HomeMy WebLinkAbout10/06/2008 Regular
City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, OCTOBER 6, 2008
The City of Springfield Council met in regular session in the Council Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, October 6, 2008 at 7:04 p.m., with Mayor Leiken
presiding.
ATTENDANCE
Present were Mayor Leiken and Councilors Lundberg, Wylie, Ballew, and Woodrow. Also
present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney
Joe Leahy, City Attorney Bill Van Vactor, City Recorder Amy Sowa and members ofthe staff.
Councilors Ralston and Pishioneri were absent (excused).
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Leiken.
SPRINGFIELD UPBEAT
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED
WITH A VOTE OF 4 FOR AND 0 AGAINST (2 Absent - Ralston and Pishioneri).
1. Claims
2. Minutes
a. July 14,2008 - Council Work Session (Corrected)
b. September 15,2008 - Joint Elected Officials Meeting
c. September 15,2008 - Council Work Session
d. September 15,2008 - Council Regular Meeting
e. September 17,2008 - Joint Elected Officials Meeting
f. September 22,2008 - Council Work Session
3. Resolutions
4. Ordinances
a. ORDINANCE NO. 6228 - AN ORDINANCE AMENDING SECTION 3.2-610 OF THE
SPRINGFIELD DEVELOPMENT CODE TO ADD "BOWLING ALLEYS" TO THE
LIST OF PERMITTED USES WITHIN THE MIXED-USE COMMERCIAL ZONING
DISTRICT.
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Council Regular Meeting Minutes
October 6, 2008
Page 2
b. ORDINANCE NO. 6229 - AN ORDINANCE AMENDING SPRINGFIELD
MUNICIPAL CODE (SMC) SECTIONS 7.150 THROUGH 7.156 REGARDING
CHRISTMAS TREES SALES LOTS AND FIREWORKS SALES LOTS.
c. ORDINANCE NO. 6230 - AN ORDINANCE AUTHORIZING THE CREATION OF
REIMBURSEMENT DISTRICTS, ADDING SECTIONS 3.600, 3.605, 3.610, 3.615,
3.620,3.625,3.630,3.635,3.640,3.645,3.650, 3.655, 3.660, 3.665. AND 3.700 TO THE
SPRINGFIELD MUNICIPAL CODE, AS AMENDED. AND SETTING AN
EFFECTIVE DATE.
d. ORDINANCE NO. 6231 - AN ORDINANCE AMENDING THE EUGENE-
SPRINGFIELD METROPOLITAN AREA GENERAL PLAN (METRO PLAN)
CONSISTENT WITH POLICY G.3 IN CHAPTER III, SECTION G. PUBLIC
FACILITIES AND SERVICES ELEMENT: AMENDING TABLE 4, TABLE 16 AND
MAP 2 OF THE PUBLIC FACILITIES AND SERVICES PLAN (PFSP) TO UPDATE
THE PROJECT LISTS AND MAPPED LOCATION OF THESE FACILITIES: AND
ADOPTING A SEVERABILITY CLAUSE.
5. Other Routine Matters
a. Authorize the City Manager to Acquire 1600 Square Feet of Property for Use as a Nine-
Space Parking Lot North of the Westernmost Segment of Aster Street (by the White
Horse Statue) for $13,500.
ITEMS REMOVED
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others.
1. Public Hearing to Consider Offers of Sale of Real Property Surplus.
City Engineer Ken Vogeney presented the staff report on this item. In 1964, the City acquired
property that lies adjacent to the existing south right-of-way line of G Street, east of Mill Street,
from the Housing Authority and Urban Renewal Agency of Lane County, Oregon. The property
was purchased in fee simple, and the City's ownership is neither limited nor qualified, nor is the
use of such real property restricted. This parcel is approximately 0.03 acre in size, and is of
variable width across the frontage of G Street. The parcel is free of easements, but is not suitable
for any other public use. There are two parcels ofland adjoining this surplus property and the
owners of each parcel have expressed an interest in acquiring the property. The interested owner
of the western adjoining parcel intends to remove the existing house on that parcel and construct a
new building for a day care and activity center for children from infancy to elementary school
age. The owner of the eastern adjoining parcel, who is involved with the western parcel, does not
intend to modify the current use of that parcel.
Written notice has been provided to the owners of any abutting property and notice has been
advertised in a paper of general circulation to give notice ofthe City's intent to entertain offers in
writing for the purchase of the property. Any offer(s), which are to be accompanied by evidence
ofthe value of the property, will be reviewed by the City Manager, and this Public Hearing,
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Council Regular Meeting Minutes
October 6, 2008
Page 3
pursuant to ORS 221.715, is scheduled to allow the Council to take testimony and consider any
offer(s).
