HomeMy WebLinkAbout09/15/2008 Regular (2)
City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, SEPTEMBER 15,2008
The City of Springfield Council met in regular session in the Council Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, September 15,2008 at 7:00 p.m., with Mayor Leiken
presiding.
ATTENDANCE
Present were Mayor Leiken and Councilors Lundberg, Wylie, Ballew, Woodrow and Pishioneri.
Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City
Attorney Joe Leahy, City Attorney Matthew Cox, City Recorder Amy Sowa and members of the
staff.
Councilor Ralston was absent (excused).
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Leiken.
SPRINGFIELD UPBEAT
1. Willamette Valley Babe Ruth All Stars - Acknowledgement of Accomplishments.
Mayor Leiken noted that the Willamette Valley Babe Ruth All Stars won the Regional
Tournament and competed in the National Tournament in Louisiana. He had sent a'letter to the
coach of the team commending them on their accomplishment.
2. Employee Recognition: Jenny Peterson, 30 Years of Service, Library.
City Manager Gino Grimaldi recognized Jenny Peterson for 30 years of service with the
Springfield Library. Ms. Peterson introduced her husband, Kent Peterson who was in the
audience. Mr. Grimaldi noted the history of Ms. Peterson with the City, now Library Manager for
the Adult Services division. Ms. Peterson had also served with many community organizations.
Mr. Grimaldi noted that Ms. Peterson would be retiring in the next couple of months.
Ms. Peterson said she had thoroughly enjoyed working with the people at the Springfield Public
Library. They took pride in their work and were an incredible family to her.
3. Employee Recognition: Rich Harrison, 30 Years of Service, Police.
City Manager Gino Grimaldi recognized Rich Harrison for 30 years of service with the City of
Springfield Police Department. Mr. Harrison introduced his wife, Beth, who was in the audience.
Mr. Grimaldi noted the history of Captain Harrison with the Police Department, including his
promotion to Captain. Captain Harrison was one of fIrst officers of the INET group, and was
more recently involved in overseeing the construction of the new Justice Center.
City of Springfield
Council Regular Meeting Minutes
September 15, 2008
Page 2
Captain Harrison said the last thirty years had gone very quickly and he was honored to have
worked for the City of Springfield.
Mayor Leiken thanked Ms. Peterson for being a friendly, familiar face in the Library.
Mayor Leiken also thanked Captain Harrison for his service to the City.
Councilor Ballew thanked Ms. Peterson for her years in the Library. She noted the list of guest
lecturers scheduled to be at the Library and recommended Council try to attend some of those.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CONSENT CALENDAR WITH ITEM 1 REMOVED.
THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 Absent-
Ralston). .
2. Minutes
a. January 16,2008 - Joint Elected Officials Meeting
b. February 12,2008 - Joint Elected Officials Meeting
c. May 13, 2008 - Joint Elected Officials Meeting
d. July 7, 2008 - Work Session
e. July 7, 2008 - Regular Meeting
f. July 14,2008 - Work Session
g. July 21, 2008 - Work Session
h. July 21,2008 - Regular Meeting
1. July 28, 2008 - TEAM Springfield Meeting
J. September 8, 2008 - Work Session
3. Resolutions
a. RESOLUTION NO. 08-41- A RESOLUTION OF THE CITY OF SPRINGFIELD
AMENDING RESOLUTION NO. 2008-38.
4. Ordinances
5. Other Routine Matters
a. Approval of the Liquor License Endorsement for Coho Distributing Located at 4011
Industrial Avenue, Springfield, Oregon.
b. Approval ofthe Liquor License Endorsement for Jalisco Family Mexican Restaurant II
Located at 1537 Mohawk Blvd., Springfield, Oregon.
c. Authorize the City Manager to Sign a Contract with Global Pacific EnviroIunental for
Asbestos Abatement in the Old Police/Courts Building in the amount of $59,700.
ITEMS REMOVED
These items were pulled due to conflict of interest for Councilors Lundberg and Woodrow. Their
employers are listed in the disbursements.
