5.4-105 B.1., 5.177120 A.6, and 5.17- . -. .. . . . 120 1.1. The narrative should 'explain the existing use of the property and the purpose of the proposed development. It should mention who might use the parking space proposed in the rear of the building. It should also provide more information on the number of proposed retail tenants, the type p,otential retail tenants, and the proposed number of employees and future expansion plans, if known. In addition, it should describe the exterior of the building in more detail, including the colors to be used, how the fa!;ade of the existing structure will be changed, and how t!1is NC development enhances rather than intrudes on the character of the neighborhood by using landscaping, building materials, and design features that are similar to and ih proportion with residential uses as per 3.2-305 A. As I said at the meeting today, we can deal with the PUE doclJmentation as part of the site plan reviewprocess. Let me know if you have any more questions. Thanks! Molly Markarian Planner II City of Springfield - Development Services Department 10/25/2007 Page 2 of5 541.726.4611 mmarkarian@ci.sorinafield.or.us From: Matt Matthews [mailto:mmatthews@tbg-arch.com] Sent: Wednesday, October 24,200711:22 AM To: MARKARIAN Molly Subject: RE: PRE2007-00071: Gibson (Darimart) Site Pre-Submittal Checklist Molly, Lets do Tomorrow Thursday at 11 :00. I have included our surveyor, Mike Dahrens from SSW. I don't have a confirmation yet from the owner, but we will be able to fill him in, , Thanks Matt Matthews TBG Architects & Planners/lnc p 541-687-1010 (ext 24) f 541-687-0625 ' From: MARKARIAN Molly [mailto:mmarkarian@ci.springfield.iir~us] Sent: Tuesday, October 23, 2007 9:54 AM To: Matt Matthews . Subject: RE: PRE2007-00071: Gibson (Darimart) Site Pre-Submittal Checklist Hi Matt, I just spoke with the City Surveyor this morning - he said that everything looks good with respect to the ownership issues: It looks like Gibson owns all of tax lot 5317 as shown on the Assessment and Taxation Maps. However, Gibson does not awn tax lot 2101. Therefore, the plan set should be revised to show the lot boundary as being . the boundary of tax lot 5317, and all coverage calculations should be adjusted accordingly. , As to the easement issue, my supervisor, Jim Donovan, and the City Surveyor are in agreement that there is no need to vacate the existing blanket easement over the'vacated right-of-way area. Instead, the applicant will need ta dedicate new public utility easements for the public utility lines that run through the property (a process that will, in effect, wipe out the existing easement rights over the vacated right-of-way). To make that process as smooth as possible, I suggest getting something in writing from each utility provider (SUB Water, Northwest Natural for both gas lines, and City for stormwater) stating the minimum easement width they will approve. . , . . . i I hope this information is helpful. If you have any more questions or wish to discuss any of these issues further, feel free.to give me a call. . Molly Markarian Planner II City of Springfield - Development Services Department 541.726.4611 . mmarkarian(Q)ci.sorinofield.or.us From: Matt Matthews [mailto:mmatthews@tbg-arch.com] Sent: Tuesday, October 23, 2007 9:30 AM To: MARKARIAN Molly \ . . Subject: RE: PRE2007-00071: Gibson (Darimart) Site Pre-Submittal Checklist, Hi Molly, Any further news or available meeting times?' 10125/2007 .\ Page 3 of5' Thanks Matt Matthews TBG Architects & Planners/lnc p 541-687-1010 (ext 24) f 541-687-0625 From: MARKARIAN Molly [mailto:mmarkarian@ci.springfield.or.us] Sent: Thursday, October 18, 2007 9:58 AM To: Matt Matthews Subject: RE: PRE2007-00071:Gibson (Darimart) Site Pre-Submittal Checklist No problem. I'll get back to you as soon as I speak with my supervisor and we figure out who should be present at the meeting. Since you bring up Condition #4, I should let you know that the final plot plan that was approved for the coffee kiosk showed the kiosk being located 10',9" frorTI the stormwater line, but the survey of existing conditions for the current site plan review indicates that the kiosk is actually located only about 5' from the line. Either way, I'm sure we'll be able to work out the easement issues somehow. Have a'good long weekend! Molly Markarian Planner. II City of Springfield - Development Services Department 541.726.4611 mmarkarian(cj)ci. sori nafield. or. us From: Matt Matthews [mailto:mmatthews@tbg-arch.com] Sent: Thursday, October 18, 2007 9:42 AM To: MARKARIAN Molly Cc: 'Kristen Taylor' Subject: RE: PRE2007-00071: Gibson (Oarimart) Site Pre-Submittal Checklist " Hi Molly, I reviewed through the conditions below with our planner and several additional question have arisen. This has turned into a complex little site, and we'want to work with the city to meet the existing conditions and intent. We would like to request that someone be present at.our meeting with historical knowledge of the issues, and who would be able to assist in making decisions. One item related the the easement interpretation that seems to allow building within the easement established by condition 4. We would also like to review any additional documents that links condition 5 and 7 per our recent conversation. I will be out of the office Friday and