Staff recommends that the property'be sold consistent with the provisions of Municipal Code
Section 2.714 and the relevant provision of Oregon Revised Statutes regulating the disposal of
public property. Staff further recommends that any written offers which are received prior to
5:00 p.m. local time on Friday, October 3, 2008 be reviewed by staff and an oral recommendation
be presented by staff at the Public Hearing on October 6, 2008.
Mr. V ogeney noted that one offer had come in today from GoReap Ministries. A copy of the offer
had been placed at the Council places and the original submitted to the City Recorder for the
public record. GoReap Ministries was the abutting property owner of one of the tax lots. Mr.
Vogeney noted that Tom Novack, Director of GoReap was in the audience.
Mayor Leiken opened the public hearing.
Noone appeared to speak.
Mayor Leiken closed the public hearing.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO ACCEPT OFFERS TO PURCHASE CERTAIN REAL PROPERTY
OWNED BY THE CITY OF SPRINGFIELD WmCH HAS BEEN DECLARED BY
RESOLUTION NO. 08-19 AS SURPLUS PROPERTY. THE MOTION PASSED WITH A
VOTE OF 4 FOR AND 0 AGAINST (2 Absent - Ralston andPishioneri).
BUSINESS FROM THE AUDIENCE
1. Sandy Halonen, NEDCO, 783 Grant Street, Eugene, OR Ms. Halonen spoke regarding the
Springfield Farmer's Market. She thanked the City of Springfield, especially Housing
Manager Kevin Ko, who worked so hard to make the market a success. Willamalane had
helped with the entertainment and Sarai Johnson, Marketing Manager at NEDCO, did a
terrific job of bringing this together. The last day ofthe market would be on Friday, October
10. There would be many vendors, entertainment, pumpkin carving contest.(Mayor judging),
meet a friend for lunch, speeches and accolades and a preview of next year's market. Posters
for the event were distributed to the Mayor and Council by the City Recorder. Ms. Halonen
said there would be several categories for the pumpkin carving contest. She invited the
Council to participate. One of the farmers was donating the pumpkins. She noted the success
of the market and relayed information from a survey taken the end of August. They would
continue the market next year and start their planning much earlier. They were very excited
about holding this event in Springfield next year.
Councilor Ballew said she loved the market and thanked everyone for working so hard. She
asked ifthe vendors were happy and willing to come back next year.
Ms. Halonen said they were happy to come back. It was a risk to do a new market, but they
were happy they did.
City of Springfield
Council Regular Meeting Minutes
October 6, 2008
Page 4
Mayor Leiken said one of the vendors said our market kept her in business. He thanked Ms.
Halonen for her part in the market.
Councilor Wylie asked if there was a prospect of adding craft vendors next year.
Ms. Halonen said adding crafts made a different kind of market, and they were trying to keep
it agricultural at this time.
2. Juan Carlos Valle, 1040 Horn Lane, Eugene, OR. Mr. Valle said he was here as a member of
the Eugene Police Commission, a member of Centro Latino Americano, and Birth to Three.
He also volunteered his time at other agencies throughout Eugene. He was also here as a
citizen. He noted that October was the National Hispanic Heritage month. In 1968, President
Lyndon Johnson was authorized to proclaim National Heritage Week by Congress. In 1988, it
expanded to a whole month from September 15 to October 15. He provided a document
regarding Hispanic Heritage Month 2008, which included information regarding the growth
of the Hispanic population in the United States, the age of the population, Latino owned
businesses, educational background of Hispanics, number of Hispanics that served as Chief
Executive Officers, Physicians, Surgeons, Teachers, and Attorneys. He also noted the number
of Hispanics that were veterans ofthe U.S. Armed Forces.
3. Berenice Ornelas Villegas, 2634 Gay Street, Eugene, OR. Ms. Villegas thanked Mayor
Leiken and the City Council for allowing her to speak. She said she worked for the City of
Eugene at the Library and Recreational/Cultural Services and also the Lane Service District.
She and her husband, Roman, owned Roman's Marble, Granite and Tile at 4684 Main Street
in Springfield. They chose to form their business in Springfield because of the opportunity
and encouragement that was presented to them at the Latino Business Network meeting that
was held at the Springfield Chamber of Commerce. She said they felt welcomed until now.