City of Springfield
Council Regular Meeting Minutes
September 15,2008
Page 3
1. Claims
a. Approval of the July, 2008 Disbursements for Approval.
b. Approval of the August, 2008 Disbursement for Approval.
IT WAS MOVED BY COUNCILOR BALLEW WITH A SECOND BY COUNCILOR
PISHIONERI TO APPROVE ITEM 1 OF THE CONSENT CALENDAR. THE MOTION
PASSED WITH A VOTE OF 3 FOR, 0 AGAINST, 2 ABSTENTIONS (Lundberg and
Woodrow), AND 1 ABSENT (Ralston).
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others.
1. Proposed Amendment to Springfield Development Code (SDC) Section 3.2-610, Adding
"Bowling Alleys" to the List of Permitted Uses in the Mixed-Use Commercial Zoning
J)istrict. '
ORDINANCE NO.1 - AN ORDINANCE AMENDING SECTION 3.2-610 OF THE
SPRINGFIELD DEVELOPMENT CODE TO ADD "BOWLING ALLEYS" TO THE LIST
OF PERMITTED USES WITHIN THE MIXED-USE COMMERCIAL ZONING DISTRICT
(FIRST READING).
Mark Metzger, Planner, presented the staff report on this item. A citizen initiated Development
Code amendment proposes to add "Bowling Alleys" to the list of permitted uses in the Mixed Use
Commercial zoning district. Bowling alleys are not allowed in the Mixed-Use Commercial
zoning district. At issue is whether or not this use should be allowed in the Mixed-Use
Commercial district.
SJ)C Section 3.2 600-Mixed-Use Zoning Districts was drafted in 2002. The list of permitted
uses within mixed-use districts was developed by an advisory committee composed of citizens,
business owners and members of the Planning Commission. At the time the committee evaluated
permitted uses, experience with how to structure "mixed-use" zoning and "nodal development" .
was limited. Over the past six years, observation of other communities as well as our own
experience has broadened. The emphasis on achieving attractive commercial development that is
pedestrian-friendly and transit-supportive does not preclude accepted recreational activities such
as bowling.
The proposed amendment would allow bowling as an activity but would not change the
pedestrian-oriented, transit-supportive design standards that apply to development in the Mixed-
Use Commercial zoning district. These design standards are important to achieving attractive
commercial developments in mixed-use areas. The standards are also a key to implementing
"nodal development," one of the TransPlan strategies for reducing Springfield's reliance on the
automobile.
Attachment 1 to the Staff Report shows that other comparable recreational uses in the Mixed Use
Commercial district such as gyms and athletic clubs, recreation centers, and miniature golf are
permitted in the zone. The applicant believes there is a market for an updated form for a bowling
establishment that incorporates full service restaurants, and other upscale attractions and decor.
City of Springfield
Council Regular Meeting Minutes
September 15,2008
Page 4
Attachment 2 to the Staff Report is a compilation of news articles describing this new trend in
bowling alleys.
The Planning Commission conducted a public hearing on this matter on September 3, 2008.
Attachment 2 is the Planning Commission Order recommending that the Council approve the
amendment.
Mr. Metzger said in order to make their decision, Council needed to find the action was consistent
with the Metro Plan, applicable State Statutes, applicable statewide planning goals, and
administrative rules. The staff report gave reasonable basis for Council to find this action
consistent with those provisions.
Councilor Woodrow said it appeared that skating rinks were not allowed in this zoning district
and asked if staff knew why.
Mr. Metzger said he had gone over the record, but there was not a clear record of why skating
rinks and other uses had not been allowed. In principal, at the time, they were trying to restrict
Mixed Use Centers (MUC) to smaller (in terms of scale) activities. Thoughts ofMUC had
changed, and staff felt comfortable allowing this use.
Mayor Leiken opened the public hearing.
No one appeared to speak.
