HomeMy WebLinkAboutApplication APPLICANT 12/2/2008
IASSESSOR'S MAP NO:
I Property Address: . &e. kc;a/
ISize of ProperlY:
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I Description of If you are filling in this form by hand, please attach your proposal description to this application.
Proposal:
I Existing Use:
S::ity of Springfield
, Development Services Department
225 Fifth Street
Springfield, OR 97477
2
Annexation Development Issues Meeting (DIM)
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Proposed Use:
CilY Zoning:
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Applicant:
Metro Designation:
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Date:
Date Rec13ived:
DEe - 2 2008
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Case No.JZON~oo~-ood1fIJ Date: I~- ~- GB
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Application Fee: $.0 Technical Fee: $0
TOTAL FEES: $
5:LL 0.3-
PROJECT NUMBER: PRSlro& - OO:x;,.q-
Reviewed bY:1)1i J\ j AA...J
PostaQe Fee: $0
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Revised 1O{3{08
1 of 2
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.. Development Issues Meeting Submittal Requirements Checklist,
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o Application Fee ~ refer to the Development Code Fee Schedule for the appropriate fe'e
'calculation formula.' A copy of the fee schedule is available at the Development Services
Department. The applicable application, technology, and postage fees are collected at the
time of complete application submittal.
o Development Issues Meeting Application Form
o Five (5) Questions - list specific questions the applicant would like staff to answer
during the meeting. So that each question may be fully evaluated, the list is Iimit~d to five
questions. Examples of relevant issues for annexation include but are not limited to the
following:
. Contiguity.
. Availability and capacity of surrounding city services
. Affected special districts
. Fees
Ten (10) Copies of the Proposal - suggested information valuable for staff to review the
proposal is listed below. It is not necessary to include all of these items on the site or plot
plan. However, applicants are encouraged to address :as many as possible given that the
level of information that will be derived from the meeting is commensurate with the level
of detail provided in, the application.
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Applicants are also encouraged to include additional information on the plan as listed in
the Springfield Development Code (SDC) 5.7, Annexations.
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Revised 1O{3{08
Drawn in ink on quality paper no smaller than 1'1" x 17"
Scale appropriate to the area involved and sl!fficient to show detail of the plan and
related data, such as 1" = 30', 1" = 50' or 1" = 100'
North arrow
Date of preparation
Street address and assessor's map and tax lot number
Dimensions (in feet) and ,size (either square feet or acres) of the annexation area
Location and size of existing and proposed utilities, ,including connection points
On-site drainage collection system and flow patterns, the size and location of dr'ain
lines and catch basins, dry wells, and natural drainageyvays to be retained
Area and dimensions of all property to be conveyed, dedicated, or reserved for
future public road right-of-way
Approximate location, number and dimensions of proposed lots
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How streets in the proposal area connect with existing streets
Future development plan, which may include proposed and existing buildings
(location, dimensions, size) or other impervious surfaces
Date Received:
DEe - 2 2008
Original Submittal
2 of 2
225 Fifth Street
Springfield, Oregon 97477
541-726-3759 Phone
C Jf Springfield Official Receipt
Development Services Department
Public Works Department.
RECEIPT #:
2200800000000001691
Date: 12/02/2008
I :06:58PM
!NT CHGS
Paid By
420-62232-850025 MLK PRKW
Item Total:
Check Number Authorization
Received By Batch Number Number How Received
Amount Due
521.00
$521.00
Job/Journal Number
ZON2008-00041
Description
UGB Development Issues Mtg
Payments:
Type of Payment
Amount Paid
kal
!NT CHGD
In Person
Payment Total:
$521.00
$521.00
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Date Received:
. DEe - 2 2008
Original Submittal
cReceintl
Page I of 1
12/2/2008
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Memorandum
November 21, 2008
To: DIM Participants
From: Richard Perry, EfT
Re: DIM for annexation of public land along the Martin Luther King Jr. Parkway and surrounding
areas.