The comments made at Council three weeks ago had made them question if they were truly
welcome. Both Ms. Villegas and her husband were born in Mexico. She was a U.S. citizen
and her husband was a legal resident. They were licensed contractors since opening their
business two and a half years ago. They had many good experiences and some not so good.
They had been broken into and vandalized three times, yet they had chosen to stay. The
violation of those experiences did not equal the violation they felt from the comments toward
the Latino community. She asked the Mayor and Council if they really wanted them here. She
asked what the meaning of their silence to the speaker was. She said they would have to wait
to see if they were still welcome in Springfield. It was their hope that someone, if not
everyone, from this Council would reach out to them and let them know whether they had
their support or not.
4. Edna Rodriguez, 1760 Fairhaven Drive, Springfield. OR. Ms. Rodriguez thanked the Mayor
and Council for the opportunity to speak. The reason she was here was that she was also
upset at the recent comments made against the Latino community in Springfield three weeks
ago. She said she had been a part of this community her whole life. She and her husband
chose to live in Springfield because they had the opportunity to own a home through the First
Time Homeowners Program. Her husband was a legal resident, here from Mexico for six
years. She said her husband worked for the 4-J School District and two mornings a week, he
took English as a Second Language classes at Lane Community College (LCC). Ms.
Rodriguez was a business owner with Farmer's Insurance and also worked for 4-J in their
after school mentoring program. With her business, she had supported two major events a
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Council Regular Meeting Minutes
October 6, 2008
Page 5
year through Willamalane at the Regional Sports Complex that contributed to the economic
advancement of the Willamalane programs and the City. She also attended and supported the
Latino Business Network Group and participated and provided event sponsorship for the
Latin American Law Student Association at the University of Oregon. With all this, when she
heard comments and thoughts that were heard at Council a few weeks ago, she felt attacked
and belittled. She said she was an American, but somehow that wasn't good enough because
of her cultural background. When that type of hate speech was allowed, she didn't feel
defended or represented or welcomed in her own city, community or country. She asked
when the Council would stand up for the Latino community.
5. Mark Molina. 146 E Street, Springfield, OR. Mr. Molina said this was part of their American
story. He noted that he was an American, a third generation Mexican American and third
generation U.S. Military veteran. His father was a retired military man who had served in two
foreign wars. Six of the seven children in his family had served honorably, as well as other
members of his family. The comments made a few weeks ago before Council may seem
insignificant to some, but they were not. They were a reminder of part of their American
story. He told of discrimination he faced when he was growing up. He said he had been in
this community for many years, coached soccer for six years, coached football for three
years, was a cubmaster and scoutmaster and had served quietly when no one was looking. He
was with the kids and the families in the rain, picked kids up for practice and took them to
games, bought uniforms and trophies and continued to be involved in their lives. He referred
to a statement that was included in the Council agenda packet that he had submitted. There
was a lot to celebrate in Springfield, a lot of positive things had happened in Springfield. This
was their America, too, and didn't belong to one segment ofthe population. He hoped that
heaTing their story would have an impact.
6. Shirley Gauthier, 538 West M Street, Springfield, OR. Ms. Gauthier said she had come to
talk about her excitement about the Human Rights Harvest. She noted, however, that she was
in the Council Chamber: when the comments being referred to were made. The comments hurt
her in her heart; not personally, but to think that someone in her community felt that way and
felt safe enough to express themselves. She felt she was guilty, too, because she should have
walked up to that person to let them know how offended and hurt she felt because of his
comments. She said silence was probably the crippling thing in this situation. As long as we
kept silent, no matter how many events we had or how many things we celebrated, it was not
enough. She volunteered with Springfield Alliance for Equality and Respect (SAFER),
advocates for students in the schools, sponsors of the Human Harvest, Martin Luther King
event, and Caesar Chavez event. They tried to get the community involved and there had
been a lot of progress and celebration. She believed that the leaders, the Mayor and Council,
set the tone of our community. She was happy to be here tonight and regretted being silent for
the three weeks.
Mayor Leiken said he was surprised the speakers felt the way they did because two years ago he
stood up for their community and received death threats for that stand. He noted his heritage and
said he understood, as did the Council. He said he was a huge believer in freedom of speech.