Mayor Leiken closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
2. Fireworks Sales Lot/Christmas Tree Sales Lot Ordinance.
ORDINANCE NO.2 - AN ORDINANCE AMENDING SPRINGFIELD MUNlCIP AL
CODE(SMC) SECTIONS 7.150 THROUGH 7.156 REGARDING CHRISTMAS TREES
SALES LOTS AND FIREWORKS SALES LOTS. (FIRST READING).
Assistant Community Services Manager Jackie Murdoch presented the staff report on this item.
This issue came before the Council for discussion and review at a Work Session on September 8,
2008 after staff had received direction from Coundlleadership on the issue offrreworks sales lots
and Christmas tree sales lots, specifically concerning enforcement issues surrounding signs,
business licenses, and site review of these seasonal businesses.
The proposed ordinance's purpose is to provide clearer language to staff and the general public in
regards to frreworks sales lots and Christmas tree sales lots. Previously, fireworks sales lots have
not been regulated under the same business license and site review requirements ofthe SMC as
Christmas tree sales lots have. This has created issues for staff with enforcement of code
provisions towards fireworks sales lots. DSD Code Enforcement and Springfield Fire personnel
seek to require a business license and site review component for both Christmas tree sales lots
and Fireworks sales lots. Currently fireworks sales lots receive only a license through Fire Life &
Safety. That requirement will continue if the proposed ordinance is approved by Council. Staff
also will be adjusting the fee schedule for both Christmas tree sales lots and Fireworks sales lots
City of Springfield
Council Regular Meeting Minutes
September 15,2008
Page 5
to reflect the cost of processing the licenses and/or sign permits. The ordinance's inclusion of
proposed site review requirements should clear up sign issues which have occurred in the past.
There should be no financial impact on the City. Staff believes that this ordinance will save City
stafftime enforcing the SMC and State law regarding Christmas tree sales lots and fIreworks
sales lots.
This ordinance would amend Chapter 7. Ms. Murdoch noted the history of this and why it was
determined this amendment should be made. The change requested by Council at the September 8
work session had been made.
Mayor Leiken opened the public hearing.
Noone appeared to speak.
Mayor Leiken closed the public hearing.
NO ACTION REQUESTED. FIRST READING ONLY.
3. Reimbursement District.
ORDINANCE NO.3 - AN ORDINANCE AUTHORIZING THE CREATION OF
REIMBURSEMENT DISTRICTS, ADDING SECTIONS 3.600, 3.605, 3.610, 3.615, 3.620,
3.625,3.63'0,3.635,3.640,3.645,3.650,3.655, 3.660, 3.665, AND 3.700 TO THE
SPRINGFIELD MUNCIP AL CODE, AS AMENDED, AND SETTING AN EFFECTIVE
DATE (FIRST READING).
Assistant Public Works Director Len Goodwin presented the staff report on this item. As City
staff continue development of a broad-based capital financing plan, alternative revenue
mechanisms are being explored. Currently, the City relies on such things as user fees, systems
development charges, local improvement districts and intergovernmental grants and loans to
provide revenue streams to support either pay-as-you-go financing or issuance of debt. One
revenue mechanism that is not used in Springfield is the reimbursement district, which involves
collection of fees from developments which are used to reimburse an original developer who
fronts the cost of a major capital improvement. Although the City has used a somewhat similar
informal approach in isolated cases, the Council has not codified the process or the standards to
be used. Based on the ordinances used by a number of other Oregon cities, staff, in consultation
with the City Attorney, have developed a proposed reimbursement district ordinance which
would provide a formal structure for creation of these districts when conditions are appropriate.
The draft ordinance is little changed from the draft reviewed with Council in work session on
April 28. Staffhave incorporated suggestions made by the Council at that work session.
Mr. Goodwin referred to a map and chart in the agenda packet that showed an example of a
reimbursement district scenario. He explained the difference between the reimbursement district
and a local improvement district.
Councilor Ballew asked if the amount of the reimbursement was a set amount with no interest.
Mr. Goodwin said that was correct. Consideration had originally been held regarding whether or
not to have escalation of interest, or reduce because of depreciation of the system.
City of Springfield
Council Regular Meeting Minutes
September IS, 2008
Page 6
Mayor Leiken opened the public hearing.