The focus o{this DIM meeting is to initiate the process for annexing R'operty that,is currently under county
jurisdiction, The total area of the properties is not large but involves several small sections in the MLK
Parkway area. This annexation is intended to create ownership and maintenance consistency within the
new city streets and at this time does not include any privately oWned property, Should any property
owners wish to be included with this procedure, the city would allow them to include their property but will
not compel any owner to do so,
Included in the DIM Submittal Packet is the Agenda Item Summary, the Council Briefing:Memorandum,
an 8.5xll map, a tentative legal description and an Ilx17 map that shows more clearly the areas intended
to be annexed, The legal description is currently being revised by the survey department of the' City of
Springfield to confinn that zoning, jurisdiction and lot lines are in proper order. A final legal description
will be submitted before presentation to the city counciL '
The five (5) key elements to discuss at the DIM Meeting will be:
I) Review of the presented maps to ensure that all needed parcels are included in this action,
2) Ensure that the action is consistent with the City Council Resolution,
3) Review the public involvement process including notification, neighborhood meetings
and wholho,,: will this be handled internally,
4) Review the internal process and set a timeline for completion,
5) Schedule a target date to present to counciL
Date Received:.
DEe - 2 2008
, Original submittal.
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Me<:ting Date:
Meeting Type:
Department:
. Staff Contact:
Staff Phone No:
, Esfunated Time:
AGENDA ITEM SUMMARY
,SP RINGF IELD
CITY COUNCIL
ITEM TITLE:
ACTION
REQUESTED:
ISSUE
STATEMENT:
JUlY2l'200~8 .
Regular Meetin '
Public Wor .
Ken V ogeni!yf
736.7124, [
Consent Calendar
CITY COUNCIL ADOPTION OF A RESOLUTION INITIATING ANNEXATION
OF LANDS FOR PUBLIC ROADWAYS: MARTIN LUTHER KlNG, JR:
PARKWAY, PROJECT P20208
. , The Council is requested to consider and adopUnot adopt the following resolution:
A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRlTORY TO
THE CITY OF SPRlNGFIELD PURSUANT TO SECTION 5,7 OF THE
SPRlNGFIELD DEVELOPMENT CODE.
Annexationoflands associated with the Martin Luther King, Jr. Parkway, is cine of
the final steps in completing the new arterial link and assuming responsibility from
Lane County: This includes all future mainten!'llceand legal jurisdiction within the
rights of way.
A TT ACHMENTS: Attachment A: Council Briefing Me~orandum
D,ISCUSSIONI
. FINANCIAL
IMPACT:
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Attachment B: Resolution
Annexation transfers legal jurisdiction within tjle rights of way and public property
to the City of Springfield and allow~ the City of Spririgfield Police Department to
investigate and track-accident reports.> Also, any citations issued would be processed
. through Municipal Court rather than Lane County Court
The annexation of the rights-of-way for this project may create islands of un-
annexed County land within the City limits, The City has no recent history of
unilateral annexations and there are no plans feir unilaterally annexing any of that
territory, but State law gives 'the CitY the authority to do so.
, With the exception of public staff time dedicated to the annexation. process, there are
no other significant financial impaCts associated with the initiation by Council .
Resolution, If initiated, the proposed annexation ordinance would be scheduled to
come before the City Council at a public heariJjg on or about October 6, 2008. A
second reading and adoption ofa proposed ordinance annexing the subject area
could occur on or about November. 3, 2008. '
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, Date Received:
DEe - 2.200S
Original Submittal
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MEMORANDUM
City of Sprin,;-ield
To:
Gino Grimaldi, City Manager
Susie Smith, Public Works Director
Ken V 9geney, City Engineer \J""
Jeff Paschall, Supervising Civil Engineer
July 15, 2008
.COUNCIL
BRIEFING
MEMORANDUM
From:
Date:
Subject:
Annexation of Lands for Public Roads: Martin Luther King, Jr. Parkway
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ISSUE
The City Manager requests City Council authority to sign the application for annexation for.
la,nds associated with the Martin Luther King, Jr. Park:way, asa part of. completing the new
arterial link and assuming responsibility from Lane County.