Monday, hopefully a Tuesday meeting will work. . . Thanks and I appreciate your work on this project. Matt Matthews TBG Architects & Planners/lnc p 541-687-1010 (ext 24) f 541-687-0625 From: MARKARIAN Molly [mailto:mmarkarian@ci.springfield.or.us] Sent: Wednesday, October 17, 2007 8:26 AM To: Matt Matthews Subject: RE: PRE2007-00071: Gibson (Darimart) Site Pre-Submittal Checklist 10/25/2007 Page 4 of5 Hi Matt, Thanks for the Title Report. I forwarded it to our City Surveyor to look over, and I'm just waiting for him to get back to me. As soon as I hear back from him, I'll let you know when we can meet to talk about the vacation process. In the meantime, below are the conditions of approval for the coffee kiosk, taken from the letter of decision dated 2/19/04. Conditions # 5 and # 7 are the important ones to be aware of. Condition 1. As specified in SDC 18.050, front and street sid\< yard setbacks ~hall be seven feet in the Neighborhhood Commercial district. Condition 2. The Final Plot Plan shall show the required seven-foot landscaped planter strip as specified in SDC Section 31.130, 31.140 and 32.050. The plan shall show size, species and spacing for the required landscaping. Condition 3. Provide a legend on the Final Plot Plan ipdicating the various utility lines within the PUE. . , Condition 4. The Final Plot Plan shall show setbacks from the coffee kiosk to the affected utility lines within the PUB. . Condition 5. No structure shall be located closer thari ) 0 feet to the' public storm sewer: Condition 6. The applicant shall obtain an approval letter or sign off from the affected utility companies (SUB and Northwest Natural Gas). Condition 7. Upon receipt of written notice from the City, the applicant shall remove the coffee kiosk and all associated appurtenances from the existing easement and restore the surface of the easement if so directed. In the event the applicant fails to remove the coffee kiosk and appurtenances within the time allotted in the written notice, the City l)hall have the right, but not the obligation, to remove these encroachcments and to bill the applicant for its full cost for the removal. I Condition 8. The' applicant shall obtain all required encro~chment, electrical, plumbing, sign and building permits through the Engineering Division and Community Services Division of the City for . ~ placement of the coffee kiosk and connection to utilities. . . , , Molly Markarian Planner II City of Springfield - Development Services Department 541.726.4611 mmarkarian(cj)ci. sorinofield. or. us From: Matt Matthews [mailto:mmatthews@tbg-arch'.com] Sent: Tuesday, October 16, 2007 10:21 AM To: MARKARIAN Molly Subject: RE: PRE2007-00071: Gibson (Darimart) Site Pre-Submittal Checklist Hi Molly, Attached is the Record Title Report. Referring to the conditions of approval for the coffee kiosk, would you be able to send me those conditions? Thanks for the heads up regarding the Qwest line. I imagine that we will need a follow up meeting regarding the ownership items and discussion about vacating a 10/25/2007 Page 5 of5 portion of the easement. Let me know when your team might be available. Thanks Matt Matthews TBG Architects & Planners/lnc p 541-687-1010 (ext24) f 541-687-0625 '. From: MARKARIAN Molly [mailto:mmarkarian@ci.springfield.or.us] Sent: Friday, October 12, 2007 1: 17 PM To: mmatthews@tbg-arch.com Cc:, KWOCK Gregory Subject: FW: PRE2007-00071: Gibson (Darimart) Site Pre-Submittal Checklist Matt, v Attached is the Public Works Transportation Pre-Submittal Checklist for PRE2007 -00071 (Site Plan Review for Gibson at 69th and Main), so you now have a complete checklist from today's pre-submittal meeting from all departments. Please see Greg Kwock's notes below, as well. . I also wanted to let you know that I looked at the documents approving the coffee kiosk, and as long as the conditions of that approval continue to be met, we will allow the kiosk to remain where it is, as long as the ownership issues regarding the development area are resolved. I did want to let you know, however, that in looking at the coffee kiosk file I noticed that, at least at that time, there was an underground Owest utility line in' the easement area that is not depicted on. your plans for this site plan review - the location of that Owest line should be depicted on the existing conditions / utility plan if indeed it still exists. . Let me know when you get the title report, and we can proceed towards resolving the ownership issues. In the meantime, if you have any questions, feel free to contact me.. Thanks! . Molly Markarian Planner II City of Springfield - Development Services Department 541.726.4611 mmarka nan(cj)ci. sorinafield. or. us From: KWOCK Gregory Sent: Friday, October 12, 2007 11:36 AM , To: MARKARIAN Molly Cc: JONES Jesse Subject: PRE2007-00071:. Gibson (Darimart) Site Pre-Submittal Checklist Molly, Attached is PW Transportation's Site Pre-Submittal Checklist for the PRE2007 -00071 Gibson (Darimart) Site application. Please forward this on to the applicant. Note: The Pre-Submittal Checklist is shown as being complete. However, note that I have listed a note concerning the ODOT Approach Permit for the driveway located along Main Street, and a note concerning the driveway located along 69th Street. . Please let me know if you have any questions. Greg K. (X7134) 10/25/2007