1. Fred Simmons. 312 South 52nd Place. Springfield. OR. Mr. Simmons said this created an
obligation on the part of a property owner who may be within that impacted district without
opportunity to raise an issue about the cost. He explained. He felt it almost went as far as the
Dolan decision. It was convenient for the developer to recapture the dollars, but there were
potential liabilities that could be unintended. He cautioned Council to look at this carefully
and protect those that were impacted. The City had an obligation to treat everyone equally in
the process. It was a good idea, but the issue was the impacted properties that may be
required to pay. He discussed prevailing wage and other issues.
Mayor Leiken closed the public hearing.
Councilor Pishioneri said when the property owners chose to hook up to those facilities was when
. they were obligated to pay.
Mr. Goodwin said when a person came in to develop their property, they were required to pay. If
the property owner chose to leave their property in its current condition and use it, the obligation
would never arise. He noted that the Council would be the one to determine the amount of benefit
each ofthe properties in the district would be required to pay and only after a public hearing.
Mr. Leahy said this had been reviewed by Mr. Van Vactor from the City Attorney's office. Mr.
Van Vactor had done a comprehensive analysis of what was being done in other jurisdictions, and
they were very comfortable with this ordinance.
Mayor Leiken said this had been back and forth between staff and Council three or more times,
and they had uncovered most things during those discussions. This was a potential tool for
developers. He thanked Mr. Simmons for his testimony.
Councilor Ballew asked where it stated twenty years in the ordinance.
Mr. Goodwin said in section 3.615 (7), "The proposed period oftime that the right to
reimbursement exists shall be specified in the resolution and shall not to exceed 20 years".
NO ACTION REQUESTED. FIRST READING ONLY.
BUSINESS FROM THE AUDIENCE
1. Curtiss Greer. 357 55th Street. Springfield. OR. Mr. Greer said his purpose was to show
Council a side of an issue he felt they had failed to consider in their support of TEAM
Springfield. He referred to an article that was posted on the internet regarding Chicano
culture. He felt self-determination should not be at another's expense. He said freedom of
information exposed what was going on quietly. It revealed to him that from 2005 until
present, all public funded agencies had approved $1500 of tax money raised this year to
$6500 to support activities by an ethnic group that did not want to be Americans. His research
showed that this was the only ethic group that had asked for and was given tax dollars to
promote their culture here. He felt it showed this group did not want to pay for their
expression of their culture as others did. He felt that results of this Council's actions would
set into motion destruction of the greatest endeavor developed through guidance of the
City of Springfield
Council Regular Meeting Minutes
September IS, 2008
Page 7
Creator. The School District had recognized that foreigners should take fIrst place and
Americans second. This nation was formed to be a strong and united congregation, one
loyalty, one language, one flag, one America. By taking tax dollars from the people and
funding non-American activities, he felt they destroyed the American ideal. Those who did
not want to become American showed it openly. The head of economic development had
stated that there were many that would like to renounce their U.S. citizenship. If that was
true, those people should be exposed and sent away. He said he would like to see
documentation of economic benefit the event created. He questioned if this was the type of
activity the City needed. Staff had gone overboard catering to this foreign language, and at
the same time no one was asking them to post the American language. Trying to be
diversified was contrary and destructive to the foundation of this nation. We were given the
title of United States for a reason. He felt it was time to stop this downward spiral of our
identity and stand tall for America. He asked that they also consider that those that fought for
our freedom had never asked for tax dollars to pay tribute to those past, present and future.
2. Shirley Gauthier. 538 W. M Street. Springfield. OR Ms. Gauthier spoke regarding the
Human Rights Harvest. A handout had been distributed to the Mayor and Council prior to the
meeting. She thanked Mayor Leiken and Police Chief Smith for agreeing to speak at the
event. The event was started by Springfield Alliance for Equality and Respect (SAFER). The
year before last, over 600 students were identified as homeless in the Springfield School
District. She explained how those students were identifIed. This year, they had identified over
400 students that were homeless and the school year hadn't even begun. SAFER became co-
sponsors of this event. She referred to the many sponsors on the flyer and said we had a
community to be proud of. They were going to go out and network and find out what
resources we had in our community to help with this issue. SAFER realized that a lot of
groups were doing a lot of things for the homeless that they were unaware of, and by
networking, they hoped to bring all the resources together and form a resource referral
program in our community. This would be a two-hour event with live music, and donated
soup, bread and water.