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BACKGROUND 1
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In February 2003, the City of Springfield and Lane G:ounty executed an Intergove=ental
. Agreement (IGA) for the use of Lane County Cornrrlunity Development Road Improvement
Assistance Program (CAP) fundsto design and conStruct the Martin Luther King, Jr.
, Parkway. In this agreement, it is stated that the project roadways Will b~ City streets and that .
-, the City' will be responsible for maintenance, In ord~r for the City to assume maintenance
responsibility the City and County agreed the streets:would become City right-of-way and be
annexed into the City limits. Much of the MLK Jr.P~kway right of way is within City limits,
throUgh annexations associated with the PeaceHea1th RiverBend project; however, over half
still needs annexation. In addition, there are segments of Pioneer Parkway East and West,
Hayden Bridge Way at the roundabout and a small portion of the Belt1irie/Game Farm Road
intersection that the City Engineer and County Engineer have agreed should also be
transferred, for a total annexation of 11.34 acres.
DISCUSSION
Properties proposed for aimexation are limited to street right-of-way and City-owned lands
only. There are no privately owned lands proposed for annexation with this action.
Arinex~tion'of these lands may create islands of un-annexed County lands within City limits.
State law gives the City the authority to forcibly annex lands in island within the city limits ,
Without the ~equest or consent of the affected l'wl'",;j owners. The City of Springfield has no
plans at this time to forcibly annex these island areas, and has not exercised the authority to
do so in the recent past. It is likely the creation of these islands may cause some concern
among property owners within the islands. City staff intends to send letters to l'wl'",;j
AnnaaliOrl of Lands for Pub/if: Roads: Martin Luther King, Jr. Parkylay
Attachrilent A
Page 1 of 4
Page I af4
Date Received:
. DEe - 2 2008
Original Submittal
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owners within the new islands to explain the City's intention not to annex theselands without
a request from property owners, or to comply with statutory requirements concerning ,
development of land or providing public wastewater service in the event of failed septic
systems. The letter would also confirriI for these property owners thatthis annexation action
is strictly to create ownership and maintenance consistency with .the new City streets. Figure
1 shows the islands that will be created by the proposed anp.exation.
Date Received:
DEe - 2 2008
Original Submittal
A11!.Jexalion of Lands for Public Roads: Martin Luther King" Jr. Parkway
Page 2 of4
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Attachment A
Page 2,of 4
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Figure I - Map of proposed annexation and islands created
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Annexation of Landsfor Public Roads: Martin Luther King. Jr. Parkway
Attachment A
Page 3 of 4
Proposed
Annexation
Area
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Isiand
c'reation
Area
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Da~3t{eceived :
DEe - 2 2008
Original Submittal
FINANCIAL IMPACT
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With the exception of public staff time dedicated to the annexation process, there are no other
significant' financial impacts associated with the initiaiion by:Co~ncil Resolution.
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COUNCn, ACTION REOUESTED
The City Council is requested to grant the City Manager authority to sign the annexation,
application.
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Date Received:
DEe - 2 2008
Original SUbmiltpl
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Annexation of Landsfor Public Roads: Martin Luther King, Jr. Par~ay
Page 4 of 4
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Attachment A',
Page 4 of 4,
RESOLUTION NO
A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF
SPRINGFIELD PURSUANT TO SECTION 5,7 OF THE SPRINGFIELD DEVELOPMENT CODE,
WHEREAS, the City Council is authorized by Section 5.7-125 of the Sprin'gfield Development
Code to initiate annexation of contiguous property to the City Limits of Springfield, and,
WHEREAS, the propertY. to be annexed is publicly owned property and rights of way' of the State
of Oregon, and '.