Council's silence was not an indication that they believed in what Mr. Greer had to say three
weeks ago, but he did have the right to come before Council and speak, just as those speaking
tonight had that right. He noted a public hearing several months ago regarding the proposal for
Shakers. The owner ofthat establishment, Mr. Dugger spoke and was receiving hissing from the
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Council Regular Meeting Minutes
October 6, 2008
Page 6
audience, but the Mayor put a stop to that. Mr. Dugger had the right to speak, whether or not the
community liked that business or not. '
Mayor Leiken said because he was a supporter of freedom of speech, he appreciated those that
spoke tonight. To suggest that Council didn't believe in what the Latino community was doing
and wanting them to open their business was wrong. He was sorry about the vandalism and they
hoped to curb that type of activity when the new jail opened. Police Chief Smith had been a
tremendous leader to the Latino community. It was rare for a Chief of Police to be held in such
high esteem.
Mayor Leiken noted that the Council had heard Mr. Greer speak for many years, and he did have
the right to speak his mind. The Mayor noted that Latinos had been involved in small businesses
in our community and he personally appreciated that. If the Council was guilty of anything, it was
that they had known Mr. Greer for a number of years and had remained silent. The Mayor's
silence was not because he condoned Mr. Greer's comments. He thanked those that spoke before
the Council. This was one community and he appreciated what had happened with the Latino
community in Springfield. A lot had transpired, but we had a lot of work yet to do. He said he
hoped they wouldn't pull up shop, but rather join with the City and work with the City to make
this community that much better. We all came from different backgrounds. He noted that freedom
of speech could hurt, and the Mayor and Council had experienced that as well. He appreciated
everyone that came to speak and asked them not to pull away, but to join the City.
Councilor Wylie said it hurt to see their pain. She was very grateful that they were here tonight
expressing themselves and their great contributions through the community. She had seen Mr.
Molina so active in the community in many ways and he was a wonderful representative of their
community. She knew they felt discrimination, and many others didn't experience that. She
welcomed and supported them. Council did not engage with someone with radically different
ideas out of choice, but that didn't indicate that they agreed with them. She said those speaking
tonight were wonderful examples of citizens in our community. She offered her sincere support in
their endeavors and their future involvement in our community.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence from Nick "The Greek" Ioannidis, Founder National Immigrants Day,
Regarding Adoption of a National Immigrant's Day Resolution.
2. Correspondence from Mark Molina Regarding Support from the Community for the Latino
Community in their Educational and Business Aspirations.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CORRESPONDENCE FOR FILING. THE MOTION
PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (2 Absent - Ralston and
Pishioneri).
Councilor Ballew thanked those that had attended tonight's Council meeting to speak. She hoped
they would consider joining one of the many committees in the City to be even more involved.
City of Springfield
Council Regular Meeting Minutes
October 6, 2008
Page 7
Mr. Molina acknowledged Mayor Leiken and the Council and the significance of their stand for
the Latino community a couple of years ago. He did appreciate the opportunities to live and serve
in this community. He appreciated the effort that went into the decision to provide funding for
events such as Fiesta Latina. He thanked the Mayor and Council members for their words tonight;
they were very important. It meant a great deal to know they could come before Council without
threat and speak freely. They were not going to pull up and move out.
Councilor Woodrow said politicians and press often said that silence meant consent, but that was
not true. Silence meant silence, not consent. When Council was silent following testimony from a
citizen, it was because they paid the same respect to all citizens, whether they agreed with them
or not.
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
1. Councilor Ballew said the loss of the Hynix facility meant a $5M loss in the revenue
stream for the M~tropolitan Wastewater Management Commission. They would
continue to issue revenue bonds to meet their permanent requirements. Rates would
be increased.
2. Councilor Woodrow reported on the Police Planning Task Force (PPTF). Last week's
meeting was held in the new Justice Center and Mark Molina was elected as the chair
for the task force. The task force took a tour of the building, which was very nice,
including the Emergency Operations Center.
Councilor Woodrow said the Lane Council of Governments Board met two weeks
ago. The Board endorsed Willamalane's levy measure. Because he did not have all
the information, he abstained from the vote.
3. Councilor Wylie reported on the Public Safety Coordinating Council (PSCC). She
said during their last meeting they were going to do some planning for a levy to
support the Sheriff's office. That had now been supplanted by the Rural Schools
funds being added to the Federal Reliefplan, although it was yet to be determined
how those funds would be distributed.
She said she truly enjoyed the League of Oregon Cities (LOC) Conference. She
attended the Disaster Planning and Legislative Planning workshops. The opening
ceremonies and luncheons were very uplifting as the speakers talked about uniting
and working together.