Mayor Leiken thanked Ms. Gauthier and Housing Manager Kevin Ko fortheir work on this
event.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
I. Correspondence from the Upper Willamette Soil and Water Conservation District, 780 Bailey
Hill Road, Suite 5, Eugene, Oregon Regarding a Notice of Name Change.
2. Correspondence from Rosie Pryor, Volunteer with 'Yes for Lane Community College (LCC)
Bond Measure Political Action Committee' Requesting Council Endorsement for the
Upcoming LCC Bond Measure.
3. Correspondence from Mike Robertson Regarding the "Fill the Boot" Campaign.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CORRESPONDENCE FOR FILING. THE MOTION
PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 Absent - Ralston).
BIDS
City of Springfield
Council Regular Meeting Minutes
September 15, 2008
Page 8
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
I. Committee Appointments
a. SDC Update - Citizen Advisory Committee Appointments.
Assistant Public Works Director Len Goodwin presented the staff report on this item. The
Council has authorized the creation of an ad-hoc SDC Citizen Advisory Committee for the
purpose of considering policy issues that may arise during the current update of the Systems
Development Charge methodology and ordinance as they apply to Storm water and Local
Wastewater SDCs. .
On July 18, 2008, staff presented a status update for the 2008 update of the SDC methodology
and ordinance (~pringfield Municipal Code sections 3.400 through 3.420). Since it appears that
the methodology for Transportation SDCs complies with current requirements, the methodology
review will be limited to stormwater and local wastewater charges. The work plan includes a
public involvement process including a Citizen Advisory Committee to consider policy issues on
which the Council may wish to seek citizen input during the update process. The Council
authorized the creation of this ad-hoc Citizen Advisory Committee.
A media advisory requesting applications was released on July 14,2008. This announcement ran
in various media outlets for 3 weeks with applications accepted through August I, 2008.
A total of 10 applications were received. Community affiliations of applicants include: Home
Builders Association, DevelopmentlEngineering Community, Springfield Chamber of
Commerce, Springfield Planning Commission and Property Owners. Most City wards have some
representation. Council may also wish to select a member to serve as the City Council Liaison.
This advisory committee is expected to meet 6 - 8 times from September 2008 through January
2009. Staff anticipates bringing a revised SDC ordinance and methodology to the Council in
January 2009 for the Local Wastewater SDCs and in February 2009 for the Stormwater SDCs.
The City Council reviewed the candidate list during their September 8, 2008 Work Session and
asked staff to bring selected candidates forward for appointment during the September 15,2008
regular meeting.
Mr. Goodwin noted that the first meeting of CAC would be on October I. Staff would bring the
wastewater SDCsback to Council in February, stormwater in March. Staff also planned to
provide a memorandum for Council discussion during a work session in the near future
describing considerations and policy issues Council may have.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO APPOINT STEVE MOE, LAURA POTTER, LANE BRANCH, DAN
EGAN, KATE FERSCHWEILLER, FRED SIMMONS, LISA EMERSON, RONNA
FRANK, GEORGE GRIER, AND ROY BURLING TO THE SDC CAC WITH
COUNCILOR BALLEW SERVING AS COUNCIL LIAISON AND COUNCILOR
LUNDBERG AS THE ALTERNATE. THE MOTION PASSED WITH A VOTE OF 5
FOR AND 0 AGAINST. (1 Absent - Ralston)
'"
City of Springfield
Council Regular Meeting Minutes
September 15,2008
Page 9
2. Business from Council
. a. Committee Reports
I. Mayor Leiken said he would wait to report on the transportation subcommittee until
after the committee presented its recommendation to the Governor the end of
September.