, WHEREAS, the territory to be annexed is within the Eugene-Springfield Urban Growth Boundary,
is contiguous to the City of Springfield arid can be provided with a full range of key urban services
including sanitary sewer, water, storm drainage, police and fire protection, electrical service, land
use controls, street lights and paved streets, recreational f.acilities arid library,
WHEREAS, annexation procedures shall be initiated and followed in accordance with the public
notice and hearing process, criteria of approval and ordinance adoption procedures contained in
Springfield Development Code Section 5,7- Annexations. '
NOW THEREFORE THE CITY OF SPRINGFIELD DOES' RESOLVE AS FOLLOWS:
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Section 1: The Common Council of the City of Springfield does hereby announce its intention to
conduct public hearings to consider annexation of territory generally described as publicly owned
rights of way and public property located between existing City limits at the projected intersection
of"T" Street with Pioneer Parkway to the intersection of Game Farm Road with Mallard Avenue as
generally depicted on the attachments Exhibits 1 and 2, ;
Section 2. This Resolution shall become effective upon its adoption by the Coundl and approval by
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ADOPTED by the Common Council of the City of Springfield this _ day of
2008, by a vote of _for and _against
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APPROVED by the Mayor of the City of Springfield this -+- day of July, 2008,
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ATTEST:
Mayor
City Recorder
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KEV~E\HED 11 APPROVED
AS TO FOFjM, '
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DATE: 1 \ ,..., \' ~
OFFICE OF CI'ry ATmRNEY
Date Received:
DEe ~ 2 2008
Original Submittal
MLK Annexation Description
Beginning at the Northwest corner of Lot II of Buena Vista, First Addition; filed arid
recorded in Book 20, Page 25, Plat Records of Lane County Oregon.'
Thence South 880 06:40" East a distance of 26.54 feet alo~g theNorthe~ly line of said ~
Buena Vista to the current Easterly right of way line of Martin Luther King Jr. Parkway,
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Thence along the said Easterly right of way the following 5 courses:
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I). South ]20 13' 50", East a distance of 1745.70 feet, more or.1ess toa point of curvature; ,
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2) Thence with a non tangent c~e turning to the left, with:an arc length of259.89 feet,
with a radius of \487,00 feet, with a chord bearing of South 190 20' 20" East, witli a '
chord length of259.56 feet, to a point; ,,"
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3) Thence South430 22' 54" East a distance of 21.03' feet;
4) Thence Siluth270 53' 20" East a distance of 68,54 feet; "
5) Thence North 720 39' 32" East a,distance of 22.45 feet to a point on the Westerly right
of way of Wayside Lane; ,
ThenCe South 880 06' 50" East a distance of 60:00 feet across Wayside Lane to a point on
the Easterly right of way; ,
Thence South 01053' 10',' West a distance of 10.0.08 feet alqng the said Westerly right of
way,to a point of curvature; , ' ,
Thence with a non tangent cUrve turning to the left, with an arclength of 31.22 feet, with
a radius of 61.00 feet, with a chord pearing of South 930 34' 32" East, with a chord length
Of30,88 feet to a point on the Northerly right of way of Hayden Bridge Way; ,
Thence along the Northerly right of way of Hayden Bridge'Way,South S80 05' 23" East a
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distance of 12.06 feet;' ,
Thence leaving the Northerly right of way along the match line of the concrete-asphalt
joint in Hayden Bridge Way South 01054' 37" WeSta'distahce of 83.78 feet to a point on
the Southerly right of way of Hayden Bridge Way; ,
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Thence along the, ' " , ,
Southerly right of way of Hayden Bridge Way North 89040' 34': West a distahc~ of7.96
feet; ',' ,: . ,
Date Received:
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EXHIBIT 1 PAGE 1 OF 4 i
" DEe - 2 2008
Original Submittal
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Thence Leaving the Southerly Hayden Bridge Way right of way and along the Easterly
right of way of Pioneer Parkway, which is also the Westerly line of Grovedale, as platted
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02000'35" West a distance of317,93Feet; .
Thence leaving plat boundary and continuing along the Easterly right of way of Pioneer
Parkway South 120 13' 50" East a distance of79.47 feet; to the intersection with the
North line of Lot 6 of above said Grovedale which is the current City Limits line,
Thence along the existing city limits line the follo~g' courses:
I) Thence along the now vacated North line of Lot 6 of GrovedaleNorth 880 05' 23"
West a distance of 19,55 feet to the former Northwest comer thereof,
2) Thence along the now vacated Westerly boundary of said Grovedale South 020 00'
, 35" West a distance of 166,84 feet to a point of intersection with the now vacated
Westerly right of way ofTbird Street which is was also the Easterly right of way of the
now vacated Southern Pa~ificRailroad line; .