City of Springfield
Council Regular Meeting Minutes
October 6, 2008
Page 8
4. Mayor Leiken said October 23 was the date for the last (Governor's) Transportation
Committee meeting. They nearly had the entire transportation agenda ready to submit
to the Governor. The most intriguing piece was that they had decided to move
forward to look at forming a Transportation Utility Commission (TUe), similar to the
Public Utility Commission (PUC), as a way to raise money for new capital projects
for the Oregon Department of Transportation (ODOT). The idea was to potentially
look at the gas tax to come directly to the counties and cities. The Mayor had asked
Mr. Goodwin for some preliminary numbers. The Mayor noted that he would be on
the Transportation Panel. He enjoyed seeing people look outside the box and it was a
great experience. He thanked Councilor Lundberg as Council President for stepping
in for him during community events when he was unable to be there.
The Mayor noted that Councilor Ballew was very involved in the LOC
Transportation Committee. It showed a lot about the City of Springfield to have two
members as part of two major subcommittees. He thanked her for her work on that
committee.
5. Councilor Ballew said the Chamber of Commerce Government Issues Committee
had been going through the various measures, but she was not sure if that would be
on their website. They were a good source of information.
BUSINESS FROM THE CITY MANAGER
1. Council Initiation of Amendments to TransPlan and the Metro Plan to Move Project #27 (SR-
126 at Main Street) and Project #30 (SR-126 at 52nd Street) from the Future Project List
(Table I b) to the Financially Constrained 20- Y ear Capital Investment Actions Roadway
Projects List (Table la); and Remove these Same Two Projects from the Future Roadway
Projects Map and Place Them on the Financially Constrained Roadway Map, Appendix "A"
of the TransPlan.
Planning Manager Greg Mott presented the staff report on this item. The region is in the midst of
updating TransPlan to achieve consistency with the federal Regional Transportation Plan (R TP);
to achieve compliance with the state Transportation Planning Rule; and to coordinate the efforts
of Eugene and Springfield as each city develops a local transportation system plan. These two
projects were added to the constrained list of the RTP several months ago; they need to be
included in TransPlan now and ultimately be included in Springfield's new local Transportation
System Plan.
These two projects have been identified as "future projects" since the mid-1980s. The need for
these projects is equal parts safety and congestion management. . The intersection at 52nd is one of
only two signalized, at-grade intersections (Beltline @ Roosevelt) on the state's 55 mph
expressway system in this region. Both ofthese intersections operate near or beyond ODOT
mobility standards; both of these intersections experience an average number of accidents,
primarily rear ends.
In addition to mobility and safety issues, there are more than 1,000 acres of vacant buildable
lands within the City's UGB in this area that will generate thousands of future trips through these
intersections. Failure to make these improvements may have profound effects on the City's
ability to provide the necessary transportation infrastructure to support planned growth.
City of Springfield
Council Regular Meeting Minutes
October 6, 2008
Page 9
Mr. Mott said Council had approved the amendments for initiation as part of the Work Program
approved during the Joint Elected Officials Meeting on September 15. That Work Plan would be
going to Land Conservation and Development Commission (LCDC) on Thursday, October 16.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO MOVE TO INITIATE AMENDMENTS TO TRANSPLAN AND THE
METRO PLAN TO MOVE PROJECT #27 AND PROJECT #30 FROM THE FUrURE
PROJECT LIST (TABLE IB) TO THE 20- YEAR FISCALLY CONSTRAINED CAPITAL
INVESTMENT ACTION ROADWAY PROJECT LIST (TABLE lA); AND REMOVE
THESE PROJECTS FROM THE FUTURE ROADWAY MAP AND ADD THEM TO THE
FINANCIALLY CONSTRAINED ROADWAY MAP IN APPENDIX "A" OF
TRANSPLAN. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (2
Absent - Ralston and Pishioneri).
2. Council Initiation of Amendments to TransPlan and the Metro Plan to Adjust the Planning
Horizon in TransPlan in Response to the Provisions of the Transportation Planning Rule
Requiring Coordination between the Federal Regional Transportation Plan and the Regional
Transportation System Plan.
Transportation Manager Greg Mott presented the staff report on this item. The region is in the
midst of updating TransPlan to achieve consistency with the federal Regional Transportation Plan
(RTP); to achieve compliance with the state Transportation Planning Rule; and to coordinate the
efforts of Eugene and Springfield as each city develops a local transportation system plan.
Bumping out the planning horizon establishes a closer link between the performance modeling
prepared for the R TP and those similar attributes in TransPlan. This is an interim measure; new
planning horizons for the Metro Plan and TransPlan, consistenf with the requirements ofHB3337,
will be adopted by Eugene and Springfield as that work is concluded during the next 2-4 years.