BUSINESS FROM THE CITY MANAGER
1. Thin Lift Overlay Proposal on Unimproved Streets.
Maintenance Manager Brian Conlon presented the staff report on this item. In March 2008 the
Mayor appointed a citizen panel to assess the current condition of the City's transportation system
and whether or not transportation activities are adequately funded. One ofthe items Council
directed staff to pursue with the Street Preservation Task Force was to consider possible
alternative preservation treatments to be provided to unimproved City streets where residents
have not made the capital investment to bring the street to City standards. The Task Force met
twice in April and made a recommendation to City Council that the City modify its current policy
of not providing preservation treatments on unimproved streets to provide labor and equipment to
perform thin-lift asphalt overlays on appropriate streets ifthe residents agree to cover the cost of
materials.
The Council then directed staff to develop a program policy regulating specifics s\lch as fmancial
and project coordination responsibilities of the property owners/residents as well as outlining
what the City will provide.
The cost of providing thin-lift overlays on unimproved streets would currently run about $100K
per mile for a 20' wide street, translating to approximately $9.50 per front foot to street
centerline. This price will fluctuate because of the volatility of the asphalt market. Maintenance
staff has seen good performance from thin-lift overlays lasting up to 10 years, sometimes more
depending on traffic and drainage conditions.
A list of unimproved street thin-lift overlay candidates that includes a priority assessment based
on condition rating is included as Attachment 3. These priorities would be factored into the
analysis of requests put forward by citizens. If implemented, staff will market the thin-lift overlay
program as a pilot and report back to City Council after one year. Citizen project coordinators
will be informed that their project will be balanced with improved street preservation
maintenance priorities. Staff estimates that 1-2 miles of thin-lift overlays per year can be
performed without impacting priority maintenance on improved streets.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY
COUNCILOR WOODROW TO APPROVE THE PROPOSED UNIMPROVED
STREET OVERLAY REGULATION. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST (1 Absent - Ralston).
City of Springfield
Council Regular Meeting Minutes
September 15,2008
Page 10
2. Fire Station # 16 Bank Qualified Financing Agreement.
RESOLUTION NO. 08-42 - A RESOLUTION OF THE CITY OF SPRINGFIELD. LANE
COUNTY. OREGON APPROVE A BORROWING TO FINANCE A FIRE STATION.
Finance Director Bob Duey presented the staff report on this item. On May 21, 2007 the City
Council directed staff to proceed with the plans to construct a new fIre station at the site of then
present Fire Station #1, now referred to as Fire Station #16. Also at that time, the Council
approved the financing plan for the construction project to include both the use of City reserves
and outside borrowing. Staff has recently received proposals from three banks and is
recommending that the Council accept the loan proposal from Bank of America.
The construction budget for Fire Station #16 is $2,976,344. This includes architectural fees,
project management costs, permits & inspections, furnishings and construction costs. It does not
include the cost of temporary housing for city employees. Staff considered resources from state
loans, bonds, and commercial banks and have determined that a tax-exempt commercial bank
loan was the most appropriate source of funds for this purpose. The final financing plan is:
Tax Exempt Bank Borrowing
Sports Ctr Rezoning Reserve
Old SDC Reserve
Bancroft Fund Reserve
General Fund Reserve
Partial Re-Appropriation of
First Yr Budgeted Debt Service
$1,800,000
300,083
100,000
250,000
376,441
149.820
$2,976,344
With an interest rate of 4.90%, the annual debt service for the loan will be approximately
$229,000. Two other proposals were received. US Bank's interest rate was .51 % and Siuslaw
Bank's rate was .645% higher than B of A's. The loan will be secured with the full faith and
credit of the City's General Fund. Closing is scheduled for September 17th.
Mr. Duey noted that the Bond Counsel recommended adding Section 3 of the resolution which
read, "This resolution shall take effect on its date of adoption". City resolutions normally took
affect upon adoption, but because this loan was closing on Wednesday, the Bond Counsel felt that
statement should be in the resolution. He asked Council that when the motion was made, they
state that they would be approving the statement with the addition of the effective date. The
resolution would be sent to the Bond Counsel tonight.