3) Thence continuing along the last said right of way South 12013'50" East a distance of
935.87 'feet to a angle point in the city limits; 'I
4) Thence leaving the last said right of way and across Pioneer Parkway right cif way
along the city limits line, North 880 15' 24" West a distance of 113.35 feet to a point on '
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the WeSterly right of way of Pioneer Parkway; , ", ~
Thence along the Westerly right of way of Pioneer Parkway North 120 13' 50" West a
distance of 1404.46 feet to a point that intersects a comer the current citY limits; ,
Thence along the current city limits line the followllig 5 courses:.
1) Thence North 12018' 23" West a distance of82.70 feet;
2) Thence North 490 32' 14" West a distance of 48.31 feet;,
3) Thence North 880 0'5' 23" West a distance of7.50 feet;
4) Thence North?1 054' 37'! East a disUU;ce of81.50 feet; ,
5) Thence North 880 05' 35" West a distance of212.64 feet to a point of intersection with
the Northerly right of way of Hayden Bridge Way;
ThenCe leaving the Northerly right of way of Hayden Bridge Way along the Westerly
right of way of Martin Luther King Jr. Parkway the; following 16 courses:
I) Thence North 830 09' 10" East a distance of 39.46 feet;
Date Received:
DEe - 2 2008
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EXHIBIT 1 PAGE 2 OF 4
Original Submittal
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2) Thence South 880 06'03" East a distance of24.02 feet; "
3) Thence North 820 41' 38" East a distance of37.46 feet;
4) Thence NO,rth 77023' 02" East a distance of 6L99feetj
5) Thence North 530 34' 34" East a distance of20.58 feet:
6) Thence with a curve turning to the left, with an arc length of 48.77 feet, with a radius
of 71.00 feet, with a chord bearing of North ?2041' 02" East, with ~ chord length of
48,77 feet; , '
7) Thence with a curve turning to the left, ,with an arc length of 49 .56 feet, with a radius
of 88.00 feet, with a chord bearing of North 160 36' 04" East, with a chord length of .
48,90 feet;
8) ThenceNorth 00019' 55" East a distance of 52.8,7feet;
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9) Thence NortJi 120 13' 50" West a distance of202:00 feet;
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10) Thence NortJi 170 i~' 37" West' a distance of 45.18 f~et;
,11) Thence North 14" 55' 32" West a distance.of32.04 feet;
12) Thence North 010 i3' 58" East a distance of23,.65 feet; ,
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13) Thence North 120 13' 50" West a distance of 1601.16 feet;
14) Thence North 14008' 23" West a distance of90.05 feet;,
I 5) Thence North 21 0 18' 09" West a distance of 12.11 feet;
16) Thence North 130 31' 25" West a distance of9.98 feet to a point of intersection with '
the Southwesterly boundary of the abandoned Soutl1e~ Pacific Railroad right of way~ '
, Thence leaving the Westerly right of way of Martin Luther King Jr. Parkway and along
the said abandon railroad right of way, with a curVe turning to the left, with an arc length
of274:32 feet, with a radius of 925,04 feet, with a chord bearing of North 310 34' 37"
West, with a chord length of273.31 feet;
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Thence North 40007' 36" West a distance of 175.36 feet to ~ point on the Easterly right'
of way, of Game Farm Road; ,
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Thence North 02" 25' 01" West a distance of98.28 feet along the Easterly right of way of
Game Farm Road to a point where the right of way makes ajog;
Date Received:
DEe - 2 2008
EXHIBIT 1 PAGE 3 OF 4
Original Submittal
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Thence continuing along the Easterly Game Farm Road Right of way South 390 51' 38"
East a distance of 24,1 0 feet to a point where the right of way intersect the Northerly line
nf'th". ~hnvp._ 1:;:::1;;'; ::lh::l;nrlnnp.t1 rnilro::in right ofwav" ' -
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,Thence leaving the Easterly line of Game Farm Road and along the Northerly line of the
, above said abandon rail road right of way, South 40007' 36" East a distance of229.01
fret; .
