HomeMy WebLinkAboutResolution 08-52 12/01/2008
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CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 08-52
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITNE BIDS
EXCEEDING $35,000, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES
CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE PURCHASING
REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE
PERIOD OF DECEMBER 2, 2008 TO JANUARY 12, 2009 WHILE THE COMMON COUNCIL IS IN
RECESS.
WHEREAS, Chapter 2, Public Contracts, Section 2.706, "Public Contracts for Goods and
Services," (2)(b)&(c), of the City of Springfield Municipal Code limits the City Manager's authority to
make purchases and award contracts to amounts exceeding $35,000; and Section 2.706(3)&(4) prohibits
amendments to public contracts where the amendment cost exceeds certain limits except in case of City
Council approval; and
WHEREAS, delaying these purchases and agreement approvals until the January 12, 2009
Council meeting would waste valuable time, increase the City's exposure and might raise costs and
reduce public service; and
WHEREAS, there may occur the need to execute contracts which have been competitively bid
for which funds have been budgeted, and for which the lowest responsible bid is in excess of $35,000
and which for reasons of public welfare, safety, and cost effectiveness need to be awarded during the
Council's winter recess from December 2,2008 to January 12,2009; and
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals for which the most responsible and responsive proposal is in excess of $35,000 or
other personal services contracts exempt from bidding requirements under the purchasing regulations,
and for which funds have been budgeted, and for reasons of public welfare, safety, and cost effectiveness
need to be awarded during the Council's winter recess from December 2,2008 to January 12,2009; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits during the Council winter recess from December 2,2008 to January 12,2009.
NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Springfield as
follows:
During the City Council recess from December 2,2008 to January 12,2009, the City Manager is
hereby authorized to award competitive bid contracts for amounts for which the lowest responsible bid is
in excess of $35,000, and approve amendments to public contracts where the amendment cost exceeds
certain limits imposed by Section 2.706(3) for the Springfield Municipal Code, except in cases of City
Council approval, including, but not limited to contracts which have been competitively bid, for which
funds have been budgeted, and which for reasons of public welfare, safety, and cost effectiveness need to
be awarded during the Council's winter recess, provided all other applicable purchasing requirements in
the Springfield Municipal Code are followed, including but not limited to these set forth on the attached
Project/Contract Summary.
Attachment A
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This Resolution shall take effect on December 2,2008 and shall elapse on January 12,2009.
Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon
this first day of December, 2008 adopted by a vote of ~ for and ~ against. (1 absent)
ATTEST:
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Attachment A
RESOLUTION NO. 08-52
HIGH VALUE PROJECT/CONTRACT SUMMARY
FOR THE PERIOD DECEMBER 2,2008 THROUGH JANUARY 12,2009
Contract
Department
FireMed Advertising & Marketing (Renewal! Amendment)
Department of Fire & Life Safety
(Contact -Bart Noll)
$375,000
Cost
Contract
Department
Cost
FY2009 Turnouts
Department of Fire & Life Safety
(Contact - Jana Sorenson)
$20,000 minimum
Contract
Department
Cost
Gateway/Be1tline Final Design Services
Department of Public Works, Transportation Division
(Contact - Tom Boyatt)
$500,000
Contract
Department
Cost
Wellness Clinic Administration: Cascade Health Systems
Human Resources Department
(Contact - Ardis Belknap)
$50,000
Contract
Department
Fitness Equipment
Public Works Maintenance DivisionIPolice Department
(Contacts - Brian Conlon & Captain Harrison)
$75,000
Cost
Attachment B
RESOLUTION NO. 08-52