Councilor Ballew asked about the City's current investments and if they were secure following
today's financial announcements.
Mr. Duey said he had gone through the list ofthose in trouble and felt that the City's investments
were secure and stable. Our investment policy required fairly high ratings.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO ADOPT RESOLUTION NO. 08-42. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST (1 Absent - Ralston).
City of Springfield
Council Regular Meeting Minutes
September IS, 2008
Page 11
3.. Approval to Contract for Purchase of Diesel Exhaust Extraction System Upgrades for Fire &
Life Safety Department.
Deputy Chief of Operations Mark Walker presented the staff report on this item. Fire and Life
Safety received an Assistance to Firefighters federal grant to purchase a variety of fIre equipment.
Included in the grant award was funding for various fIre nozzles, 5 thermal imaging cameras, and
upgrades for diesel exhaust systems. Nozzles and thermal cameras have been purchased and are
currently in use during field operations.
An RFP is currently open (closing 9/17/08) to solicit proposals for diesel exhaust systems. The
RFP is advertised in two publications, on the City website, and invitations have been sent to at
least 10 potential proposers. We anticipate this competitive process will result in a good selection
of proposals from which suitable equipment/systems can be obtained.
The deadline for complete expenditure ofthe grant funds is 9/27/08. Due to Council's meeting
schedule, approval is requested at this time to authorize the purchase of the last portion of the
specifIed equipment - the diesel exhaust systems.
The equipment we seek approval to purchase will provide upgrades to existing equipment, and
increase firefighter safety from diesel exhaust emissions. Placed in apparatus bays in the fire
stations, these new systems will offer firefighters easy, safe access to exhaust system connections
before entering the apparatus bays, ensuring minimum exposure to emissions inside the bays and
adjoiningworklliving spaces.
Contract will be prepared through the normal approval process with Finance and City Attorney's
Office prior to submitting to City Manager for signature.
The original funding for this project was authorized in FY08 and a supplemental budget request
will be presented to Council in October to re-appropriate the unexpended funds in FY09. Grant
funds of $48,000, plus $12,000 matching funds from FLS remain for this grant and will be used
to finance the project. Additional funds, if necessary, not to exceed $30,000, will be allocated
from Public Works building maintenance funding for FY09.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE AUTHORIZATION FOR THE CITY MANAGER TO SIGN
A CONTRACT TO PURCHASE DIESEL EXHAUST EXTRACTION SYSTEM
UPGRADES FOR THE FIRE AND LIFE SAFETY DEPARTMENT IN AN AMOUNT
NOT TO EXCEED $90,000. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0
AGAINST (1 Absent - Ralston).
4. League of Oregon Cities Conference - Voting Delegate Designation.
City Manager Gino Grimaldi presented the staff report on this item. The annual business meeting
of the League of Oregon Cities will be held on Saturday, October 4, 2008, in conjunction with the
League of Oregon Cities Conference, October 2-4, 2008, at the Salem Conference Center in
Salem, Oregon. Each city is entitled to cast one vote at the business meeting. Therefore a voting
delegate is needed to represent Springfield.
Those attending from the City of Springfield include City Manager Gino Grimaldi, Mayor
Leiken, and City Councilors Wylie and Ballew, and Council-Elect Leezer.
,
City of Springfield
Council Regular Meeting Minutes
September 15,2008
Page 12
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
PISHIONERI TO DESIGNATE MAYOR LEIKEN AS THE VOTING DELEGATE FOR
THE 2008 LEAGUE OF OREGON CITIES (LOC) CONFERENCE IN SALEM, OREGON
WITH COUNCILOR WYLIE AS THE ALTERNATE. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST (1 Absent - Ralston).
BUSINESS FROM THE CITY ATIORNEY
ADJOURNMENT
The meeting was adjourned at approximately 7:40 p.m.
Minutes Recorder Amy Sowa
Attest:
~.krum.
City Rec der -