, Thence with a curve turnillg to the right, with an arclength of 3,30.43 feet, wiilt a radius
of985.04 feet, with a chord bearing of South 30027' 57" East, with a chord length of
328.88 feet to the point of beginning. ' .
And also including:
Beginning at a point on the easterly right-of~way line of Game Farm Road which bears '
North 88052'20" East a distance of 65,00 feet, North 1007'40;' West a distance of28,99 '
feet and North 2024'44" West a distance of286.56 feet from the northeast comer of Lot
11 of Zachary Place as platted and recorded in Book.75 at Pages 852 thru 854 of the Lane
County Oregon Plat Records; thence northerly along said right-of-way line, of varying
width, a distance of 1 n feet, more or less, to the projection of the north right-of-way line
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, QfBeltline Road; thence, leaving said right-of-way along said projected line westerly a
distance of 55 feet, more or less, to the westerly right-of-way of Game Farm Road;
thence, leaving said projected line along said westeriy right-ofc~ay southerly a distance
of 176 feet, more or less, to a point which lays on the same line, when measured
perpendicular to the centerline of Game Farm RoadJas the point of beginning; thence,
leaving said westerly right-of-way North 8r35' 16"IEast a distance of 50 feet, more or
less; to the point of beginning.
P:I83(lO.OO' .{J7\SURVEYlMLK Annexation Descliption:dOC'
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Date Received:
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DEe ~ 2 2008
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EXHIBIT 1 PAGE: 4 OF 4
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City of Springfield
MLK Parkway Annexation
July 15,2008
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Date Received:
DEe - 2 2008
Original submittal,
, ~ ,BAmilsER & HUBBARD .ENGINEERS
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ExHiBIT 2 PAGE 1 of 1
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DEe - 2 2008
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City of Springfield
Development Services Department
225 Fifth Street
Springfield, OR 97477
Annexation Application Narrative
Annexation to the City of Springfield is a land use decision made by the.5pringfield
City Council in accordance with Springfield Development Code (SDC) Section 5.7-
100, Annexations, and other applicable sections of th~ Code. City staff reviews the
annexation proposal ancj makes a recommendation to Council on timing,
appropriateness, legality, and availability of services. The Council then makes a
decision and adopts an Ordinance. The chart that follows generally summarizes the
process.
Annexation
Development Issues
Meeting (DIM)
--\ Pre-submittal Process --\
followed by
-I Application Submittal -I
Development
Review and
Director
Recommendation
--\' ,
, City Council
Hearing followed by
, / Adoption of
--V Ordinance
The following steps are necessary to complete an annexation application:
Step 1. Annexation Development Issues Meeting (DIM)
A Development Issues Meeting (DIM) is required prior to the submittal of an
annexation application (SDC 5.7-120, Development Issues Meeting). The purpose
of the DIM is to give an applicant the opportunity to. discuss his/her annexation
proposal with City staff responsible for reviewing and making recommendations to
City Council on annexation decisions. The discussion can be general or specific,
depending on the level of detail provided with th~ application. The goal ofthe DIM is
to: '
1. Review the annexation proposal and provide general information to an
applicant related to the current capacity of surrounding public facilities and
availability of key urban services in the generaL vicinity.
2. If adequate services are not available to serve the proposed annexation, the
City will determine ifan opportunity for an Annexation Agreement exists.
3. Convey the submittal requirements, initiation method' and criteria for'
annexation approval contained in SDC Section 5.7-100, Annexations. '
4. Provide application forms and prepare the applicant for the pre-submittal
process.
I "More than half the owners of land in the territory, who also own more than half the land in the
contiguous territory and of real property therein representing more than half the assessed value of all
real property in the contiguous territory." (sDc:OateBecehted:
DEe - 2 2008 '
Revised 10/3/08
page 1 of 5
Original Submittal
Applicant Submits an Annexation DIM Application
. The applicant must'submit an Annexation DIM application conforming to
the DIM Submittal Requirements Checklist included with your application
packet.