This proposal is one of many elements contained in the Regional Transportation Work Plan
approved by the joint elected officials' on September 15,2008. Springfield staff offered to bring
the action forward to the Springfield City Council for initiation. The adjustment to the TransPlan
planning horizon is an interim measure intended to provide transitional compliance with the TPR
and coordination with the RTP while the MPO develops a new regional transportation system
plan (R TSP) and the cities of Eugene and Springfield develop separate local transportation
system plans. This action also will allow this region to participate in STIP cycles beyond 2012-
2015. The planning horizon for the R TSP, the two local TSPs and the updated Metro Plan will be
extended until at least 2030 when HB3337 compliance work is completed.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO INITIATE AMENDMENTS TRANS PLAN BY ADJUSTING J'HE
CURRENT PLANNING HORIZON IN RESPONSE TO THE PROVISIONS OF OAR 660
DIVISION 12 REQUIRING COORDINATION BETWEEN THE FEDERAL REGIONAL
TRANSPORTATION PLAN AND THE REGIONAL TRANSPORTATION SYSTEM
PLAN. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (2 Absent-
Ralston and Pishioneri).
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO INITIATE AMENDMENTS THE METRO PLAN AS NECESSARY TO
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Council Regular Meeting Minutes
October 6, 2008
Page 10
MAINTAIN CONSISTENCY BETWEEN THE METRO PLAN AND TRANSPLAN AS A
RESULT OF THE ADJUSTMENT TO THE PLANNING HORIZON IN TRANSPLAN.
THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (2 Absent - Ralston
and Pishioneri).
3. Fire Station #3 Remodeling Change Orders.
Fire Chief Dennis Murphy presented the staff report on this item. In February 2008, City Council
approved a contract with Hyland Construction for 2 large fire station projects - construction of
new Station # 16 and remodeling Station #3, and one smaller project - improvements to Station
# 16 temporary housing facilities.
As the Station #3 project progressed, a number of issues with the building structure and general
condition of the facility were identified that needed to be addressed. Two significant issues were
the condition of the roof and the sprinkler system. It was determined that both the roof and
sprinkler system were beyond repair. Two Change Orders were submitted to Hyland
Construction, for $48,494 and $15,553 respectively, and the work was completed as part ofthe
overall project. Additional Change Orders were generated and approved to upgrade the FS#3
kitchen facilities to meet the current fIre code and provide fIrefighters a safe, sanitary,
comfortable cooking/eating area. Other Change Orders addressed deferred maintenance items and
facilities improvements determined to be cost-effective additions to the larger project. Although
the changes were the subject of informal discussions, these changes had not formally been
reviewed with Council. Total cost of the kitchen upgrade and other changes totaled $138,464.
The Hyland Construction contract was not viewed by Fire & Life Safety (F&LS) or Public Works
(PW) as two separate contracts, but as one large contract for two projects. Finance informed
F&LS and Public Works that the FS#3 contract, for Municipal Code purposes, should be viewed
as a separate contract. The FS#3 portion of the initial contract was for $316,312. The contract
amendments for the roof, sprinklers, kitchen upgrade, and deferred maintenance exceeded the
30% of original contract amount limit, and should have been presented to Council. This is the
first opportunity available to approach Council on this issue, since F&LS and PW were informed
of this need, due to the summer Council recess.
Fund 420 had sufficient funding to cover the cost of the Change Orders. The FS#3 remodeling is
nearly complete, and the additions to the project are considered to be timely, cost-effective, and
necessary changes.
Councilor Ballew said the increase was nearly seventy percent more than the original cost.
Chief Murphy said when they got into the project, the roof structure and sprinkler system were
both beyond repair and needed to be replaced. Those were not in the original scope, as they didn't
know that until they started the project. It was viewed as the most economic and efficient solution
at the time as the contractor was on site when the issues were discovered.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO RATIFY THE CHANGE ORDERS TO THE HYLAND
CONSTRUCTION CONTRACT FOR THE FIRE STATION #3 PROJECT IN THE
TOTAL AMOUNT OF $202,511. THE MOTION PASSED WITH A VOTE OF 4 FOR
AND 0 AGAINST (2 Absent - Ralston and Pishioneri).
City of Springfield
Council Regular Meeting Minutes
October 6, 2008
Page 11
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at approximately 7:58 p.m.
Minutes Recorder Amy Sowa
Attest:
Cit~
~~~LUndberg
~- Council President