. Staff strives to conduct the DIM within two to four weeks of receiving the
application based on availability of schedule. DIMs are typically conducted
every Thursday, from 1:30 p.m. - 3:30 p.m:
.. The applicant's proposal is circulated to the relevant staff in preparation
for the one hour meeting.
Applicant and the City Conduct the DIM
. The applicant and any member of the applicant's design team who will be
doing research for application submittal should attend the DIM.
. The meeting is scheduled for one hour unless additional time is scheduled.
. Staff attending the meeting will be prepared, to discuss' annexation issues
raised in the submittal by the applicant; Other issues raised d'uring the
meeting may also be discussed as time allows.
The DIM is not a land use decision and does not confer any development rights,
establish any conditions, or bind the applicant or the City to any course of action.
The meeting conveys the status of known facilities and services. The status may
change over time as conditions or standards change. '
Step 2. Pre-Submittal
The purpose of the pre-submittal process is to provide an opportunity for the
, property owner, applicant, and the development team to meet with City staff to
determine if an application is complete for processing prior to formal submittal to
the City. Key elements of the application will be reviewed, including the materials
required with the annexation application packet. Staff.will make a determination of
completeness at the close of the meeting. A complete application will facilitate the
review process. The pre-submittal timeline and proces's are as follows.
Applicant Submits an Annexation Application Packet for Pre~Submittal
. The applicant must complete the materials required with the annexation
application.
. A pre-submittal meeting to discuss completeness is mandatory. Staff
strive to conduct pre-submittal meetings within ten to fifteen working
days of receiving a pre-submittal application. Pre-submittal meetings are
conducted every Tuesday and Friday, from 10:00 a.m. - noon.
Date Received:
DEe - 2 2008
Revised 10/3/08
Original Submitt;>1
page 2 of 5
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Applicant and the City Conduct the Pre-Submittal Meeting
. The applicant, owner, and design team are strongly encouraged to attend
the pre-submittal meeting. ,
. The meeting is held with representatives from Public Works Engineering
and, Transportation, Community Services (Building), Fire Marshal's office,
and the Planning Division and is scheduled for one hour.
. The planner provides the applicant with an Annexation Pre-Submittal
Completeness Checklist specifying the items required to make the
application complet~. The applicant will acknowledge the status of the
application by signing the checklist and willi:Jave 180 days from the date
of the meeting to perfe,ct and submit a complete application to the City.
Alternatively, the applicant may acknowledge the incomplete status of the
application by signature on the pre-submittal application and request a
decision on the basis of the current submittal.
Step 3, Application Submittal
As noted above, an application will be deemed complete when City staff receives an
acknowledged Completeness Check with a request for processing or a signed re"
submittal of an annexation application with a request for processing and fees in
accordance with the most recent schedule adopted by City Council.
Step 4. Development Review
Once an application has undergone pre-submittal proced!-,res and is accepted by the
City, the application will receive a comprehensive review by the City. During the
review process, the Development Review Committee (DRC) will ensure that Code
requirements are complied with and will recommend approval" modification, or
denial to the Director, who will forward a written recommendation to the City
Council based on the approval criteria specified in SDC Section 5.7-140, Criteria.
Step 5,City Council Hearing
Annexation applications are reviewed under the Type IV procedure, without
Planning Commission consideration consistent with the requirements of SDC Section
5.2-110, Hearing Body Jurisdiction. Notice of the public hearing is mailed, published
in the newspaper, and posted consistent with the requirements of SDC Section 5.7-
130, Notice.
A public hearing on the annexation request will be held by City Council. After the
public hearing, the City Council may take action on the request. If Council
determines additional information is needed, the annexation request can be carried
forward to a future meeting.
Date Received:
DEe - 2 2008
"
Revised 10/3/08
Original Submittal
page 3 of 5
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When considering an annexation request, the City Council must find that the
annexation proposal conforms to the following criteria:
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. The annexation area is within the City's urban growth boundary and is
contiguous to the city limits or separated frq,m the city only by a public
right-of-way or a stream, lake, or other body of water.
. The proposed annexation is consistent with applicable policies in the
Eugene-Springfield Metropolitan Area General Plan (Metro Plan) and any
applicable refinement plans or Plan Districts.
. The proposed annexation will result in a boundary in which the minimum
level of key urban facilities and services, as defined in the Metro Plan, can
be pro'vided in an orderly, efficient, and timely manner.
. Where applicable, fiscal impacts to the City have been mitigated through
an Annexation Agreement or other'mechanism approved by the City
Council. [SDC Section 5.7-140, Criteria]
If the annexation is approved by the City Council, the "UF-10 overlay zoning district
(Urban Fringe) will cease to apply,and the current City zoning shall apply unless a
zoning map amendment has been submitted and approved by the City [SDC
Section 5.7-150, Zoning]. If the annexation is disapproved by the City Council, the
proceedings end. .
If the annexation area is within a water supply district or fire district, the City will
process a request to withdraw the annexing territory from the water district and fire
district. The withdrawal request will be proces'sed concurrently with the annexation
request. If the annexation area is within Lane County Metropolitan Wastewater
Service District or Willamalane Parks and Recreation District, the annexation occurs
concurrently by an intergovernmental agreement.
Step 6, Adoption of Ordinance
The City Council's decision on an annexation application will be by Ordinance. The
Ordinance will be effective consistent with SDC Section 3"Chapter 5, and Section
5.7-155, Effective Date and Notice of Approved Annexation. The Ordinance will be
mailed to the following.
. Department of Revenue
. Secreta ry of State
. Lane County Assessment and Taxation
. Lane County Elections
. Affected special districts
. Owners and electors as applicable in the annexation area
Date, Rec.eived:
DEe - 2 2008
Original Submittal
Revised 10/3/08
page 4 of 5
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"" 2 STEP 1 STEPS 2 AND 3 STEP 4 STEPS 5 AND 6
g ~hnexation Pre-Submittal and :' Development Review City Council Hearing
"'i)e~o'pment Issues' : ,Application SUbmittal:, : and Adoption of
- - - - - -. eeting..(D..IM)_ - - ~ __ _ __:_ _ _ _ _ _ __ n n _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _:_ _ _ __ _ _ _ _ __ n _ _ _ _ _ _ _ _ _ ___ _ _ _ _ _u_~ _ _ _ n n _ _ _ Q[dinancen _ _ _ _ _ _~_ _ _u_
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: Applicant :
: completes City Development :
: annexation Review Committee :
: application pre- (ORe) ensures :
I : 5Ubn;ittal packet, DeV:I~~~:~~I~Ode:
: pa~5he~~lec~t~r~~aff (sqC) requirements :
submittal meeting are met :
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Springfield Annexation Processing
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L'\BC\2001J BOuNCHANGE TRANSTTrON\APPUCATION ro~MS\SPRINGFJElD\JO_03_08 UPDATl'D FORMSIANNEXATION PACKer NARRATIVE 10-03- +.DOC
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Applicant
completes DIM
application form,
pays fee, City staff
schedules DIM
Staff and applicant
meet to discuss
proposal, which may
include contiguity,
capacity and
availability of city
services, affected
special districts, etc.
I
Staff from various
City departments
and applicant
meet to discuss
proposal and
determine
completeness
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Applicant
completes
outstanding items
and resubmits or
requests decision
on application,
pays fee
Applicant follows
up on items prior
to beginning next
steps; this may
include an
Annexation
Agreement with
the City
-----,
I City sends
I DLCD 45-day I
1_ _'!2.ti~_ ~
<COG:
Revised 10/3/08
City Council holds
a Type IV public
hearing; hears
testimony and
considers proposal
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-- ---
I Notice per I
I SDC 5,]-130 I
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City Council takes
action subject to
second reading and
adoption
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Legal notice
published, posted
and mailed; City
Council~ lea ring .
schec uled
Director forwards a
. recommendation to
the City Council to
approve, deny, or
modify the '
proposal
Effective date of
annexation per ORS
222 and Springfield
Development~Code
5.7-155
Los'Saved:~mt...FI,2008
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page 5 of 5